HomeMy WebLinkAbout07/25
City of Oshkosh
Senior Services Division
Oshkosh Seniors Center
200 N. Campbell Rd.
Oshkosh, WI 54902
Mark Ziemer
(920) 232-5300 (920) 232-5307 FAX
Director, Senior Services
BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES JULY 25, 2011
PRESENT:
Bob Cornell, Barb Goldthwaite, Gary Konrad, Ann Marie Kosek, Judy Pierson, Judy
Smith, Dale Sonnenberg, Cynthia Thorpe
EXCUSED:
Cindy Glatz, John Hauser, Carol Klabunde, Xandy Kloeckl, Rick Picard, Audrey
Robbins
STAFF:
Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant
Bob Cornell, President, called the meeting to order at 1:02 p.m.
Bob called for approval of the June 27, 2011 minutes. A correction to the minutes will be made –
Oshkosh Correctional Institution in place of Oshkosh Correctional Institute. Dale motioned for
the minutes to be approved as corrected, seconded by Gary, all were in favor. Minutes were
approved.
CORRESPONDENCE:
None.
FACILITIES COMMITTEE:
Committee members will meet August 1 at 1 p.m. Kathy will mail out a reminder memo.
Gary stated he will be unable to attend the meeting.
FUND DEVELOPMENT COMMITTEE:
Dale reported the committee did not meet last week. Carol had e-mailed a letter that she
prepared as an example that could be mailed to church foundations. She included a list
of local churches that might have endowment funds.
Mark stated we are moving forward with some changes to the Planned Giving brochure.
We have requested input from board members and outside individuals as well. We have
changed the layout and presented the board with a new draft. Kathy will be meeting with
44 Degrees North tomorrow to have them make some revisions.
44 Degrees North has recommended we have an estate attorney review our final copy to
ensure we are not giving legal advice.
Dale suggested we differentiate between “Naming the Friends of the Oshkosh Seniors
Center...” vs. “Naming the Oshkosh Seniors Center”.
A suggestion was also made to include our web address on the pamphlet and that
perhaps we should have other forms for individuals to complete should they want to
donate. A suggestion was made to find out how the Public Museum handles their
planned giving program.
Once back to us from 44 Degrees North the brochure will be brought back to the Fund
Development committee for further review.
1
GOVERANCE COMMITTEE
Judy stated that at the last meeting the committee discussed revisions made to the survey
documents.
The committee continues to research an electronic survey format. Kathy will be following
up with the city’s information technology department to see what they would recommend.
Also discussed was the type of policy the center should consider for local non-profits
fundraising at the Center. It was determined the committee would research what policies
already existed before making new ones.
There will be no August meeting.
Judy also reported that Steve Sagmeister will no longer be a board member as he was
hired as a part time receptionist for the Center. This leaves one available seat on the
board. Bob stated that moving forward we must be sure to let prospective candidates
know up front about the possible commitment (finishing out a 1 year term and then being
eligible for 2 – 3 years terms to follow).
There was open discussion regarding potential committee members and the type of
professionals we may seek out
FRIENDS OF THE OSHKOSH SENIORS CENTER (OSC) REPORT:
Ann Marie stated the FOSC board discussed the publishing of Trish Liethen’s letter in the
newspaper.
The FOSC will support the “granny smith run/walk” this year and will also assist in the
planning of the raffle and bake sale for the “Fall Family Fun Fest”
The FOSC also established a marketing committee – their task will be to find ways to “get
the word out” about the Friends organization.
Ann Marie indicated that the FOSC is interested in a presence at the Farmer’s Market. A
suggestion was made to check into whether or not they would be at the County Fair as
well. Ann Marie said she would add this to the agenda for the next meeting.
COMMITTEE ON AGING REPORT:
No report.
PRESIDENT’S REPORT:
th
Bob stated next month’s meeting would be held on August 29.
He again asked the board members to take some time to review the accreditation manual
to get a better sense of the Seniors Center.
DIRECTOR’S REPORT:
Mark gave a brief Health update regarding the merge. He said he felt this was something
that would be resolved within the next couple of months due to budget planning.
Mark met with Dean from Oshkosh Community Media Services (OCMS) and both agreed
there are ways to use their staff and resources to promote the Center.
Mark stated the staff retreat went well. The staff took some time to get to know each
other and talk about the vision of an addition to the North building.
There will now be an LSS Counselor on site on Fridays. Her name is Kristine Sax.
The projector in the Willows room is now up and running.
Paula has begun asking for donations for a Podiatry chair. She has a donation jar in her
office and has had a steady flow of donations coming in. Cynthia suggested searching
competitors for pricing as there may be a possibility of finding a “better deal”. Mark will
contact the purchasing department for their input.
Bob, Harold and Mark met with Mayor Tower to discuss the relationship between the
2
Advisory Board and the Committee on Aging (COA). They are looking at some changes
being made to the municipal code as it relates to the COA’s approval of the Advisory
Board processes. This will have to be addressed through City Council.
We have begun looking at some of our financial processes and would ask for some input
from board members. Mark will meet with Cynthia and Dale for their suggestions.
Mark has asked for an Ad Hoc Personnel committee and has requested that this be made
up of executive committee members. He will schedule a time to meet with Bob, Judy and
Dale.
OLD BUSINESS:
None.
NEW BUSINESS:
Judy brought up the possibility of board members having name badges. Many agreed
this would be appropriate. Kathy will follow up with Mary Kay as she has done some
research previously.
CONTINUING EDUCATION:
Mark gave an overview of the accreditation manual.
ADJOURNMENT:
Bob requested a motion to adjourn, Gary made a motion, Cynthia seconded, motion
carried, meeting adjourned.
Respectively Submitted,
Kathy Snell, Administrative Assistant
3