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HomeMy WebLinkAboutMINUTES (2) MINUTES OF THE JULY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Approved at the August 4, 2011 board meeting) The regular July meeting of the Oshkosh Public Museum was held on Thursday, July 7, 2011 in the Sawyer Library of the Museum. Board President Eugene Winkler called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Haffeman Mrs. Fenrich Mr. Metz Mrs. Kujawa Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Dr. Donald Viegut, Auxiliary President Barb Shirtz, and Brenda Hauber recording the minutes. There were no Citizen Statements. Ms. Drew and Mr. Moore were designated by Mr. Winkler to fill the vacancies of absent board members. The minutes of the June 2, 2011 board meeting were read. Rick Rego moved that the minutes be approved. Carol Fenrich seconded the motion. With no discussion, Mr. Winkler called for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The minutes of the June 2, 2011 museum board meeting were approved. The July 2011 bill listing was then presented. Rick Rego moved that the bill listing be approved for payment. Diana Drew seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The July 2011 bill listing was approved for payment. Mr. Winkler then asked Mr. Larson to lead the discussion of his proposal to place the Jean Nelson bequest in the Museum Endowment Fund at the Oshkosh Area Community Foundation. He noted that both Jean and Phil Nelson had ties to the foundation and that placing her bequest there would send the message that the museum is committed to building our Endowment Fund. Carol Fenrich so moved and Carol Kujawa seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler With the vote unanimous in favor, the motion was passed. he bequest of Jean Nelson will be designated for placement in the Museum Endowment Fund at the Oshkosh Area Community Foundation. The next item on the agenda was the discussion and vote upon the ARTistic Storage proposal for a collapsible aisle storage unit for the second floor of the carriage house. Mr. Larson explained that the museum originally was working with SpaceSaver on the project; however, they were less than forthcoming with their proposal and enhancements. Staff then went to ARTistic Storage and were very pleased with their prompt attention to our project. Their proposal was $47,574 for the basic units. The residual amount could be dedicated to enhancements up to $75,000-the amount for the project in the 2011 Capital Improvement Project budget. Mr. Larson recommended that the bid for the basic units be accepted and the enhancements could be added later as the project progressed. Diana Drew so moved and Duane Moore seconded the motion. After a brief discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The basic bid from ARTistic Storage was accepted and enhancements could be added up to the budgeted capital improvement funds available. The following item on the agenda was the discussion and vote upon the use of the Collection Fund for the conservation of a Menominee animal tooth and bead necklace. Mr. Larson noted that the necklace was in a condition not suitable for even safe storage and preservation, let alone exhibition. The Collection Review Committee recommended the necklace’s conservation. Diana Drew moved that funds from the Collection Fund be used to conserve a Menominee tooth and bead necklace. Carol Fenrich seconded the motion. After a brief question/discussion, Mr. Winkler asked for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The motion was passed with a unanimous vote in favor. The Collection Fund would be used to cover the cost of the conservation of the Menominee tooth and bead necklace. Mr. Larson pointed out that the next item on the agenda was the Museum Board’s acceptance of the pledge identified in the Oshkosh Civility Project. Duane Moore so moved with Rick Rego seconding the motion. Mr. Winkler called for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The Oshkosh Civility Project pledge was accepted by the Museum Board. Mr. Winkler then asked Mr. Larson to present his Director’s Report. He began with a report on the PotterFest event. Even though it has only been open six days the attendance and store sales have been excellent. The store had sales of $1,100 during the opening weekend. Megan has arranged for marketing our event at Marcus Theater. It is hoped that as time goes on word-of- mouth comments about the event should increase the visitation as the month goes on. If this keeps up for the entire month, the revenue side of the budget should look much better. The next item on the report was the final report from AECOM. This report will be a major hinge pin in the expansion process and the preparation for the feasibility study. It will also be used to determining if there is city and philanthropic support for this project. The first step will be the board discussing this report at the August 4 meeting. In conclusion, Mr. Larson handed out the recently amended Board Member Handbook. He encouraged the members to read through it. Auxiliary President Barb Shirtz reported on the Pie off the Porch event on July 10. While sales were not as high as they had hoped, they were pleased with the result for a first-time event. There being no further business before the board, Carol Kujawa moved and Rick Rego seconded a motion to adjourn. The voice vote went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mrs. Kujawa Mr. Moore Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 4:31 p.m.