HomeMy WebLinkAbout11-371AUGUST 23, 2011 11 -371 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN
PURPOSE: AWARD BID TO G & K SERVICES FOR CLEANING SERVICES OF
SHOP SUPPLIES AND UNIFORMS FOR TRANSIT, FACILITIES
MAINTENANCE, SANITATION, WATER FILTRATION, CENTRAL
GARAGE, WASTEWATER, AND THE GOLF COURSE ($26,123.50)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids a three year
agreement for Cleaning Services of Shop Supplies and Uniforms for Transit, Facilities
Maintenance, Sanitation, Water Filtration, Central Garage, Wastewater, and the Golf Course;
and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
G & K SERVICES
PO Box 10446
Green Bay, WI 54307 -0446
Total Bid: $26,123.50 per year
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. XXX -XXX- 6401 -XXXXX Various Funds & Divisions — Cleaning
Services /Shop Supplies and Uniforms
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 9 0 3 -113
54 City of Oshkosh
—0— 903 -1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Director
DATE: August 15, 2011
RE: Bid for Cleaning Services of Shop Supplies and Uniforms
BACKGROUND
Every three years Purchasing solicits bids from vendors to provide cleaning services of shop
supplies and uniforms for various City divisions. This bid includes both the cleaning and rental
of mats, towels, mops, coveralls, pants and shirts. Divisions that utilize this service include
Transit, Facilities Maintenance, Sanitation, Water Filtration, Central Garage, Wastewater and the
Golf Course. This bid is for a three year agreement with an option for a one year extension.
ANALYSIS
Purchasing reviewed and prepared proposals seeking vendors for this service. Bid requests were
sent to vendors who have bid in previous years. In addition the bids were advertised in the local
paper. Bids were received on July 19, 2011. The bid tabs are attached. After comparing all
current shop supplies and uniform inventory needs against each vendor's weekly, bi- weekly and
monthly service charge bids we have concluded that our current vendor (G & K Services) has the
low bid for this service.
FISCAL IMPACT
Using all current inventories of City divisions as a baseline we estimate these services will cost
$26,123.50 per year. City divisions utilizing these services charge them to the 6401 AN of their
respective operating budgets. These funds have been allocated in their 2011 budgets.
RECOMMENDATION
Purchasing reviewed the bids and is recommending the Common Council award this bid to G &
K Services.
Respectfull ubmitted,
t � L
Jon G. Urben, General Services Director
Approved:
City Manager
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