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HomeMy WebLinkAboutMinutes OSC Board 06-27-2011 City of Oshkosh Senior Services Division Oshkosh Seniors Center 200 N. Campbell Rd. Oshkosh, WI 54902 Mark Ziemer (920) 232-5300 (920) 232-5307 FAX Director, Senior Services BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER MEETING MINUTES JUNE 27, 2011 PRESENT: Bob Cornell, Cindy Glatz, John Hauser, Carol Klabunde, Xandy Kloeckl, Gary Konrad, Rick Picard, Judy Pierson, Audrey Robbins, Steve Sagmeister, Harold Singstock, Judy Smith, Dale Sonnenberg, Cynthia Thorpe EXCUSED: Barb Goldthwaite, Ann Marie Kosek STAFF: Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant Bob turned the meeting over to Judy Smith, Vice President & Governance Chair. Judy stated the governance committee is recommending Steve Sagmeister as a replacement for Dennis Penny’s seat. She gave a brief background on Steve’s community involvement and former employment with the Oshkosh Police Department. Steve will complete the remaining 1 year term and will then be eligible for 2 – three year terms. Bob then introduced Cynthia Thorpe who has recently completed her orientation and welcomed her as another new board member. Cynthia gave a brief background of her past employment with the Oshkosh Correctional Institute. President Cornell called for approval of the May 23, 2011 minutes. A correction to the minutes will be made. Judy motioned for the minutes to be approved as corrected, seconded by Rick, all were in favor. Minutes were approved. CORRESPONDENCE: None. FACILITIES COMMITTEE:  John Hauser, Committee Chair, reported that he had been in contact with a retired architecture. The individual indicated he would not be available to assist with the North building renovation. However, John stated he would continue to seek a recommendation of other architects that this individual may know. FUND DEVELOPMENT COMMITTEE:  Dale reported that the committee discussed the annual appeal envelope and the planned giving brochure.  He stated they were also given a report on the “granny smith walk/run” and the “Fall Family Fun Fest”.  Also discussed were two potential fundraising opportunities – dinner and/or monopoly game. Kathy will be scheduling a meeting with Deb from the Winnebago Home Builders Association for further discussion around the monopoly idea.  Mark updated the committee on the Recognition Tower. At this time Mark has discussed 1 the possibility of assistance from the Oshkosh Correctional Institution with Judy Smith.  The annual appeal envelope and the planned giving brochure drafts were sent around. The group will have until Friday to review and send over any comments or suggestions. Mark, Kathy and Rick will meet again to edit this and send it back over to 44 Degrees North. An updated version will be brought to the Fund Development Committee at the July meeting.  Carol asked if we had considered the local church endowments for funding. All were in agreement this would be something to consider. GOVERANCE COMMITTEE  Judy stated the last several months have been focused on recruiting new members.  At the last meeting there was discussion regarding further goals for recruiting members in the future.  Bob created a term sheet that gives everyone’s term limits. Next year 4 individuals will be up for reappointment. All four would have the opportunity to re-up for their second term. Should that occur we would not have an opening next year.  The Board Evaluation surveys are being reviewed to determine if there is better wording that could be used on the surveys.  Carol reviewed the bylaws and made some suggestions that will be discussed at the next meeting.  Mark stated that Harold, Bob and he would meet with the Mayor to discuss his expectations of the COA and Advisory Board and how they relate to each other. FRIENDS REPORT:  Audrey stated that at the last FOSC meeting a new Marketing subcommittee was developed. Their goal will be to inform others about the Center and how the Friends organization is needed to continue growing the Center. Mark stated he applauds the FOSC efforts to market but would ask that we continue to work together on these types of committees and projects.  FOSC board also felt they should have a presence at the Farmer’s Market and at the Art Walk.  Trish did write an article for the Oshkosh Northwestern. At this time it is still being determined how the Northwestern will use this article.  Response to tours has been exceptional for the New York trip. Some of the shorter overnights have had a slightly smaller response but still seem to be bringing in people. COMMITTEE ON AGING REPORT:  Xandy reported that at the last COA meeting they discussed subcommittee appointments and goals.  The group will not be meeting in July and August and will reconvene in September. This was intended to give subcommittee members time to work in their groups and be able to report back in September. PRESIDENT’S REPORT:  Bob commented on the Committee Directory and asked that should anyone have any changes to please let Kathy know.  Bob reminded the group of the upcoming luncheon on Thursday. The ladies will be cooking hot beef and summer picnic foods.  Bob stated he has attended 3 programs recently and commended the Center for having such informative sessions. He would encourage others to participate as well. 2 DIRECTOR’S REPORT:  Staff will be away from the Center on July 12 for a staff retreat. If anyone has some fun ideas for the group they should get in touch with Mark after the meeting.  The central garage will begin clearing out the pole shed at the North building. We could possibly have this space available for upcoming events (i.e. Fall Family Fun Fest).  Mark stated the staff is working on ways to increase availability of the Woodshop and Computer Lab. Seeking ways to mirror the way we handle accountability in the Fox Fitness Center.  Mark and Kathy met with Divine Redesign, an interior decorating company. Hoping they will bring back some good suggestions.  Summer games were held last week. About 100 individuals participated and Associated Bank provided volunteers and food for the kick-off event.  Staff recently completed their JDQ’s and these will be fed into the city’s Job Classification project.  Mark will be interviewing on July 5 for the new part time receptionist.  Mark met with Terry Stern regarding the Oasis room food site. There have been ongoing challenges and will continue to work together to coordinate the use of this space.  Glen Steinbrecher recently completed 2 new fundraising boxes for the K-9 unit. They would like to place these boxes at the Center. Mark asked for feedback. Cynthia T. suggested the governance committee should discuss a policy for other organizations fundraising in our buildings.  Mark may at some point be asking the Advisory Board to pull together an Ad Hoc committee around programs and services we offer.  Mark talked about the book club and ideas we may have to bring some of the ideas into the 7 dimensions of wellness.  Mark gave a small update on the Health department. Mark Rohloff is hoping to have a decision regarding the consolidation by September in order to plan for the 2012 budget. OLD BUSINESS: None. NEW BUSINESS: None. CONTINUING EDUCATION:  Bob stated the Dale’s suggestion regarding, “What we are doing well as a Center and what we could be doing better” will be addressed at a future meeting. Mark and Bob felt they were not ready yet to present on this. ADJOURNMENT:  Bob requested a motion to adjourn, Rick made a motion, Dale seconded, motion carried, meeting adjourned. Respectively Submitted, Kathy Snell, Administrative Assistant 3