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Home My WebLink About11-410SEPTEMBER 13, 2011 11 -410 RESOLUTION (CARRIED 6 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / UW- OSHKOSH REACH COUNSELING / UTILIZE CITY STREETS FOR FOX VALLEY TAKE BACK THE NIGHT EVENT / OCTOBER 5, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to UW- Oshkosh Reach Counseling (Marianne Radley) to utilize city streets: High Avenue, Division Street, Algoma Boulevard on Wednesday, October 5, 2011 from 6:45 p.m. to 7:15 p.m. for their Fox Valley Take Back the Night event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: Fox Ug (1 : !� 2 Take Q a ch `1 le /Vt` 4 � Start Date: 0.5 6TH 0 �_ End Date: 6 S OGr Z d U Briefly describe your event. Be sure to include the purpose of the event and all planned activities. -173ell 7 SIT EVENT DATE SUN MON TUE WED ,4,/i/ THUR FRI SAT SETUP TIME PA START TIME a " PIRA STOP TIME TEAR DOWN / CLEAN UP COMPLETED * f'Y7fikew Location of Event: U /, d C9,S Ilk 4 k �& -PN 4 �-Vo , -5 7'.' /j7nj MAIPA) Estimated Attendance (daily & total): � Booths: - b- Number of Organization(s) Sponsoring Event: — / rcA!�7` (including addrestses) G�;2ij i7.r/� R ti %�J C' ��? •�-,� G A,��o��9 /'d -r APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK 10 Primary Contact: 1 " 46 ,d 4J- Of Daytime Telephone: ,d --- 7 Y Z- X , ry`J- Cell Phone: Fax: Emai l: h„�'d Address: & City: Vy , I3 (� State: 411 Secondary Contact: / �L 6_ y , q "'7 Daytime Telephone: I Cell Phone: Fax: Email: j- U� c<T a.� /) _ e Zip Code: Address: Z414 4J IM LW City: 12 J -H A2 5A State: a" Zip Code 7D/ Onsite Primary Contact: Cell phone: Fax: Email: Address: City: _ State: Zip Code: Onsite Secondary Contact: Q�/ Cell phone: Fax: Email: Address: City: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational y Rally / Memorial ❑ Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: V Park or other public property a Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages (Additional permit required from Health Dept.) ,r Non -food related sales and/or display booths (No additional permits required) • Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) No `e Fires or Candles ujrA j( (Additional permit required 4m Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) a Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK • Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arrangements for ;)� Restroom and hand washing facilities D • Solid waste and recycling services • Event insurance X Public safety & security / EMS services ❑ Electricity / Generators ❑ Fire extinguishers ❑ Advertising with banners or signs ❑ Drinking water ❑ Grey water and grease removal ). Weather contingencies P -1 • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: Fox Ual�e, �Ilk �a6h Tie A - Location of Event: V 0 44C4 )�GGyz Date of Event: 0 . 5 06r - 1 67 (( Time the Event is to Open: 5� , � cl I M Sponsor of the Event: Estimated Attendance (daily and total): Emergency Contact Information: Name: - 4ee ll w /�7tz Daytime Phone Number: Cell Number: Name: 222 Daytime Phone Number: 2 — Cell Number: 9:;7p Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: U w �ko, 4 Peeve jqe , -t w ( 111 � vm Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: JV,�MM F, APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services J % -- Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? W� Who will determine if your event Public Safety Site Plan canceled or held? Phone number: f2 Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following ry items if they will be provided, or if they are required. 1A Location of booths, stages, and event structures 2. Location of first aid stations P 3. Location of information / ticket booths 1., 4 1 --- 5 t 6. 7. 8. 9 11 12 13 14 15 16. Boundaries of the event Location of fences Location of exits and gates (gates must be numbered) Location of Fire extinguishers Location of severe weather shelters Location of Fire / EMS access road Location of security staff Location of emergency contact event personnel Location of assembly area and approximate occupant amounts Location of event parking Location of barricades Location of generators Location of temporary roadways 1� /r rs c o ✓ it /, // /r t ch8r Hall UNIVERSITYOF WISCONSIN_ 2 010 -2011 OSHKOSH Carpus Map For further information and more maps, please visit uwosh.edu/facilities Interactive Campus Maps are available online at uwosh.edu /home /map w Ys� r18 \ m O \`� -n i �% r�,lwr�r c f � i ,, W§Og � � e Qtveslfy / ent}ag nn C nf�g ��30 au +�+ y � , dice N, i 3T :> 4ilghAvenue \\, iiG Parking Ramp tfo 7 a Rrver >orts ft udent Recreation 6a ` Q `��8:1!Vellness Cent' attt� sapm ); arch \, . ----- ervtces W. NlSowash eln FOX RIVER allty / This area is across the river and is shown at 1§ standard scale_ 0 0 0 0 0 0 STUDENT SERVICES & CONFERENCE CENTER Grounds Facility . N1 UNIVERSITY DINING Gruenhagen Conference Center & Vehicle Maintenance Facility N1 Blackhawk Commons J4 Department of Residence Life K4 Heating Plant C3 Multicultural Education Center G5 River Center L3 High Avenue Parking Ramp J3 Pollock Alumni House G4 ADMINISTRATIVE SERVICES Oviatt House (UW Oshkosh Foundation) E4 Reeve Memorial Union & Parking Services (Blackhawk Commons) J4 University Books & More H5 Dempsey'Hall (Administration) F5 Student Success Center G6 Student Health Center (Radford Hall) F4 Campus Services Universiy Police H4 Student Recreation & Wellness Center K2 Facilities Management L1 Titan Stadium B1 Central Stores & Receiving L1 Mail & Document Services L1 9 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered 're- Yes No - vw� I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. Date (print n e) (print title with organi tion) Page 1 of 3 Wilner, Dorry A. From: Shelly Rutz [rutzm @uwosh.edu] Sent: Tuesday, August 16, 2011 8:18 AM To: Wilner, Dorry A. Cc: Marianne Radley Subject: Re: RE: 8/3 minutes, etc Thanks Dorry- That is the correct route. - - - -- Original Message - - - -- From: "Wilner, Dorry A." <dwilner @ci.oshkosh.wi.us> Date: Friday, August 12, 2011 11:56 am Subject: RE: 8/3 minutes, etc To: Marianne Radley <mradley @reachcounseling.com> Cc: Shelly Rutz <rutzm @uwosh.edu> > The city requires an application for "special events" but "marches" fall into a separate category. The planning for marches can be done closer to the event. I plan to get that done next week however I would like to clarify with you on the route: Ud > The entire event will begin at Reeve (in the ballroom) and the crowd will leave Reeve and cross \ mpus to High Avenue and proceed east to Division, turn north to Algoma, stop in front of Christine Ann proceed west on Algoma to Elmwood, turn n orth on El mwood to enter Reeve Union. • Is that correct? f — — • Dorry Wilner • Community Programs Coordinator • Oshkosh Police Department • 420 Jackson Street • Oshkosh, WI 54901 • (920)236 -5714 • (920)236 -5087 Fax • www.oshkoshpd.com > "We encourage citizens to join us as volunteers, partners and donors and thank you for your support and commitment to our partnership for a safe and strong community." • From: Marianne Radley [mailto:mradley @reachcounseling.com] • Sent: Friday, August 12, 20119:31 AM • To: Wilner, Dorry A. • Subject: FW: 8/3 minutes, etc > Hi Dorry! See the info below re: TBTN. Shelly asked that I follow up with you regarding confirming the route with OPD. Do you need any clarification with this or are we good to go? Thanks! • Marianne Radley, B.S. • Sexual Assault Victim Advocate • Volunteer Coordinator • Reach Counseling Services • mradley @reachcounseling.com 8/16/2011 tj £ 3, �� t ag ether APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank