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HomeMy WebLinkAbout4-25 City of Oshkosh Senior Services Division Oshkosh Seniors Center 200 N. Campbell Rd. Oshkosh, WI 54902 Mark Ziemer (920) 232-5300 (920) 232-5307 FAX Director, Senior Services BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER MEETING MINUTES April 25, 2011 PRESENT: Don Christman, Bob Cornell, Cindy Glatz, Barb Goldthwaite, John Hauser, Ellen Hofeldt, Rick Picard, Judy Pierson, Harold Singstock, Judy Smith, Dale Sonnenberg, Don Wolter EXCUSED: , Dennis Penney, Ann Marie Kosek STAFF: Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant Bob Cornell called meeting to order at 1 pm. Mark introduced Kathy Snell, the Administrative Assistant, Candy Sticka and Nancy Green, the receptionists, to the Advisory Board. President Cornell called for approval of the March 28, 2011 minutes. Minutes approved. CORRESPONDENCE: There was no correspondence at this time. FACILITIES COMMITTEE:  Don Wolter reported that the committee reviewed a number of color options for the “SAIL AWAY” statue and pedestal. A bronze color with an antique patina look was decided. The statue and pedestal will be delivered by May 20, which is planting day for the selected scrubs and flowers as discussed at last month’s meeting. Oshkosh Masters Gardeners (Terry and Kurt) will assist with the planting beginning at 9 a.m. Randy will have the the site prepared and have the mulch on site for May 20 FUND DEVELOPMENT COMMITTEE:  Dale reported that the Fund Development Committee made suggestions for the 2011 appeal letter and envelope. The envelope could also be included in the monthly newsletter and available at the buildings’ information desks.  Dale reported that the staff prepared a wish list with dollar amounts for the monthly newsletter.  Dale reported that monetary donations to date are $6,042 that includes $672 from individuals who had taxes prepared at OSC.  Mark reported that a volunteer has agreed to take on the Recognition Tower Project. He stated the prison could also assist as suggested by Judy Smith.  Mark reported that the Granny Smith 5K Run/Walk is Saturday, October 8.  Mark reported that the Fall Family Fun Fest will continue this year with the staff assisting in facilitating the event. The date is Sunday, September 11, 2011, Grandparents Day.  Dale reported that Judy Troudt and Judy Pierson are researching a dinner fundraiser for 2012.  Cindy reported that meetings continue with the Winnebago Home Builders’ Association for 2012 Spring fundraiser. A monopoly Game is being discussed with kick-off at the 1 Builders Spring EXPO and Parade of Homes.  Kathy will have prepared a quarterly income and expenditures’ report for the next quarter ending June 30, 2011.  Dale reported that having a wish list is critical. The wish list should be in the newsletter and hung on the bulletin boards at both buildings. He also suggested a mid-year appeal letter that would include the wish list and price tags.  Rick reported that the planned giving brochure is on track for completion in June. The brochure will have verbiage to engage individuals and businesses. The brochure will be presented at the May Advisory meeting for review.  Mark reported that he is discussing with the fund development committee and FOSC (Friends of the Oshkosh Seniors Center) the similarities of both groups in regard to fund raisings. GOVERANCE COMMITTEE  Barb reported that there are five opening on the advisory board this year, (normally only four). Dennis Penney has resigned effective immediately due to health issues. Don Christman will resign at the end of this fiscal year, ending in May 2011.  Barb presented two new candidates are Gary Konrad, and Carol Klabunde. Bob Cornell has agreed to a second term. Unanimously approved.  Barb presented the slate of officers for 2011 and 2012 Bob Cornell – President Judy Smith – Vice President Dale Sonnenberg – Treasurer Unanimously approved by the advisory board.  Bob requested that all board members turn in current manuals. All advisory members will receive a new manual with the current updates. He suggested that members take out personal papers including past minutes and reports.  New advisory board members orientation is May 19, 2011  The next meeting date is May 23 because of the Memorial Day observance on the last Monday of May.  Barb collected the evaluation forms from attending members.  Mark has suggested recruiting a advisory member with a medical background, (ex. Staff person from Affinity, Aurora or Theda Clark) FRIENDS REPORT:  Audrey Robbins reported that the FOSC (Friends of the Oshkosh Seniors Center) will not take the leadership role in planning the Fall Family Fun Fest, on September 11, 2011. FOSC will instead put their leadership support behind the Granny Smith 5K Run/Walk on October 8, 2011. FOSC will assist in creating an incentive program to increase student, community and center users’ participation. COMMITTEE ON AGING REPORT:  The committee is researching a senior safe watch program.  The committee is preparing community half page education article for center’s newsletter, The Current.  The committee is working on a phone survey to find out senior needs in the community for a Aging Summit in the spring of 2012.  At the May meeting, the committee will approve the OSC Advisory Board nominees. 2 PRESIDENT’S REPORT: th  Bob reminded the committee to attend the May 10 volunteer recognition, Happy New Year’s Celebration  He thanked the staff for bringing the Encore Handbell Ensemble to the Center for an outstanding performance.  He encouraged advisory board members to come to the soup lunch on the last Thursday of the month. DIRECTOR’S REPORT:  Mark reminded the advisory board members to scan their volunteer hours.  Mark stated that the Code of Conduct is being reviewed by the city’s attorney. The updated Code of Conduct will be mailed with May agenda and April minutes, for approval at the May meeting.  He informed the committee that the Re-Accreditation is scheduled for Friday, May 13 at 9 a.m. Center participants include Bob Cornell, Don Christman, Ann Marie Kosek, Harold Singstock, Pat Krohn and Betty Schoeber.  He stated that the current newsletter is too thick for bulk mailing per the US Postal Service. Four pages will be dropped to accommodate the mailing requirements. The committee suggested going paperless by emailing newsletters and encouraging participants and the community to look on the website.  Mark stated that he is working with Kathy and Courtney, a UW-Oshkosh journalism student, on social marketing including an OSC Facebook page.  He stated that he is still looking for an Interior Decorator.  He reported that city manager, Mark Rohloff came for lunch to recognize OSC employees and present Sara Barndt with her 10-year service award.  Mark updated the committee on the health department in regard to consolidation of the four departments, Oshkosh, Neenah, Menasha and Winnebago County. June 1, 2011 is the target date for the final recommendation. ADJOURNMENT:  Meeting was adjourned. Motion made by Dale Sonnenberg and seconded by Don Wolter. Respectively Submitted, Judy Brewer Activities Coordinator 3 4