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Home My WebLink About11-258JUNE 14, 2011 11 -258 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / CANADA PROMOTIONS / UTILIZE SUNNYVIEW EXPOSITION CENTER FOR MEXICAN RODEO/ JUNE 26, 2011 & AUGUST 14, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Canada Promotions (Elias Vorgas) to utilize Sunnyview Exposition Center, on Sunday, June 26, 2011, from 4:00 p.m. to 10:00 p.m.; and, Sunday, August 14, 2011, from 4:00 p.m. to 10:00 p.m. for their Mexican bull riding, bands and food (Mexican Rodeo), in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Fire Department — Staffing ($480 - preliminary estimate for each date) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: me-)6 C n y< ocle-o Start Date: , 1 c �n P a Ln , ao 1 k End Date: 71&�,n e C o , a 0 1 1 I , ao) I 'AOz 0 rte, a,o Briefly describe`�'j our event. Be sure to include the purpose of the event and all fanned activities. pl Co,�n �'k I)-'C- '(Yle� i cc�, -. ,,c1 5 EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME , GO 12, START TIME L Od STOP TIME TEAR DOWN / CLEAN UP COMPLETED Location of Event: i .-%- _ r _ i-- - /- _ -t-. a, k c - S V Nn Estimated Attend nce daily & total): Number of Booths: Organization(s) Spon (including addresses)_ Event: a I 0. OJ I p d k'C" 5 Are,, -, 0 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: C i as U_ Daytime Telep one: CQtZ- - > � � °�19R -000S -I t Vj Cell Phone: `k20) L-i - - 1 - Fax: —' Email: — Address: D On L,,, Co►; ,aA s .., 2 cA City: M - n G, f-\ State: c.J-13�:i Zip Code: Sq 9 5 CD Secondary Contact: ca s Daytime Telephone: Ck Q L Cell Phone( Ll Z - 'n - 15 Fax: Email: V),lar-o O rzeLg�,. cr• corn Address: 200& < City: State: Zip Code: Onsite Primary Contact: Cell phone: Fax: Email: Address: City: _ Onsite Secondary Contact: Cell phone: Fax: Email: State: Zip Code: Address: City: _ State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: Festival / llusic Concert ❑ Religious / E ❑ Rally / Memorial ❑ Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) t� Other Location of event: Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have Alcoholic beverages (Additional permit required from City Clerk) X Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) ❑ Tent and /or Canopy (Additional permit required from Inspections Dept.) Digger's Hotline must be contacted minimum of 3 days before digging) Generators) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) 0 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Amplified Sound tea- Animals included or allowed in event /\ (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities Solid waste and recycling services,��,U� Event insurance - Sew �e ,EC -Off ILI 11 i (N c j &4�0 OSh " Public safety & security/ EMS services lectricity /Generators ws Fzk� ❑ Fire extinguishers Advertising with banners or signs )KDrinking water • Grey water and grease removals • Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank 9 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: M 1P- II r G Y� C0cLo n Location of Event: Date of Event: Time the Event is to Open: Sponsor of the Event: C-1'kc s , \1(a Estimated Attendance (daily and total): ' Emergency Contact Information: Name: r I i a-; Daytime Phonp Number: �, G tpR - n7, Cell Number: lQ 7 '-( Z`"i 2 1 , -2 , QD Name: e ` aS Daytime Phone Number: G p G 0S Cell Number: GZ� � S Name: Daytime Phone Cell Number: Number: Primary Location of Event Staff at Event Site ,r c S (� 2 v Q--�- 2 T Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: 10 APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: a � Location of Provider at Event Site: C -, eCA �AC� Z-" Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Securi 3. h. Name of Provider: t � <� c u V- , A,, L L C- Contact Person /Telephone Number: - 3,33 3 Location of Provider at Event Site: Fy - - -.+ :k c . e + L \,�CkO� , e v- 2,v,..� Location of Missing Persons Station: t - 4 ks - Event Parking Locations: - �cw,�{A�� L. f6 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: ve you confirmed that the locations will be open and available? Who will determine if your event is / canceled or held? Phone number: F l i cam., r-, c'7 rn I �, : -A A \! Q'- e , c (q 2D � C� z fl '�A - O C) o S Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and -gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 APPLICATION FOR SPECIAL EVENT PERMIT TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes X— N No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) n have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event C5 SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these, changes and request approval of them. Date (print name) (priF46title with organization) 13 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLE AGREEMENT (Medium and High Risk Events) EVENT: _�o_K 1 ,•� �OcLe,� ORGANIZER: t i A `;- tA G dCA V Q f; q 1 .5 The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, Gi Cc-k cb V C�0gq S the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER , 0 R-5 (print name of o er) S� 1 1 11 (date) Q� (signature) (title) n � (print name) (print title) (date) (signature) (title) (print name) (print title) 17 0 U i � o v"` { I w bl r a , r-ol c,% t d ' -�> S.R.R.R. SECURITY 742 Biggins Ave. Neenah, W154956 (920) 702 -3333 Brad (715) 694 -2477 Rita t brrrsecuritylle @gmail.com Dear Clients and Friends of Bulldog Event Staffing, LLC: We have done a bit of re- structuring and changing here at the company. The biggest difference you will notice is the new name, B.R.R.R. Security, LLC and a new person in our company. Her name is Rita Halvorson and she is coming on board as a new owner and is adding some new and better ways of organizing things, so you our valued customer receive the very best services that we can provide. I would like to assure everyone that we are doing this as a way to give you the best response time and highest quality services there are to offer. I am confident that all of our clients will be extremely pleased and totally satisfied with B.R.R.R. Security, LLC and will come to know us as a valued service provider that will do our best to make sure you as the client are safe and worry free when we are on the job. At this time I would like to invite all of our past, current and future clients to call with any questions and we will do our best to give everyone the proper care and consideration that they deserve. Response times will be within 1 business day at the latest. Sincerely, Bradley R. "Chandler Operations Manager L k; , . 0 .Lon 6 O 1 4�7 v t� .Q c.� y� CD V a C. V 'V t , � W � v q �W a vJ N ' 'v N N, � • V N N N N r 0 dry: WASHINGTON COUNTY WISCONSIN 01 -07 -07 To Whom It May Concern: WASHINGTON COUNTY SHERIFF'S DEPARTMENT My name is Sgt. Martin Schulteis and I am writing to you on behalf of Bulldog Event Staffing, L.L.C. I am the ranking officer in charge of law enforcement services for special events that take place at the 133 acre Washington County Fair Park. I have had the opportunity to work with Bulldog Event Staffing, and more specifically Bradley Chandler, for the past several years during the Washington County Fair. The event runs for 6 days and the estimated attendance for the week is in excess of 100,000 people. I have found that Bradley Chandler takes great personal pride in his business and works very well with law enforcement to provide a safe environment for fairgoers and his staff. Some of Bulldog Event Staffing's dedicated responsibilities such as stage security and perimeter protection take great pressure off the Sheriff's Department workload and his efforts are appreciated. Our department would not be able to effectively address all of the security issues without the assistance of Bulldog Event Staffing. Bradley Chandler has set high expectations for his employees to remain calm, professional and unobtrusive throughout the long week. Several of the officers assigned to me at the special events have mentioned that Bulldog staff are respectful and polite to the citizens that attend the fair. I have a very open and professional working relationship with Mr. Chandler and he is always open for discussion of any issues that may come up. I look forward to working with his organization in the future. If you have any questions feel free to contact me by phone at 262 - 335 -4378 or e-mail at martin.schulteis @co.washingto.wi.us Sincerely, Sgt. Martin R. Schulteis 500 N. Schmidt Road, P.O. Box 1986, West Bend, WI 53095 -7986 Phone: (262) 335 -4378, Fax: (262) 335 -4429 Reference letter for Bradley Chandler I have been a Deputy Sheriff for the Washington County Sheriffs Department for over 18 years. I have worked our County Fair each year of my employment with many different security firms during that time. Recently the County Fair Supervisor contracted with Bulldog Security for the week of our County Fair. The supervisor is Bradley Chandler. I have personally worked with Bradley Chandler when I have worked stage security the last 3 years. He has always been professional and has asked what our department needs from him. It is I who asks him what he needs or expects us to do. He has employees that although may look intimidating to some of the general public are very nice and not overbearing. Bradley is always making sure his employees get breaks when needed and water to stay hydrated. There are times when some people may get outside the designated boundaries and Bradley or his employees politely go out to them and ask them to move back into the designated area. I have not encountered any fights or problems during the time that Bulldog Security or Bradley Chandler have been manning our Fair. This has not been the case with all the security we have had in the past. I for one am happy to have Bradley Chandler in charge of the security at our Fair Grounds. Deputy J.A. Schwitz `Y` m t � �- grE Rescue �'�, s -a �,': �- R -: a r r�v,� Director: Thomas R. Madiqan � Office: (920) 469 97 "i9 Green Bay. Wisconsin 54311 Fm: (920) 469-9777 October 18, 2010 To whom it may concern: This letter concerns the possible employment of Brad Chandler and Bull Dog Event Staffing. In 2008 I had the opportunity to work with Mr. Chandler and his organization during a large scale public special event in Brown County. During this event Mr. Chandler and his staff excelled III a numbe[ of areas which Included professl.onallsm, work ethic, and a genuine desire to assist in whatever situation arose. It is this type of attitude and dedication that has been beneficial to County Rescue and may be advantageous to you and your organization. I recommend Mr. Chandler without hesitation, Should you require any further information, please don't hesitate to contact me. Sincerely, ` Capt. L. Ullmer Cur AGRICULTURE A Lifestyle. A Livelihood. BR UM COUNTY JULY 15 -17 January 6, 2009 To Whom It May Concern: On behalf of the Brown County Farm Technology Days Executive Committee, I am pleased to write a letter of recommendation for Bull Dog Event Security. As Executive Committee Vice Chair and Liaison to our Emergency Government Committee, I had the opportunity to work closely with Brad Chandler and his staff. Bulldog Event Security did an admirable job of working with the Executive Committee and local law enforcement as they provided necessary supplemental security prior to, during, and after the 2008 Farm Technology Days show hosted by /in Brown County. Brad and his employees showed flexibility and willingness to tend to whatever security tasks were deemed necessary to help keep our event safe and secure. I might add that communication was a key component that helped contribute to the success of our event. The Bulldog Event Security crew did a terrific job attaining and maintaining good lines of communication with all parties involved in our event. Predicated on our experience, I would recommend without reservation Bulldog Event Security as a resource to utilize as a provider of event security. Respectfully submitted, Stan Kaczmarek Executive Committee Vice Chair For further information, please feel free to contact me at: 920 - 660 -1938 (cell phone) skacz1959(aD-yahoo.com Brown Count} UW Extension ■ Agriculture & Extension Service Center a 1150 Bellevue Street ■ Green Bay, W1 54302 Phone (920) 391 -4610 ■ Fax (920) 391 -4617 ■ www.wifarmtechnologydays.com POLICE DEPARTMENT CLARK & MA RATHON CC). ,�� DQRCHEISTER W1 54425 Pty. (715) 654 -5234 Dorchester Police .Department 188 South 2 ° Street PO BOX 124 Dorchester, WI 54425 (715 )654 -5234 s (715 )654 -6102 FAX REF: Letter of recommendation Brad Chandler 737 Frederick Street Oshkosh, WI 54901 08/28/2010 TO whom it may Cor�c.,ern: The Dorchester Police .Department has worked with Brad Chandler on several occasions while he directed the security for Carnivals and Hispanic Dances in the Village of Dorchester..' As Officer in Charge I worked with Brad and found it encouraging to see the type of responsible behavior exhibited toward his work. Brad has clearly defined expectations for members that he supervises in his security team. Brad always strives to exercise the proper behavior for any circumstance that may be encountered. When the Dorchester Police Department is askod to assist in finding added security I recommend Brad Chandler. Brad holds himself and his security team accountable for their performance. Crary Leichtman #545 Dorchester Police Repent r ;; is i 300 EAST WALNUT ST. P.O. BOX 22003 GREEN BAY, WISCONSIN 513454206 PHONE (820) 448 -4200 FAX (9;20) 448-4206 TO WHOM IT MAY CONCERN; DE.l# IS KOCKEN SHERIFF I had the privilege of working with Mr. Brad ChancRer during the 2003 Form Technology Days. This event Wought about 30,000 participants to a large farm in the rural portion of our county. I was tasked as the Incident commander for the Sheriff's Office, Mr. Chandler was an active participant in the planning of the Incident ticticn Plan, attending all of the planning meetings for almost a year befofe the event. During the event he and his employees were attentive and professional in the execution of their duties. During day two of the three glay event we experienced a severe storm wr;ich caused the evacuation of the grounds. Mr. Chandler and his staff were part of the successful team effort that moved this mass of people off the grounds (without any injuries) before the storm struck. The storm damage caused the third day of the event to be cancelled. Mr. Chandler and his staff adapted and assisted in the changes that were necessary to make the exit of the vendors run smoothly, It is my opinion that Mr. Chandler's contributions helped make this event successtul and safe. D- Z7> Keith D. Deneys Captain, Support Services Brown County Sheriffs Office Phone: (920) 235 -7197 * Fax: (920) 235 -7199 Email: bi�-,wave(a,new.rr.com Website: www.bZvvave.com 54903 PRODUCING SUCCESS WITH PRIDE FOR 22 YEARS! July 26, 2007 Bradley Chandler Bulldog Event Staffing L.L.C. 742 Higgins Ave. Neenah, WI 54956 Bradley: I'm writing this letter to tell you what an excellent job your company did as security for Oshkosh Sawdust Days. I was impressed at the timely response, professionalism and crowd situation awareness of your staff. Feel free to use me as a reference at anytime! I look forward to working with Bulldog Event Staffing in the future and I will recommend your company to any event that I am producing or involved with. Respectfully yours, Thomas A. Guenther, Sr. Big Wave Productions Oshkosh Sawdust Days Executive Board Country USA Operations Manager