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HomeMy WebLinkAboutMinutes MINUTES OF THE LONG RANGE FINANCE COMMITTEE AUGUST 4, 2010 ROOM 406 The first meeting of the Long Range Finance Committee was held on Wednesday, August 4, 2010, in Room 406, at Oshkosh City Hall, 215 Church Avenue. The meeting was called to order by Finance Director Peggy Steeno at 5:05 p.m. Members Present: Harold Buchholz Jeffrey Herzig Jason Hirschberg Bob Poeschl Ben Schneider Bryan Schulz Don Simons Jeffrey Thoms Burk Tower Staff Present: Peggy Steeno Mark Rohloff Lynn Lorenson Absent: None Others Present: None Introductions Everyone in attendance gave a brief introduction and their experience as it relates to Finance. I.ORIENTATION – City Attorney Lorenson a.Parliamentary Procedure b.Open Meeting Law c.Public Records d.Ethics City Attorney Lorenson completed an orientation of the stated items. All members were provided with a packet of information on these items for future reference. Five members will constitute a quorum. There was discussion on individuals serving on no more than two boards for the City of Oshkosh at any time. II.CHARGE OF THE COMMITTEE – City Manager Rohloff a.Review of the Ordinance Creating the Committee City Manager Rohloff discussed the history of the creation of the committee and a reviewed the ordinance. The Council originally wanted a “Budget Committee”, but that changed as discussions were held regarding the details of the new committee. The Council acts as budget committee since they hold Committee Meetings of the Whole (entire Council) to review the budget in detail. However, long range financial issues get lost on the Council Agenda, hence the need for the Long Range Finance Committee. The charge of the committee is to advise the Council on policy issues related to the City’s finances including areas such as policy development (e.g. investments and borrowing strategy), communications, and the impact of state legislation and policy decisions of the Council. III.AGENDA a.Procedure to Place Items on the Agenda b.Timeline for Preparation c.Topics List d.Prioritize Topics Members will email items to Finance Director Steeno or her Assistant, and staff will prepare preliminary agenda for the Chair’s approval. The agenda will be sent to members at least one week in advance of the upcoming meeting. Meeting materials will be sent out two weeks in advance, or as early as possible to enable the Committee. The topics list that Finance Director Steeno distributed was discussed. Prioritization of items was discussed, and a decision was made to keep the topics to approximately two per meeting, with one being the staff assisting the Committee in understanding current policies and practices. The items that the Committee will focus on in the near future are the Fees Analysis Project and understanding the City Budget. The Committee will keep a running list of prioritized topics that need to be addressed, and try to focus on the most pressing ones first. The last item on each agenda will be to consider any new items that may be placed on the topics list. IV.ESTABLISH MEETING DATES / TIMES a.Meets Every Other Month b.Select Day of Week/Month (i.e. Third Thursday, etc.) c.Select Start Time d.Desired/Goal of Length of Meetings Meeting dates and times were established. For the first six months, the meetings will be held monthly, on the first Wednesday of every month, from 5:00 p.m. to no later than 7:00 p.m. The Committee will consider, after approximately four months of meetings, if the meetings will remain monthly, or go to every other month. V.SELECTION OF CHAIR The selection of a Chair and Vice-Chair was completed. Don Simons nominated Harold Buchholz for Chair. MOTION BY THOMS, SECOND BY TOWER, TO CLOSE NOMINATIONS. MOTION PASSED UNANIMOUSLY . Harold Buchholz accepted the position. Burk Tower nominated Jeffrey Thoms for Vice- Chair. MOTION BY POESCHL, SECOND BY SCHNEIDER, TO CLOSE NOMINATIONS. MOTION PASSED UNANIMOUSLY. Jeffrey Thoms accepted the position. VI. ADJOURNMENT MOTION BY THOMS, SECOND BY SCHNEIDER, TO ADJOURN. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 6:40 p.m.