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HomeMy WebLinkAboutMINUTES MINUTES OF THE MAY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Approved at the June 2, 2011 Board Meeting) The regular May meeting of the Oshkosh Public Museum Board was held on Thursday, May 5, 2011 in the Sawyer Library of the Museum. The meeting was called to order at 4:03 p.m. by Board President Carol Fenrich. The roll was taken: Present: Absent: Mrs. Drew Mr. Becker Mrs. Fenrich Mr Haffeman Mr. Metz Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barbara Shirtz, Leadership Oshkosh representative Jason Hale and Brenda Hauber recording the minutes. Mrs. Drew was designated to fill the absence of Mr. Becker. There were no citizen statements. The minutes of the April 7, 2011 meeting were read. Rick Rego moved that the minutes be approved. Ron Metz seconded the motion. There being no discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The minutes of the April 7, 2011 board meeting were approved. The May 2011 bill listing was then read. Eugene Winkler Moved that the bill listing be approved for payment. Rick Rego seconded the motion. After a brief discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor. The motion to approve the May 2011 bills for payment was passed. The next item on the agenda was the discussion and vote upon the Durow Investment Policy. The board members had previously been given a copy of the proposed policy and it was discussed at the last board meeting with Finance Director Peggy Steeno, City Attorney Lynn Lorenson and the representatives from Associated Bank. Mr. Larson recommended the adoption of the policy. Eugene Winkler moved and Diana Drew seconded the motion. After a brief discussion, Mrs. Fenrich called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The Museum Board adopted the Durow Investment Policy. The following item on the agenda was the discussion and vote on the proposed Durow Trust Plan. Mr. Larson explained that after the corpus of the bequest is invested and managed properly we should be able to anticipate significant earnings. He listed a couple of the key points in the plan: hiring a full-time Curator of Decorative Arts, and using earnings for an upcoming exhibit. A couple of the board members expressed concern about the curator position. Their concerns included how long would it be funded, and how it would affect the budgeting process. Some members voiced their opinion that the additional curator position is needed. At the end of the discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The motion to adopt the Durow Trust Plan was passed. The next item on the agenda is a recommendation from Mr. Larson that the Board establish a reduced admission rate for university students of $5.00. This reduced rate is viewed as an attempt to attract more university students especially during MuggleFest and Ron Metz moved that the museum establish a university student admission Bling! fee of $5.00. Carol Fenrich seconded the motion. Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler With the vote unanimous in favor, the motion was passed. A new reduced admission fee for university students of $5.00 was adopted. Mrs. Fenrich then asked Mr. Larson to present his Director’s Report. He began by announcing that the City had hired a firm to perform an assessment of the city’s positions. It will include both union and non-union positions and will include a review of the job descriptions. One purpose of the study is to determine whether the compensation rates offered by the City are competitive. The last time this type of study was performed was in 2001 for the non-represented employees. The draft of the study should be ready before the 2012 budgeting process and in view of the state-mandated changes this information will be vital. Mr. Larson next discussed a project related to the city’s strategic plan. He and two other department heads are working on an inventory of City-owned cultural and natural assets. The study will determine the overall condition of each asset and then will assist in developing a long-range plan for maintenance, promotion, etc. The fee for this inventory and assessment will probably be covered by available capital improvement funds. As his final comment, Mr. Larson noted that the Fundraiser will be held at Bling! Beckett’s. They have volunteered free use of their spaces for this event. At this time we are looking at October. As soon as more details are available I will send them out to the board members. There was no President’s Report. Mr. Winkler the proposed two changes to the Museum Board By-laws. The board considered them and the proposed changes will be an agenda item at the June meeting. Mrs. Shirtz then presented the Auxiliary Report. The annual luncheon will be held on May 13 at Robbins Restaurant. She noted that a violinist will be playing for the luncheon. They are working on plans for observance of their 85 anniversary of th incorporation. In conclusion she noted that the Auxiliary will be holding a fundraiser on July 10. th The next order of business was the election the board officers for 2011 and 2012. Mrs. Fenrich then opened the floor for nominations for President. She nominated Eugene Winkler for president. Mrs. Fenrich moved and Rick Rego seconded that nominations be closed and a unanimous vote in favor be recorded by the secretary. In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor. Eugene Winkler will be the Board President for 2011- 2012. Mrs. Fenrich then opened nominations for Vice President. Janet Moldenhauer nominated Ron Metz. Eugene Winkler moved and Rick Rego seconded that nominations be closed and that a unanimous vote in favor be recorded by the secretary. In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The motion to close nominations and record a unanimous vote in favor was passed. Ron Metz will be the Board Vice President for 2011-2012. Mrs. Fenrich then opened nominations for Secretary. Diana Drew nominated Carol Kujawa. Ron Metz moved and Rick Rego seconded the motion to close nominations and a unanimous vote in favor be recorded by the secretary. In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The motion to close nominations and record a unanimous vote in favor was passed. Carol Kujawa will be the Board Secretary for 2011-2012. With no further business before the board, Ron Metz moved that the meeting adjourn. Rick Rego seconded the motion. The voice vote went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion to adjourn was passed. The meeting was adjourned at 5:05 p.m.