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HomeMy WebLinkAboutMinutes OSC Board 05-23-2011 City of Oshkosh Senior Services Division Oshkosh Seniors Center 200 N. Campbell Rd. Oshkosh, WI 54902 Mark Ziemer (920) 232-5300 (920) 232-5307 FAX Director, Senior Services BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER MEETING MINUTES MAY 23, 2011 PRESENT: Bob Cornell, Cindy Glatz, Barb Goldthwaite, John Hauser, Ellen Hofeldt, Rick Picard, Judy Pierson, Harold Singstock, Judy Smith, Dale Sonnenberg, Don Wolter, Gary Konrad, Carol Klabunde, Audrey Robbins, Xandy Kloeckl, Ann Marie Kosek EXCUSED: Don Christman STAFF: Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant Bob Cornell called meeting to order at 1:09 p.m. Bob introduced and welcomed Gary Konrad and Carol Klabunde. They will be joining as new board members at the June meeting. They have already gone through orientation. Bob announced the departure of Ellen Hofeldt, Don Christman, and Don Wolter as board members. Mark thanked each of them for their service on the board as well as on their subcommittees and presented them each with a certificate of appreciation signed by the City Manager, Director of Senior Services and Advisory Board President. Harold Singstock, Committee on Aging Chair, introduced Xandy Kloeckl as the new Liaison for the Committee on Aging. Xandy has served on the COA for the last two years. Ann Marie Kosek introduced Audrey Robbins as the new liaison for the Friends of the Oshkosh Seniors Center. Audrey currently is the Vice President of the FOSC. President Cornell called for approval of the April 25, 2011 minutes. A change in spelling will be corrected to page one of the minutes. Barb moved to approve the minutes as changed, seconded by Judy Pierson, minutes approved. CORRESPONDENCE: Reference was made to the letter received by Don Christman. Kathy spoke in regard to the letter received by Don. FACILITIES COMMITTEE:  Don Wolter reported out on the planting that took place the previous week. Thanked those that had helped and asked that Mark or Bob send a letter of thanks to the volunteers and Master Gardeners that came out to help.  Woodchips will later be brought in and Randy will have DAC assist with spreading the woodchips in the flowerbeds.  Ann Marie thanked Don for facilitating with the installation of the automated doors at the South Building.  Don also suggested having accolades given to those helpers in the upcoming newsletter 1 FUND DEVELOPMENT COMMITTEE:  Dale reported out on the work being done on the annual appeal envelope  Rick reported out that we had hoped to have the Planned Giving brochure ready for today’s meeting however it is still in the hands of 44 North. Rick assured the committee the brochure would still make the June deadline.  Dale reported that the committee is still discussing a dinner event along with the other fundraisers already scheduled (Fall Family Fun Fest, Granny Smith Run/Walk)  Dale stated the Recognition Tower will be underway soon with a deadline of October 1. GOVERANCE COMMITTEE  Barb reported that Cynthia Thorpe shall fill Don Christman’s seat which he will vacate May 31, ending his three (3) year term. Since this vacancy came too late for the normal nomination process it was dealt with as an interim vacancy; however, Cynthia’s appointment will officially start June 1, 2011, and will be a full three (3) year term with eligibility for a second three (3) term.  The committee has chosen Steve Sagmeister as a possible candidate for Dennis Penney’s seat which has one year left. Currently Barb is discussing this opportunity with Steve. FRIENDS REPORT:  Ann Marie gave a brief history of the Friends organization for those new to the committee and reviewed some of their finances. She indicated that she usually has more to report however with the holiday the Advisory Board moved their meeting and the FOSC does not meet until later this week. COMMITTEE ON AGING REPORT:  Harold reported on the annual elections. Dr. Jean Caudle, Kim Bauer, and Peggy Bellin were voted in for another three year term. Harold will remain Chair, Kim as Vice Chair and Peggy as Secretary.  At the June meeting members will be assigned to the upcoming year’s committee and given tasks for the year.  Harold stated he has enjoyed attending the Advisory Board meetings as the COA Liaison and has welcomed the opportunity to communicate more effectively between the COA, FOSC and the Advisory Board.  Harold indicated that he, Mark, Bob and Ann Marie are working on pulling a meeting together with all board members. PRESIDENT’S REPORT:  Bob stated that anyone that was unable to attend the Volunteer Appreciation Dinner really missed a good event.  Reminded everyone that this week would be the last Soup Lunch of the season.  Harold, Ann Marie and Bob attended the accreditation on Friday. Bob challenges all board members to briefly read through the manual to learn more about the accreditation process and the work involved. DIRECTOR’S REPORT: th  Staff update – Candy Stricka has resigned. Her last day will be Friday, May 27. We are in process with other applicants at this time.  Mark reported that our contract with 44 Degrees North will be coming to an end however 2 he is still looking for a couple of projects to be completed prior to the contract termination. Marketing Plan o Monopoly fundraiser o PowerPoint Presentation o Modification of current OSC brochure o Production of FOSC brochure o Completion of Planned Giving brochure o Possibly a quarter page newsletter o  Mark also reported out on the accreditation and thanked all those that assisted in that process. As a department we will plan to update and maintain the information more frequently in an effort to assist in planning for future accreditations. Also stated that the reviewers challenged us to consider National Accreditation. Mark indicated that he will continue to consider this however we must be able to justify the funding for this process.  Mark asked the board members to consider volunteering for the upcoming events and asked that anyone interested to contact Kathy.  The Current has been reduced by 4 pages and we were able to do this without significant changes to the newsletter.  Mark spoke with UW Oshkosh staff regarding a parking situation. Several of their staff has been parking in our lots and in the city lot. This has caused some concern as they are taking up parking for our participants. Mark indicated the staff there were understanding and indicated they would speak with their employees.  Senior Friends is a program through the Red Cross that has outreach for more home bound individuals. Don Wolter indicated that when he started volunteering for this program it was out of the Seniors Center and felt this was something that should return as a program through our facilities. th  A meeting will be held later today in regard to the 4 of July parade and whether or not we will have time to get ready to participate.  Mark indicated that he has been unable to find an interior decorator and will be expanded his search options.  Mark asked if anyone had participated in the City Survey. He indicated for future surveys perhaps we could do a better job of promoting others to participate.  Sound World installed a big screen at the South Building last week and was here to check the South Willows projected. At that time to projector was working.  Mark touched on the FOSC as a 501C3. This helps us to purchase items for non-profit status. Example software for non-profits can be purchased at “Techsoup” for a very reasonable price.  Mark and Judy Brewer met with the woodshop supervisors earlier in the week to discuss the utilization of the workshop. Currently the shop is being under-utilized and we are seeking opportunities to make some changes in that area.  Recommendations from Bake Tilly regarding the Health Services merge have been issues. Tomorrow the group will meet again to access the results. City Council will be addressing the recommendations in about a month.  Currently we do not do anything on campus for Memorial Day and Mark indicated that perhaps this an opportunity to look at what other types of things could we be doing for veterans. OLD BUSINESS: None NEW BUSINESS  Dale suggested for the next meeting the Education topic could be what we are doing well as a Seniors Center and what could we be doing better. 3  Bob handed out committee assignments for board members stating that the new members will be selecting which committee they would be interested in participating in.  Mark suggested in the future he may be asking the board to establish a subcommittee to address health program topics and possible OSC programs. These may not have to be standing committees but asked that if anyone would be interested to let him know.  Carol Klabunde suggested that the Seniors Center look into what is needed to provide seniors with city/state ID’s for voting purposes. This is a concern for seniors as many of them may not carry a valid driver’s license and have no other means of having a picture ID. Mark agreed and indicated that we will look into this if necessary.  Bob asked everyone to review the Code of Conduct in their binders and asked for a motion to approve. Barb made a motion to approve the Code of Conduct, John Hauser seconded, Code of Conduct approved. CONTINUING EDUCATION: None ADJOURNMENT:  Bob requested a motion to adjourn, Barb made a motion, Don seconded, motion carried, meeting adjourned. Respectively Submitted, Kathy Snell, Administrative Assistant 4