HomeMy WebLinkAbout11-274JUNE 28, 2011 11 -274 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: WAIVE BIDS & CONTRACT FOR REPAIR OF CLARIFIERS FOR
WASTEWATER TREATMENT PLANT FOR PUBLIC WORKS
DEPARTMENT ($301,844.80)
INITIATED BY: PUBLIC WORKS DEPARTMENT
WHEREAS, after inspection, it is necessary to have two primary clarifiers rebuilt at
the Wastewater Treatment Plant; and
WHEREAS, the Public Works Department contacted numerous contractors for
quotes on this project which requires a complete rebuild of the primary clarifiers and only
one company would quote for the complete rebuilds; and
WHEREAS, rebuilding the clarifiers to original manufacturer specifications is
specialized work and Process Equipment Repair Services is the only firm that will do the
complete rebuild of the clarifiers, and it is therefore necessary to waive bids pursuant to
Section 12 -10(D) of the Oshkosh Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to waive bids and
to enter into a contract for complete rebuild of the two primary clarifiers:
PROCESS EQUIPMENT REPAIR SERVICES
5991 Division Road
West Bend, WI 53095
Total: $301,844.80
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 551-1910-1735-00000 — Sewer Utility- Liquid Disposal Plant Equipment
( 0
Of H-MfH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Utilities Superintendent
DATE: June 20, 2011
RE: Wastewater Treatment Plant CIP Primary Clarifier Rebuilding Project
BACKGROUND
The wastewater treatment plant primary clarification process consists of four 120 foot diameter tanks with
solids removal and skimmer mechanisms. The tanks and equipment were originally installed in 1974.
The mechanical components have been well maintained but are in need of a complete rebuild. This will
include removal of all metal components for sand blasting, recoating to original manufacturer's
specifications, and rebuilding of the clarifiers` drives also to original equipment manufacturer's
specifications. This is very specialized work and we have contacted three potential service providers to
see if they could perform the work. We have received no response for JF Ahern or CR Meyer to the
requested quote for these services. We did receive a response from Process Equipment Repair Services
Incorporated from West Bend They provided a quote for complete rebuilding services for the
primary clarifiers to the original equipment manufacturer's specifications. The price quoted for each
clarifier is $150,922.40 for a total of $301,844.80 for the two scheduled for this year in the CIP.
ANALYSIS
Process Equipment Repair Services (PERS) has provided quotes for rebuilding the two primary clarifiers
in the 2011 CIP clarifiers. No other quotes were received. This is very specialized work that does not
occur on a regular basis so there is not a lot of experience with rebuilding this type of equipment to
original equipment manufactures specifications. This is the same firm that provided clarifier rebuilding
services for the secondary clarifiers in 2008 and 2009. The quality of work was excellent and met all
requirements. The council approved waiving bids and awarded the contract to Process Equipment Repair
Services for previous secondary clarifier rebuilding services. Process Repair Equipment Services also
does similar work for other wastewater treatment facilities throughout the state.
FISCAL IMPACT
Funds are available in the Property Improvements Section (Sewer Utility Funds) of the 2011 Capital
Improvement Budget. The quoted cost is $301,844.80 with $320,000.00 budgeted in the CIP.
RECOMMENDATIONS
I recommend that bids be waived as allowed in section 12 -10 (D) (1) of Oshkosh Municipal Code and that
Process Equipment Repair Services proposals be accepted for the rebuilding of wastewater treatment
plant primary clarifiers one and three.
Respectfully Submitted, Approved:
Stephan M. Brand Mark Rohloff
Utilities Superintendent City Manager