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HomeMy WebLinkAboutMinutes GRAND OPERA HOUSE ADVISORY BOARD M I N U T E S MAY 16, 2011 ROOM 404- CITY HALL Present: Marilyn Rogge, Jane Cryan, Braxton Patterson, Mary Louise Lewis, Vivian Foss, Marvin Mengeling, Marilyn Haberkorn, Diane Lowe, Travis Swanson and Diane Popowski. Also present were GOH Executive Director Joe Ferlo and General Services Director Jon Urben CALL TO ORDER: Chair Lewis called the meeting to order at 7 P.M. There were no public comments. APPROVAL OF THE MINUTES OF THE FEBRUARY 21, 2011 MEETING: It was motioned by Rogge, seconded by Lowe, that the February 21, 2011, minutes be approved as presented. Motion carried unanimously. OLD BUSINESS: UPDATE OF THE GRAND OPERA HOUSE FOUNDATION Mr. Ferlo then presented a report of the Grand Opera House Foundation:  The Grand has now been opened about eight months;  Now shifting to hosting outdoor activities including “Grand Scoop” event on July 23 and “Movies in the Park”;  Box office will close after season ending performance on June 12;  Annual contribution drive will begin soon;  Grand is struggling much like other performing art centers but individual support remains steady;  Grand recorded over 100 performances this past season and over 200 days of use counting non-performances usage;  Wedding brochure anticipated soon. OLD BUSINESS: UPDATE OF GRAND OPERA HOUSE MAINTENANCE Mr. Urben presented a spreadsheet showing the 2011 maintenance costs for the Grand Opera House. To date the City has spent $9,297.04 on various maintenance agreements/repairs in the areas of life safety monitoring, safety and cleaning, roofing, HVAC, generator, filters and more. Mr. Urben noted he would continue to track the costs and would have another update at the August meeting. Discussion was held on how other pre-identified “wish list” maintenance items would be addressed in the future. Mr. Urben suggested the Board could attempt to prioritize these items at their August meeting and make a recommendation to the City Manager that these items be considered in the 2012 budget process. It was agreed further discussion should be held on this issue at the August meeting. REVIEW OF THE GRAND OPERA HOUSE ADVISORY BOARD ROLE Chair Lewis recognized Mr. Swanson, who arrived at the meeting. Chair Lewis then asked for discussion on the role of the advisory board. Mr. Urben noted that at the February meeting discussion was held on the role of the board. He noted that in the May meeting agenda packet members were provided with the most current explanation of the Grand Opera House Advisory Board. It was then noted that the current explanation did not accurately reflect the role of the board, and that the explanation was probably a precursor to the Grand Opera House Foundation Board definition. Mr. Urben agreed and noted he would forward this issue to the City Attorney’s office in hopes a draft of a more accurate description of the Grand Opera House Advisory Board could be brought forward for consideration for the Board’s August meeting. OLD BUSINESS: FRONT HALL CHANDALIER Mr. Ferlo noted his staff took the front lobby chandelier that had been damaged in a fall to a lighting restoration firm to determine options for restoration. He noted the firm concluded the chandelier was actually a replica gas/electric fixture that was installed in 1986 (during the Grand’s original restoration) and not from the 1880’s building as originally thought. After some discussion on various options it was agreed Mr. Urben would explore this issue with the City Electrician and present options at the August meeting. OLD BUSINESS: CHANGE OF MEETING DATE TIME: Chair Lewis noted there was discussion at the February meeting to consider an earlier meeting time for the Board. After some further discussion and subsequent vote, it was decided the Grand Opera House Advisory Board would change future meeting times to 6:00 p.m. Mr. Urben noted he would alert City departments of this change. NEW BUSINESS: Chair Lewis noted it was tradition to hold the August meeting at the Grand Opera House for the annual “walkthrough” of the Grand to assess the building and evaluate any facility needs or concerns. There being no other business, it was motioned by Rogge and seconded by Haberkorn that the Grand Opera House Advisory Board adjourn at 8:11 p.m. Motion carried unanimously. Respectfully Submitted, Jon Urben, Secretary cc Mark Rohloff, City Manager John Fitzpatrick, Assistant City Manager/Director of Administrative Services