HomeMy WebLinkAbout11-255JUNE 14, 2011 11 -255 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO AG MECHANICAL FOR EECBG WATER
CONSERVATION / PLUMBING IMPROVEMENTS FOR CITY HALL
AND THE SAFETY BUILDING ($19,700.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for water
conservation / plumbing improvements for City Hall and the Safety Building; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
AG Mechanical
P.O. Box 804
Neenah, WI 54957 -0804
Total Bid: $19,700.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 203 - 1099 - 7214 -00000 EECBG Project Fund - Building Improvements
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 9 0 3 - 1 3 0
54 City of Oshkosh
—0— 903 -1 30
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: June 8, 2011
RE: EECBG Water Conservation/Plumbing Improvements Bid
BACKGROUND
In 2009 the City of Oshkosh received a $634,100 Energy Efficiency and Conservation Block Grant
( EECBG) from the Department of Energy. In accordance with EECBG guidelines, McKinstry, a
nationally recognized energy efficiency firm, was utilized to identify energy efficiency /water
conservation opportunities within our municipal buildings and prioritize them by payback to
maximize the full grant dollars. Using this prioritized list, in November, 2010 the Council approved
bids for lighting, building envelope and direct digital control energy efficiency projects. We
anticipate these projects to be fully complete within the next several weeks which will leave an
estimated $57,000 for other EECBG projects. Purchasing has also been working with Plumbing
Inspections staff to identify various water conservation opportunities as part of this EECBG funding.
This process has prioritized 16 bathroom areas within City Hall and the Safety Building that with the
installation of low -flow faucets, toilets and urinal flushometers could reduce water usage by a
minimum 3 to I ratio. The purpose of this memo is a recommendation of award for these water
conservation/plumbing improvements.
ANALYSIS
Working in conjunction with Plumbing Inspections staff, Purchasing reviewed and prepared bid
specifications for water conservation /plumbing improvements within City Hall and the Safety
Building. The bids were advertised in the local paper and posted online on NovusVendor. Bids were
received on June 3, 2011. The bid tab is attached. Working with Plumbing Inspections staff,
Purchasing reviewed the bids and concluded the low bid received from AG Mechanical met the
minimum bid specifications.
FISCAL IMPACT
An estimated $57,000 remains from the EECBG grant. This bid would have a fiscal impact of
$19,700, which will be funded through this EECBG grant. These improvements would be charged to
account 203-1099-7214-00000.
RECOMMENDATION
Purchasing recommends the Common Council award the water conservation/plumbing improvements
bid to AG Mechanical for $19,700.
Respectfully Submitted,
C'-� L'
Jon Urben, General Services Director
Approved:
City Manager
%106
CITY OF OSHKOSH
WATER CONSERVATION PLUMBING IMPROVEMENTS
BIDS OPENED JUNE 3. 2011
VENDOR INFORMATION
BID
GRAND TOTAL
CH Koch Plumbing & Heating
2205 Doty Street
$27,090.00
Oshkosh WI 54902
Kurt Zentner and Sons Inc
2860 Oregon Street
$31,294.50
Oshkosh WI 54902
AG Mechanical
PO Box 804
$19,700.00
Neenah WI 54957 -0804