HomeMy WebLinkAbout11-372AUGUST 23, 2011 11 -372 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO J.F. AHERN COMPANY FOR FIRE SUPPRESSION
INSTALLATION PROJECT FOR INFORMATION TECHNOLOGY
DIVISION'S SERVER ROOM ($24,911.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a fire
suppression system for the Information Technology Server Room; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
J.F. AHERN COMPANY
201 Morris Court
PO Box 1316
Fond du Lac, WI 54936
Total Bid: $24,911.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 0090 - 7214 -06126 Property Improvement — IT Server Room Fire
Suppression System
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 9 0 3 -113
54 City of Oshkosh
903 -1 130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: August 12, 2011
RE: Fire Suppression System Bid
BACKGROUND
The Common Council approved the allocation of $25,000 in the 2011 CIP for the installation of a
fire suppression system in the Information Technology Division's Server Room within City Hall.
This super - pressurized dry nitrogen clean agent system design would protect the IT server
equipment from fires either within or outside of the server room area. Bid specifications required
the vendor to provide both the fire suppression system and room sealing/construction elements of
the design.
ANALYSIS
Working with IT, Fire Department, Facilities Maintenance and Inspections Staff, Purchasing
prepared specifications seeking vendors for this system. Bid requests were sent to fire protection
vendors and advertised in the local paper. Two bids were received on August 5, 2011.
Purchasing reviewed the bids and concluded only the bid from J.F. Ahern met the minimum bid
specifications.
FISCAL IMPACT
The fiscal impact of this system is $24,911. This item was budgeted in the 2011 CIP Property
Improvements at $25,000. Funding for this system would be charged to the General Services CIP
Account: 323 - 0090 - 7214- 06126.
RECOMMENDATION
Purchasing recommends the Common Council approve the purchase of this system from J.F.
Ahern Company for $24,911.
Respectfully Submitted,
Jon Urben, General Services Director
Approved:
City Manager
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