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HomeMy WebLinkAboutFull Agenda0 OlHKQlH ON THE WATER CALL TO ORDER: (6:00 pm) A. ROLL CALL B. INVOCATION C. PLEDGE OF ALLEGIANCE D. PRESENT ACANTHUS AWARDS Voting First: Council Member Herman Isaac Bock & Sam Gengo from Washington Elementary School; and, students from ALPS Charter School E. PROCLAMATION Race Unity Day in the City of Oshkosh F. CITIZEN STATEMENTS (Limited to five (5) minutes; must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, may only speak once during Citizen Statements, and must not include endorsements of any candidates or other electioneering) G. SELECTION TO FILL OPEN SEAT OF COUNCIL MEMBER Chaz Hamilton Jef Hall Kyle Clark Harold Buchholz 1. Res 11 -215 Appointment of Individual to fill vacant Council seat H. PUBLIC HEARINGS ( NOTE * There will be NO formal action taken on this item at this meeting) * 2. Ord 11 -216 Approve Rezoning the South Side of Kope Avenue From R -1 Single Family to R -2 Two Family (Plan Commission Recommends Approval) * 3. Ord 11 -217 Approve Rezoning of Parcels South of West 7th Avenue, North of West 9th Avenue, East of South Westfield Street and west of the Koeller /USH 41 Intersection from R -1 Single Family, R -2 Two Family and C -1 Neighborhood Business to C -2 General Commercial with a Planned Development Overlay (Plan Commission Recommends Approval) OSHKOSH COMMON COUNCIL AGENDA COUNCIL CHAMBERS, CITY HALL OSHKOSH, WISCONSIN MAY 24, 2011 NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — MAY 24, 2011 CONSENT AGENDA ITEMS (Consent Agenda Items are those items of a routine administrative nature that are voted on by the Council in a Single Roll Call Vote. Staff Recommends Approval of all Items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion) 4. Approval of Bills presented by the Finance Director 5. Receipt & Filing of Common Council Minutes from May 10, 2011 6 Receipt & Filing of Museum Board Minutes from April 7, 2011 7. Approval to Canadian National Railroad / Perform Required Track Maintenance / June 6 -10, 2011 8. Petition filed by property owners in opposition to CVS Development 9. A) Receipt of Claim filed with the City's Insurance Company / Karen Arreola for alleged injuries as a result of tripping on the sidewalk 10. Res 11 -218 Approve Submittal of Recreational Trails Act Grant Application for City Center Riverwalk 11. Res 11 -219 Approve Submittal of Recreational Trails Act Grant Application for William Steiger Park Riverwalk 12. Res 11 -220 Authorize Preparation of Cooperative Plan with the Town of Nekimi 13. Res 11 -221 Approve Granting Privilege in Street to Multimedia Communications & Engineering & Fox Valley Metrology to install Fiber Optic Cable in Medalist Drive Between 3125 Medalist Drive & 495 Waukau Avenue (Plan Commission Recommends Approval) 14. Res 11 -222 Award Bid for Public Works Contract No. 11 -07 to PTS Contractors, Inc. for Various Concrete Paving & Utility Projects - North Side Area ($2,682,288.75) 15. Res 11 -223 Award Bid for Sodium Hydroxide for Water Treatment Plant for 2011 to Hydrite Chemical Company ($84,975.00) 16. Res 11 -224 Approve Change Order No. 2 / Faith Technologies for DDC repairs /replacements as part of Energy Efficiency & Conservation Block Grant Program ( +$12,724.00) 17. Res 11 -225 Approval of Special Event Agreement — EAA Airventure Oshkosh 18. Res 11 -226 Approval of Special Event — Oshkosh North FFA / utilize Jackson Street for Annual Gateway Planting / May 25, 2011 19. Res 11 -227 Approval of Special Event - Rapid Running Event Management / utilize Oshkosh Convention Center & city streets for Oshkosh Fitness Festival / May 27 & 28, 2011 20. Res 11 -228 Approval of Special Event - Oshkosh Foursquare Church - 4tk Ministries / utilize Reetz North & South Diamonds at Menominee Park for 4tk Memorial Day Softball Tournament / May 28, 2011 21. Res 11 -229 Approval of Special Event - Oshkosh Fast Club / utilize Reetz North & South Diamonds at Menominee Park for Greater Raider Open / June 3 - 5, 2011 22. Res 11 -230 Approval of Special Event - Oshkosh Opera House Foundation, BID & Intergen / utilize Opera House Square for Movies in the Park / June 3 & 17; July 15 & 29; August 12 & 26, 2011 23. Res 11 -231 Approval of Special Event - Aurora Health Foundation / utilize city streets for 3 rd Annual Aurora 5K Walk/Run for Cancer / June 11, 2011 NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — MAY 24, 2011 CONSENT AGENDA CONTINUED 24. Res 11 -232 Approval of Special Event - Master Bass Circuit / utilize Miller's Bay in Menominee Park for Master Bass Circuit Tournament / June 11, 2011 25. Res 11 -233 Approval of Special Event - Community Blood Center / utilize Opera House Square & Market Street for Operation Donation / June 16, 2011 26. Res 11 -234 Approval of Special Event - Oshkosh Senior Center / utilize South Park for Oshkosh Summer Games / June 20 & 22, 2011 27. Res 11 -235 Approval of Special Event - Players Pizza & Lourdes Booster Club / utilize South Park Pavilion for 3 rd Annual Park Dance / July 8, 2011 28. Res 11 -236 Approval of Special Event - Elks Lodge #292 / utilize Rainbow Park for 21 s ' Annual Oshkosh Elks Sheepshead Fishing Tournament/ July 16, 2011 29. Res 11 -237 Approval of Special Event - Oshkosh Opera House Foundation & Carmel Crisp & Cafe / utilize Opera House Square for the Grand Scoop/ July 23, 2011 30. Res 11 -238 Approval of Special Event - Midwest Sports Event / utilize city streets for Race the Lake / August 21, 2011 31. Res 11 -239 Approve Rescission of Property Taxes (Elite Building & Fabrication, Steinbruner Heating /Cooling & Wisconsin Energy Center) 32 Res 11 -240 Disallow Claim by Debra Boushley (for alleged bodily injuries as result of her walker striking a pothole) 33. Res 11 -241 Approve Special Class "B" Licenses J. ITEMS REMOVED FROM CONSENT AGENDA K. PENDING ORDINANCE 34. Ord 11 -242 Approve Harwell Annexation Request from Town of Oshkosh/ 635 West Snell Road (Plan Commission Recommends Approval) L. RECONSIDERED ORDINANCE 35. Ord 11 -243 Approve Amendment to Section 25 Streets & Sidewalks to Create Sidewalk Cafe / Outdoor Seating Regulations in the public right - of -way on North Main Street (BID Board Recommends Approval) (Consider Amendments Recommended by Staff following meeting with stakeholders) Amendments: A) Add Section 25- 62(D)(3)(a) to permit sidewalk cafes to encroach into vacant neighboring cafe designated areas with written consent of the adjacent owner NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — MAY 24, 2011 RECONSIDERED ORDINANCE CONTINUED B) Add Section 25- 62(D)(3)(b) to allow said encroachment to be terminated at any time by written notice from the adjacent owner C) Delete Section 25- 62(E)(5)(f) that requires fencing be provided around the designated cafe area D) Alternatives to Section 25- 62(E)(5)(g) regarding length of time that furnishings can be left in designated cafe area 1) Leave the language as is — furnishings to be removed at the end of cafe time or 10:30 pm, whichever is sooner OR 2) Revise language to permit furnishings to remain in designated cafe area but the use of the furnishings is prohibited after cafe closing time (10:00 pm) OR 3) Revise language that the designated cafe area must close at 10:00 pm, furnishings must be removed by the end of business & use of the cafe area after 10:00 pm is prohibited. E) Revise Section 25- 62(E)(1) to permit signage outlining the rules & use of the cafe area F) Revisions to numerous paragraphs to prohibit smoking in cafe areas G) Requests by business owners to: 1) permit wait staff & bouncers to obtain bartender licenses to serve alcoholic beverages to cafe patrons / no amendment recommended 2) extend closing time of cafe area to later than 10:00 pm. no amendment recommended. 3) Use portable propane heaters in cafe areas. Due to safety issues, no amendment recommended. M. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS 36. Future Agenda Items: A) Workshop on Sustainable Street Widths (Scheduled for 6/14/2011 - 5:15 P.M.) B) Workshop on Transit Development Plan (Proposed for 7/12/2011 - 5:15 P.M.) C) UWO- Oshkosh Neighborhood Study (Scheduled for 6/28/2010 - 5:15 p.m 37. Provide Direction to staff on request from Winnebago County Housing Authority to reduce width of East Custer Avenue from 32 feet to 28 feet (Poeschl) N. CITIZEN STATEMENTS (Limited to five (5) minutes; must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, may only speak once during Citizen Statements and must not include endorsements of any candidates or other electioneering) NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. OSHKOSH COMMON COUNCIL — MAY 24, 2011 O. CITY MANAGER ANNOUNCEMENTS & STATEMENTS 38. 1 Quarter Financial Overview 39. Public Information Meeting for the Westhaven Circle / Newport Circle Area Stormwater Detention Basin in the Campbell Creek Watershed / June 1, 2011 40. Agreement for Engineering Services Relating to Various 2011 Wastewater Treatment Plant & Sanitary Sewer Pump Station Capital Improvement Projects / Strand Associates 41. Update on Closure of Algoma Boulevard required because of the Osceola Street / Elmwood Avenue Concrete Paving - Utility Projects 42. Update on Review of Special Assessment Policies for Residential vs. Commercial Properties 43. Transit Insurance for 2012 P. ADJOURN NOTE: The Council has a five minute rule for all speakers addressing an item on the agenda. If you require more time please inform the Mayor at the beginning of your presentation. WE COME TOGETHER THIS EVENING TO DISCUSS THE ISSUES THAT CONFRONT OUR CITY. MAY WE ALWAYS SEEK THE WISDOM TO DO THINGS THAT REFLECT OUR CONCERN FOR THE PEOPLE WHOM WE REPRESENT. The City of Oshkosh Landmarks Commission has chosen three Acanthus Historic Preservation Awardees for 2011. 1. Citizens of Oshkosh, "For their support of the restoration of the structural and historic integrity of the Grand Opera House" Joe Ferlo, Executive Director at Grand Opera House will be accepting the Award on behalf of the Citizens of Oshkosh 2. Jerry's Bar on Ceape Avenue, "Celebrating their 100th anniversary of continued contributions to the City of Oshkosh" Scott Engel, owner will be accepting the Award 3. Leonard H. Reinke, "For his vision and contributions in designing institutional buildings that define and grace the Public Realm of Oshkosh" Leonard H. Reinke will be accepting the Award Todd Clark, Chairperson of the Landmarks Commission will say a few words about the awardees and their projects. MAY 24, 2011 11 -215 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPOINTMENT OF INDIVIDUAL TO FILL VACANT COUNCIL SEAT INITIATED BY: CITY COUNCIL WHEREAS, the election of Council Member Burk Tower to the position of Mayor has created a vacancy in the position of Council Member for the City of Oshkosh; and WHEREAS, it is necessary to fill that vacancy; and WHEREAS, state statutes provide that such vacancy may be filled by appointment by the Common Council of an individual to serve the remaining term of Council Member Tower. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that is hereby appointed to fill the remaining term of Council Member Tower, which will expire in April of 2011. ( 0 OfHKOlH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Lynn A. Lorenson, City Attorney DATE: May 18, 2011 RE: Qualifications of Council Candidates At next Tuesday's meeting, the Council will consider applications for the council seat vacated when Council Member Tower was elected Mayor. In making that appointment, the Council should consider the qualifications required for membership on the City Council. Section 62.11(3) of the Wisconsin Statutes states that the Council itself shall be the judge of the election and qualification of its members. Previous councils have developed the qualifications of its members, and as a result the Oshkosh Municipal Code, Section 2 -2(B), states that "[a]ny person possessing the qualifications of an elector in the City of Oshkosh shall be eligible to election as Mayor or as a Council Member." The general qualifications of electors is set forth in Chapter 6 of the Wisconsin Statutes. Section 6.02 states simply that an elector is anyone who is a U.S. citizen, age 18 or older, who has resided within the election district for 10 days before any election. The general qualifications of electors are limited only by the following circumstances set forth in Section 6.03, Wisconsin Statutes, which disqualify a person from being an elector: a) any person who has been adjudicated as being incapable of understanding the objective of the elective process or who is under guardianship; or b) any person convicted of treason, felony or bribery, unless the person's right to vote has otherwise been restored; or c) any person who has made or become interested, directly or indirectly, in any bet or wager regarding the result of the election. Any person who meets the above qualifications, and is not subject to any of the disqualifications listed, may be legally considered for the vacant council seat. While the only actual disqualifications for the council seat are those listed above, as a practical matter, candidates for the vacant position will have different backgrounds and experiences which Council members may believe are either positive or negative in relation to determining the best candidate for the vacant council seat. It is up to the Council to weigh those characteristics in making the determination as to who may be best to fill the vacancy. As always, the Council should not consider any information which may be discriminatory in any manner or act in any unreasonable or arbitrary manner in making this decision. Respectfully Submitted, Approved: 1Lko a " *hA. re nson Mark A. Rohloff City Attorney City Manager CITY OF OSHKOSH COUNCIL CANDIDATE QUESTIONAIRE For persons interested, in filling the vacant council member position: Address City ,b State Zip 29U) Phone EmpIoyer 17C/fC C�M^x'n, � Occupation College Techn Other n epu��s GI'c� huve y e�ur� -97 bes why you h to serve on the city council: �'"'� nn4 Lic C, pa/= r-0 0-verl?4c-4 U5 f' h�z 5 ��V ��iv (ur �• � � yra� -- �c�' A/` - COQ - 61 Cam,,/ � a f � 4,�0 t -e5i�2 "✓� ��r S C � � a l_ �ep-� r:- f i I 1 gin High School //�� � Do you have any other previous experience, special qualifications, or technical training that would be relevant to the position of city council member? 9 Ll.� -n.Ll J.fl.r�sn Plea Gss� M /-5/-' Aeck —1 write a cdficise statemen ftat Resume Contact Information Chaz Hamilton 1018 Cherry St Apt A Oshkosh, WI, 54901 Cell- 414 - 530 -6887 Email Address: chazzwoo@Xahoo.com Career Highlights • I was elected by the NAACP Youth in College Division Chairman of Region 3. • Youngest in NAACP at the time to hold NAACP Youth and College State presidency for Wisconsin • Selected by region 3 in 2006 for the Kelly M. Alexander Sr. Award • Passed first level of parliamentarian procedures or Robert rules of Orders. • I was selected spokesperson for Youth power an organization that aim was to help youth find jobs. • I was selected as a intern for Quarles & Brady LLP and stayed there for 3 years • Interned for Congressman Kagen Experience Lenas Food Market Milwaukee, WI 10/2005- 06/2006 Job Title • Cashier /Bagger -First ever job Potbelly's Milwaukee, WI 07/2006- 05/2010 Job Title Associate- I made sandwiches, worked the register, clean dishes and also cleaned the restaurant. Quarles & Brady LLP Milwaukee, WI 06/2006- 08/2009 Job Title- Intern- I worked in the mailroom, then on to the print shop, to finally an assistant to the Human resource director U.S House of Representative Congressman Kagen office Appleton, WI 11/2009- 03/2010 Job Title Secretary /Intern- I worked in his office in Appleton. I did various things; I answered phones calls, attended town hall meetings, and also typed. Shopko Oshkosh, WI 02/2010- 02/2011 Citizens Community Federal Bank Oshkosh, WI 03/2011- Still there Job Title Sales Associate- I am on the sales floor and I am constantly learning new things and new jobs there. Education Xavier University New Orleans, LA Freshman Year, fall semester University of Wisconsin - Oshkosh Oshkosh, WI Freshman year spring semester -End of sophomore year Currently working on my Bachelor Degree in Political Science, still there. Fox Valley Tech Business Management Oshkosh, WI Skills • I have been working in leadership roles most of my live. • I have experience in retail • I have computer skills • I am very good orally CITY OF OSHKOSH COUNCIL CANDIDATE QUESTIONAIRE For persons interested in filling the vacant council member position: Personal Info Name Jef Hall Address 112 E Irvin g L/ C Ave City, I 54901 - - Y , State, Zip Oshkosh, Phone 920.203.6883 Email iefa- iefhall.com High School Princeton Public School, Princeton, WI Graduated 1991 College University of WI Oshkosh, Oshkosh, WI Completed 60 Credits Employment History: Internet Search Specialist J. J. Keller & Associates, Inc. — Neenah, WI April 1998 — Present Stagehand November 2006 — Present County Board Supervisor April 2006 — Present Debate Judge October 2008 — January 2010 Sales Associate October 1999 — January 2004 IATSE 470 — Oshkosh, WI Winnebago County — Oshkosh, WI Neenah Joint School District — Neenah, WI Best Buy Co., Inc. —Appleton, WI Account Manager Tel Mark Sales, Inc. (West Business Services) — Appleton, WI September 1993 — March 1998 Do you have any other previous experience, special qualifications, or technical training that would be relevant to the position of city council member? As a member of the Winnebago County Board I have experience in government, budgeting, infrastructure, etc. I serve of several boards and committees that deal with similar issues to the Oshkosh Common Council. These include ADVOCAP (Treasurer), Winnebago County Information Systems Committee (Chair), East Central WI Railroad Consortium (Secretary). Please write a concise statement that describes why you wish to serve on the city council We are in very difficult times for local government. I believe that we need to seek new, creative ways to deliver services while preserving the quality of these services. I want to see Oshkosh move forward in these difficult times, not fall behind or stand stagnant. I will add a creativity and openness to new ideas while still defending the integrity of our local government. I believe in the mission and responsibilities of local government, and the City of Oshkosh. I will work to advance both. I ask the Oshkosh Common Council to consider my application for this open seat. .- . , 1 6 R /l n ECE�MED v u u MAY 0 3 2011 CITY OF OSHKOSH COUNCIL CANDIDATE QUESTIONAIRE I For persons interested in filling the vacant council member position: CITY ITY CLE OFFICE Name Address o b e s City OSGi�eS4 State Lv.�7 Zip K4.-) Phone C CO, 3 -R?60 Employer ��Jt�li� / /'�o�s Occupation 146:4 Education: Name of School Location Maior Field of Study Graduated ,(yes /no /in progress) High School �f�0�� LVP lGjn _157- hGY ?/` osAkesA Poe ���' /�� L"[�iiC lG�Y ad�s College , j ac0 7 - Other Mas11-rl l7,' �ha�� /���e / ,�rS�/ • M 'lam Jkee �Z �o l1f (es ,'e"Ice GrGJ- A Cn 9 EMployment History: Ntea4 De, /L`an� Sr ��fh�r� �e�c�T ^ �Ial o — ate /6))( llrf f46/ �t°Crf r,,c�� a /�� /�.1 ihG� J S /vG7r�/ � � h o /D C/�f� ee j�Of� �S SJ'/�cr AiyS�c� Do you have any other previous experience, special qualifications, or technical training that would be re levant to the / posit' n of city council member? rr.*f� i�r r oT l lc na eJVe l/h j _ CG,', GiriC /l.��P S-/, J,-i. -IL Ac fA %hF Please write a concise statement that describes why you wish to serve on the city council: r-M rY1C - r - 1) It k C_ 7" i_L> IL I � �{i MC f.,.rlrw Infp r[_ lc � j p«'••J• buy'.noJ � h6a5e, Ctn Vie}vYh��� + the- 6 41 C�llec�e ;n v0/j,ecJ ih fhr �u�v,�! o ✓t Lr y �(�i�h I�� � G hc� w. ��ln „�S� Se rd � l ®5hkosh ! �e (,>°v� yh e Xc-e Ifen f ti��;�iv+s o �ht C'�� y C I', KYLE I CLARK 1836 Ohio Street 920.379.8360 Oshkosh, Wisconsin 54902 kyle.clark(a)-snc.edu INTERPERSONAL INTERACTION EXPERIENCE Meat Department Night Service Counter Lead, Festival Foods September 2010 — Present • Provide excellent customer service Understand product and provide information regarding safe handling, preparation and cooking of product Servant leadership through understanding of coworkers needs Adjunct Instructor, Fox Valley Technical College January 2010- August 2010 • Prepare and present lesson plans for students • Perform proper evaluations • Provide support and feedback to students • Classes Taught: American Government Barista and Shift supervisor, Starbucks Coffee Company August 2007 — August 2010 • Prepare beverages to standards • Provide legendary customer service • Cash handling and personnel deployment as shift supervisor Editorial Resources Intern, J.J. Keller and Associates May 2007 - August 2007 • Technical specification of documents • QA testing of Keller -Soft compliance software ALIVE Team Member to Journey -Men, St. Norbert College August 2005 - May 2006 • Effective event planning, marketing, and execution • Operation of the Knight Owl Coffee Bar Wisconsin Forensics Coaches Association Judge, Oshkosh Area School District 2004 — 2007 • Construct critical evaluations to help develop students' abilities in public speaking HONORS, AWARDS, AND LEADERSHIP ♦Treasurer, Political Science Graduate Student Association, Marquette University ♦Pi Gamma Mu, National Social Science Honor Society ♦Dean's List, St. Norbert College +Vice President, The Society: Amantes Arboreus ♦Eagle Scout, Boy Scouts of America ♦Multiple commendations for customer service from employment at Menards Inc. and Festival Foods SPECIAL SKILLS *Conversational in Spanish. Familiar with dialect of Spain, Mexico, and Chile ♦Competent and confident in public speaking arena ♦Effective computer troubleshooting skills, hardware and software ♦ Familiar with Microsoft Office, Zimbra Collaboration Suite EDUCATION Marquette University, Milwaukee, WI Master of Arts May 2009 Political Science Saint Norbert College, De Pere, WI Bachelor of Arts May 2007 Major: Political Science Minor: Spanish, Media Communication May 12, 2011 Dear Oshkosh Common Council Members; R F C 2 8 n✓ MAY I r 2 ZOII CfTy CLERK'S OFFICE Today, I have respectfully filed with the City Clerk the necessary supporting documents for the vacant Council seat position. In what promises to be a very challenging budget year, it is my hope that you take into account my 40 years of direct business experience, much of it in operations management, as well as my previous experience of serving on the Council by appointment under very similar circumstances. I don't profess to have the "magical" solutions to all of the economic challenges we face, but my background and my character reflect a clear understanding of the realities as well as a hard work ethic that centers around my philosophy of working collaboratively on behalf of all the citizens of Oshkosh. Your kind consideration is appreciated and I would be honored to have an opportunity to once again serve on the Council. Sincerely, Harold E. Buchholz HAROLD E. BUCHHOLZ QUALIFICATION (SUMMARY): • Management experience over a broad range of businesses /industries o manufacturing, service, distribution, retail real, estate • Human resource management c employee performance systems /evaluations • Trained in Lean, Continuous improvement o Dept. of Commerce (N.I.S.T) ■ State of Wisconsin • History of sound decision making, judgement • Demonstrated performance under pressure, multiple projects, exceptional attention to detail • Budgeting, finance, profitability responsibilities • Served on various Boards & Commissions o Landmarks, Parking Utility, Health, Long Range Finance Committee • Developed higher standards of customer service • Politically astute- advocate "good" governance • Various community involvements o Christmas in April, Habitat for Humanity, Police Night Out, Mayor's Breakfast, etc. * * * * * * * * * * ** HAROLD E. BUCHHOLZ • SERVED ON COUNCIL JUNE 2009 -APRIL 2010 o involvement with some very significant issues /votes • PARTICIPATED IN CITY'S FIRST STRATEGIC PLAN 0 a strong proponent of the process • DELIBERATED ON THE 2010 CITY BUDGET • PARTICIPATED IN CITY MANAGER'S GOALS & EVALUATION • COURSE IN GREEN BUILDING & LEED CONCEPTS • CHAIR OF LONG RANGE FINANCE COMMITTEE • WATCHED NEARLY ALL OF THE COUNCIL MEETINGS • VISIONING, STATE OF THE CITY ADDRESS, OTHER EVENTS • PUBLIC SUPPORT HAROLD E. BUCHHOLZ =- 1 165 Algoma Blvd. Oshkosh; WI 54901..' 920 -233 -6133 EMPLOYMENT HISTORY - ABBREVIATED CURRENT /MFG /DIST. OPERATIONS MANAGER - 2005- PRESENT -OWN BUSINES & RETAIL KITCHEN BATH DESIGNER 2002 -2005 VALDAN PAPER. SERVICES DIR..OF OPERATIONS 1999 -20.02 PARTN. > C.I. SPECIALIST ' ,` > , WISC.MANUF.EXT . 1997- 1999 -: - _ -` KNAPE�& VOGT CORP. /HIRSH PROCESS IMPROVEMENT MGR.. `19914996 HYSAN CORPORATION :. AUDIT MANAGER • ` 19904991 ELDON IND. /DAVSON ACCOUNTING MGR.. 1986 =1990 ARVEY CORPORATION QC & RD MANAGER 1975 1986 EDUCATION SUMMARY . LOYOLA UNV. MASTERS (INCOMPLETE)- FINANCE NORTHEASTERN ILL. UNV. BACHELOR DEG.- MANAGEMENT UNV.:OE ILLINOIS /CHICAGO PSYCHOLOGY :, WRIGHT JR. COLLEGE , ASSOCIATE IN ARTS DEG. AECREDIDATIONS /ACHIEVEMENTS • `' WISCONSIN FORWARD -AWARD EXAMINER ­. • OSHKOSH CITY COUNCIL'. • ' LEAN. CONTINUOUS IMPROVEMENT SPECIALIST REALTOR- COLDWELL- BANKER ,SERVED ON._SEVERAL BOARDS &COMMISSIONS - .. NUMEROUS SEMINARS &.:CONFERENCES, = • ' NATIONAL TESTING - QUALIFIED FOR REGIONAL SALES MGR.,' NOTE: A MORE COMPREHENSIVE HISTORY AVAILABLE UPON REQUEST • , * * * * * * * * ** *max * * * * * ** , . CITY OF OSHKOSH COUNCIL CANDIDATE QUESTIONAIRE For persons interested in filling the vacant council member position: Name Admi. D J4 B UCY&I Address B65 A 1-60 MA �C7 -112 - city 0514 aS9 State 0l Phone M - 133- Employer -LI SYT Z MM S occupation OPelzoTrIONS 041; - Education: Name of School Location Major Field of Study Graduated (yes /no/in progress) High School D IVE TOCHNICAL C-91CA60,TL - WEWWICALL '}ES College N62Tj4 EASTE9-W ?tJ. MAIJACAE EMr }YES Technical LV Rl C1I-I--r Ji (L • L' IH tcf+Gb Lt Be:M A= )C3 Other LdYO(A U91%j. (!j4LCAr.0 fteiAtI IN k0 • Employment History: SEe IENLLOS" ReSVIWEF Do you have any other previous experience, special qualifications, or technical training that would be relevant to the ositon of city council member? HAVIM& the gY1avSLY 3e2ven As A 4- tmrrtb TIMM CO U N CIL ML- MI36 - M . T 44pVE AC! y194FD Ary EV"l My" QVA(99M= _ uI y yMSTpaIDlNa t5F alig VAMOVS PVNCTIONS it DegAg -rMgzn S oC, - rk4ff G[TY eF OSW Kos l+ . Please write a concise statement that describes why you wish to serve on the city council: = FN7oyep seWw - rue crTmays oc oSy kas4f to LoaK F WUS Tb we2.1G iAj A Cb LAX WC rN Cb NNCtL Q Ct*rY PoluVF ON - rRe'ta-P S aUA F. tts HARD t,✓091G . 13yT Vetty ileati 4mma WNAW L-bnz "TA nc� tr Yecr�� ;nrrit. A- Ctz 61A -r -108 - - APRIL 24, 2011 11 -216 ORDINANCE FIRST READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE REZONING THE SOUTH SIDE OF KOPE AVENUE FROM R -1 SINGLE FAMILY TO R -2 TWO FAMILY INITIATED BY: ERIC HOFFMANN, PETITIONER PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30 -16 (B) OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO ZONING DISTRICTS. The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 30 -16(B) of the Oshkosh Municipal Code pertaining to Zoning Districts and the map therein described is hereby amended by changing the district character of the following described area from R -1 Single Family to R -2 Two Family. Being a part of the S 165 ft. of the N 330 ft. of the SW Y4 of the NW Y4, Section 36, excluding Tract 1, CSM 527 recorded as Doc. No. 529719 Register of Deeds; also all of Lot 1, CSM 836 recorded as Doc. No. 558132, Register of Deeds, all in the 15th Ward, City of Oshkosh, Winnebago County, Wisconsin, plus public right -of -way abutting said lot extending to the centerline of Jackson Street. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #11 -XXX APPROVE REZONING THE SOUTH SIDE OF KOPE AVENUE FROM R -1 SINGLE FAMILY TO R -2 TWO FAMILY on June 14, 2011. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us Clerk's phone: (920) 236- 5011. r.,., CU D_ C 0 U o I Subject Site PRO 23 =Pa€ A� T::a� M& � dk ,� 130 1� : ae so m m n .......... .............. ....... ............... .................... ............................... .... ............... ..... . ......... ............... ............ ...... ....................... u) Z O Cl) Y Q WN a `p USA DISCLAIMER Rezone This map is neither a legally recorded map nor From R -1 a survey and it is not intended to be used as one. This drawing is a compilation of records, data To R -2 f HK f H and information located in various city, county a+ rxe wnTFa and state offices and other sources affecting the area shown and it is to be used for reference City of Oshkosh purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. Department of If discrepencies are found, please contact the City of Oshkosh. „ , Scale. 1 = 300 Community Development Created by - D 5/17/11 021HQlH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich-f Director of Planning Services DATE: May 19, 2011 RE: Approve Rezoning the South Side of Kope Avenue From R -1 Single Family to R -2 Two Family (Plan Commission recommends approval) BACKGROUND The proposed zone change involves two properties located along Kope Avenue (private road) totaling approximately four acres of land with the area to the north zoned R -2 and developed with a combination of single and two family uses. The subject property (including 10 acres to the south of the zone change area) has been the subject of previous preliminary plats but due to some difficulties with infrastructure development and the status of Kope Avenue, a developer has been unable to complete the plats as envisioned for development of the area. The applicant is currently working with the City to initiate development of the area along the south side of Kope Avenue and will be requesting a combination of CSM's and plats in the near future. ANALYSIS The applicant is requesting a zone change to permit development of two family structures along Kope Avenue which, with the current parcel configuration, would only allow for 2 two- family structures. However the applicant is preparing a development plan for the area requiring Plan Commission and Common Council approval and is seeking the R -2 zoning classification at this time in order to begin laying out the lots as the two family structures typically require larger lot sizes than single family uses. The zone change would provide some certainty to the developer prior to moving forward with additional plans. The Comprehensive Plan identifies the area as appropriate for residential use and mixing a variety of residential densities into neighborhoods provides diversity in living choices throughout the city. FISCAL IMPACT None anticipated. RECOMMENDATION The Plan Commission approved of this request at its May 3, 2011 meeting. Approved,, City Manager ITEM: ZONE CHANGE FROM R -1 SINGLE FAMILY RESIDENCE DISTRICT TO R -2 TWO FAMILY RESIDENCE DISTRICT FOR TWO PARCELS OF LAND LOCATED ALONG KOPE AVENUE (PRIVATE ROAD) Plan Commission meeting of May 3, 2011 GENERAL INFORMATION Applicant: Eric Hoffmann Property Owners: First National Bank — Fox Valley Action(s) Requested: Request zone change from R -1 Single Family Residence District to R -2 Two Family Residence District. Applicable Ordinance Provisions: The Zoning Ordinance does not establish criteria relative to appropriateness of changing zoning but relies on the Comprehensive Plan, redevelopment plans and accepted planning practice. Property Location and Background Information: The proposed zone change involves two properties located along Kope Avenue (private road) totaling approximately 4 acres of land. The area to the north along Kope Avenue is zoned R -2 and developed with a combination of single and two family uses. The subject property (including the 10 acres to the south of the subject zone change area) has been the subject of previous preliminary plats, the most recent being Parkview Heights, but due to some difficulties with infrastructure development and the status of Kope Avenue, a developer has been unable to complete the plats as envisioned for development of the area. The applicant is currently working with the City to initiate development of the area along the south side of Kope Avenue and will be requesting a combination of CSM's and plats in the near future. The Comprehensive Plan identifies the area as appropriate for residential use but does not recommend densities for specific areas. Subject Site Existing Land Use Zonin Undeveloped I R -1 Single Family Adjacent Land Use and Zoning Existing Land Uses Zoning North Residential (single and two family uses) R -2 Two Famil South Undeveloped and agricultural R -1 Single Family East Institutional (County Park) M -3 General Industrial West Residential (single family) R -1 Single Family (City and County) Comprehensive Plan Comprehensive Plan Land Use Recommendation Land Use 10 Year Land Use Recommendation Residential 20 Year Land Use Recommendation Residential ANALYSIS The applicant is requesting a zone change to two family to permit development of two family structures along Kope Avenue which with the current parcel configuration of two parcels, would only allow for 2 two family structures. However, as stated previously, the applicant is preparing a development plan for the area that will require Plan Commission and/or Common Council approval. The applicant is seeking the R -2 zoning classification at this time in order to begin laying out the lots for the two family structures as they typically require larger lot sizes than single family uses. The zone change provides some certainty to the developer in order to move forward with the surveying and engineering for the development. From a use standpoint, staff supports mixing a variety of residential densities into neighborhoods thereby providing diversity in living choices throughout the city, which is consistent with the Comprehensive Plan. RECOMMENDATION /CONDITIONS Staff recommends approval of rezoning from the R -1 Single Family Residential District to the R -2 Two Family Residence District, as requested. The Plan Commission approved of the rezoning as requested. The following is the Plan Commission's discussion on this item. Mr. Burich presented the item and reviewed the site and surrounding area as well as the current land use and zoning classifications in said area. He explained that the rezoning request was for the two parcels on the south side of Kope Avenue and discussed the history of the site. If the zone change request would be approved, the development along Kope Avenue would require additional approvals including extending Kope Avenue to 60 feet wide. Mr. Fojtik inquired how the widening of the road would affect the development. Mr. Burich responded the developer will proceed with certified survey maps and a developer's agreement as part of the process and this would be addressed at that time. Mr. Thorns questioned if the area would be required to be officially mapped. Mr. Burich replied that it would not be required to be mapped as the utilities are not yet in place and the developer would have to work with the Department of Public Works to plan for the installation of said utilities. Jason Davis, owner of 70 -72 Kope Avenue, stated that he purchased this property as an investment based on the area in the development. He stated that the road is in bad shape and voiced his concerns that trucks accessing it to install utilities would further damage the road. He further stated that he had concerns that new houses and duplexes in the area would hinder what he could Item — Kope Av Rezone charge for rent as the new units would be able to ask higher rent rates and he was told that this area would never be developed. Ms. Propp inquired if his property was a single family home. Mr. Davis responded that his property was a duplex. Ms. Propp commented that when the road construction is completed, it should improve the situation. Mr. Davis reiterated that the proposed new duplexes would impact what he could charge for rent for his duplex. Bob McKay, 80 Kope Avenue, stated that he purchased his home and felt that owners take better care of their property and the area is maintained. He further stated that rentals will devaluate the area and desired to see a plan depicting where the houses will be constructed. He does not want to see the area rezoned as he felt the impact would be devastating to the home values and would deteriorate the neighborhood. Eric Hoffmann, 520 W. Huron Street, Omro, petitioner for the request, stated that the overall plan was still in the process of development but passed around a conceptual drawing for the site. He explained that the development along Kope Avenue would be a mix of duplex and single family lots similar to what exists on the north side of the road and he had plans to develop the lot to the south of this area with single family and duplex lots as well. He stated that he felt the duplexes served as a buffer with the single family homes. Bob Schnyder, 4224 Jackson Street, stated that he felt safe living in this area and voiced his concerns with the land use changing to multi - family housing in this area. Mr. Burich responded that multi - family housing such as what is located on Logan Drive requires a zoning classification of R -3 and this request is for an R -2 designation which allows single and two family uses only. He further discussed the single and two family uses that currently exist in the area and previous proposals for development of this site. He commented that the R -2 and R -1 zoning classifications were not out of character for this area. Jason Laber, 48 Kope Avenue, stated that he was currently renting his property at this time but did not want duplexes there either. He stated that he would like to know when the lots would be developed and how far down the road they would extend. Mr. Burich replied that there was nothing concrete in the works for the lot layout at this time and a developer's agreement would be required prior to establishing a concept for the proposed development. Dennis Schwab, 601 Oregon Street, stated that his firm is the owner of Kope Avenue and the properties are currently being taxed by the city without the amenities. The road is currently maintained by his firm and the rezoning and development of the site would initiate the improvement of the road by the city who would then continue to maintain it. He further commented the gravel surface in place at this time is very difficult to maintain in a satisfactory condition. Item — Kope Av Rezone Mr. Burich confirmed that the south side of Kope Avenue would have to be developed to initiate improvements to the road and that the long term intent of the petitioner is to plat out the entire area for development. Mr. Schwab commented that the petitioner was planning on developing a new subdivision on this site. Mr. Laber stated that he questioned why the R -2 zoning was being requested on the road frontage and not in the southern portion of the parcel. Jeff Chopp, 150 Kope Avenue, stated that duplexes would bring temporary residents to the area and that this was a family neighborhood. Mr. Hoffmann commented that the duplexes were being proposed on Kope Avenue as three other duplex lots already existed there and it was a good transitional area from Jackson Street. The duplexes would be $1000 or more for rent and the clientele living there should be upscale. The newly developed neighborhood should bring up values of adjacent properties in the area and it would be advantageous to property owners to have the improvements completed to the road. Heidi Drexler, 4276 Jackson Street, stated that she has lived in her home for 13 years and liked the area as it was close to town but not in the city. She questioned when the road would be built, if street lights would be installed, and what the timeline was for the project. Mr. Burich responded that this request was for the zone change only and the plat was not coming forward for approval at this time. The status of the project as far as timeline had not yet been determined and grading and drainage plans would be required to be developed and that the zone change request was just the first of many steps in the process. Ms. Drexler then questioned who would pay for the road improvements. Mr. Burich replied that those details are determined by the developer's agreement and he does not know what the original agreement stipulated. He suggested referring to documents from her real estate closing which may indicate requirements of the developer's agreement when the title search was completed. Ms. Propp questioned if the whole road on the north side of Kope Avenue had a zoning classification of R -2; if the proposed zoning would be consistent with the remaining part of the road; if the original developer's agreement was still in force; and if the zone change was approved, if it would be followed by submission of a preliminary plat and a developer's agreement. Mr. Bunch responded that the north side of the road was zoned R -2 and the proposed zoning was consistent with existing zoning; the original developer's agreement was tied into existing properties in the area; and the zone change was the initial step in the process to develop the site. The approval of the zone change would give the developer some certainty to proceed with conceptual plans for the development. Mr. Thoms commented that the zone change request was consistent with the existing neighborhood and possessed the same type of layout as many other areas of the city. The development would initiate the improvements to Kope Avenue into a city street which should be an improvement for all property owners involved. Item — Kope Av Rezone Mr. Fojtik stated that he did not see any reason not to support this request. Motion by Nollenberger to approve the zone change from R -I Single Family Residence District to R -2 Two Family Residence District for two parcels of land located along Kope Avenue as requested. Seconded by Vajgrt. Motion carried 7 -0. Item — Kope Av Rezone 0 OIHKQIH ON THE WATER City of Oshkosh Application Rezoning "PLEASE TYPE OR PRINT USING BLACK INK" SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903 -1130 PHONE: (920) 236 -5059 APPLICANT INFORMATION Petitioner: �C /� . p - j*r> �� n Date: $p aC7� Petitioner's Address: &2 ry.,� �� City: 0 b r b State Zip: S Telephone #: (9�-o ) 'K ' s4, - Pax: (qZo) &0 5 OS 7 S Other Contact # or Email: 0 y 0 � e.i7 rye r Status of Petitioner (Please Check): ❑ Owner ❑ Repre:LAative ❑ Tenant 'Prospective Buyer Petitioner's Signature (required): Date: Owner(s): Li' Z A3c - Date: / Owner(s) Address: S� Glcc� f�l� City: State: W Zip: 9S6 Telephone M (�O) 7Z ? - �, j Fax // : (�Zo) 7 4- g `I' 77 Other Contact # or Email: rust x 1�7� Ownership Status (Please Check): ❑ Individual ❑ Trust ❑ Partnership ,Vicorporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning ervices Division for incomplete submissions or other administrative reasons. Property Owner's Signatur Date: ZONING AND DEVELOPMENT INFORMATION Address/Location of Rezoning Request: Tax Parcel Number(s): / 3 - )- Oa b o 0 / S3 JOa O o a CI J 3 (5 a d Rezone property from: _ R - 1 to 2 Purpose for Rezoning: / ► l ,k-( �Q IAs ep T 1> L'i P r d- S�- , ne- �c, ,' u Describe existing property development and land use: Describe proposed development and/or proposed land use: i r\ G r r. , �\ v rrn -e s Proposed time schedule for development and/or use of the property: S SO O < 0 . S. PeD SS 1j Q Staff Date Rec'd r` -1 f Z, Zoning Adjacent to the Site: North: � — I, South: N — East: q D_ West: 1� — I SUBMITTAL REOUIREMENTS — Must accompany the application to be complete. ❑ Map of the immediate area showing property involved. Area to be rezoned must be outlined in color • A site plan drawn to readable scale showing present status of property and proposed development • Street address, adjacent streets, intersections and any other information or landmarks to help identify the property • Location of existing uses, structures, fences and signs and location of proposed uses, structures, fences and signs • A narrative statement explaining the zone change and discussion of the project ➢ Application fees are due at time of submittal. Make check payable to City of Oshkosh. ➢ Please refer to the fee schedule for appropriate fee. FEE IS NON - REFUNDABLE SUMMARY OF PROCESS The City of Oshkosh Plan Commission and Common Council act on all zone changes. The petitioner or owner should be present at both the Plan Commission and Common Council meetings to discuss and answer questions regarding the request. Neighborhood opinion is an important factor in the decision - making process. For complex or controversial proposals, it is recommended that the petitioner conduct a neighborhood meeting to solicit public input prior to action by the Plan Commission and City Council. Planning Services staff is available to offer assistance in compiling a mailing list for the neighborhood meeting. Please note that a meeting notice will be mailed to all abutting property owners regarding your request. The application package is reviewed by Planning Services staff to determine conformance with adopted city plans, zoning requirements and development standards. A staff recommendation is prepared for consideration by the Plan Commission and Common Council. The petitioner will be provided with a copy of the staff report and meeting notice several days prior to the Plan Commission meeting. No notice is sent to the petitioner or owner regarding the Common Council's consideration of the request. Petitioners and owners are encouraged to contact Planning Services staff to find out when the request will be sent to the Common Council for review. The Plan Commission's decision is advisory only. The Common Council will make the final decision regarding all zone change requests. The Plan Commission may lay over requests to subsequent meetings if incomplete information is provided or additional questions or concerns are raised at the meeting. After the Plan Commission makes its recommendation, the request will be forwarded to the Common Council for consideration. This generally occurs three weeks after the Plan Commission meeting depending on the date the Council meeting is scheduled (the Council meets on the 2 and 4` Tuesday of every month) and on the availability of a legal description for the zone change. Wisconsin State Statutes require a zone change to be published as Class II notice in the local newspaper, the City takes care of this publication requirement prior to the Council meeting. If Council approves the rezoning, the Ordinance is published in the newspaper on the following Saturday and will be effective on Sunday. City administrative offices are notified of the effective date of the Ordinance and will make changes to the official zoning map accordingly. For more information please visit the City's website at www.ci.oshkosh.wi.us / Community _Development /Planning.htm 7 KOPE RD ZONING CHANGE We are requesting a zoning change to R -2 which will accommodate duplex lots on Kope Road. The new zoning will allow for conformity with the existing homes on the north side of Kope Rd, which are currently a mix of duplex and single family lots. As we develop these properties we will be mainly focusing on single family lots with a sprinkling of duplex lots throughout the project. Our single family lots will accommodate homes in the price range 145,000 to 180,000. We feel that on Kope Rd there is a need for a transition from duplex lots to single family lots due to the existing duplex lots and proximity to Jackson St. The rezoning of these parcels will help to assure the success of the overall project and allow for the dedication of Kope Rd to the city. Kope Rd is currently a private road that is in need of repair and this will allow for it to be blacktopped and have storm sewer and water. Thank You, Eric W Hoffmann REZONING PETITION WINNEBAGO COUNTY CHOPP JEFFREY W /KRISTY KOPE AV & JACKSON ST PO BOX 2808 150 KOPE AVE PC: 05 -03 -11 OSHKOSH WI 54903 2808 OSHKOSH WI 54901 9614 CITY OF OSHKOSH PO BOX 1130 OSHKOSH WI 54903 1130 HAMM RICHARD /CARMEN L 100 KOPE AVE OSHKOSH WI 54901 9614 DAVIS JASON L 72 KOPE AVE OSHKOSH WI 54901 BREY CLYDE A /KAREN L 120 KOPE AVE OSHKOSH WI 54901 9614 DEMENTER SCOTT P GREGG STEPHANIE 90 KOPE AVE OSHKOSH WI 54901 9719 COX DONNA R THOMAS KIMBERLY 9719 60 KOPE AVE OSHKOSH WI 54901 LABER JASON J /NICOLE L BUEHRING CORRINE J 840 GREENFIELD TRL 4296 JACKSON ST OSHKOSH WI 54904 8006 OSHKOSH WI 54901 9702 FIRST NATL BANK FOX VALLEY RUSCH ETAL THOMAS N ATTN DAVID KRUCK PO BOX 3808 550 S GREEN BAY RD OSHKOSH WI 54903 3808 NEENAH WI 54956 STRUENSEE MFG CO BEHRINGER JACOB G /EUNICE F 3389 COUNTY TRUNK A 4263 JACKSON ST OSHKOSH WI 54901 OSHKOSH WI 54901 9721 ROSE III ERNEST J 4226 JACKSON ST OSHKOSH WI 54901 DREXLER BRIAN HASSE HEIDI 4276 JACKSON ST OSHKOSH WI 54901 DURKEE HARLAN A KLEINSCHMIT R 2997 COUNTY ROAD GG 9702 OSHKOSH WI 54904 9758 LOR CHONG YANG MANG 110 KOPE AVE OSHKOSH WI 54901 9614 MCKAY ROBERT T 80 KOPE AVE OSHKOSH WI 54901 9719 MATZNICK MICHAEL A 52 KOPE AVE OSHKOSH WI 54901 9719 D & F INVSTMTS OF OSHKOSH 601 OREGON ST OSHKOSH WI 54902 5965 SCHNYDER ROBERT 4224 JACKSON ST OSHKOSH WI 54901 MATTMILLER THOMAS M OCONNOR MARGARET 4221 JACKSON ST OSHKOSH WI 54901 HOFFMANN ERIC 520 W HURON ST OMRO WI 54963 DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepancies are found, please contact the City of Oshkosh. Created by - dff O REZONING PETITION KOPE AV N O.IHKOfH ON THE WATER City of Oshkosh Department of Scale: 1 = 200 Community Development 04/27/11 10 • SHOWVIEW LW • • CD M-3 U') . . • CO JN SITE �::/ iT tEi . 4 �� , • M i►e �► ` ■■■■■� y Ifs r_i Will ;■■■■ ~ � i�I�iG DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepancies are found, please contact the City of Oshkosh. Created by - dff REZONING PETITION KO P E AV Scale: 1 " = 1000' N OYHKOfH ON THE WATER City of Oshkosh Department of Community Development 04/27/11 DISCLAIMER This map is neither a legally recorded map nor REZONING PETITION a survey and it is not intended to be used as one. This drawing is a compilation of records, data KO P E AV N O,f HKOlH and information located in various city, county oN nee wnren and state offices and other sources affecting the area shown and it is to be used for reference City of Oshkosh purposes only. The City of Oshkosh is not re- Department of sponsible for any inaccuracies herein contained. Ifdiscrepencies he found, please contact the Scale. 1 �� 200' Community Development City of Oshkosh. - 0 4127/11 Created by - dff �r� APRIL 24, 2011 11 -217 ORDINANCE FIRST READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE REZONING OF PARCELS SOUTH OF WEST 7TH AVENUE, NORTH OF WEST 9TH AVENUE, EAST OF SOUTH WESTFIELD STREET AND WEST OF THE KOELLER /USH 41 INTERSECTION FROM R -1 SINGLE FAMILY, R -2 TWO FAMILY AND C -1 NEIGHBORHOOD BUSINESS TO C -2 GENERAL COMMERCIAL WITH A PLANNED DEVELOPMENT OVERLAY INITIATED BY: VELMEIR COMPANIES, PETITIONER PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH AMENDING SECTION 30 -16 (B) OF THE OSHKOSH MUNICIPAL CODE PERTAINING TO ZONING DISTRICTS. The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 30 -16(B) of the Oshkosh Municipal Code pertaining to Zoning Districts and the map therein described is hereby amended by changing the district character of the following described area from R -1 Single Family, R -2 Two Family and C -1 Neighborhood Business to C -2 General Commercial with a Planned Development Overlay. From R -1 to C -2 PD: All of Lot 3, Fairwind Plat; also Lots 3 & 4, Sunnyside Plat, all in the 6th Ward, City of Oshkosh, Winnebago County, Wisconsin, plus public right -of -way abutting said lots extending to the centerline of W. 7th Avenue. From R -2 to C -2 PD: Lot 4, Fairwind Plat, 6th Ward, City of Oshkosh, Winnebago County, Wisconsin, plus public right -of -way abutting said lot extending to the centerline of W. 7th Avenue. From C -1 to C -2 PD: All of Lots 1 & 2, Fairwind Plat; also Lots 1 & 2, Sunnyside Plat, all in the 6th Ward, City of Oshkosh, Winnebago County, Wisconsin, plus public right -of- way abutting said lots extending to the centerline of W. 9th Avenue. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. APRIL 24, 2011 11 -217 ORDINANCE CONTD SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #11 -XXX APPROVE REZONING OF PARCELS SOUTH OF WEST 7TH AVENUE, NORTH OF WEST 9TH AVENUE, EAST OF SOUTH WESTFIELD STREET AND WEST OF THE KOELLER /USH 41 INTERSECTION FROM R -1 SINGLE FAMILY, R -2 TWO FAMILY AND C -1 NEIGHBORHOOD BUSINESS TO C -2 GENERAL COMMERCIAL WITH A PLANNED DEVELOPMENT OVERLAY on June 14, 2011. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Avenue and on the City's website at www.ci.oshkosh.wi.us Clerk's phone: (920) 236 -5011. ° DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepancies are found, please contact the City of Oshkosh. Created by - D Rezone From R -1, R -2 & C -1 To C -2 PD Scale: V = 100' At .IHK lH O THE WATER City of Oshkosh Department of Community Development 5/3/11 O.fHKO.fH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Bunch Director of Planning Services DATE: May 19, 2011 RE: Approve Rezoning of Parcels South of West 7 Avenue, North of West 9 Avenue, East of South Westfield Street and West of the Koeller/USH 41 Intersection from R -1 Single Family, R -2 Two and C -1 Neighborhood Business to C -2 General Commercial with a Planned Development Overlay (Plan Commission recommends approval) BACKGROUND The area encompassed in the rezoning request is approximately 1.86 acres (80,900 square feet) in size and is located at the 1700 blocks of West 7 and West 9� Avenues near the northeast corner of West 9 Avenue and South Koeller Street intersection. It currently consists of seven individual parcels (1717 — 1745 West 7 & 1718 —1746 West 9 containing one office; one 4 -unit multiple family; three 2- family residential and two single - family residential uses. Commercial uses are located to the west and south and predominately single family uses are located to the north and the east. ANALYSIS The petitioner is requesting to rezone the subject areas from R -1 Single Family Residence District, R -2 Two Family Residence District and C -1 Neighborhood Business District to C -2PD General Commercial District with a Planned Development Overlay for the purpose of allowing a planned development for the creation of a pharmacy with drive - through service. This request is consistent with the Comprehensive Plan's 10 and 20 year land use recommendation for this area. The zoning ordinance deems Planned Development designation appropriate for transitional areas and is beneficial to the developers /applicants as it provides a vehicle to allow base standard modifications for relief from constraints such as required setbacks and transitional yards. It is also beneficial to the neighboring landowners and the city as it provides review and oversight by citizens, Plan Commission, and Common Council of any future development plans. FISCAL IMPACT None anticipated. RECOMMENDATION The Plan Commission approved of this request at its May 3, 2011 meeting. Approved, tZ� 4 Z' - City Manager ITEM: ZONE CHANGE FROM R -1 SINGLE FAMILY RESIDENCE DISTRICT, R -2 TWO FAMILY RESIDENCE DISTRICT AND C -1 NEIGHBORHOOD BUSINESS DISTRICT TO C -2PD GENERAL COMMERCIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY AT THE 1700 BLOCKS OF WEST 7 TH AND WEST 9 TH AVENUES Plan Commission meeting of May 3, 2011 GENERAL INFORMATION Applicant: Excel Engineering, LLC Owner: Multiple Owners Action(s) Requested: Zone change from R -1 Single Family Residence District, R -2 Two Family Residence District and C -1 Neighborhood Business District to C -2PD General Commercial District with a Planned Development Overlay to allow the combination of lots for the development of a retail pharmacy with drive - through service. Applicable Ordinance Provisions: The Zoning Ordinance does not establish criteria relative to appropriateness of changing zoning but relies on the Comprehensive Plan, redevelopment plans and accepted planning practices. Property Location and Background Information: The area encompassed in the rezoning request is approximately 1.86 acres (80,900 square feet) in size and is located at the 1700 blocks of West 7th and West 9 Avenues near the northeast corner of West 9 Avenue and South Koeller Street intersection. It currently consists of seven individual parcels (1717 — 1745 West 7 & 1718-1746 W 9 containing one office; one 4 -unit multiple family; three 2- family residential and two single - family residential uses. Commercial uses are located to the west and south and predominately single family uses are located to the north and the east. Subject Site Existinz Land Use I Zonin Commercial office and multiple density residential uses R -1, R -2 & C -1 Adiacent Land Use and Zoning Existing Uses Zonin North Single family residential (across W. 7 Ave.) R -1 West Commercial C-2/Hwy 41 South Commercial and mixed -use (across W. 9 Ave.) C -2PD/H 41 & C -2 East Single family residential and mixed -use R -1 & C -1 Comprehensive Plan Comprehensive Land Use Recommendation Land Use 10 Year Land Use Recommendation Commercial 20 Year Land Use Recommendation Commercial ANALYSIS The petitioner is requesting approval to rezone the subject areas existing R -1 Single Family Residence District, R -2 Two Family Residence District and C -1 Neighborhood Business District to C -2PD General Commercial District with a Planned Development Overlay. The purpose of rezoning is to allow a planned development for the creation of a pharmacy with drive - through service. The rezoning request from residential and mixed -use commercial /residential to general commercial is consistent with the Comprehensive Plan's 10 and 20 year land -use recommendations. The Zoning Ordinance, under Sections 30 -33 (A)(1)(c)(i) deems Planned Development designation as appropriate for transitional areas which involve locations with a mix of different land uses, where new development is proposed in an area of older uses and buildings, and where the older uses may be allowed with lesser zoning standards than appropriate for new development and in Section 30 -33 (A)(1)(c)(iii) in redevelopment areas which relate to locations appropriate for redevelopment, either public or private, where first or subsequent uses and/or buildings are replaced by new uses and /or structures. Planned Development designation is beneficial to the developers /applicants as it provides a vehicle to allow for development of the site by utilizing base standard modifications that may provide relief from constraints affecting the development area such as required setbacks and transitional yards. The Planned Development designation is also extremely beneficial to the neighboring landowners and the city at large as it provides citizen, Plan Commission and Common Council review and oversight of any future development plans to ensure compliance with the City's development and planning policies as well as providing the ability to place conditions on the site design. RECOMMENDATION Staff recommends approval of the zone change from R -1 Single Family Residence District, R -2 Two Family Residence District and C -1 Neighborhood Business District to C -2PD General Commercial District with a Planned Development Overlay, as requested. The Plan Commission approved of the zone change as requested. The following is the Plan Commission's discussion on this item. Mr. Buck presented the items and reviewed the site and surrounding area as well as the land use and zoning classifications in said area. He stated that the Comprehensive Plan recommends commercial land use for this site and the Planned Development Overlay allows for review and input of any proposed development plans for the site which is beneficial to both the developer and the city. He reviewed the site plan and explained that the pharmacy use was proposed to be open 24 hours a day and have drive - through service. He also discussed the three setback encroachments, reviewed the landscape plans for the site as well as the 72 proposed parking stalls. He stated that staff is supportive of the base standard modifications for the setback encroachments and for the location of the loading area which should be mitigated by the berming and landscaping on the site. He also reviewed the pedestrian accesses and the drive accesses proposed on both West 7 and 91h Avenues of which staff is supportive of the 9 Avenue drive access but has concerns with any access onto 7th Avenue. The Police, Fire and Public Works Departments all have issues with the various scenarios proposed for the drive access onto 7 Avenue and he discussed the concepts presented. Staff evaluated all the scenarios and do not support any access onto 7 Avenue. He also discussed the landscaping requirements and reviewed the landscape berm examples provided as well as the building elevations and the conditions recommended for this request. Mr. Thoms questioned what the distance was from the 9 Avenue drive access to the round -a -bout and if it was compliant with codes. He voiced his concerns with traffic issues. Item -Rezone-] 700 block W7th/W9th Mr. Burich replied that the drive access was code compliant. Mr. Thoms inquired if the traffic study completed was with both entrances or just one and stated his concerns with making left or right turns onto 9 1h Avenue from the site. He had great concerns with the activity on the site and referred to the email from Ed Bowen regarding his concerns regarding traffic from the site. He also questioned if there would be a water retention system on the site. Mr. Buck responded that the developer was proposing a holding system underneath the site for water retention. Mr. Thorns commented that he felt there were too many base standard modifications being requested for the development. Mr. Buck replied that some of the modifications placed on the request are standard for most developments. Mr. Thorns stated that he had concerns with the setback modifications particularly for the loading dock. Ms. Propp questioned if the hatched area on the site plan on 9 th Avenue represented a rumble strip and if so, how wide was this area. Mr. Buck responded that it was and the area was approximately 9 feet wide. Ms. Propp also questioned if the landscape plans met code requirements and requested that the current zoning classifications be reviewed again. Mr. Buck replied that the landscape plans met requirements and reviewed the zoning classifications as they currently exist. Mr. Hinz stated that he had concerns with traffic issues particularly with the rumble strip on 9th Avenue. He also had concerns with the deliveries to the loading dock multiple times per week which was discussed at one of the neighborhood meetings. Mr. Buck commented that the developer wants to be on this site because of the high traffic volume in the area and that if access was allowed onto 7 th Avenue, vehicles exiting 7 th Avenue would not be allowed to go south due to the placement of the median. Mr. Fojtik inquired if the zone change to commercial would be appropriate for this site regardless of the approval of this development. Mr. Buck responded affirmatively and stated that the Comprehensive Plan recommends commercial land use for this area. Mr. Hinz questioned how the zone change would affect property owners on the site if this particular development was not approved. Mr. Buck replied that the property could be marketed for sale for other commercial uses. Mr. Thorns inquired if the zone change could be conditional on the approval of the proposed pharmacy development on site. Item -Rezone-] 700 block W7th/W9th .1 Mr. Burich responded negatively. Mr. Thoms questioned if home sales for residential use could be an issue due to financing problems with the C -2 zoning designation. Mr. Buck responded affirmatively and stated that it would also not permit any major expansions to residential uses. Chris Strong, Director of the Department of Transportation, stated that the traffic study completed by the developer was done on the basis of having full access to both 9 th and 7 Avenues and with the access to 7th Avenue removed, more traffic would be directed onto 9 th Avenue. He estimated at peak times there would be 56 -58 in and out bound movements per hour. He did not anticipate left turns onto 9 1h Avenue to be an issue as Witzel Avenue and Koeller Street has not had backup issues with the closing of 9 th Avenue. Mr. Thoms stated that Witzel Avenue does not have the same volume of traffic as 9 th Avenue. Mr. Strong commented that it does presently as 9 th Avenue is closed. Mr. Thoms questioned what problems could result if traffic would back up into the round -a -bout. Mr. Strong responded that it would be the same as an accident in the round -a -bout and at least 12 cars would have to back up to create an issue which is not likely. Mr. McHugh commented that construction caused a back up on Witzel Avenue today and he felt the intersection was hazardous. Mr. Nollenberger inquired if the layout on this site was comparable to Jackson Street and Murdock Avenue as far as the distance from the drive accesses to the round -a -bout. Mr. Buck replied that the drive access on this site is a little farther away from the intersection. Mr. Thoms commented that the traffic issues will be worse when the round -a -bout is completed since the traffic does not stop and questioned if 7 Avenue could be used with a left turn only limitation. Mr. Strong stated that the traffic study anticipated that only 10% of the traffic from the site would exit via 7 Avenue. Mr. Buck added that access to 7 Avenue, if allowed, would most likely function as a full access drive and would create public safety hazards. Mr. Burich added that a one way traffic pattern on 7 Avenue was considered but also created concerns. Ms. Propp inquired if the rumble strip on 9 th Avenue was designed into the intersection and set in stone as it impedes traffic and is a significant difference from the intersection on Witzel Avenue. Mr. Gohde responded that it is part of the Wisconsin Department of Transportation's (DOT) plans and would not be negotiable at this point. He further commented that the DOT would like to continue the rumble strip further east however it was a compromise to end it where it is to allow access to commercial sites already existing in the area. Item - Re_one -1700 block W7th/W91h Will Steiner, real estate broker for the development, stated that they worked hard to figure out the access on 7 Avenue as this was critical to the project. He felt that the base standard modifications accommodated safety concerns and they needed to proceed to maintain their purchasing options. He further stated that this was a good fit for this part of the city and was a national retail plan. They could look at other possible plans as customers may pass by if traffic issues were present. He reiterated that the 7 Avenue access was a critical component to the development. Mr. Buck stated that any change to the right -of -way would have to receive approval from the Traffic Review Advisory Board and the Department of Public Works. Mr. Fojtik commended the developer on the appropriate efforts made to meet with neighbors of the area numerous times to address their concerns with this development. Jane Slattery, 512 S. Westfield Street, stated that it is important to remember that this is a well established neighborhood. She further stated that traffic in the area at the intersection is very busy and it could probably support the additional traffic generated by this use but that was questionable. South Westfield Street also accesses 9 Avenue and she had concerns that the development would create traffic problems. She also had concerns with other areas of the neighborhood being rezoned to commercial uses and how it would affect property values. The 1100 customers per day anticipated on this site would create both traffic and noise issues. Dave Dahlke, 626 Lilac Street, stated that he felt the developer was trying to shoehorn the commercial use into too small of a site and that it needed 7 Avenue access to accommodate the business. He also stated that the proposed berms would not be adequate and noise and lights would be an issue for the neighboring residential properties. Entrances for commercial sites on Witzel Avenue were located farther away from the round -a -bout and accidents have increased with the installation of them. He spoke with several appraisers who stated that there would be a 10% devaluation of adjacent properties due to this development and a local or small business would be more appropriate for the site. He also commented that there was already a pharmacy across the street from this site. Steve Suhm, 617 Lilac Street, stated that he has lived there for 44 years and this development will change the neighborhood dramatically. He also had concerns with traffic issues and discussed the installation of the round -a -bout which he felt would create a bigger problem once complete. He also commented on the difficulty of exiting from the Walgreen's site now prior to the round -a -bout opening. Rich Meyer, owner of AE Jewelers, 1755 W. 7 Avenue, stated that he supports the project. He built his establishment in 1999 and discussed the history of the site and the entrance on 7 Avenue that used to provide access to the Red Robin's parking lot which has since been closed off. He did not feel that 7th Avenue should be blocked off from Koeller Street and suggested that the median strip could be shortened as he felt it was more of a hazard. There was not much traffic off of 7 Avenue into the neighborhood and he would like to see the development have the 7 Avenue access they were requesting as it would alleviate some of the flow of traffic onto 9 Avenue. Jim Mitchell, owner of both the insurance office at 1746 W. 9 Avenue and the home to the north at 1745 W. 7 Avenue, stated that the sites were investment property for him and the current use of the site is not the proper use for this location. He further stated that the CVS Pharmacy was a more appropriate use and it would attract jobs and he felt it was important to encourage development. The development would beautify the corner and the developer has done all they can to separate the commercial site from the residential properties. He added that the development should be allowed access to 7 Avenue as they have requested. Item - Rezone -] 700 block W71h/W9th b Ann Froehlke, 625 Lilac Street, stated that she does not approve of the 7 Avenue access as it would be located across from her home and that 1100 customers per day was too intense of a use for this area. She further commented that CVS was less than truthful about their project at the neighborhood meetings and the development was too big for the site. She also voiced her concerns about the traffic issues. Melissa Hoxtell, 511 S. Westfield Street, stated that she has lived there for 30 years and wants it to remain a residential neighborhood. She commented that she did not feel that the intersection of 9 Avenue and Koeller Street was comparable to the intersection at Witzel Avenue and Koeller Street as the 9 Avenue intersection has access to Highway 41 which makes it busier. Dennis Schwab, one of the property owners on the site to be acquired, stated that the long range plan for this area is for commercial use and the developer could work on revising their plans to address issues brought up today. He felt that the zone change should move forward today which would be a good compromise. Jeff Hoxtell, 511 S. Westfield Street, stated that he felt the commercially -zoned properties should be changed to residential and left that way. He commented on the vacated CVS building in Appleton and questioned what happens if the CVS business is not successful on this site. He also stated that he found the claim that there would only be one delivery per week to the loading dock area unbelievable. Linda Moore, 1311 Walnut Street, stated that her mother lives in the neighborhood and the fact that the store would be open 24 hours a day was not brought up as an option at the neighborhood meetings. She questioned if the installation of the berms would be enforced by the city and how well would it be maintained. Mr. Buck responded that the berms would have to be installed and maintained by the property owner. Will Steiner stated that the store is not scheduled to be open 24 hours a day at this time but they desired to have this as an option in the event that the business would be that successful. He also commented that the vacant CVS store in Appleton was not developed by CVS and the 1100 customers per day that was quoted may not be accurate. Adam Heindel, Excel Engineering, Inc., 100 Camelot Drive, Fond du Lac, petitioner for the request, added that they completed the traffic study and the 1100 customers per day was based on good performing stores and that both vehicle and pedestrian counts were included in this total. Mr. Hinz stated that as the two requests were separate items, he would support the zone change request as the Comprehensive Plan recommends commercial use for this area. Mr. McHugh questioned if the neighbors present are aware that the Plan Commission is an advisory board only and does not have the final say on whether an item is approved or denied. Mr. Burich responded affirmatively. Ms. Propp stated that she had concerns with the project as a whole and therefore would not support the zone change due to concerns with the site plan. Mr. Thorns commented that he had concerns with the traffic and development plan for this site and although the Comprehensive Plan recommends commercial use for the area, he does not know if this is an appropriate use for the site. He also had concerns with changing the zoning on the site if this development does not go forward as it may cause other problems. Item - Re_one -1700 block W7th1W9th �? Motion by Propp to approve a zone change from R -1 Single Family Residence District, R -2 Two Family Residence District and C -1 Neig hborhood Business District to C -2PD General Commerc District with a Planned Development Overlav at t he 1700 blocks of West 7' and West 9 "` Avenues as requested. Seconded by Vajgrt. Mr. Hinz stated that the property owners that live there are looking to sell their land to commercial uses now and he felt they have rights that should be upheld by not denying the zone change to commercial use. Mr. Thorns questioned if the city was willing to change the area to C -2PD zoning without the proposed project moving forward. Mr. Burich responded that the property owners can request to be pulled from the zone change prior to Common Council approval if they desired to retain the current zoning classification on their property. Mr. McHugh stated that he sees some real problems with this proposal and felt that east bound turns from this area are difficult now. He further stated that the public will use neighborhood streets to get to where they want to go and the traffic signals that were at this intersection provided a gap in traffic for access. The round -a -bout, once complete, will eliminate this and he felt safety standards were an issue and that city planning staff from many years ago created problems with their planning decisions in this area. Motion carried 5-2. ( Ayes - Thoms /Fojtik /Hinz /Vajgrt/Nollenberger. Nays -Propp /McHugh. Item - Rezone -1700 block W7th1W9th I O.1HKClH ON THE WATER . .APPLICANT INh'ORMATION City of Oshkosh Application Rezoning " *PLEASE TYPE '011 PRINT USING BLACK INK " SUSNIIT TO: Dept. of Community Development 215 Church Ave.,:P;O.Box 1130 Oshkosh, Wisconsin 54903 -1130 PHONE: (920) 236 -5059 Petitioner; Excel Engineering, Inc. Date: 4/11/ Petitioner's Address: 100 Camelot Drive City: Fond du Lac State. W I Zi 54 93 5 Telephone #:( -9800 Fa 20) 926 -9801 Other Contact #or.Email: adam.h @excelengin Status of Petitioner (Please Check): O w r of epresentative nt ❑Prdspoetive Buyer Petitioner's Signature (required): Date: 4/3-1/11 QWNER INFORMATION Owner(s): Velmeir Companies Bate: 4/11/11 Owner {s)Address: 5757 W. Maple Road Cin;: West Bloomfield State: M I Zi 4 8322 Telephone #: (2 4 8) 9 8 5 - 0 3 3 4 Fax: ( ) Other Contact# or Email: - Dwncrship Status (Please Check): 0 Individual O Trust C'Partnership ONCorporation Property Owrier Consent: (required) By signatureheieon, I/We acknowledge that City officials and/or employees may, in the performance oftheir functions, enter upon the property to inspect or gather ether'information necessary to process this application. I also understand that:all meeting4ates are tentative and may be. postponed by:the nning Serviees ision f ncolmplete submissions or other administrative reasons. Proper ty Owner':s Signature: ,• �! Date:_ Address /Locatidn ofReiopiitgRequest: corner of 9th & Koeller Street Tax Parce)Number�s): see attached Rezone propertyfinm: R -1, R -2, C -1 to C -2 PD PurposeforRezoning: Proposed CVS Pharmacy development. Describe existingproper ty development and land .Use: Existing properties contain residential homes an d homes that have been converted to businesses. Describe proposed development and /or:proposed land use: Proposed development will consist of a CVS Pharmacy with associated parking and drive -up facility. Proposed time sclrcdulc for development and /or use of the property: Construction to commence in the summer 11 and be completed before the end of 2011. Staff :Date Rec'd 1 Zoning Adjacent to the Site: North: South: C -2 Easn R -1, C -1 West:. C -2 SU$NHTTAL REOUMEMENTS — Must:accompany the application to be complete. • Map of the imm ediate area showing property. involved. Area to be :rezoned must be outlined in color • A site plan drawn to`readab'le scale showing present status of property and proposed development • Streevaddress, adjacent streets, intersections and any other information or landmarks to help identify the property • Location of existing:uses, structures,;fences and signs.and location of ,proposed uses, structures, fences and signs • A narrative statement explaining the zone change and discussion of the project Application fees are due- at.61ine of submittui. Make cheek :payable to City of Oshkosh. Please,refer to the fee .schedule for appropriate fee. FEE IS NON-REFUNDABLE SUMMARY OF PROCESS The City of Oshkosh Plan Commission and "Common Council Tact -on all zone changes. The petitioner or owner should ,be present at. both the Plan Commission and Common Council meetirigs to .discuss and answer. .questions regarding the request, - Neighborhood :opinion is an important factor in the.deeision- makingprocess. For complex or controversial proposals, it Is recommended that the petitioner conduct a neighborhood meeting solicit public input prior to action by the Plan Commission and City Council. Planning Services staff is available to offer assistance in compiling a maiairag list for.the neighborhood .meeting. Please note that a. meeting notice will be to all :abutting prgperty •owners.regarding your request. The appli.cati.on:package is review.edby Planning Services staff detehnine' ooriformanoe with adopted pity plans, zoning requirernents: and development standards. A staff recommendation is prepared for consideration by the Plari Commission and Common Council. The petitioner will be provided with a copy of the staff report and meeting notice several :days prior -to the :Alan Commission meeting. No notice is sent to the petitioner or owner regarding the Common Council's consideration of the request. Petitioners zx d.owners are .encouraged to contact Plarm3rig,Services.staffto find out'when the request will lie sent to the Common Council for review. The Plan Commission's decision'is advisory only. The Common Council will make the final .decision regarding all zone-change requests. The Plan Commission may lay over requests to subsequent ane'etings if incomplete information is provided or additional questions or concerns are.raised at the meeting. After the Plan C.oinnilssion makes its recommendation, the request will be forwarded to the .Common Council for consideration. This generally occurs three weeks -after the Plan Commission meeting depending on the date the - Council . meeeting is scheduled (the Council meets -on the 2nd and 0 Tuesday of.every, month) and on the availability of alegal description for.the gene change. Wisconsin State Statutes require a zone change to published as Class Ii notice in the local newspaper, the City takes care ofthis publication.requirerhent prior to the Council meeting. If Council approves the rezoning, the Ordinance. is published in the newspaper on the following Saturday and will be effective on Sunday. City administrative offices are notified ofthe effective date of the Ordinance and will make changes to the. official zoning:map accordingly. For more information . please visit the City's website at www.ci:oshkosh.wi:us /Community Develop ment/Planning.htm 17 4 ® ® ' 00" I e, EXCEL.. E GINEER6i Ginc. CVS Pharmacy 9 1h Avenue & Koeller Street Project Narrative P:920192619800 • F: 920192619801 100 Camelot Drive • Fond du Lac, WI 54935 www.excelengineer.com The proposed rezoning and planned development will consist of the rezoning of seven properties at the north east intersection of 9 th Avenue and Koeller Street. Refer to the attached property map for addresses and parcel numbers. • The existing properties are residential homes and homes that have been converted to businesses. Due to the traffic volumes at this intersection and its close proximity to the commercial corridor, these properties create a natural extension of this corridor. The proposed use will be a CVS Pharmacy and the requested zoning will be C2 -PD. • The development will consist of a 13,225 s.f. building with a pharmacy drive through for pick -up of prescriptions. The site will contain 72 parking spaces and a loading area. Refuse and recyclables will be stored and picked up on the east side of the building. The site will contain significant landscape buffers with a continuous landscaped berm on the east and north sides where the property abuts the residential neighborhood. Site signage will be located in the south west corner of the site. Wall signage will be installed on the building fagade. Signage details and designs will be submitted at a later date. • The project will create approximately 25 new full time jobs. The anticipated customer volume is projected to be 1,100 customers per day. • The site usage is as follows: • Total site area 80,906 s.f. 100% • Building area 13,225 s.f. 160 Q Paving area 42,816 s.f. 53% o Landscape area 24,865 s.f. 31% • Traffic generation, lighting and noise will be increased as a result of this development. In addition, the hours of operation will be 24 hours a day. Due to these effects, this development includes continuous landscaped berms. These berms will cut off site lines and traffic headlights from the neighboring residences. Excess noise will also be buffered by these berms. Site lighting and building mounted lighting will be full cut off type to eliminate glare. A site lighting photometric meeting the city code will be provided at a later date. • The adjacent residential uses will be adequately screened and buffered from this development. The commercial developments on the west side and across 9 th Avenue to the south will not be negatively impacted. These existing developments are compatible to the proposed CVS Pharmacy. L • Traffic generation was studied as part of this project and was previously submitted to the city for review. Should you have any questions regarding the proposed development, please feel free to contact me at 920 - 926 -9800. Sincerely, EXC ENGI ERING, INC. Adam He del Principal, Architect y � v. C EL N G1 8 'S L ti. G Winne o Countv GIs viewer ana yropeny rrume, j t YY 1 1 � { 1 r r ���.rnrr.�st- iRezvL. .. s . ..� . ... —� • —� y ..�..e�� j t YY 1 'W Reset 4 56 112 -pt 4 �, �1 �. 4 mi * ** Powered by-Mapserver " �` r r S f _ �I• J c "Wv w � r � 'W Reset 4 56 112 -pt 4 �, �1 �. 4 mi * ** Powered by-Mapserver " �` CUP /REZONING /ST VACATION CVS PHARMACY W 9 TH AV & W 7 TH AV PC: 05 -03 -11 HAASE RICK L /MELISSA A 1706 W 7TH AVE OSHKOSH WI 54902 5511 1728 W 9TH AVENUE /1723 W 7TH AVENUE LLC 601 OREGON ST B OSHKOSH WI 54902 5965 DEHN TRUST ROBERT E /ANN M 713 S WESTFIELD ST OSHKOSH WI 54902 5541 2020 MINNESOTA LLC 6592 LAKE RD STE D WINDSOR WI 53598 OSHKOSH GREEN LLC PO BOX 901 DEERFIELD IL 60015 EXCEL ENGINEERING INC ATTN ADAM HEINDEL 100 CAMELOT DR FOND DU LAC WI 54935 FROEHLKE ANN M 625 LILAC ST -OSHKOSH WI 54902 5525 MITCHELL JAMES R /LORI L 1825 HICKORY LN OSHKOSH WI 54901 2510 UTECHT STEVEN /VICTORIA 1717 W 7TH AVE OSHKOSH WI 54902 5510 TAYLOR SHERRY 3221 MOCKINGBIRD WAY OSHKOSH WI 54904 7333 BAUMAN DENNIS R 723 S WESTFIELD ST OSHKOSH WI 54902 5541 VNMA PROPERTIES LLC 8160 TRITT RD OMRO WI 54963 8900 VELMEIR COMPANIES 5757 W MAPLE RD WEST BLOOMFIELD MI 48322 DAHLKE DAVID /BONNIE R 626 LILAC ST OSHKOSH WI 54902 5526 SAGMEISTER MURIEL J 1737 W 7TH AVE OSHKOSH WI 54902 5510 LEMKUIL CARL J 705 S WESTFIELD ST OSHKOSH WI 54902 5541 MOLINSKI JAMES E 157 S JAMES ST WAUKESHA WI 53186 6220 LANG PROPERTIES INC JAMES 15 STERLING AVE OSHKOSH WI 54901 4569 WESTIE INVESTMENTS OSHKOSH 915 TERRA COTTA DR NEENAH WI 54956 3565 WILL STEINER 2935 UNIVERSAL CT OSHKOSH WI 54904 /3 C6 A U 135.0' J 0 0 132.0' 0 c c ELI 132.0' 132.00' M o r G �o 132.00' 0 g 119.16' �46i i i h� C IN 66.0 i 67Z v Y W` i i i i i i U) ILL Q J I W l U) I W i i i I I I� I I i 67.0' DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff CVS PHARMACY O REZONING/PLANNED DEV N O.IHKOlH W 9TH AV & W 7TH AV ON THE WATER City of Oshkosh Department of Scale: 1 = 1 Community Development 04128111 mr Cliff. m Ha j - a IF—on E AkL Ir 1 I 1� i! IL': IMMMM IMMMM Ims y t r: ;� 1111 ilk w � Ir d DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff CVS PHARMACY REZONING /PLANNED DEV W 9TH AV &W 7TH AV Scale: 1" = 100' N .IHK IH ON THE WATFA City of Oshkosh Department of Community Development 04/28/1 1�e ( 0 a7HKQfH ON THE WATER To: City Manager and Members of the Common Council From: Peggy A Steeno, Director of Finance Date: May 24, 2011 RE: Bills and payrolls presented for approval The items below are being presented for approval by the Council. These items have been properly audited and certified to by the City Comptroller and are herewith submitted for your allowance in the amount of $4,835,009.32 Bills paid May 13 and May 20, 2011 $1,558,602.38 Payroll paid May 12, 2011 $2,254,260.83 Regular cycle payables paid throughout the month: Diversified Benefit - Flex Plan $8,589.95 Diversified Benefit - Flex Plan $6,681.65 J P MorganChase (Bank One) - Purchasing Card $66,489.53 Praire States -Admin Fees May 2011 $178,041.57 Associated Bank - State Withholding payroll 10 $69,836.85 Associated Bank - FICA/Fed Tax payroll 10 $280,581.06 Income Continuation Insurance - June 2011 $10,447.13 Insurance Services- Workers Comp April 2011 $2,155.80 WI Retirement System - City Share April 2011 $391,265.27 WI Retirement System - Fire April 2011 $3,338.71 WI Retirement System - Police April 2011 $4,554.09 Winnebago Co Clerk of Courts - Nuisance Warrant $164.50 $4,835,009.32 ectfully submitted, R L Peggy S e Director of Finance User:louiseb City of Oshkosh DATE 05/13/11 Accounts Payable Summary Check Register from History TIME 9:02 AM 165298 Thru 165425 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 1198 4X CONCRETE INC 165298 05/13/11 820.89 9032 A A A SANITATION INC 165299 05/13/11 141.00 12060 J F AHERN CO 165300 05/13/11 299.74 14978 ALRO STEEL CORPORATION 165301 05/13/11 1,746.54 44 AT & T 165302 05/13/11 2,387.98 17946 AUTOSMART LOGISTICS INC 165303 05/13/11 396.00 60 BADGER HIGHWAYS CO INC 165304 05/13/11 1,762.90 14676 SARA BARNDT (SENIOR CENTER) 165305 05/13/11 32.54 6041 BAYCOM INC 165306 05/13/11 3,029.00 83 BELSON CO 165307 05/13/11 251.50 19532 BETTER HOME HEATING & 165308 05/13/11 22.50 844 ANNE M BOYCE (HEALTH DEPT) 165309 05/13/11 98.43 14488 BRIDGESTONE FIRESTONE TIRE LLC 165310 05/13/11 918.96 15524 BRIGHT STAR ELEC SERV LLC 165311 05/13/11 5,187.00 3266 SUSANNE BRINKMAN (HUMAN RESOUR 165312 05/13/11 142.70 112 BROOKS TRACTOR INC 165313 05/13/11 1,116.56 113 BRUCE MUNICIPAL EQUIPMENT INC 165314 05/13/11 751.75 2094 DARRYN BURICH (COMM DEV) 165315 05/13/11 900.00 127 CABULANCE INC 165316 05/13/11 36,432.50 14166 MARY CAPEN (HEALTH SRVCS) 165317 05/13/11 41.30 135 CAREW CONCRETE & SUPPLY INC 165318 05/13/11 1,344.09 137 HAROLD CARPENTER INC 165319 05/13/11 270.40 7967 CASPER'S TRUCK EQUIPMENT INC 165320 05/13/11 141.73 14583 CENTER FOR EDUCATION 165321 05/13/11 159.00 15848 CITIMORTGAGE INC 165322 05/13/11 3,028.96 2 COMMUNICATIONS ENGINEERING CO 165323 05/13/11 250.00 APR138 PAGE 1 PERIOD. 1104 User:louiseb City of Oshkosh APR138 DATE 05/13/11 Accounts Payable Summary Check Register from History PAGE 2 TIME 9:02 AM 165298 Thru 165425 PERIOD. 1104 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 977 CONSOLIDATED PLASTICS CO INC 165324 05/13/11 34.57 18468 DE LAGE LANDEN FINANCIAL SRVCS 165325 05/13/11 149.45 18868 BRIAN DENOR (OPD) 165326 05/13/11 39.59 4888 EWALD'S HARTFORD FORD 165327 05/13/11 74,812.00 10464 FAULKS BROS CONSTRUCTION INC 165328 05/13/11 6,528.74 6493 FIRE APPARATUS & EQUIPMENT INC 165329 05/13/11 290.00 281 G & K SERVICES 165330 05/13/11 489.32 5660 GANNETT WISCONSIN MEDIA 165331 05/13/11 11,736.84 19522 GAPPA SECURITY SOLUTIONS LLC 165332 05/13/11 592.40 8746 GARAGE DOOR SPECIALISTS WI INC 165333 05/13/11 225.00 284 GARTMAN MECHANICAL SRVCS INC 165334 05/13/11 390.00 19518 GEAR WASH LLC 165335 05/13/11 233.21 9968 GENERAL BEER NORTHEAST INC 165336 05/13/11 265.30 292 GENERAL CHEMICAL PERF PROD LLC 165337 05/13/11 5,487.86 14891 KENNETH L GRESSER (PLANNING) 165338 05/13/11 77.52 323 D R HANSEN PLUMBING 165339 05/13/11 393.24 7811 HARRIS CORPORATION 165340 05/13/11 1,750.00 258 HAWKINS INC 165341 05/13/11 5,332.92 10915 CHRISTOPHER J HEDER (OFD) 165342 05/13/11 231.27 13365 ALLAN HERSCHELL CO 165343 05/13/11 565.68 18801 DONALD HIETPAS & SONS INC 165344 05/13/11 187,349.07 330 HORST DISTRIBUTING INC 165345 05/13/11 313.57 6718 INTEGRYS ENERGY SERVICES INC 165346 05/13/11 20,087.80 367 JACKSON GLASS INC 165347 05/13/11 204.77 18606 JOLLY BOB'S 165348 05/13/11 29.00 15360 A. KALMERTON WELDING SUPPLIES 165349 05/13/11 290.50 User:louiseb City of Oshkosh APR138 DATE 05/13/11 Accounts Payable Summary Check Register from History PAGE 3 TIME 9:02 AM 165298 Thru 165425 PERIOD. 1104 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- Check # ---- - - - - -- Date -- - - - - -- ------- Amount - - - - -- 385 KITZ & PFEIL INC 165350 05/13/11 24.72 12310 SANDY KNUTSON (HEALTH SRVCS) 165351 05/13/11 41.31 13712 KRISS PREMIUM PRODUCTS 165352 05/13/11 2,813.12 396 KUNDINGER FLUID POWER INC 165353 05/13/11 38.70 398 L & S TRUCK CENTER 165354 05/13/11 952.44 5264 RICHARD W LAMB (INFO TECH) 165355 05/13/11 1,366.90 4017 LARK UNIFORM INC 165356 05/13/11 332.18 1359 LASURE'S INC 165357 05/13/11 100.50 410 LAWSON PRODUCTS INC 165358 05/13/11 725.36 9435 LEE BEVERAGE 165359 05/13/11 303.75 1680 M LEE SMITH PUBLISHERS LLC 165360 05/13/11 387.00 17273 MCMAHON ASSOCIATES INC 165361 05/13/11 8,362.40 12591 MERCY MEDICAL CENTER 165362 05/13/11 39.39 1716 MINNESOTA LIFE INSURANCE CO 165363 05/13/11 14,092.54 490 MONROE TRUCK EQUIPMENT INC 165364 05/13/11 142.72 16466 MORAN MARKETING GROUP INC 165365 05/13/11 250.00 4779 MORBARK INC 165366 05/13/11 434.89 15214 TODD MUEHRER (COMM DEV) 165367 05/13/11 61.71 15313 JOE NICHOLS (OPD) 165368 05/13/11 89,00 6416 BRIAN NOE (INSPECTIONS) 165369 05/13/11 126.59 17538 KARL NOLLENBERGER 165370 05/13/11 52.00 13076 NORTHERN LAKE SERVICE INC 165371 05/13/11 373.80 2290 0 E C GRAPHICS 165372 05/13/11 345.90 524 O'CONNOR OIL CORPORATION 165373 05/13/11 53,031.01 539 OSHKOSH CITY CAB CO INC 165374 05/13/11 70,350.50 538 CITY OF OSHKOSH 165375 05/13/11 18,861.93 User:louiseb City of Oshkosh DATE 05/13/11 Accounts Payable Summary Check Register from History TIME 9:02 AM 165298 Thru 165425 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 541 OSHKOSH CONVENTION AND 165376 05/13/11 51,372.00 9402 OSHKOSH LUMBER INC 165377 05/13/11 301.80 1151 OSHKOSH OPERA HOUSE FOUNDATION 165378 05/13/11 9,434.00 561 OSHKOSH TROPHY 165379 05/13/11 10.70 563 OSHKOSH WATER UTILITY 165380 05/13/11 5.00 3826 PALMER COMPANY INC 165381 05/13/11 1,895.35 4517 PEPSI COLA GENERAL BOTTLNG INC 165382 05/13/11 1,093.11 592 POMP'S TIRE SERVICE INC 165383 05/13/11 1,412.91 15430 ATTORNEY BRADLEY J PRIEBE 165384 05/13/11 4,258.00 616 REGISTRATION FEE TRUST 165385 05/13/11 74.50 18959 RESULTS BROCHURE DISTRIBUTORS 165386 05/13/11 110.00 13626 ROLYAN BUOYS 165387 05/13/11 584.00 19533 VICTOR ROSSING JR TRUST 165388 05/13/11 64.12 12410 ROWELL CHEMICAL CORPORATION 165389 05/13/11 2,510.22 19531 RICHARD A SALZIEDER ESTATE 165390 05/13/11 14.77 649 SCHMITT TITLE LLC 165391 05/13/11 75.00 7162 SEW DIVINE 165392 05/13/11 72.00 661 SHERWIN- WILLIAMS COMPANY 165393 05/13/11 14,003.70 4032 THE SPRINKLER COMPANY INC 165394 05/13/11 286.62 19525 ST NORBERT COLLEGE 165395 05/13/11 3,541.25 17912 J. STADLER MACHINE 165396 05/13/11 250.00 2157 STAPLES 165397 05/13/11 724.21 686 STATE INDUSTRIAL PRODUCTS 165398 05/13/11 534.27 694 STRAND ASSOCIATES INC 165399 05/13/11 570.55 3232 TIME WARNER CABLE 165400 05/13/11 143.90 10137 TITLEIST 165401 05/13/11 3,527.94 APR138 PAGE 4 PERIOD. 1104 User:louiseb City of Oshkosh DATE 05/13/11 Accounts Payable Summary Check Register from History TIME 9:02 AM 165298 Thru 165425 Vendor # Vendor /Payee Check # Date Amount -- - - - - -- ------------------------ - - - - -- ---- - - - - -- -- - - - - -- ------- - - - - -- 2084 TRUGREEN LAWN CARE 12518 U S BANK TRUST 9491 U S OIL CHEK CO INC 740 U S POSTAL SERVICE 749 U W OSHKOSH 749 U W OSHKOSH 1936 UNDERWRITERS LABORATORIES INC 730 UNIFORM SHOPPE 734 UNITED PARCEL SERVICE 756 VALLEY PEST CONTROL INC 7058 VALLEY POPCORN CO INC 919 VALPAK OF NORTHEAST WISCONSIN 597 VEOLIA ES SOLID WASTE MIDWEST 10417 VETERINARY CLINICS BERLIN -RIPN 770 VULCAN CONSTRUCTION MATERIALS 6405 WHITELAW RIGGING & FAB INC 11988 WI CHAPTER IAAI 17 WI DEPT OF ADMIN 196 WI DEPT OF WORKFORCE DEVEL -UI 811 WI PUBLIC SERVICE CORP 794 WINNEBAGO COUNTY TREASURER 7560 WISCONSIN DISTRIBUTORS LLC 3628 EH WOLF & SONS INC 12379 JOHN ZARATE (INSPECTIONS) 165402 05/13/11 82.00 165403 05/13/11 2,700.00 165404 05/13/11 108.00 165405 05/13/11 900.00 165406 05/13/11 847.86 165407 05/13/11 60.00 165408 05/13/11 454.50 165409 05/13/11 4,710.10 165410 05/13/11 200.58 165411 05/13/11 22.00 165412 05/13/11 264.00 165413 05/13/11 735.00 165414 05/13/11 21.75 165415 05/13/11 98.00 165416 05/13/11 691.87 165417 05/13/11 679.45 165418 05/13/11 400.00 165419 05/13/11 312.00 165420 05/13/11 3,063.21 165421 05/13/11 186,712.58 165422 05/13/11 2,536.97 165423 05/13/11 117.00 165424 05/13/11 30,440.03 165425 05/13/11 153.94 APR138 PAGE 5 PERIOD. 1104 TOTAL OF ALL CHECKS $886,474.71 User:louiseb City of Oshkosh DATE 05/20/11 Accounts Payable Summary Check Register from History TIME 8:20 AM 165426 Thru 165544 Vendor # Vendor /Payee Check # Date Amount -- - - - - -- ------------------------ - - - - -- ---- - - - - -- -- - - - - -- ------- - - - - -- 11835 A T & T 638 AECOM INC 637 AECOM INC 14795 AIRGAS NORTH CENTRAL 5816 ALPINE PLYWOOD CORPORATION 14978 ALRO STEEL CORPORATION 19440 AMERICAN ENGINEERING TESTING 19536 ANDERSEN BASEMENT REPAIR INC 51 ASSURANCE TITLE /ABSTRACT INC 44 AT & T 44 AT & T 44 AT & T MOBILITY 11286 AURORA MEDICAL GROUP 61 BADGER LAB & ENGINEERNG CO INC 6041 BAYCOM INC 7480 KEVIN BENNER (INSPECTIONS) 3552 DAVID BUCK (COMMUNITY DEV) 2094 DARRYN BURICH (COMM DEV) 4555 MARY K BURNS (HEALTH DEPT) 13959 CAPITAL NEWSPAPERS 135 CAREW CONCRETE & SUPPLY INC 7967 CASPER'S TRUCK EQUIPMENT INC 14625 CENTRAL STATES WATER ENV ASSN 853 PHILLIP A CHARLEY 17123 CLAREY'S SAFETY EQUIPMENT 7313 CROWN TROPHY 39, INC 165426 05/20/11 2.52 165427 05/20/11 9,411.43 165428 05/20/11 122,524.35 165429 05/20/11 1,625.70 165430 05/20/11 230.74 165431 05/20/11 815.84 165432 05/20/11 956.00 165433 05/20/11 5,300.00 165434 05/20/11 1,360.00 165435 05/20/11 466.08 165436 05/20/11 3,864.42 165437 05/20/11 610.78 165438 05/20/11 235.00 165439 05/20/11 4,549.00 165440 05/20/11 43.38 165441 05/20/11 23.94 165442 05/20/11 224.51 165443 05/20/11 98.49 165444 05/20/11 149.94 165445 05/20/11 899.00 165446 05/20/11 300.00 165447 05/20/11 110.46 165448 05/20/11 120.00 165449 05/20/11 39.13 165450 05/20/11 63.21 165451 05/20/11 210.00 APR138 PAGE 1 PERIOD. 1105 User:louiseb City of Oshkosh DATE 05/20/11 Accounts Payable Summary Check Register from History TIME 8:20 AM 165426 Thru 165544 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 10085 DAVIS & KUELTHAU S C 165452 05/20/11 5,228.00 19129 H ALLEN DAVIS (COM DEV) 165453 05/20/11 181.82 9478 DEAN EVANS & ASSOCIATES INC 165454 05/20/11 295.00 13387 DHD TREE PRODUCTS INC 165455 05/20/11 1,852.58 9103 EAU CLAIRE PRESS COMPANY 165456 05/20/11 165.67 3047 ENVIRONMENTAL HAZARDS SERV LLC 165457 05/20/11 65.00 4520 ENVIROTECH EQUIP CO LLC 165458 05/20/11 72.52 247 EXPERT TOWING & RECOVERY 165459 05/20/11 108.00 248 F R V INC 165460 05/20/11 146.39 720 FAITH TECHNOLOGIES, INC. 165461 05/20/11 23,206.60 13941 FIRST SUPPLY LLC - OSHKOSH 165462 05/20/11 4,059.00 9538 JOHN FITZPATRICK (PERSONNEL) 165463 05/20/11 98.00 249 FOX VALLEY TECH COLLEGE 165464 05/20/11 60.00 281 G & K SERVICES 165465 05/20/11 345.57 284 GARTMAN MECHANICAL SRVCS INC 165466 05/20/11 360.00 12481 GE CHEMICAL CO 165467 05/20/11 1,917.00 292 GENERAL CHEMICAL PERF PROD LLC 165468 05/20/11 5,478.30 9462 GIBSON IRON METAL & AUTO 165469 05/20/11 30.00 5255 STEVEN GOHDE (ENGINEERING) 165470 05/20/11 405.15 1921 GROUND EFFECTS OF WI INC 165471 05/20/11 780.00 323 D R HANSEN PLUMBING 165472 05/20/11 72.00 336 HYDRITE CHEMICAL CO 165473 05/20/11 3,540.00 11800 INDUSTRIAL MARKETING 165474 05/20/11 9,379.84 6718 INTEGRYS ENERGY SERVICES INC 165475 05/20/11 1,094.88 343 IPMA -HR 165476 05/20/11 360.00 364 ITT WATER & WASTEWATER 165477 05/20/11 7,363.03 APR138 PAGE 2 PERIOD. 1105 User:louiseb City of Oshkosh APR138 DATE 05/20/11 Accounts Payable Summary Check Register from History PAGE 3 TIME 8:20 AM 165426 Thru 165544 PERIOD. 1105 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 385 KITZ & PFEIL INC 165478 05/20/11 71.96 1953 KOBUSSEN BUSES LTD 165479 05/20/11 11,401.09 6415 NICOLE KRAHN (INSPECTIONS) 165480 05/20/11 214.06 3619 ADAM KRAUSE (INSPECTIONS) 165481 05/20/11 16.52 16192 BEN KRUMENAUER (ENGINEERING) 165482 05/20/11 43.35 396 KUNDINGER FLUID POWER INC 165483 05/20/11 53.76 398 L & S TRUCK CENTER 165484 05/20/11 56,554.86 16936 RON LAPOINT 165465 05/20/11 573.60 3521 BRADLEY LARSON (MUSEUM) 165486 05/20/11 21.71 17560 DEAN LEISGANG (MEDIA SVCS) 165487 05/20/11 99.00 10407 MAGIC AIR INC 165488 05/20/11 240.00 19537 KATHERINE MAGNOR 165489 05/20/11 69.00 1332 GREGORY MAXWELL (TRANSIT) 165490 05/20/11 15.19 17273 MCMAHON ASSOCIATES INC 165491 05/20/11 1,665.55 12591 MERCY MEDICAL CENTER 165492 05/20/11 10.25 7134 MILWAUKEE JOURNAL SENTINEL 165493 05/20/11 1,095.80 18758 MOSS & ASSOCIATES LLC 165494 05/20/11 1,462.50 19454 OFFICEMAX INC 165495 05/20/11 3,563.06 19445 ROB OLKIEWICZ (ENGINEERING) 165496 05/20/11 74.46 534 OSHKOSH AREA SCHOOL DISTRICT 165497 05/20/11 2,995.99 538 CITY OF OSHKOSH 165498 05/20/11 37,791.10 564 CITY OF OSHKOSH UTILITIES 165499 05/20/11 176,751.38 1287 OSHKOSH /WINNEBAGO COUNTY 165500 05/20/11 3,320.89 14707 PAYNTER EQUIPMENT & CULVERT CO 165501 05/20/11 230.79 4517 PEPSI COLA GENERAL BOTTLNG INC 165502 05/20/11 927.83 592 POMP'S TIRE SERVICE INC 165503 05/20/11 5,416.00 User:louiseb City of Oshkosh DATE 05/20/11 Accounts Payable Summary Check Register from History TIME 8:20 AM 165426 Thru 165544 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 595 POTRATZ & POTRATZ 165504 05/20/11 6,687.52 7793 PROGRESSIVE MEDICAL INTRNTL 165505 05/20/11 110.00 598 PUBLIC SERVICE COMMISSION OFWI 165506 05/20/11 1,727.74 4685 JAMES RABE (ENGINEERING) 165507 05/20/11 73.50 1046 ANDREW RADIG (MEDIA SERVICES) 165508 05/20/11 99.00 618 REINDERS INC 165509 05/20/11 348.20 13794 RIVER VALLEY NEWSPAPER GROUP 165510 05/20/11 513.30 5194 RIVER VALLEY TESTING CORP 165511 05/20/11 3,126.50 632 ROGAN'S SHOES 165512 05/20/11 501.87 17326 MARK A ROHLOFF (CITY MGR) 165513 05/20/11 84.77 17654 BRAD ROKUS (WTR FILTRATION) 165514 05/20/11 50.47 5904 ROXY SUPPER CLUB 165515 05/20/11 349.86 644 SAMMONS PLBG OSHKOSH INC 165516 05/20/11 511.74 10144 SCHOOL STATIONERS CORP 165517 05/20/11 25.00 10438 SEILER INSTRUMENT & MFG CO INC 165518 05/20/11 250.00 15126 SIEMENS INDUSTRY, INC 165519 05/20/11 6,990.68 14629 SIGNMAKERS 165520 05/20/11 123.00 689 STEEN -MACEK PAPER CO 165521 05/20/11 810.75 694 STRAND ASSOCIATES INC 165522 05/20/11 19,454.04 12599 TDS METROCOM 165523 05/20/11 139.84 923 JAYNE M TEBON (HEALTH DEPT) 165524 05/20/11 71.27 933 CYNTHIA J THALDORF (OPD) 165525 05/20/11 102.95 10137 TITLEIST 165526 05/20/11 323.27 9491 U S OIL CHEK CO INC 165527 05/20/11 32.00 737 U S PETROLEUM EQUIPMENT 165528 05/20/11 1,288.00 740 U S POST OFFICE 165529 05/20/11 3,900.00 APR138 PAGE 4 PERIOD. 1105 User:louiseb City of Oshkosh DATE 05/20/11 Accounts Payable Summary Check Register from History TIME 8:20 AM 165426 Thru 165544 Vendor # -- - - - - -- Vendor /Payee ------------------------ - - - - -- ---- Check # - - - - -- Date -- - - - - -- ------- Amount - - - - -- 17469 ULTRAMAX AMMUNITION 165530 05/20/11 3,810.00 734 UNITED PARCEL SERVICE 165531 05/20/11 85.40 597 VEOLIA ES HICKORY MEADOWS LAND 165532 05/20/11 157.98 10768 VOLKMANN RAILROAD BUILDERS INC 165533 05/20/11 1,225.00 770 VULCAN CONSTRUCTION MATERIALS 165534 05/20/11 590.63 4189 W R M C A 165535 05/20/11 425.00 2515 STEPHEN WEYERS (OPD) 165536 05/20/11 16.00 11216 WI DEPT OF COMMERCE 165537 05/20/11 400.00 183 WI CORRECTIONAL CENTER SYSTEMS 165538 05/20/11 2,088.00 805 WI DEPT OF TRANSPORTATION 165539 05/20/11 12,599.94 811 WI PUBLIC SERVICE CORP 165540 05/20/11 10,365.88 11339 WILLIS APPLETON 165541 05/20/11 26,526.00 15061 DORRY WILNER (OPD) 165542 05/20/11 30.99 794 WINNEBAGO COUNTY TREASURER 165543 05/20/11 40,393.61 15457 XAVUS SOLUTIONS LLC 165544 05/20/11 140.00 APR138 PAGE 5 PERIOD. 1105 TOTAL OF ALL CHECKS $672,127.67 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN REGULAR MEETING held Tuesday, May 10, 2011, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Steve Cummings, Steven Herman, Deb Allison - Aasby, Bob Poeschl, Tom Pech, Jr. and Mayor Burk Tower ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Dave Patek, Director of Public Works Council Member Cummings read the Invocation. The Pledge of Allegiance was led by Josiah Miller and Grace Miller from Emmeline Cook; and, Natalie Mattmiller and Samantha Schimmel from Oaklawn Elementary School PROCLAMATION A proclamation was presented by Mayor Tower declaring the month of May 2011 as Historic Preservation Month CITIZEN STATEMENTS Bob Cornel, 548 W. Smith Avenue, thought the vacant Council seat should be given to the candidate with next highest votes. PUBLIC HEARINGS Resolution 11 -203 Approval of Final Resolution for Special Assessments / Paving, Sidewalk, Driveway and Utilities / Second Local Street Concrete Paving Program — South Side MOTON: ADOPT (Poeschl; second, Cummings) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower Carl Sosnoski, 2475 Knapp Street, owner of commercial property located at 556 W. 5th Avenue where he had just completed repaving the parking lot. He explained the proposed resolution allowed for the City to place a storm sewer lateral under 5 Avenue up to his parking lot for future connection to avoid the street needing to be dug up if the parking lot would ever be reconstructed. He stated he did not believe he should have to pay the PROCEEDINGS OF THE COMMON COUNCIL — MAY 10, 2011 assessment for the storm sewer lateral as he would not own the property by the time the parking lot would need to be replaced. He also felt it was unfair for owners of commercial properties to be charged a higher rate for street reconstruction than residential property owners. Additionally, he felt he should not be charged an assessment for the sidewalk to be replaced as the sidewalk was in good condition prior to the street being reconstructed. Mr. Rohloff stated typically laterals were installed when streets were reconstructed. Although the connection to Mr. Sosnoski's parking lot would not take place until the parking lot was replaced, the newly reconstructed street had a life expectancy of forty to fifty years. The City was merely trying save the property owner the expense of having to tear up the street when the time came to hook up the new parking lot to the storm sewer lateral. With respect to commercial property owners being charged a higher rate for street reconstruction than residential property owners, typically a commercial street had higher standards with regard to depth, materials used and width than a residential street. Regarding sidewalks, the City did not go out and evaluate every sidewalk when putting together the assessment schedule. In order to avoid the City having numerous public hearings on one project, the assessments were completed by estimating the whole sidewalk to be replaced. Once the project was completed the property owner would only be charged for the sidewalk slabs that were actually replaced. Council Member Poeschl requested a list of municipalities that charge higher assessment rates for commercial property owners than residential property owners. Mr. Rohloff stated he would provide a list of municipalities that charge higher assessment rates for commercial property owners than residential property owners in a future newsletter. Council Member Allison -Aasby asked if it was possible to average the costs and apply one set fee for special assessments to be fair to business owners. Mr. Rohloff explained City staff examined what benefit accrued to the property owner when determining special assessment charges. Residential properties did not generate traffic like businesses. Also, residential property owners typically would not have semis or delivery trucks driving on their streets. Resolution 11 -204 Approval of Final Resolution for Special Assessments / Paving, Sidewalk, Driveway and Utilities / Third Local Street Concrete Paving Program — North Side MOTION: ADOPT (Pech; second, Poeschl) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower Luvern Kienast, 765 N. Washburn Street, was opposed to the paving of Tennessee Street and Custer Avenue. 2 PROCEEDINGS OF THE COMMON COUNCIL — MAY 10, 2011 CONSENT AGENDA Approval of Bills Presented by the Finance Director. Receipt and filing of Common Council Minutes from April 19 and April 26, 2011. Receipt and filing of Library Board Minutes from March 31, 2011. Receipt of Claim filed with the City's Insurance Company / Sabrina Hill for alleged damages as a result of tripping over rolls of cyclone wire on the sidewalk Receipt of Claim filed with the City's Insurance Company / Sean and Janice Adams for alleged damages to their vehicle as a result of an ambulance backing into it Resolution 11 -205 Approve Appointments to the following Boards and Commissions: Transit Advisory Board, Parking Utility Commission, Housing Authority, Plan Commission, Grand Opera House Advisory Board, Landmarks Commission, Traffic Review Advisory Board, Advisory Park Board, Board of Health, Urban Wildlife Committee, Sustainability Advisory Board, Long Range Finance Committee, Redevelopment Authority, Grand Opera House Foundation Board, and Convention and Visitor's Bureau Board Resolution 11 -206 Approve Submittal of Waterways Commission Financial Assistance Application for City Center Docks Resolution 11 -207 Authorize Grant Application to the Wisconsin Department of Natural Resources for Targeted Runoff Management or Urban Nonpoint Source (Pollution) and Storm Water Grant Program Resolution 11 -208 Approve Amendment to 2011 Business Improvement District Operating Plan to Increase Board Membership to Include Alternates (BID Board Recommends Approval) Resolution 11 -209 Approve Conditional Use Permit for Construction of a Wet Storm Water Detention Basin at the Intersection of Westhaven Circle and Maricopa Drive (Plan Commission Recommends Approval) Resolution 11 -210 Approve Lease Extension / Spanbauer Memorial Field — Concession Operations Council Member Poeschl questioned why the lease extension was for only one year when typically it was a five year lease. Mr. Rohloff explained the Parks Department wanted to reevaluate the arrangement between the Fraternal Order of the Eagles and the City as a result both parties agreed to a one year lease. PROCEEDINGS OF THE COMMON COUNCIL — MAY 10, 2011 Resolution 11 -211 Approve Combination "Class A" License and Junk Collector License MOTION: ADOPT CONSENT AGENDA (Poeschl; second, Cummings) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower ACTION TAKEN ON ORDINANCES & RESOLUTIONS Ordinance 11 -212 Approve Amendment to Section 2 -38(A) BID Board Membership and Terms to Increase membership to Include Two Alternates (BID Board Recommends Approval) Council Member Poeschl wanted to know what the difference was between Resolution 11 -208 and Ordinance 11 -212. Ms. Lorenson explained Ordinance 11 -212 would set the membership and replace the current ordinance. Each year the BID had to complete an operating plan and Resolution 11 -208 incorporated the membership change into their 2011 operating plan. MOTION: ADOPT (Poeschl; second, Pech) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower Ordinance 11 -213 Approve Harwell Annexation Request from Town of Oshkosh / 635 West Snell Road (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES RECONSIDERED ORDINANCE Ordinance 11 -214 Approve Amendment to Section 25 Streets and Sidewalks to Create Sidewalk Cafe / Outdoor Seating Regulations in the Public Right -of- Way on North Main Street (BID Board Recommends Approval) MOTION: RECONSIDER (Herman; second, Pech) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower MOTION: ADOPT (Allison - Aasby; second, Cummings) MOTION: LAYOVER TO MAY 24, 2011 MEETING (Pech; second, Cummings) CARRIED: Ayes (6) Cummings, Herman, Allison - Aasby, Poeschl, Pech, Mayor Tower 4 PROCEEDINGS OF THE COMMON COUNCIL — MAY 10, 2011 Council Member Pech suggested the Council layover the ordinance until the May 24 meeting to give the BID time to get input from the downtown retailers. Council Member Herman questioned who was involved in creating the ordinance for outdoor seating /sidewalk cafes. Allen Davis, Director of Community Development, stated the City had worked closely with the BID in creating the ordinance and also used templates from surrounding communities. He explained a meeting was held the past week with downtown business owners who came up with ideas and questions that the City and BID had not thought of when they drafted the ordinance. Council Member Cummings had received questions from individuals asking if smoking would be permitted in the outdoor cafes. Council Member Poeschl asked what ideas or questions the downtown business owners had regarding the ordinance. Mr. Davis replied the business owners wanted to know what type of barrier and the distance from the tree grates the City required. Also what time outside items had to be put away and what time they could be brought out. Council Member Pech questioned if two weeks was enough time for City staff and the BID to address the issues brought up by the business owners. Mr. Davis stated two weeks could be enough time to address the issues but thought a month would be better. Council Member Cummings was concerned a month would be too far out for downtown business owners wishing to install outdoor seating areas. Council Member Allison -Aasby also was concerned that a month was too long to iron out the issues of the ordinance and would only frustrate downtown merchants. Council Member Herman agreed that a month was too long to ask the downtown business owners to wait for the ordinance to be tweaked. Council Member Allison -Aasby encouraged City staff to work not only with the BID but to seek input from the downtown business owners and Chief Greuel. Mayor Tower wanted City staff to include their recommendations, specifically regarding smoking, for any changes to the ordinance. Council Member Herman asked for clarification on what would be brought before the Council at the May 24 meeting regarding the ordinance. E PROCEEDINGS OF THE COMMON COUNCIL — MAY 10, 2011 Mr. Rohloff clarified that there was a motion to adopt the original ordinance and a motion to lay it over until the May 24 meeting. Any changes made to the ordinance on May 24 would be considered amendments. Council Member Poeschl asked if Ordinance 11 -214 was a passed ordinance. Mr. Rohloff stated that the sidewalk cafe ordinance was not in effect. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS A workshop on sustainable street widths was scheduled for June 14, 2011. Council Member Poeschl scheduled a workshop on the Oshkosh Neighborhoods Project for June 28 He would also like the agenda for the May 24 meeting to reflect a reconsideration of Resolution 11 -204 in light of a letter the Council had just received regarding Custer Avenue. Mr. Rohloff stated the letter regarding Custer Avenue related to street widths and the action that was passed at the current meeting only dealt with special assessments. He stated the letter regarding Custer Avenue was as appropriate issue and he had already requested that the City Clerk add the letter as correspondence for discussion on the May 24 meeting agenda. CITIZEN STATEMENTS Patricia Diener, 1316 Broad Street, stated she and her neighbors were trying to maintain the railroad property along Broad Street and asked if no parking signs could be placed along that area so the heavy equipment brought in for road reconstruction would not park there leaving deep ruts in the grass. CITY MANAGER ANNOUNCEMENTS & STATEMENTS Mr. Rohloff stated contracts and bids were awarded for manhole /inlet castings and other items related to the infiltration - inflow reduction program. The results of the 2011 budget survey concluded that citizens placed the most importance on streets and storm sewers. Other items that rated of high importance were the police and fire departments and the library. The results of the 2011 budget survey would be posted on the City's website. Finally, a public information meeting concerning the Otter Street Parking Lot would be held on May 19 MOTION: ADJOURN (Cummings; second, Poeschl) CARRIED: VOICE VOTE The meeting recessed at 7:15 p.m. PAMELA R. UBRIG CITY CLERK Al MINUTES OF THE APRIL MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (The April meeting minutes were approved at the May 5, 2011 board meeting) The regular April meeting of the Oshkosh Public Museum Board was held on Thursday, April 7, 2011 in the Sawyer Home Library of the Museum. Board President Carol Fenrich called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Becker Mrs. Fenrich Mr. Haffeman Mr. Metz Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler Ms. Drew was designated to fill the vacancy of Mr. Becker. Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, City of Oshkosh Finance Director Peggy Steeno, City Attorney Lynn Lorenson, School Superintendent Dr. Donald Viegut, Associated Bank representatives Michael Hochholzer and Lori Richardson, Auxiliary President Barb Shirtz, and Brenda Hauber recording the minutes. The first item on the agenda was the presentation and discussion of the draft of the Durow Investment Policy. Mr. Larson introduced Director of Finance Peggy Steeno and City Attorney Lynn Lorenson. He noted that much time had been spent in the preparation of this policy; and that it would stand as an example of how seriously the City and Museum take their respective responsibilities in securing the future of the museum and protecting the desires of donors. They proceeded to explain the policy. Ms. Steeno commented that she was pleased that she had the opportunity to meet with Mr. Durow and was able to discuss with him his vision for the trust. Ms. Steeno then introduced representatives Michael Hochholzer and Lori Richardson from Associated Bank who then went through their presentation of portfolio diversification options. (A copy of their presentation is filed in the master Durow file.) After the conclusion of the question and answer period, Mr. Larson said that a vote would not be taken at this meeting. A vote upon the investment policy would be taken at the May 5 board meeting. At the conclusion of the discussion on the investment policy, Ms. Steeno, Ms. Lorenson and the representatives of Associated Bank excused themselves from the meeting. The next item on the agenda was the vote upon the March 3, 2011 board meeting minutes. Eugene Winkler moved that the minutes be approved. Ron Metz seconded the motion. There being no discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The March 3, 2011 minutes were approved. The April 2011 bill listing was read. Eugene Winkler moved to approve the bill listing for payment. Ron Metz seconded the motion. After a brief question and answer period, Mrs. Fenrich called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The April 2011 bill listing was approved for payment. Mrs. Fenrich then asked Mr. Larson to discuss the next agenda item: partnership with the Fox Wisconsin Heritage Parkway. Mr. Larson asked each board member to look over the information in their packet concerning this question. He noted that our mission meshes well with theirs and would provide the museum with new opportunities for marketing, programming and joint projects. The Parkway is close to receiving Federal status as a National Heritage Area. Being associated with a Federal Heritage Area improves our chances of success when applying for Federal grants. Mr. Larson then recommended that the Oshkosh Public Museum partner with the Fox - Wisconsin Heritage Parkway. Ron Metz so moved. Janet Moldenhauer seconded the motion. With no further discussion Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The Oshkosh Public Museum will partner with the Fox - Wisconsin Heritage Parkway. Mrs. Fenrich then asked Mr. Larson to present his Director's Report. He began by reminding the board that renewals are coming up for: Carol Fenrich, Carol Kujawa, and Eugene Winkler. He asked that they relay their wishes to Jackie Challis in the City Manager's Office as soon as is convenient. He went on to remind everyone that board officer elections will be held at the May board meeting. Neither Carol Fenrich nor Rick Rego are eligible to be elected to their current offices. Janet Moldenhauer is secretary. As his last discussion point, he described Mugglefest the museum's special event /exhibit during the month of July. It will coincide with the release of the last of the Harry Potter movie. For the first time, the museum will be hiring actors to interact with visitors during this month -long event. The cost for these three people will be modest at under $5,000 and we are sure that it will be a popular addition to our normal practices. Mrs. Fenrich then asked Ms. Shirtz to present the Auxiliary report. During the free admission day on Saturday, March 19 the Auxiliary had a successful day. The raffles and bake sale generated $330. She also announced that the Auxiliary would be holding a "pie off the porch" fundraiser on July 10, in conjunction with the Paine Art Center's Art Fair. In conclusion she said the Auxiliary will be developing a recognition of the 85 anniversary event or program in October. This concluded her report. With no further business before the board, Ron Metz moved that the meeting adjourn. Eugene Winkler seconded the motion. The voice vote went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 5:23 p.m. From: michael.harlock @cn.ca [mailto:michael.harlock @cn.ca] Sent: Thursday, May 05, 2011 9:10 AM To: Patek, David; Aaron.Knuth @cn.ca; Gregory.Meyers @cn.ca Cc: Tom.Caldwell @cn.ca Subject: Washington St. Renewal Dave, I would like to renew the crossing at Washington St. in Oshkosh. We would to have a road closure for the week of June 6. We would close the crossing Monday June 6 at 08:00 and open Friday afternoon at 16:00. The crossing is in poor condition for the vehicle traffic and also has a profile defect in the middle of the crossing that has resulted in a slow order for train traffic. We will not affect traffic on Broad St. but only close the road at the railroad crossing. Thank you Have a Safe and Productive Day Michael R. Harlock Track Supervisor 1607 W. 2nd St. Appleton,Wl 54914 0- 920.734.2041 C- 920.579.6178 F- 920.968.1328 The attached petition, opposing the CVS pharmacy project, was circulated throughout our immediate neighborhood with the intention of representing those who would be most affected by this project. Attached is a map of our immediate neighborhood representing a portion of the homeowners and residents who were asked to sign the petition. The 65 addresses shown with house numbers are homes that petitioners attempted to make contact with. Petitioners were able to make contact with 45 of these residences. There are 42 addresses that are shaded in yellow. These represent the homeowners and residents who agreed with and signed the petition. The 3 remaining addresses marked with an X are homeowners who declined to sign the petition for various reasons. The results show that 93% of the homes surveyed in our neighborhood do not want a CVS pharmacy built at this location. The petition contains a total of 86 signatures of homeowners and residents throughout the City of Oshkosh representing a total of 67 residences. MAY 0 5 2011 DD CITY CLERKS OFFICE .Li Ll o r — T :L 'Vic : - ......... CITY CLERKS OFFICE 1: 4 Fv fr Ln o r — T :L 'Vic : - ......... CITY CLERKS OFFICE Petition I _ against the proposed CVS pharmacy development on a Street in Oshkosh Oshkosh, WI J 1 20 H To the City Council of the City of Oshkosh: The etition of the under residents of said city r I, n eats: U 5 011 P � � � � .� MAY Z �► That your petitioners are residents of the said city, and that each of them resid in the street of the said city Q , f ��H { CITY I y C ER � PEKE oNTiiEWATER respectively written below after their names s , �,; 1 a d :� LL.... a ii ,. �t s As concerned citizens and members of the Oshkosh community we, the undersigned, strongly oppose the proposed CVS development at the property on the north side of the 1700 block of 9"' Street. We ask that the Oshkosh City Planning Commission and /or Oshkosh City Council deny the establishment of CVS at this location. Name of Petitioner -Residence Address Date Own Rent all zA S C 5 Z:5- 11 i LL Jr i � f 2 - J `�IdS 1 tGLL S S ? t� G 1CL 1 � Pmwa- i s �s� ', JUU2� lea C_ Yf7 Name & Address of Circulator: - l u y/ 1 P Vo .X S /v �% Petition M against the proposed CVS pharmacy development on 9°' Street in Oshkosh Oshkosh, WI, � /zi , 20 City Council of the Ci ty To the tY tY of Oshkosh: The petition of the undersigned residents of said city respectfully repre.epi 64 MAY 0 5 2011 That your petitioners are residents of the said city, and that each of them resides in the street of the said city P° P^ � /' y �""+, THE WATER respectively written below after their names(s), I r � ` p Y CIT LIE., d - ;- r As concemed citizens and members of the Oshkosh community we, the undersigned, strongly oppose the proposed CVS development at the property on the north side of the 1700 block of 9j Street. We ask that the Oshkosh City Planning Commission and /or Oshkosh City Council deny the establishment of CVS at t his location. Name & Address of Circulator: PJ W1 MMIU01 ME J p_ M��_ ��► fir/ � �__ �_ / � ; � � , ' ����� 1- FIRM--- Name & Address of Circulator: Petition M against the proposed CVS pharmacy development on 9"' Street to usnKosn Oshkosh, WI, 13 , 20 � To the City Council of the City of Oshkosh: �= The petition of the undersigned residents of said city respectfully r �p Dents: M AY 05 2071 That your petitioners are residents of the said city, and that each of them resides in the street of the said city (V KQYIH 4 , , � 1 � � E ON THE WATER respectively written below after their names(s), ` Q - 7 , u E L L C6 L As concerned citizens and members of the Oshkosh community we, the undersigned, s trongi v oppose the proposed CVS development at the property on the north side of the 1700 blo of 9 Street We ask that the Oshkosh City Planning Commission and /or Oshkosh City Counc deny the establishment of CVS at this location. Name of Petitioner Residence Address Date Own Rent t/ ` i �"7 GJ l SLI 7 � r l✓ LO q -03-11 )c ' 1 5 d G / ` � l 7 Lam-- ly 3 o W, S`r� V z ��� nllcL fro q cV -- , '��`- v� � Z '3 � d 3 Name & Address of Circulator: Petition M against the Oshkosh, WI, 20 I/ i To the City Council of the City of Oshkosh: k The petition of the undersigned residents of said city respectfully regreseQs U 'L. MAY 0 5 2011 Own That your petitioners are residents of the said city, and that each of then resides in the street of the said city QjT H respectively written below after their names(s ), C 1 1 6! S �`° 1 ' 1' yy 4 � E ` � f E S 7E WATER _ As mimed citizens and members of the Oshkosh community we, the unders strongiv oppose the proposed CVS development at the property on the north side of the 1700 block of 3 Street We ask that the Oshkosh City Planning Commission and /or Oshkosh City Council deny the establishment of CVS at this location. N e of Petitioner Residence Address Date Own Rent 2 14 6q I u ; k � E ck cl' ' It — — b 1 - 7 59 + K S (I 1 a - I sci 1 f G �7/vTop �1 /( AJIE PAL S Z Name & Address of Circulator: 4-1 x I,, C-e Petition M against the proposed CVS pharmacy development on a Street in Oshkosh Oshkosh, WI, .s /z- 1 20 // To the City Council of the City of Oshkosh: The petition of the undersigned residents of said city respectfully repre n That your petitioners are residents of the said city, and that each of them resides in the s ee of the saiid c t ity O1 respectively written below after their names(s), ` ON THE WATER CIT C - FRk As concerned citizens and members of the Oshkosh community we, the undersigned, strongly oppose the proposed CVS development at the property on the north side of the 1700 block of !9 Street. We ask that the Oshkosh City Planning Commission and /or Oshkosh City Council deny the establishment of CVS at this location. Name of Petitioner Residence Address Date Own Rent �i ?C f - 5 /a1 3 I) C► A CAC. S+ 57q X V/C S 07 S 730 CJ, 5f r . 2 I 1 >( F Name & Address of Circulator: Petition M against the proposed CVS pharmacy development one Street in Oshkosh Oshkosh, WI, :51 , 20 To the City Council of the City of Oshkosh: a - 2 ! � - `' The petition of the undersigned residents of said city respectfully repr �s: That ur petitioners are residents of the said city, and that each of them resi I s �f the st% of tie 01city Y ON THE WATER respectively written below after their names(s), �, , As concerned citizens and members of the Oshkosh communi J t ei ° ces Heel's ron f oppose the proposed CVS development at the property on the north side of the 17 ®® block of 9 _ Street. We ask that the Oshkosh City Planning Commission and /or Oshkosh City Council deny the establishment of CVS at this location. Name of .Petitioner Residence Address Date Own Rent /91. �v 5- /.,t kA e V20 J . J /,lat S t / LI lac, 45 5rZ6 ZXIII .��o y�7ss�P4 Cyr � � C � /a3 ✓ / YoZ c 571 /�v e Y3 Name & Address of Circulator: Petition M against the proposed CVS pharmapy development on 9 Street in Oshkosh Oshkosh, WI, -3'/41e , 20 To the City Council of the City of Oshkosh: �l - The petition of the undersigned residents of said city respectfully repre� = SAY 05 2011 That your petitioners are residents of the said city, and that each of them resides in the street of the said city QfHkDJH respectively written below after their names(s), j ? THE WATER CITY E� �. d E As concerned citizens and members of the Oshkosh community we, the undersigned, strongiy oppose the proposed CVS development at the property on the north side of the 1700 block of 9` Street. We ask that the Oshkosh City Planning Commiss and /or Oshkosh City Council deny the at this location. Name of Petitioner Residence Address Date Own Rent oo!c _ 1311 tA) )1yi Name & Address of Circulator: �� '.' � �_" G z. i To avoid any confusion as to why the claim acknowledgment for Karen Arreola is not included with the agenda, the City has not yet received acknowledgement regarding Ms. Arreola's claim from the City's Insurance company. kmf 5/20/2011; 2:15 pm MAY 24, 2011 11 -218 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SUBMITTAL OF RECREATIONAL TRAILS ACT GRANT APPLICATION FOR CITY CENTER RIVERWALK INITIATED BY: COMMUNITY DEVELOPMENT WHEREAS, the City of Oshkosh is interested in developing lands for public outdoor recreation purposes; and WHEREAS, financial aid is required to carry out the project; and WHEREAS, the Wisconsin Department of Natural Resources, through the Recreational Trails Program, provides grant funds to develop and maintain recreational rails and trail - related facilities for both motorized and non - motorized recreational trail uses; and WHEREAS, the City of Oshkosh desires to apply for said grant funds for riverwalk improvements along the area known as City Center. NOW, THEREFORE, BE IT RESOLVED that the City of Oshkosh has budgeted funds sufficient to complete the project and hereby authorizes Allen Davis, Community Development Director, to act on behalf of the City of Oshkosh to: - Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; - Submit reimbursement claims along with necessary supporting documentation within 6 months of project completion date; - Submit signed documents; and -Take necessary action to undertake, direct and complete the approved project. BE IT FURTHER RESOLVED that the City of Oshkosh will comply with State or Federal rules for the programs; will maintain the completed project in an attractive, inviting and safe manner; will keep the facilities open to the general public during reasonable hours consistent with the type of facility and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site. O O.fHK0A ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Allen Davis /w-�-"-- Community Development Director DATE: May 18, 2011 RE: Approve Submittal of Recreational Trails Act Grant Application for City Center Riverwalk BACKGROUND /ANALYSIS As part of the proposed City Center area riverwalk improvements between Jackson Street and Main Street, the overall design plan includes: demolition of existing concrete walks, step structures and bulkheads; replace bulkheads to current elevations; new walkways in central courtyard area and east to Main Street; 12 ft. wide boardwalk from Jackson Street to the central courtyard area; 4 ft. wide boardwalk in the center area of the project adjacent to the parking lot; 12 ft. wide boardwalk at the Park Plaza Hotel; new lighting along the entire section; conduits for communications; and finger piers for transient boat docking. It is proposed to apply for a Recreational Trails Act grant from the Wisconsin Department of Natural Resources. The grant funds would be eligible for costs associated with construction of the overall riverwalk improvements estimated at a cost of $3 million. Grant funds of up to 50% of eligible costs can be applied for, or $45,000, whichever is less. Council is being asked to authorize submittal of an application for grant funds for this purpose. FISCAL IMPACT Funds are currently budgeted in the 2011 Capital Improvement Program for construction of the first phase of the City Center riverwalk improvements. Funds to complete the riverwalk and construct the docks are included in the 2012 Capital Improvement Program. RECOMMENDATION Staff recommends applying for financial assistance from the Wisconsin DNR for the City Center area riverwalk improvements. Approved, City Manager MAY 24, 2011 11 -219 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SUBMITTAL OF RECREATIONAL TRAILS ACT GRANT APPLICATION FOR WILLIAM STEIGER PARK RIVERWALK INITIATED BY: COMMUNITY DEVELOPMENT WHEREAS, the City of Oshkosh is interested in developing lands for public outdoor recreation purposes; and WHEREAS, financial aid is required to carry out the project; and WHEREAS, the Wisconsin Department of Natural Resources, through the Recreational Trails Program, provides grant funds to develop and maintain recreational rails and trail - related facilities for both motorized and non - motorized recreational trail uses; and WHEREAS, the City of Oshkosh desires to apply for said grant funds for riverwalk improvements at William Steiger Park. NOW, THEREFORE, BE IT RESOLVED that the City of Oshkosh has budgeted funds sufficient to complete the project and hereby authorizes Allen Davis, Community Development Director, to act on behalf of the City of Oshkosh to: - Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; - Submit reimbursement claims along with necessary supporting documentation within 6 months of project completion date; - Submit signed documents; and -Take necessary action to undertake, direct and complete the approved project. BE IT FURTHER RESOLVED that the City of Oshkosh will comply with State or Federal rules for the programs; will maintain the completed project in an attractive, inviting and safe manner; will keep the facilities open to the general public during reasonable hours consistent with the type of facility and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site. A-) O.fHK .fH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Allen Davis ),qw Community Development Director DATE: May 18, 2011 RE: Approve Submittal of Recreational Trails Act Grant Application for William Steiger Park Riverwalk BACKGROUND /ANALYSIS As part of the riverwalk improvements on the south shore of the Fox River, it is proposed to start the improvements with the City owned William Steiger Park property adjacent to the Wisconsin Street bridge and the Bridgeview Center development. Phase I of the improvements include replacing the existing walkway with a new 12 ft. wide riverwalk; new landscaping and lighting; replace riprap; and working with the DNR on possible wildlife habitat areas. The second phase of the project would include construction of a parking lot and boat launch on the property currently being used by the Public Works Department. It is proposed to apply for a Recreational Trails Act grant from the Wisconsin Department of Natural Resources. The grant funds would be eligible for costs associated with construction of the overall riverwalk improvements estimated at $3 million. Grant funds of up to 50% of eligible costs can be applied for, or $45,000, whichever is less. Council is being asked to authorize submittal of an application for grant funds for this purpose. FISCAL IMPACT Funds are currently budgeted in the 2012 Capital Improvement Program for construction of the first phase of the William Steiger Park riverwalk improvements. RECOMMENDATION Staff recommends applying for financial assistance from the Wisconsin DNR for the City Center area riverwalk improvements. Approved, City Manager MAY 24, 2011 11 -220 RESOLUTION (CARRIED PURPOSE INITIATED BY LOST LAID OVER WITHDRAWN ) AUTHORIZE PREPARATION OF COOPERATIVE PLAN WITH THE TOWN OF NEKIMI COMMUNITY DEVELOPMENT WHERAS, the City of Oshkosh ( "City ") and the Town of Nekimi previously approved an intergovernmental agreement that provides for the orderly growth and development within agreed -upon municipal boundaries; and WHEREAS, the parties wish to initiate the Cooperative Plan process set forth in Wis. Stat. § 66.0307; NOW THEREFORE BE IT RESOLVED, that the City does hereby declare its intention to participate in the preparation of a cooperative plan pursuant to the procedures set forth in Wis. Stat. § 66.0307 and upon completion, to hold a joint public hearing on the proposed cooperative plan as required by law; and BE IT FURTHER RESOLVED, that after the public hearing described above the City shall duly consider the comments of the public and, if appropriate, revise the cooperative plan, and then present the final cooperative plan for action; and BE IT FURTHER RESOLVED, that the City Clerk or the Department of Community Development are hereby directed to mail copies of this resolution within five days of the date of this resolution to those entities identified in § 66.0307 (4) (a) of the Wisconsin Statutes; and BE IT FURTHER RESOLVED, that the appropriate City officials are authorized and directed to take all further action required by law to accomplish the intended purposed of these resolutions. 0 OYHKO H ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich Director of Planning Services DATE: May 19, 2011 RE: Resolution Initiating Cooperative Plan Process to Implement Intergovernmental Agreement between City of Oshkosh and Town of Nekimi BACKGROUND The Comprehensive Plan approved by Council in March, 2005, listed adoption of cooperative boundary agreements with nearby /adjacent towns as one of 13 high priority implementation actions in the plan. To date the City has approved three intergovernmental agreements (Algoma, Nekimi, and Black Wolf) and one Cooperative Plan (Town of Algoma). Adoption of a Cooperative Plan is the final step in the statutorily required process and is the vehicle for implementation of the boundary agreement once approved by the State of Wisconsin Department of Administration. On July 24, 2007, the Common Council approved Resolution 07 -203 that approved an Intergovernmental Agreement between the City of Oshkosh and Town of Nekimi. The next step in the process is for the respective legislative bodies of the entities (Town Board, Common Council) to approve a resolution that authorizes preparation of a Cooperative Plan that will eventually be approved by the Town and City after a joint public hearing is held and comments have been received on the plan. The boundary agreements /cooperative plans with the nearby /adjacent towns provide a broad working framework within which new growth and development can take place, both within the City as well as within the towns. The agreements do not propose specific land uses for specific areas, nor do they set forth the actual timing as to when growth and development will occur — those decisions are left to the respective communities' comprehensive planes and to the approval process for development activities. ANALYSIS Once authorization is granted to initiate the cooperative plan process staff (along with officials from the Town of Nekimi) will finalize the cooperative plan and make the plan available to the public for comments prior to the joint public hearing that will be set at least 60 days from adoption of this resolution. Within 5 days of passage of this resolution, staff will notify state and local agencies and other nearby town jurisdictions regarding the proposed agreement. Within 20 days of the joint public hearing, the aforementioned state and local agencies will need to submit comments on the plan. Once a joint public hearing is held, there is another 20 day waiting period for possible changes to be made to the plan based on comments received. After the waiting period, both communities must vote on adoption of the plan and if approved the plan is sent to the Department of Administration for final approval. FISCAL IMPACT The Intergovernmental Agreement and subsequent Cooperative Plan will not obligate the City to any specific capital improvements and infrastructure projects /expenditures. What this agreement does is to create a general framework within which growth and development can logically and reasonably occur. This general framework provides an assurance to the City of its ability to meet future growth and development needs on the south/southwest sides of the community. By so doing, this should serve to minimize leap frog development and urban sprawl — both of which can result in higher costs for the extension of public infrastructure and the delivery or urban services. RECOMMENDATION Through the meetings that have been held between the City and the Town we believe we have arrived at a proposed boundary agreement that would appear to be a win -win for both the City of Oshkosh and the Town of Nekimi. As with the other towns, discussions with the Town of Nekimi involved give and take in order to achieve a mutually beneficial agreement. During our Discussions City staff and Town representatives worked very hard to develop and maintain a cooperative and positive relationship, and it would be our hope this approach will continue into the future with the consideration of the proposed agreement and its implementation. Approved, City Manager MAY 24, 2011 11 -221 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE GRANTING PRIVILEGE IN STREET TO MULTIMEDIA COMMUNICATIONS & ENGINEERING AND FOX VALLEY METROLOGY TO INSTALL FIBER OPTIC CABLE IN MEDALIST DRIVE BETWEEN 3125 MEDALIST DRIVE & 495 WAUKAU AVENUE INITIATED BY: MULTIMEDIA COMMUNCATIONS & ENGINEERING, PETITIONER FOX VALLEY METROLOGY, PETITIONER /OWNER PLAN COMMISSION RECOMMENDATION: Approved w /conditions WHEREAS, Multimedia Communications & Engineering, petitioner, and Fox Valley Metrology, petitioner /owner, requests the Common Council grant a privilege in street to Multimedia Communications & Engineering, general contractor and other subcontractors as may be required to install fiber optic cable within the right -of -way of Medalist Drive, between 3125 Medalist Drive and 495 Waukau Avenue; and WHEREAS, Section 66.0425, Wis. Stats., provides for the granting of a privilege in a right -of -way; and WHEREAS, the Plan Commission approved of this request with conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to grant Multimedia Communications & Engineering, general contractor and other subcontractors as may be required to install fiber optic cable within the right -of -way of Medalist Drive, between 3125 Medalist Drive and 495 Waukau Avenue, per the attached, and upon completion of said installation, Fox Valley Metrology will assume liability for said fiber optic cable within the right -of -way, contingent upon the following: 1) The fiber optic cable be installed in a manner that is approved by the Department of Public Works with no modifications or changes in construction procedure without prior approval by the Department of Public Works. 2) If no longer needed, the fiber optic cable be properly abandoned and removed in accordance with City standards and under the direction of the Department of Public Works. MAY 24, 2011 11 -221 RESOLUTION CONT'D 3) 4) 5) 6) 7) 8) 9) 10) Any problem which may arise as a result of the placement of the fiber optic cable be the responsibility of the contractors and owner to correct in coordination with the Department of Public Works. All appropriate permits be obtained prior to the start of placement of the fiber optic cable The fiber optic cable be modified or removed immediately upon the request of the City. The fiber optic cable be part of and documented with Digger's Hotline system. The petitioner, contractors and owner of the fiber optic cable secure and submit to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200,000 per person and $500,000 in general aggregate. It is the responsibility of the petitioner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in street upon 10 days notice. The petitioner, contractors and owner of the fiber optic system execute hold harmless agreements with the City. Placement of the fiber optic cable shall be coordinated with the Department of Public Works to prevent conflicts with existing underground utilities. 0 1HK 1H ON THE WATEN TO: Honorable Mayor and Members of the Common Council FROM: Darryn Buric� Director of Planning Services DATE: May 19, 2011 RE: Approve Granting Privilege in the Street to Fox Valley Metrology to Install Fiber Optic Cable in Medalist Drive Between 3125 Medalist Drive and 495 Waukau Avenue (Plan Commission recommends approval) BACKGROUND Fox Valley Metrology, an industrial facility for measurement science and equipment calibration, occupies the property at 3125 Medalist Drive and recently purchased the building at 495 W. Waukau Avenue for business expansion. ANAL NSIS The petitioner is proposing to install a fiber optic cable network between the two buildings crossing Medalist Drive via directional bore. Staff has no concerns other than those regulated by the Department of Public Works who has reviewed and recommended approval of the privilege request providing the final design is coordinated and approved by their department to avoid conflicts with existing underground utilities. The approval of the privilege in street would include the standard conditions placed on these types of requests. FISCAL IMPACT None anticipated. RECOMMENDATION The Plan Commission approved of this request at its May 17, 2011 meeting. Approved, City Manager ITEM: GRANT PRIVILEGE IN THE STREET AT 3125 MEDALIST DRIVE Plan Commission meeting of May 17, 2011 GENERAL INFORMATION Petitioner: Multimedia Communications and Engineering, Inc. Owner: City of Oshkosh Action Requested: Multimedia Communications and Engineering requests a privilege in the street permit to install a fiber optic cable across Medalist Drive to connect to their building at 495 W. Waukau Avenue. Applicable Ordinance Provisions: N/A Property Location and Type: Fox Valley Metrology, an industrial facility for measurement science and equipment calibration occupies the subject property. The owners recently purchased the building at 495 W. Waukau Avenue and propose to construct a fiber optic network between the two buildings. ANALYSIS Fox Valley Metrology located at 3125 Medalist Drive recently acquired the property at 495 W. Waukau Avenue for business expansion. The petitioner is proposing to construct a fiber optic network between the two buildings via directional bore. Staff has no concerns other than those regulated by the Department of Public Works. The Department of Public Works has reviewed and recommends approval of the privilege request, however, they are requesting the final design be coordinated and approved by the Public Works office to avoid conflicts with existing underground utilities. RECOMMENDATION /CONDITIONS Staff recommends approval of the privilege in street request subject to the following conditions: 1. Placement of the fiber optic cable shall be coordinated with the Department of Public Works to prevent conflicts with existing underground utilities. 2. The fiber optic cable is installed in a manner that is approved by the Department of Public Works with no modification or changes in construction procedure without prior approval by the Department of Public Works. 3. If no longer needed, the fiber optic cable be properly abandoned and removed in accordance with City standards and under the direction of the Department of Public Works. 4. Any problem that may arise as a result of placement of the fiber optic cable be the responsibility of the petitioner /owner to correct in coordination with the Department of Public Works. 5. All appropriate permits be obtained prior to the start of placement of the fiber optic cable. 6. The fiber optic cable be modified or removed immediately upon request of the City. 7. The petitioner /owner secures and submits to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200,000 per person and $500,000 in general aggregate. 8. It is the responsibility of the petitioner /owner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in the right -of -way permit within ten (10) days of notice. 9. The petitioner /owner execute a hold harmless agreement with the City. 10. The facility be part of and documented with Digger's Hotline system. The Plan Commission approved of the privilege in the street as requested with conditions noted. The following is the Plan Commission's discussion on this item. Mr. Buck presented the item and reviewed the subject site and the site plan. He explained that the Department of Public Works has no concerns with the proposed privilege in street request and recommends approval with the final design being coordinated and approved by their department to avoid conflicts with existing underground utilities. Mr. Bowen arrived at 4:05 pm. Mr. McHugh stated that other various utilities are using all the space in the right -of -way for installation of their facilities and questioned if we are precluding the ability to install city utilities in these areas and voiced his concern with the City having to purchase additional right -of -way to install facilities. Mr. Buck responded that those issues are regulated by the Department of Public Works and the Plan Commission's duty was to review the request on a basis of land use, consistency with the Comprehensive Plan, and good planning practices. Steve Gohde, Assistant Director of Public Works, added that this installation of fiber optic cable required approval from Plan Commission and the Common Council as it is a private network installation. Companies such as Time Warner Cable or AT &T are not required to go through this process as the City is mandated to allow them to place their utilities in the right -of -way. He further commented that private lines can be required to relocate their facilities if they are in an area that is necessary for City utility installation. The City can negotiate to pay to relocate facilities or the utility company involved will absorb the costs to do so if deemed necessary in the future. Motion by Thoms to approve the privilege in street at 3125 Medalist Drive as requested with the following conditions: 1. Placement of the fiber optic cable shall be coordinated with the Department of Public Works to prevent conflicts with existing underground utilities. 2. The fiber optic cable is installed in a manner that is approved by the Department of Public Works with no modification or changes in construction procedure without prior approval by the Department of Public Works. 3. If no longer needed, the fiber optic cable be properly abandoned and removed in accordance with City standards and under the direction of the Department of Public Works. Item -Priv in St 3125 Medalist Dr 4. Any problem that may arise as a result ofplacement of the fiber optic cable be the responsibility of the petitioner /owner to correct in coordination with the Department of Public Works. 5. All appropriate permits be obtained prior to the start of placement of the fiber optic cable. 6 The fiber optic cable be modified or removed immediately upon request of the City. 7. The petitioner /owner secures and-submits to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200, 000 per person and $500, 000 in general aggregate. 8. It is the responsibility of the petitioner /owner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in the right -of -way permit within ten (10) days of notice. 9. The petitioner /owner execute a hold harmless agreement with the City. 10. The facility be part of and documented with Digger's Hotline system. Seconded by Bowen. Motion carried 7 -0. Item -Priv in St 3125 Medalist Dr 0 City of Oshkosh o1HCUR General Application ON -HE 'WATER * *PLEASE TYPE OR PRINT USING BLACK INK ** APPLICANT INFORMATION SUBMIT To: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 PHONE: (920) 236 -5059 Petitioner: Multimedia Communications & Engineering, Inc. Date: 4/25/2011 Petitioner's Address: PO BOX 11064 City: Green Bay State: WI Zip: 54307 Telephone #: (920 ) 676 -3496 F ax: ( 920) 469 -9770 Other Contact # or Email: dbceker @mcae.biz Status of Petitioner (Please Check): ❑Owner ❑✓ Repres nt tiyg QF9 f ant ❑ Prospective Buyer Petitioner's Signature (required) : r A Q) B � Date: 4/25/2011 OWNER INFORMATION Owner's): Fox Valley Metrology Date: 4/25/2011 Owner(s) Address: 3125 Medalist Drive City: Oshkosh State: WI Zip: 54902 Telephone #: ( 920 ) 426 - 5894 F ax: ( 920 ) 426 - 8120 Other Contact # or Email: brian @ Ownership Status (Please Check): ❑Individual []Trust ❑Partnership ❑Corporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and /or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. Property Owner's Signature: R fi — Date: 4/25/11 TYPE OF RE VEST: 1 Access Control Variance Easement ✓ Privilege in Street (identify) Bury Fiber Optic cable from 3125 Medalist Dr to 495 Waukau Avenue Other (identify) SITE INFORMATION Address/Location of Proposed Project: 3125 Medalist Drive Proposed Project Type: Bury Fiber Optic Cable across Medalist Drive to property located at 495 Waukau Avenue Current Use of Property: Zoning: Land Uses Surrounding Your Site: North: South: East: West: ➢ Application fees are due at time of submittal. Make check payable to City of Oshkosh. ➢ Please refer to the fee schedule for appropriate fee. FEE IS NON - REFUNDABLE For more information please visit the City's website at www. ci. osl ikosh. wi. us/ Conununity _Development/Planning.htm NA StaffDate Recd 3/ Multimedia Communications & Engineering, Inc. 9 PO Box 11064 Green Bay, WI 54307 -1064 ph (920) 676 -0494 Placing technology at your fingertips April 25` 2011 TO: City of Oshkosh Planning Services Division FROM: Multimedia Communications & Engineering, Inc. on behalf of Fox Valley Metrology. RE: Privilege in the Right Of Way Narrative Fox Valley Metrology intends to connect their facilities located at 3125 Medalist Dr and 495 Waukau Avenue with a Fiber Optic Cable Network via a fiber optic cable inside a 2" HDPE duct that will cross perpendicularly through the City of Oshkosh Medalist Street Right of Way. Please see the attached map for route details. This planned route has been shared with the City Department of Public Works. The final route has taken into consideration any input from the Department regarding existing utilities, planned activities in the area, and future adjustments to streets, sidewalks, and other City Owned utilities. The construction method used to place the underground duct and fiber optic cable across the City's Right of Way will be Directional Bore. This method creates minimal noise and vibration levels that do not exceed the limits established in the municipal code. The benefit to the Directional Bore method is that it minimizes the amount of surface excavation necessary for installation. Operation of this equipment would be limited to normal working hours of 7:00 AM to S:OOPM and will take into consideration any hours of work restrictions placed by the City. It is expected that the work will be completed by June of 2011. Any questions regarding this proposed project can be directed to Fox Valley Metrology's hired engineering firm Multimedia Communications & Engineering Contact Person Dan Becker 920 - 676 -3496 or dbecker @mcae.biz. F.I Y d _ W s _ _ x z c-i � E E w � o` Y ca cr J c a � c m � _ c C W Icl 4J � ?mm V C u�LL III CL Cbrn vf �- °o I E QJ aJ o M, f0 7 u 9 E a X LL o 75 0 !L FrrR "Id N Q ¢ Y o � I �G o i � � a 3 �mouKufl uoRe�o � MRJ � Q C l) N X � L O (+7 R s O G m a DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff PRIVILEGE IN STREET O 3125 MEDALIST DR N OYHKOfH ON THE WATER City of Oshkosh Department of Scale: 1 - 100' Community Development 05/09/11 FIBER OPTIC CABLE ROUTE 1183.79' - - - - - - - - - - - - - - - - - - - - - -- - -- - - - W -WAUK- AUAV-E----- - - - - -, - - -- i - - -- --------------------------------------------------- - - - - -- ------- - - - - -- - i i 187.55' 495 i L IP i N m i M R i i i i i i i i M i W i J ur)m M N i i I 234.0' c i I I I 229.45' 235.3' I I i i i i i i i i i i DISCLAIMER This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff PRIVILEGE IN STREET O 3125 MEDALIST DR N OYHKOfH ON THE WATER City of Oshkosh Department of Scale: 1 - 100' Community Development 05/09/11 DISCLAIMER PRIVILEGE IN STREET ( This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and It is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff 3125 MEDALIST DR Scale: 1 " = 1000' N OJ'HKO.IH ON THE WATER City of Oshkosh Department of Community Development 05/09/11 DISCLAIMER PRIVILEGE IN STREET This map is neither a legally recorded map nor a survey and it is not intended to be used as one. This drawing is a compilation of records, data and information located in various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff 3125 MEDALIST DR Scale: 1" = 100' N OfHKOIH ON THE WATER City of Oshkosh Department of Community Development 05109/1 MAY 24, 2011 11 -222 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 11 -07 TO PTS CONTRACTORS, INC. FOR VARIOUS CONCRETE PAVING & UTILITY PROJECTS — NORTH SIDE AREA ($2,682,288.75) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for various concrete paving & utility projects — North Side Area; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: PTS CONTACTORS, INC. 4075 Eaton Road Green Bay, WI 54311 Total Bid: $2,682,288.75 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 311- 0410- 7480 -00000 Sidewalk Construction Fund 315 - 0410 - 7480 -00000 Street Improvement Fund Expenditures 317 - 0410 - 7480 -03301 Special Assessments Fund — Streets 317 - 0410 - 7480 -03302 Special Assessments Fund — Sewer 317 - 0410 - 7480 -03303 Special Assessments Fund — Water 317 - 0410 - 7480 -03304 Special Assessments Fund — Sidewalks 317 - 0410 - 7480 -03305 Special Assessments Fund — Storm Water 541 - 1810 - 1799 -00000 Water Utility Construction Work in Progress 551 - 1910 - 1799 -00000 Sewer Utility Construction Work in Progress 561- 2010 - 1799 -00000 Storm Water Utility Const. Work in Progress ( 0 OHKOH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Steven M. Gohde, Assistant Director of Public Works DATE: May 19, 2011 RE: Award Bid for Public Works Contract No. 11 -07 / PTS Contractor Inc. / North Side Area Paving and Utilities / ($2,682,288.75) BACKGROUND The purpose of this project is to reconstruct Broad Street from Nevada Avenue to New York Avenue, E. Custer Avenue from Harrison Street to Broad Street, Eastman Street from New York Avenue to Custer Avenue, E. Tennessee Avenue from Jefferson Street to Broad Street, Monroe Street from E. Irving Avenue to Melvin Avenue, E. Lincoln Street from the Railroad to Monroe Street and E. New York Avenue from Main Street to Jefferson Street. Sanitary sewer and laterals, water main and laterals, and storm sewer and laterals will be replaced or repaired prior to placing new concrete pavement. Defective sidewalk squares will be repaired during the project, new sidewalk installed and new concrete driveway aprons constructed. ANALYSIS Engineering staff reviewed four bids. The low bid was received from PTS Contractor Inc. of Green Bay, WI. The total bid is $2,682,288.75. FISCAL IMPACT Funding for the project is in the 2011 Capital Improvement Program. Following is a summary of the available funds and the construction costs including engineering fees. Assessments will be levied to adjoining property owners per the assessment policy. CIP Section CIP Funds Budgeted Construction Costs with En r. Street/Sidewalk $1,835,433 $1,211,000 Storm Sewer $835,000 $703,000 Sanitary Sewer $573,200 $565,000 Water Main $817,100 $525,000 Totals $4,060,733 $3,004,000 RECOMMENDATIONS I recommend award to the low bidder, PTS Contractor Inc., in the amount of $2,682,288.75. Respectfully Submitted, Approved: "'9 i`' G Steven M. Gohde Asst. 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Money for this purpose is hereby appropriated from: Acct. No. 541-1810-1507-00000 — Water Utility — Chemicals CITY HALL 215 Church Avenue PO Box 1 130 Oshkosh, Wisconsin 54903 -1130 City of Oshkosh - O rHKOIH TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Director DATE: May 19, 2011 RE: 2011 Sodium Hydroxide Bid BACKGROUND Sodium hydroxide (caustic soda) is used at the Oshkosh Water Treatment Plant for pH adjustment during the summer months. Traditionally the sodium hydroxide chemical needs are included in the annual water chemical bids done each December. Unfortunately, no qualified sodium hydroxide bids were received from the annual water chemical bid. However, now with summer approaching this chemical was then re -bid to vendors. ANALYSIS Working in conjunction with Water Filtration personnel, Purchasing reviewed and prepared proposals seeking vendors to provide sodium hydroxide. Bids were received on May 10, 2011. After review by Water Filtration personnel, it was concluded that the low bid of .1545 cents per lb. dry weight basis from Hydrite Chemical Company met the bid specifications. FISCAL IMPACT The fiscal impact estimate for sodium hydroxide based on the estimated usage consumptions noted on the bid tab is $84,975. Funding for this chemical will be from utility account: 541- 1810 -1507- 00000. RECOMMENDATION Purchasing recommends Council award this bid to Hydrite Chemical Company for .1545 cents per lb. dry weight basis. Respectfully Submitted, r 1, 4Z Jon G. Urben General Services Director Approved: Mark A. Rohloff City Manager CHEMICAL REQUIREMENTS WATER TREATMENT PLANT BIDS OPENED MAY 10, 2011 550,000 Ibs NAMES OF BIDDERS Sodium Hydroxide Solution Rowell Chemical Corporation 15 Salt Creek Lane .365 dry/lb Hinsdale II 60521 Hydrite Chemical Co 191 W 28th Ave .1545 dry/Ib Oshkosh WI 54901 Milport Enterprises Inc 2829 S 5th Court .395 dry/lb Milwaukee WI 53207 MAY 24, 2011 11 -224 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF CHANGE ORDER NO. 2, FAITH TECHNOLOGIES FOR DDC REPAIRS /REPLACEMENTS AS PART OF ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM ( +$12,724.00) INITIATED BY: PURCHASING DIVISION BE IT RESOLVED by the Common Council of the City of Oshkosh that the following Change Order, a copy of which is attached, is hereby approved: FAITH TECHNOLOGIES 2662 American Drive Appleton, WI 54912 Net Increase to contract: $12,724.00 PURPOSE: See attached Change Order. BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 203 - 1099 - 7214 -00000 — Building Improvements - EECBG Project CITY HALL 215 Church Avenue P.O. Box 1130 Oshkosh, Wisconsin 549903 -13 -113130 City of Oshkosh — QfHKQIH TO: Honorable Mayor and Members of the Common Council FR: Jon G. Urben, General Services Director DT: May 13, 2011 RE: Approve Change Order #2, Faith Technologies for DDC repairs /replacements as part of Energy Efficiency and Conservation Block Grant program ( +$12,724). BACKGROUND On November 9, 2010 Council awarded Faith Technologies a contract to install DDC (direct digital control) retrofits at various municipal buildings as part of energy saving opportunities identified by our energy partner McKinstry in accordance with Energy Efficiency and Conservation Block Grant ( EECBG) guidelines. As the DDC projects have been implemented McKinstry has identified recommended repairs to the original DDC contract. ANALYSIS McKinstry has recommended repairs to various DDC related equipment to three buildings including City Hall ( +$6,468), Safety Building ( +$1,870) and the Oshkosh Seniors Center ( +$4,386). The net difference is an addition of $12,724 to Faith Technologies' original contract. McKinstry has concluded these changes will replace defective or leaking HVAC equipment that will allow our systems to be more efficient and reduce our energy usage. FISCAL IMPACT This change order of $12,724 would alter Faith Technologies original DDC contract of $102,964 to $115,688. Contingency dollars for this change order are available in the EECBG Building Improvements Fund (203- 1099 - 7214- 00000). With these changes there will be a balance of approximately $57,000 remaining for water conservation upgrades. RECOMMENDATION Purchasing is requesting Council approval of Change Order 42 to increase the contract with Faith Technologies for additional DDC repairs for the EECBG DDC projects in the amount of $12,724. Respectfully Submitted, i Jon G. Urben General Services Director Approved: Mark A. Rohloff City Manager 0 lLSC'7'RlCAL CO/VlRA6TOR May 13, 2011 Rich Pulvermacher McKinstry IT'S ABOUT CONFIDENCE. YOURS. Proposed Change Order / Additional Work Authorization for the City of Oshkosh DDC Project City of Oshkosh — City Hall Building — Recommended repairs The followine items were found that should be corrected: 1) There is fin tube radiation that runs the perimeter of the 1" floor. It is currently controlled from a pneumatic receiver controller located in Room 137. It seems to be that the fin tube overheats which causes the VAV boxes to call for cooling. Recommend adding the hot water pump, hot water supply sensor, pump status and new control valve to the DDC system. This hot water supply temperature to the fin tube will be reset based upon the outside air temperature. 2) The following rooms have the thermostats located in the wrong rooms (we believe due to remodeling throughout the years) and should be relocated to the correct locations: a. VAV 1 -6 b. VAV 2 -1 c. VAV 3 -1 d. VAV 3 -2 3) The following rooms have diaphragms leaking on their VAV box damper actuators and should have the diaphragms replaced. a. VAV 1 -30 b. VAV 3 -8 4) VAV 2 -2 should have the thermostat relocated. It is currently behind a refrigerator which gives the thermostat a false reading. 5) VAV 4 -9 and VAV 4 -10 share a thermostat. The existing thermostat is located in VAV 4 -10 room. There should be a thermostat added in VAV 4 -9 room. 6) The following rooms have defective pneumatic thermostats and should be replaced. a. VAV 4 -2 b. VAV 3 -9 7) There is an existing flow switch mounted on the chilled water system that is not wired into the chiller to shut down in case of a water flow failure. We will wire this in to the chiller assuming that the flow switch is still in working order. This work can be done for a cost of $6,468.00 The above price includes: • All wiring, programming and graphic modifications. • Pneumatic parts and tubing as needed for repairs listed above. • Installation labor. • Engineering changes to as built drawings. The above price excludes: • Draining and filling of the hot water system if it is found that the isolation valves to not hold for change out of the hot water fin tube radiation valve. This would be identified to the owner and the draining /filling of the system would be done on a T &M basis. • Any asbestos removal (if required). • Any other mechanical /control repairs or parts replacement. • The above price is also based upon repair diaphragms still being available for item #3. City of Oshkosh — Public Safety Building — Recommended repairs Replacement of leaking 3 way control valve for the hot water coil on ASU -1. We would recommend replacing this with an electronic valve instead of spending any money on repairing this existing valve since it is 33 years old. This valve would be controlled from the DDC system currently controlling this unit. This price includes getting necessary new wires from control panel to the hot water valve and programming. Proposal #2 can be done for a cost of $1,870.00 (One Thousand Eight Hundred Seventy Dollars) The above price excludes: 1) Draining and filling of the hot water system if it is found that the isolation valves do not hold for change out of ASU -1 valve. This would be identified to the owner and the draining /filling of the system would be done on a T &M basis. IT'S ABOUT CONFIDENCE. YOURS. lLPCTRlCAL CONTNA�.:TOR 2) Any asbestos removal (if required). 3) Any other mechanical /control repairs or parts replacement. City of Oshkosh — Senior Center South — Recommended repairs The following items were found that should be corrected: 1) Furnace #6 two - position outside air damper actuator is defective and needs replacement. 2) Furnace #7 two - position outside air damper actuator is defective and needs replacement. 3) Furnace #5 needs to have a redundant damper that was installed in the outside air duct removed /patched and then a new actuator installed on the existing operable damper. 4) Furnace #5, #6, and #7 outside air damper actuators are currently wired to open if just one of the furnace fans is running. These should be re -wired so the damper only opens when its respective fan is running. 5) The ductwork and a/c coil box on furnace #6 and #7 have been walked on throughout the years and is bent and leaking badly. Ductwork need to be straightened as much as possible and then re- sealed. 6) Most of the side -wall venting for the furnace penetrations do not have any caulk sealing the pipes or the existing is in bad shape. All of these should be re- caulked. 7) Furnace #3 needs to have a redundant damper that was installed in the outside air duct removed /patched and then a new actuator installed on the existing operable damper. 8) Furnace #3 thermostat is located on an outside wall and should be moved to an interior wall. Outside air temperature is influencing the temperature at the thermostat. • This work can be done for a cost of $4,386 The above price excludes: Any other mechanical /control repairs or parts replacement. Please note: The furnaces that need new damper actuators on the outside air intakes had the dampers closed. This results in no outside air being put into that space for ventilation purposes. All of the furnaces (with exception to #4) are 1993 models and are 18 years old. These units are getting real close to the end of their normal service life. All of the condensing units have pressure controls to allow these units to run in cold weather outside. This is very inefficient since outside air could be used at these times for free cooling. With plenty of room in the attic the owner may want to investigate the possibility of installing (1) air handling unit with a hot water VAV system when it comes to time for a system replacement or upgrade. Total Cost of Recommended Repairs $12,724 (Twelve thousand Seven hundred and Twenty Four dollars) Regards, Tim BeverS, LEED ® AP Construction Manager Energy Control & Design Office: (920) 739 -6885 (ext. 210) Fax: (920) 739 -0734 tbevers@energvcontroldesign.com www.energycontroldesign.com Cytvj Vanwm6own Project Manager Faith Technologies, Inc. Office 920 -225 -6604 Cell 920- 460 -1301 greg. vanevenhoven @faithtechnologies.com IT'S ABOUT CONFIDENCE. YOURS. 2662 AMERICAN DRIVE • P.O. BOX 627 • APPLETON, WI 54912 -0627 • FAITHTECHNOLOGIES.COM MAY 24, 2011 11 -225 RESOLUTION (CARRIED PURPOSE INITIATED BY LOST LAID OVER WITHDRAWN ) APPROVAL OF SPECIAL EVENT AGREEMENT WITH EAA AIRVENTURE OSHKOSH CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to EAA AirVenture Oshkosh to hold its AirVenture Oshkosh event pursuant to the terms of a special event agreement. The term of the agreement is initially for five (5) years and is automatically renewable for additional five (5) year periods unless terminated by on of the parties. The Common Council instructs the appropriate City officials to enter into an agreement in a form substantially similar to the attached agreement. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services as described in the approved agreement. AGREEMENT FOR SPECIAL EVENT THIS AGREEMENT is made on the day of , 2011, by and between the CITY OF OSHKOSH, (CITY), and the EXPERIMENTAL AIRCRAFT ASSOCIATION, INC. (EAA) with its offices located at 3000 Poberezny Road, Oshkosh, WI, 54902. EAA acknowledges that it is an EVENT ORGANIZER as that term is specified within Section 5 -18 of the City of Oshkosh Municipal Code. EAA asserts to the City that while it has obtained many sponsors, vendors, supporters, and affiliates for its event, EAA is and will remain the sole organizer of the Event identified in this Agreement. Pursuant to the provisions of Section 5- 18(III)(D) of the City's Municipal Code, EAA has requested to enter into this agreement for the purpose of complying with the provisions of the City's Special Events Ordinance. In return for EAA's promises described in this Agreement, the City grants EAA permission to hold the requested event in return for EAA's promise to abide by the terms of this agreement and the Municipal Code, and agrees that the actual event will be substantially similar to the event described in each year's Special Events application as submitted under the requirements of this Agreement. Additional consideration received by EAA in this Agreement is the City's waiver of the Special Events Ordinance provision which would otherwise require EAA to present its Event proposal to the Common Council each subsequent year after its initial presentation to the Council for review and approval. 1. PURPOSE. EAA desires to hold the following event: EAA AIRVENTURE OSHKOSH (Event) The Event is a convention located on the grounds owned and /or leased by the Experimental Aircraft Association and located in part within the City of Oshkosh. The Event generally held for approximately one week near the end of July each year, and consists of a convention including air shows, food sales, non - alcoholic beverage sales, alcohol beverage sales in compliance with Wisconsin law and applicable municipal alcohol beverage licensing laws, including City of Oshkosh ordinances, non -food related sales and /or display booths and areas, educational forums, meetings, presentations of government officials, business meetings, aircraft and aviation - related products. Event Organizer will provide specific dates for the Event for each year of this Agreement. Event Organizer has successfully held the Event for a number of years and wishes to continue to hold the Event throughout the foreseeable future. Both parties agree that this agreement will assist in the continued success of the Event by facilitating planning efforts while complying with the City's Special Event Ordinance. 2. TERM. The Term of this Agreement shall be for five (5) Event -years commencing on January 1, 2011 and terminating at the end of the scheduled Event in 2015. This Agreement shall automatically renew for additional five (5) year periods unless terminated by either party as provided in this Agreement. 3. APPLICATION. EAA shall complete and submit to the Office of the City Clerk a new Special Event Application each year during the term of this Agreement at least 45 days prior to the start of that year's Event. The initial application, and each subsequent application, is incorporated into this Agreement. The parties agree that each year's Event shall be substantially similar to the Event as described in each application, except where the Event has been required to be altered or modified by the City. All parties agree that upon submission of each application, EAA and appropriate City officials shall discuss and further plan the Event. In the course of these discussions, the City Manager, Police Chief and/or Fire Chief shall have the authority to modify and alter Event plans when necessary for the protection of the health, safety, and welfare of the public. EAA agrees to be bound: first, by applicable ordinances, rules, and laws; second, by this Agreement and any sub - agreements; third, by any changes or requirements provided in writing pursuant to the review of the submitted plan and discussions above; and, fourth, where there are no conflicts with the foregoing, by EAA's Special Events application. 4. COMPLIANCE WITH LAWS. EAA shall be responsible for holding the Event consistent with all applicable local, state, and federal laws, rules, and codes, including, but not limited to, the City's Special Event Ordinance. EAA agrees to use all reasonable efforts to ensure compliance with these rules and regulations by all participants, attendees, and vendors. 5. OTHER PERMITS AND LICENSES. EAA shall require in its agreements with vendors, contractors, exhibitors and sponsors that such person shall comply with all applicable laws, including that such persons must obtain any and all permits and licenses required for the operation of the Event, including but not limited to temporary restaurant permits, liquor licenses, fireworks or burning permits. 6. ADDITIONAL SERVICES. The Event requires the provision of certain extraordinary services by the City including, but not limited to, fire protection, inspections services, ambulance services, and traffic control. The City agrees to work with EAA to provide the necessary services in support of the Event. EAA agrees to pay, or reimburse, the City for the actual reasonable cost of providing these extraordinary services. The appropriate city officials are hereby authorized to enter into yearly sub - agreements for the provision of these and any other necessary services required for the Event so long as the agreements provide for compensation consistent with the City's then current Special Events Fee Schedule. These sub - agreements each year shall be considered fully incorporated into this Agreement and enforceable as part of this agreement. The City shall be responsible for providing EAA with an estimate of costs for extraordinary services after each application has been submitted, but before the start of the Event. The parties acknowledge that unexpected issues may arise as a result of the Event which may result in additional extraordinary expenses by the City which are not covered by a Pre -Event agreement. EAA agrees to pay these additional actual costs upon receipt of a statement and explanation from the appropriate City official. EAA shall be responsible for remitting payment for extraordinary services within the timeframe identified in each sub - agreement, or if no such term is identified, then payment shall be submitted within thirty (30) days after the City Invoice is mailed. 7. TERMINATION Termination by City for Cause. City may terminate this Agreement at any time, for cause which shall be defined as a material breach of any of the terms of this Agreement, after giving EAA at least thirty (30) calendar days notice of the breach and an opportunity to cure the breach. If EAA fails to cure the breach, then this Agreement shall be terminated on the date indicated in the notice. After termination, the City shall invoice EAA for any services provided and not yet reimbursed, and EAA shall pay such amount within thirty (30) days of such invoice. Termination by City without Cause. City may terminate this Agreement at any time, without cause: (a) By giving EAA two hundred ten (210) days written notice if City determines that it is unwilling or unable to provide any of the Extraordinary Services (as defined in Section 5 -18 of the City's Municipal code); or (b) By giving EAA two hundred seventy (270) days notice for any other reason or for no reason. EAA may terminate this Agreement at any time, without cause, by giving City one hundred eighty (180) days notice for any reason or for no reason. The parties may mutually terminate this Agreement at any time, without cause, by a written mutual agreement. The party seeking to terminate this agreement agrees to discuss this matter with the other party before termination. After termination, the City shall invoice EAA for any services provided and not yet reimbursed, and EAA shall pay such amount within thirty (30) days of such invoice. 8. ASSIGNMENT AND REPRESENTATIONS. No representation, warranty, condition or agreement of any kind or nature whatsoever shall be binding upon the parties hereto unless incorporated into this Agreement, or into any sub - agreements for City services entered into each year of the Event. This Agreement contains all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this document shall be binding upon the parties hereto except as entered into pursuant to this paragraph or paragraph 6 above. The parties agree that the only exception to the foregoing requirement for written agreements are issues which arise during the Event which were unanticipated but require action and which meet the definition of extraordinary services and the timing of which do not allow the parties to formally enter into written terms. This Agreement may not be modified in any manner or assigned to any other person or entity except by written amendment signed by both parties. EAA shall not change its status as the sole Event Organizer without prior written approval of the City. 9. INSURANCE, INDEMNIFICATION, AND HOLD HARMLESS REQUIRED. Each year at least thirty (30) business days prior to the start of each year's Event, Event Organizer shall file with the office of the city clerk proof of insurance and execute an indemnification and hold harmless agreement in compliance with the City's then - current Special Events Insurance Requirements. 10. MUNICIPAL LIABILITY: Nothing in this Agreement or related sub - Agreements are intended as a waiver of the City's right or opportunity to rely upon the municipal limitations and immunities contained within Wisconsin law. Municipal immunities and limitations include, but are not limited to, Sections 345.05, 893.80, and 893.83, Wisconsin Statutes. Such damage limits, caps and immunities are intended to be preserved and are incorporated into this agreement and shall govern all disputes, contractual or otherwise, as they apply to the municipality and its agents, officers, and employees. 11. CONTROLLING LAW. The validity, construction and effect of this Agreement shall be governed by the laws of the State of Wisconsin without regard to the place(s) of execution of this agreement. Any dispute shall be venued in Winnebago County, Wisconsin. This Agreement is for the sole benefit of the parties hereto and does not create any rights or liabilities to or for the benefit of any third parties. 12. NOTICES. All communications or notices required or permitted by this Agreement shall be in writing and shall be deemed to have been given (i) upon delivery to the EAA Offices at the address listed below, if hand delivered, or (ii) with a nationally recognized commercial carrier that will certify as to the date and time of delivery, prepaid and each such communication or notice shall be addressed as follows, unless and until any of such parties notifies the other in accordance with this Paragraph of a change of address: If to the City: City of Oshkosh, Wisconsin 215 Church Avenue, P.O. Box 1130 Oshkosh, WI 54903 -1130 Attention: City Clerk If to Event Organizer: Experimental Aircraft Association, Inc. 3000 Poberezny Road Oshkosh, WI 54902 Attention: Executive Vice President The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. 13. INDEPENDENT CONTRACTOR. The City and EAA understand and agree that they are and intend to be independent contractors, and nothing in this Agreement or otherwise will cause them to have a relationship of employer and employee, principal and agent, master and servant, joint venturers, members of a joint enterprise, partners or legal representatives. Neither party shall have any authority to represent the other nor to make any commitment for the other. EVENT ORGANIZER M (Specify Title) CITY OF OSHKOSH Mark A. Rohloff, City Manager And: Pamela R. Ubrig, City Clerk APPROVED AS TO FORM: Lynn A. Lorenson, City Attorney ( 0 OOJ HKOIH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Lynn A. Lorenson, City Attorney DATE: May 18, 2011 RE: Approval of Special Event Agreement with EAA AirVenture Oshkosh BACKGROUND Last year the Common Council approved a Special Event ordinance for the City of Oshkosh. The ordinance, in very general terms, requires organizers of special events that use public facilities; requires extraordinary services from the City, or meets other specified criteria, such as size or hours of operation, to obtain a special events permit from the City. Applicants are required to complete an application form which provides basic information about their event. Applicants then meet with city staff to review the event and discuss any concerns or services that may be necessary to help make the event successful. The Council ultimately reviews all of the special event information, including any extraordinary services and expenses associated with the event. The ordinance requires that the Council make the final decision approving, approving with conditions, or denying the event's application. The special event ordinance requires that events submit their application each year. However, the ordinance contemplates and attempts to accommodate various circumstances which may arise, such as an event or series of events that will be held on various dates within a specific year, as well as larger events that by necessity must be planned several years in advance of the actual event. The ordinance sought to accommodate the larger, long -term events by allowing event organizers the option of entering into a separate, multi -year contract with the City which would allow organizers to obtain a greater level of certainty for planning events into the future. The ordinance specifies that agreements must be approved by the Council. However, the Council would not review the event again until the term of the event contract expires. In its review of proposed event contracts, the Council can approve any lawful term or requirement that is consistent with the spirit, if not the letter, of the special event ordinance. ANALYSIS The Experimental Aircraft Association, Inc. has filed a special event application for its long- running AirVenture event. Because of the size, and the nature, of the event, EAA is requesting that the City enter into a multiyear special event agreement. City staff has met with representatives of EAA and as a result of those meetings have prepared an Agreement granting EAA permission to hold their AirVenture event for a term without an annual review and approval by the Council. Once the contract term has expired, then EAA would be subject to another Council review of the AirVenture event. It is important to clarify that this contract would apply only to the AirVenture event, and does not apply to other special events organized or hosted by EAA. It is also important to note that pursuant to the terms of the proposed agreement, EAA will be required to submit an annual special event application providing the most current information for the event. City staff will continue to meet, discuss, and plan with EAA the AirVenture event on an annual basis. City staff believes that they have a very cooperative relationship with EAA regarding the preparation for this event. Staff does not believe that the proposed agreement would change this relationship or the City's internal review of this event. In addition to the other terms of the agreement, the City retains its police powers to act when necessary for the protection of the public health, safety, and welfare. When City staff identifies public health, safety, and welfare issues of concern during the event review process, those issues will be discussed with EAA prior to the City's alteration of EAA's plans. In emergency situations, however, the City retains all of its rights to act under its police powers to protect the public health, safety, and welfare. The Agreement provides that the City will work with EAA to provide the necessary agreed upon services in support of this event, and that EAA will reimburse the City for the actual, reasonable cost of providing those extraordinary services which may be required. Those agreements must provide for reimbursement according to the City's Special Events Fee Schedule for each year. For example, the Event requires extraordinary fire services, traffic signage services, and police traffic control services be provided. The City and EAA will also enter into separate agreements for the provision of those services with the rates for the various personnel and equipment as specified in the Special Events Fee Schedule which the Council approves annually. The term of the Agreement is initially for five (5) years and is automatically renewable for additional five (5) year periods unless terminated by one of the parties. Termination may be either for material breach (for "cause ") of the agreement or for convenience (without "cause "). If the termination is for convenience, EAA requested that the agreement include a provision for discussion prior to termination and a longer notice period prior to termination. The proposed agreement would allow the City to terminate upon 180 days notice FISCAL IMPACT As described in the agreement. RECOMMENDATION Section VI.(C) of the Special Events Ordinance requires that the City Manager provide the Council with a recommendation regarding event applications. In this instance, the City Manager recommends that the Council approve both the AirVenture event as proposed, as well as the 5 year agreement as proposed. Respectfully Submitted, Lynn A. Lorenson City Attorney Approved: Mark A. Rohloff City Manager MAY 24, 2011 11 -226 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH NORTH FFA / UTILIZE CITY JACKSON STREET FOR THEIR ANNUAL GATEWAY PLANTING / MAY 25, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh North FFA (Len Herricks) utilize Jackson Street from Murdock Avenue to New York Avenue on Wednesday, May 25, 2011 from 8:00 a.m. to 2:00 p.m for their annual gateway planting event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department -- Barricades / Signs ($10 preliminary estimate) MAY 1 Q 2011 �*, .� !cj FOR SPECIAL EVENT PERMIT – TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION al Event: 4� M 14 wa/p Sl Start Date: „13' l / End Date: Briefly describe your event. Be sure to include the purpose of the event and all planned activities. I EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME ."o C) START TIME " STOP TIME a, °d TEAR DOWN / CLEAN UP ' 9' 7 00 COMPLETED Location of Event: J— G / _ 4 _ V 0- c / f J & Estimated A endance (daily & total): ��� /�- Number of Booths: Organization(s) Sponsoring Event: 61.ZiL� (including addresses) APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: Daytime Telephon Cell Phone: -, Fax: - i Email: -A . Address: City: -. State: Secondary Contact: h Daytime Tele hone: _ - Cell Phone: oZ0 - 0M a 3a3 i Fax: Email: Address: C im A� Pi h e, City: Cnh Sh X l?/ / , Zip Code: .� Zip Code: SL ct ) I Onsite Primary Contact: Cell phone: Fax: Email Address: City: Onsite Secondary Contact: Cell phone: Fax: Email: . Address: City: _ State: Zip Code: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. r. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose ❑ Sport TouWmentiFishing, Soccer, etc.) Other Location of event: ❑ Park or other public property X Public street, sidewalk, alley, or right of way ❑ Private property Will you have • Alcoholic beverages (Additional permit required from City Clerk) • Food & non - alcoholic beverages (Additional permit required from Health Dept.) • Non -food related sales and /or display booths (No additional permits required) ❑ Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades I /.d n ? (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK • Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for • Restroom and hand washing facilities • Solid waste and recycling services • Event insurance • Public safety & security / EMS services • Electricity / Generators • Fire extinguishers ❑ Advertising with banners or signs • Drinking water • Grey water and grease removal • Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Name of Event: Location of Event: �7 6LCl seA (5 - 7 - Date of Event: s� Tlll `C? fib p�cY�5,� 1 , ' Time the Event is to Open: do — p o Sponsor of the Event: IV-- IdA Estimated Attendance (daily and total): Emergency Contact Information: Name: Daytime Phone Number: Cell Number: Name: �J(; n6q W �� 11 Daytime Phone umber: Cell Number: . q L - aC Name: Daytime Phone Number: Cell Number: M Primary Location of Event Staff at Event Site: �� [�Sa 6 S� Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: , APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK N � Emergency Medi al Services Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Securi Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contincency Shelter Locations: Is. Have you confirmed that the locations will be open and available? 1 z;' t-S will determY if your ev nt is canceled r held? Phpne nu er: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Location of booths, stages, and event structures Location of first aid stations Location of information / ticket booths Boundaries of the event Location of fences Location of exits and gates (gates must be numbered) Location of Fire extinguishers Location of severe weather shelters Location of Fire / EMS access road Location of security staff Location of emergency contact event personnel Location of assembly area and approximate occupant amounts Location of event parking Location of barricades Location of generators Location of temporary roadway APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes 1 No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Eventj gr at I will promptly notify the City of Oshkosh of these changes and proval of them. Z/z LQAA ej �-efr, - V / Date (print na e) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. , Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. D APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank �_ { SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT . (Medium and High Risk Events) _ o u r-+ „Q ( -PA 7L 1 3 1 q w r 11 Ir/t- EVENT: ORGANIZER: r /� The event organizer agrees that it, and not the City,. will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. c In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same fro and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. (date) (signature) (title) (print name) (print title) EVENT ORGANIZER MAY 24, 2011 11 -227 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / RAPID RUNNING EVENT MANAGEMENT / UTILIZE DOWNTOWN AND THE OSHKOSH CONVENTION CENTER FOR THEIR FITNESS FESTIVAL / MAY 27 & 28, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Rapid Running Event Management (Dana Ecker) to utilize Downtown and the Oshkosh Convention Center on Friday, May 27, 2011 from 11:00 a.m. to 8:00 p.m. and Saturday, May 28, 2011 from 7:30 a.m. to 11:00 a.m. for their fitness festival in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department -- Staffing ($384 - $768 preliminary estimate) Street Department -- Barricades / Signs ($235 preliminary estimate)' APPLICATION FOR SPECIAL EVENT PERMIT - TO BE ' U Nb k) ICI CLERK GENERAL EVENT INFORMATION APR Q 8 2011 Official Name of Special Event: t'�`'�1�� ICE CLERKS O�hkoss, Fi nvc-ss F�sriy4�. VV Start Date: N,4Y 2-4 -�- 9� l End Date: A 9 , so I/ Briefly describe your event. Be sure to include the purpose of the event and all planned activities. n Z - ;kZ4 [4)i//p�el"46L an GL;Fer - an /e!2 rkcc ir�l�y�z.n rkCa, tarn�y EVENT SUN MON TUE WED THUR FRI SAT DATE .5 Z7 SZ SETUP TIME b AM 5:30 START TIME / 7,30 STOP TIME TEAR DOWN / CLEAN UP COMPLETED r v Location of Event: b4 w n f8zy.m &�rh kz s t, Estimated Attendance (daily & total) Booths: 30 X00 Organization(s) Sponsoring Event: Number of (including addresses) -/S"3 S 7 1:4 5,4 Sk 44 I 2 ( A) Th.e ccsFy Gf-ft lk- hldye -(,. APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: b"ttz 4b -t -- s a Daytime Telephone: Q &- 363 -gaea Cell Phone: qdp _ a r- (o 3.33 `t.,l.'� x f'T Fax: qaa 3,o 3• ?a 9 c Email: 4U,*, aza l/ts',�orl, lcos� . C ns.J Address: epYal a, At)�v lc- A -ic-14p-e-) City: O��rlcaa� State: GJt Zip Code: 519 a V Secondary Contact: ccrtrr i• ' - &e- / Daytime Telephone: ?., a - ,?y j Cell Phone: - Fax: Email: d Q ✓•'d . M a s'c- -i dD tl!n d r u n n -La , cn� Address: City: State: Zip Code: Onsite Primary Contact: 60-Wd / t4.sehJ Cell phone: Fax: Email: Address: 19 J�d -V4, 7r-< .7, - Pte, a - a / City: �iyzc_ State: - , -7 ' ,v Zip Code: V Onsite Secondary Contact: Cell phone: Fax: Email: Address: City: _ State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally/ Memorial s- S tree t / Block Party ❑ Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose VSport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: Park or other public property r .5A Public Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) • Food & non - alcoholic beverages .(Additional permit required from Health Dept.) • Non -food related sales and /or display booths (No additional permits required) p-Tent and/or Canopy a4 4",rvA h ne w/ rnks.c /6a.,d (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) s­13arricades StG hta {f /Ia rris . (Approval from City Clerk's office if in right of way) no di55, S.,916VI/ APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arranaements for: p. Restroom and hand washing facilities p paffies' ca.c /tacl, ❑ Solid waste and recycling services �e Event insurance 6 e''Public safety & security I EMS services p5' Electricity/ Generators ❑ Fire extinguishers 0e Advertising with banners or signs Drinking water baffles ❑ Grey water and grease removal ❑ Weather contingencies posipe^&Y-o �• ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: C-5h 05.4 Location of Event: >Oa Date of Event: / , ;6 i/ Time the Event is to Open: SAS 7i9r" -Ar- rw►-,, Z4k Sponsor of the Event: Ra.d #ad 13 Estimated Attendance (daily and total): 4406 - 6 0 d Emergency Contact Information: Name: 6d, /q45n Daytime Phone Number: _ ?/;L — E&// Cell Number: Name: / � Daytime Phone Number: Pi -. — XV 23a — s'1 S 9 Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: -fin. W- o-.4 /- c-4c -4. r LGn /,Erne Gvav - •S'V/ztIC-r- c h tri, /-4 "%JL , Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: Press hr lcAver rx ,, , S4' u a-d �a 10 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: 60 h�r nS . Contact Person I Telephone Number: Location of Provider at Event Site: C . -1-e gc - iv Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: q ho-.-J 'Ceram -�-- Contact Person Telephone Number: yMA-z�e' Location of of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? af'4'� cw- *.k,4' tA4e_e_ Who will determine if your event is canceled or held? Phone number: 6 4-1 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the'following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. - Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking Location of barricades A&S keen J41ea/ ws,F -!c 4 kZS Location of generators ec�� �" °r 'st°''�"" � � " s 16. Location of temporary roadways `` 6�trr,�'cacdcS 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other 5c�cat.. Yes Z No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages - } l q, 15' I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages If, - 2l I am enclosing the event's Public Safety Site Plan (see page -9j �o I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these change4,cc76 request�ap of them. / (print name) 1 �� Provide any other information that you feel should be considered Google Maps I or I Goosle- maps A, Menominee Park Zoo Hazel Street & Merritt St, Oshkosh, Vill - (920) 236-5082 1 review lglp:/Ilmps.google.coniniaps?clicig , §5fo, t )�gle your one T_d Z =Zoo 466453 d% 5 K roo+e FTNeSS FES7lVkL atn, MAY z? 3111/2011 12:06 PM Google Maps Got.)* maps loft Wlp: / /maps.googic.con7/n -tps? client= firefox- a &clravael= s &lg= en&i... Get Google Maps on your phone Textthe — d"GMAPS "t.466453 FkTNESS FeZVhL SXT MA`( 296h,44 M A. Menominee Park Zoo Hazel Street & Merritt St, Oshkosh, VN - (920) 236 -5082 i review 5 Google Maps Goosle maps Ifltp:#nnps.google.conitmaps? client= rirefox- a &chaiutel =s &ld eu&i... Get Google Maps on your phone k TeAthe tvad "GMAPS" to466453 A, Menominee Park Zoo Hazel Street $ Merritt St, Oshkosh, WI - (920) 236 -5082 1 review � V rr �,� /, ��` �►� FksNEss FeSIAVAt 1 of 1 SAT t "Y 2 3/11/2011 12 :06 PM J ,. ` SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: QAkJ01 FhnPSS Fe-,5AVA ORGANIZER: .,bJd The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER i' q n G-ew -r' -� (print name of drfianizer) P/- Vah//�— (date) s (date) / J tg s` (signature) (title) (signature) (title) (print name) (print title) (print name) (print title) MAY 24, 2011 11 -228 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH FOURSQUARE CHURCH 4TK MINISTRIES / UTILIZE REETZ NORTH & SOUTH DIAMONDS AT MENOMINEE PARK FOR THEIR 4TK MEMORIAL DAY SOFTBALL TOURNAMENT / MAY 28, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Foursquare Church 4tk Ministries (Luke Telford) to utilize Reetz North and South Diamonds at Menominee Park on Saturday, May 28, 2011 from 9:00 a.m. to 11:00 p.m. for their 4tk Memorial Day Softball Tournament event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: 4 M l .--- Start Date: 5 l End Date: Briefly describe your event. Be sure to include the purpose of the event and all cz ( � planned activities. $ ins' 66,-jj2,4e. st &y'ti, ;-A Qryce, qc % • r 5`I RAty � '►� 1 n � sf r v �_ (��ICCSh T'u., sY- a of ( r ne elud EVENT DATE SUN MON TUE WED THUR FRI S SAT SETUP TIME START TIME STOP TIME �I TEAR DOWN / CLEAN UP COMPLETED fl IS Location of Event: , ee Kn r4k Peet? -'S x rkcr Estimated Attendance (daily & total): 20o 4o f'> Number of Booths: Organization(s) Sponsoring Event: 1l Sl. 05 t f R f S ci ii2 �t �' GL / C/� — 44 +k. (including addresses) hh 5 7 01 �� AP�2�Z APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: L-4-i4-e- - t - ;-; r ,rd Daytime Telephone: QZo - Z 67- 141,3 Cell Phone: q2z 26 - / 4 &3 Fax: Email: f 4-e-h;rd Lop c�sh►Cash - �+µ; s�uzreCl,u of9 Address: i'310 Sowce 5 +. City: State: w Zip Code: 5-4 qo I - Secondary Contact: geN ?e- ,ersn,i Daytime Telephone: 2 - 37 5344 Cell Phone: 9 2 - 0 - 3 534 Fax: Email: GX s (D new, r r, cc r"\ Address: 45q- CJ1 AfJ lax City: Oshko State: w z Zip Code: Onsite Primary Contact: L-L- -e T ��',� �► Cell phone: G zn - -21, - ► 46 3 Fax: Emai Address: City: _ State: Zip Code: Onsite Secondary Contact: (�tnnP j. ,rd Cell phone: q26 - Fax: Email: s Address: City: _ _W - State: k-j- Zip Code: 51I NOTE Either the primary or secondary onsite contact -must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political. Purpose 74 Sport Tournament (Fishing, Soccer, etc.) - - ❑ Other Location of event: >4 Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) • Non -food related sales and /or display booths _ (No additional permits required) • Tent and/or Canopy - (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of -normal operating hours (Waiver required from City Council) • Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK ,;*-Amplified Sound ❑ Animals included or a in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for ,ej - V Restroom and hand washing facilities ❑ Solid waste and recycling services Event insurance ❑ Public safety & security / EMS services • Electricity / Generators • Fire extinguishers. • Advertising with banners or signs • Drinking water • Grey water and grease removal • Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: `trK iii Jz G l &tilA Location of Event: & -Z /��Ln��! /•�omip.vP f'�r - ,L� QS� ,�dsJ� Date of Event: 5 2-8-11 Time the Event is to Open: Sponsor of the Event: C/S�.�is1Z ✓�r� -c� - 9i� /' /�3�i� Estimated Attendance (daily and total): -Zca Emergency Contact Information: Name: Z,.4- /ei Daytime Phone Number: f"&- 267- / Cell Number: Name: Dik irre Daytime Phone Number: 9211 Cell Number: Ss�ar Name: A&X sc� Daytime Phone Number: 929 - Yn -.6 Cell Number: If Primary Location of Event Staff at Event Site: [tlnC,('SSir„s' Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection % r Name of Provider: / ! Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Severe Weather ContinQency Shelter Location,$ _ 7 Have you confirmed that the _locations will be open and available? Who will determine if your event is canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. .. Location of .booths, stages, and event structures 2. Location of first aid stations , . . 3. Location of information / ticket booths 4. Boundaries of the event 5. Location. fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff ; 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request a al of thB 4— Date (print name) (print title with organization) 1 have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12)---I V I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15)`_ I am enclosing the event's Public Safety Site Plan (see page 9) L I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request a al of thB 4— Date (print name) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad we they, will the event be cancelled? If so, how will attendees be notified ? S l/i� F,�!-ne or b. Develop' a plan for the'sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? - 17?e &- 741 s zJ A�ele pi S�el -�e c. Is there an area of saf refuge in case of a tornado? A-11 2. Medical issues a. Where will ambulance access to the event be in case one is needed? /1 A PL. b. Who will conduct crowd control in the event of a medical emergency ? , 7;.,eizr C. Will a first aid station, with trained first aid provider, be provided at the event? Where? 40 d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? lj C. Who wilatrol the area to prevent incidents from getting out of control? ���y --mot d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies, provide security, will they have appropriate phone numbers for EMS, Fire, and Police? ' c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank c 0 h ~1 N c� c� cal t v �1 V v P .o o � N v P SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT Ad (Medium and High Risk Events)) / EVENT: - 7 7 /'/f/hD�i.L� ���/ /tx' /s+rt ORGANIZER: 4* The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event y the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER (print name of organizer) -4 /�� /i� ( e) (signature) (title) Z, we - - %e — " (print name) (print title) (date) (signature) (title) (print name) (print title) MAY 24, 2011 11 -229 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH FAST CLUB / UTILIZE REETZ NORTH & SOUTH DIAMONDS AT MENOMINEE PARK FOR THEIR GREATER RAIDER OPEN / JUNE 3, 4 & 5, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Fast Club (Rick Phillips) to utilize Reetz North and South Diamonds at Menominee Park on Friday, June 3, 2011 from 5:00 p.m. to 11:00 p.m., Saturday, June 4, 2011 from 8:00 a.m. to 11:00 p.m. and Sunday, June 5, 2011 from 8:00 a.m. to 2:00 p.m. for their girls fast pitch tournament in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: Start Date: � - 3- End Date: Briefly describe your event. Be sure to include the purpose of the event and all planned activities. _ C�' EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME 1��rr- —� START TIME STOP TIME TEAR DOWN / CLEAN UP COMPLETED Location of of Event: Estimated Attendance (daily & total): Number of Booths: M A - 2 Organization(s) Sponsoring Event: C`I �1i hJ�s1 J - ��U`C �1,c ✓7 (including addresses) C �) �pIJ J! /, / APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: 1� Daytime Telephone: Cell Phone: Fax: Email C4 A -) h CP GL c I . C r,- ,-..._ Address: *5c City: State: tJ Q— Zip Code: S y i n/ Secondary Contact: Daytime Telephone: Cell Phone: :-;) c 3 Fax: Email' Address: City: _ �3�..a ° i j34 Id /�►S C'Crr. D State: Zip Code: Onsite Primary Contact: `tea--,e— «,; "J �J ` Cell phone: Fax: Email: Address: City: _ State: Zip Code: Onsite Secondary Contact: Cell phone: Fax: Email: Address: City: _ State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 157 6 - � a e4 y �C�T CjAt:�X. L1� 7 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert ❑ Religious / Educational ❑ Rally / Memorial ❑ Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose �L Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: V- Park or other public property • Public street, sidewalk, alley, or right of way • Private property Will you have �. Alcoholic beverages (Additional permit required from City Clerk) Food & non- alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) • Barricades (Approval from City Clerk's office if in right of way) ■ APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK ',4- Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) Cooking Equipment - er-) ��-, :11 m� -F � — ,�� % "� (Fire Department approval required) We have made arrangements for • Restroom and hand washing facilities • Solid waste and recycling services • Event insurance • Public safety & security / EMS services • Electricity / Generators • Fire extinguishers • Advertising with banners or signs • Drinking water • Grey water and grease removal V Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank 9 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: ; 0 Location of Event: ,D;&-,-n A) 6-H)- .Sett l �� Date of Event: 6 3 /I - (o S - I Time the Event is to Open: Sponsor of the Event: _c�5h�'_ �A 7 cif l� Estimated Attendance (daily and total): -�5o - r - -r -f4 Emergency Contact Information: Name: -_2, 4K �) /,; Daytime Phone Number: Cell Number: 21 c, - lo I Name: j1> ; �,L, - Daytime Phone Number: Cell Number: Name: k I3 1,,Jl Daytime Phone Number: Cell Number: g :,> 0 - 5 S '7 Primary Location of Event Staff at Event Site: Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: J 10 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: /y)/l Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: /V1 .A Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Lo /Vfr Have you confirmed that the locations will be open and available? G 1y Who will determine if your event is canceled or held? Phone number: ok dA;ll;ns - o(�I Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 APPLICATION FOR SPECIAL EVENT PERMIT TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered i � ; 5 cQtiG i Yes / No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that l will promptly notify the City of Oshkosh of these, changes and request approval of them. rn i Date (print name) (print title with organization) 13 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. 14 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Leff Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLE AGREEMENT (Medium and High Risk Events) - EVENT: ^ �' / c" �i:. c�r' l (?• C -r ORGANIZER: The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, "1, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER 1 1 11 LA A i-In (print name of organizer) �� (date) (signature) /J (title) 24 iae a a_ (print name) (print title) (date) (signature) (title) (print name) (print title) 17 ! ` --- \ r.� � � -' � 1 J4, \ ^` � \ \ \ \ \ MAY 24, 2011 11 -230 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH OPERA HOUSE FOUNDATION, BID AND INTERGEN / UTILIZE OPERA HOUSE SQUARE FOR MOVIES IN THE PARK/ JUNE 3,17; JULY 15,29; AND AUGUST 12, 26 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Opera House Foundation, BID and Intergen (David Lange) to utilize Opera House Square on Fridays, June 3, 17; July 15, 29; and August 12, 26 2011 from dusk to 11:00 p.m. for their Movies in the Park event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME START TIME JvS STOP TIME TEAR DOWN / CLEAN UP COMPLETED Location of Event: v U Estimated Attendance (daily & total): ``'G> 0 L) Number of Booths: 1 z Organization(s) S (including addresses soring Event: 4 5" , d� � fox 23' FW , C-v"? 5 4 r� y3�3 t 1 APR 132011 6 Start Date: Va e l 0 o S End Date: L/4 r; oL S `�a s Tune 3, 17, �� 15, 2 1 . Q,, , 12 2 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: T ava; d Lake e Daytime Telephone: qZc�- q 2- 4 - 4 . 2155 Cell Phone: 1r2o, 2,' c X32 Fax: f2c,. 44Ly . 23 5" Email: ��F ✓;d i ( /rrF ��r.t��r ,� E' .G�i 4/I 1 Address: 22z PPre-�Cl Ac City: ,CS C -t/u s,I, State: Zip Code: 5 -?Of Secondary Contact: �Aawr.a_ j e r ' j ? � Daytime Telephone: _ '7-26), '11q, Cell Phone: Izo g 9 ,z3 1 q Fax: 9.2,0 yZ-`V 23� 7 Email: ,r� w; � �. �h � "'en,40(a p p,rt, V Address: City: _ - State: Zip Code: Onsite Primary Contact: Cell phone: 920 2- o Fax: J 4 J Af „,C_. Email: Address: City: State: Zip Code: Onsite Secondary Contact: !9Xd1w►,�- 7tPa y Cell phone: 1 7-z b H112 � 32 Fax: Email: Address: City: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 4:46 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose ❑ Sport Tournament (Fishing, Soccer, etc.) )1 Other Location of event: Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) X Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) • Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for X Restroom and hand washing facilities "d Solid waste and recycling services Event insurance ❑ Public safety & security / EMS services Electricity/ Generators -w:l1 na?d power box 4-�red eA, ❑ Fire extinguishers Advertising with banners or signs ❑ Drinking water ❑ Grey water and grease removal i Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: X40 Location of Event: Date of Event: , Toe 3, / 7 aJ /( /5� f6 . IZ 1 2� V. Time the Event is to Open: _ 7o, y , ' Nq0 ✓�`�S SAorlf of bvs� Sponsor of the Event: ez D, zH , 044 Estimated Attendance (daily and total): i/a6OPS havc ",� ICED 31X7 Emergency Contact Information: Name: ✓►� e Daytime Phone Numb &: 91D - Y zy - 23 SS Cell Number: _ 920 2�?Y oy 3 2 Name: - P4welg L y Daytime Phone Numbed yzv y2Y 23 SS Cell Number: 4'�Q y2D 633 g Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site Emergency Notification of the Public 6z,� Ges 51 h4k The public will be notified of safety and /or security issues in the following manner: Qv "6 QN4 Z5 r VS 4!5 4"kp-- Q►t►�D�MCL 1�iLI S. 10 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: n la Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: V) 1 11 Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: , / ins ;r.�e � AAJ Have you confirmed that thloccations will be open and available? W will determine if your event is canceled or held? Phone number: ;a 1���,� - q2.0, 20Y, OYD T oc t'evk, �12a. 2Y2. 2�, Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 30' Diagonal screen in use at Opera House Square. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Yes x No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages /y, i S D� t_ have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. l v A Lun . O e f %ors A ana a (' Date (print nam) (print title with ftanization) 13 Provide any other information that you feel should be considered APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. 14 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Leff Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARML AGREEMENT (Medium and High Risk Events) EVENT: /U4 O U 1 1 �, ORGANIZER: 6 O —t-k Dp tf0 v s l "�t The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, zap U E e 5 i 0. WA_ P:' L ; the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER apt izc. 4y SG' name of organizer) (d e) ignature) (title) (prin e) (print title) (date) (signature) (title) (print name) (print title) 17 MAY 24, 2011 11 -231 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / AURORA HEALTH FOUNDATION / UTILIZE CITY STREETS FOR THEIR THIRD ANNUAL AURORA 5K WALK/RUN FOR CANCER / JUNE 11, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Aurora Health Foundation (Steve Farwig) to utilize Aurora Medical Center and city streets: Westhaven Drive, Ninth Avenue, Oakwood Road and Havenwood Drive on Sunday, June 11, 2011, from 8:30 a.m. to 10:30 a.m. for their Annual Aurora 5k Walk/Run event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department -- Barricades / Signs ($105 preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: - fiNtRD ANNuAL AuRoRA SK WA 191ROM FOR CAAKE - k Start Date: :JUMP— // 201 I End Date: TuuE ll, Z0 /1 Briefly describe your event. Be sure to include the purpose of the event and all planned activities. A 5M WALk1RUN S tJ6 An1D E,t WA16 AT AUk6RA MEd►cAL CFAJ cs .4Kosd 7 W tu- gW A eRIEF AWARDS CERE& r}T Ti/ F G6A)C IL yS I -PA) DP Til /2,� e- PR O CF,EDS W>LL- 13AA1Z -FIr ft &.y TS AT ?rWC CSSY&SLl V /AICE 40, y2Dl CAN CER CL1 N i C EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME o66O START TIME OT3O STOP TIME 14) 30 TEAR DOWN / CLEAN UP 1130 COMPLETED Location of Event: AUADRA-MEbleAL crr 6S9.&oS4 ASS D Qoorg Mot JIG Vd 1AVE DR. .; N1AITK Aw. oAt<w bo O RD. 4ND R 4V W o8 D .w. Estimated Attendance (daily & total): 5z S Number of Booths: � T Organization(s) Sponsoring Event: A V R D R A AFAL7 FeVALDAT/d /V (including addresses) 95 IU LJF—�S fwA - VFN .DR 1ver e54,edS,01 J APR 2 5 2G l C CLERK �- s QrF'c� APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: 57"e FARt,tJ Daytime Telephone: 0 12a- g - .� Cell Phone: 6 }'2_D -9►7- qi7a Fax: 92D- qY 9- 771 4 Email: s+eye _¢'arw `gQcaUr6y%a.or Address: 2( 36 Ei457"F)eAJ AV . City: PLY 4 4D J TN State: W! Zip Code: 5 3073 Secondary Contact: LI AJ DA t3rRLi N Daytime Telephone: 41 q _ Z [ Q - 4 77 9 Cell Phone: /4 i LI- 732 - 9a) I Fax: - z r - Email: __L; h d. bei- I In & aur ta.p rq Address: q5D 1J. 0 74 ST. S'' G City: M iLWA tJKr--f: State: _ Zip Code: 5 3 3 3 Onsite Primary Contact: S7'r- \/% I=RP f G Cell phone: `�12C> _q f 7 - L4 r 7C Fax: Email: Address: C ity: _ State: Zip Code: Onsite Secondary Contact: Q Aj 0,4 BeAL1 A/ Cell phone: 4 ! L1 - Fi D l Fax: Email: Address: City: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Part X Parade un Run /�Dertv ❑ March uti izmg any ❑ Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: ❑ Park or other public property )< Public street, sidewalk, alley, or right of way 'C Private property Will you have • Alcoholic beverages (Additional permit required from City Clerk) • Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and/or display booths (No additional permits required) • Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK • Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arrangements for V Restroom and hand washing facilities • Solid waste and recycling services • Event insurance j( Public safety & security / EMS services ❑ Electricity / Generators ❑ Fire extinguishers >� Advertising with banners or signs Drinking water ❑ Grey water and grease removal ;K Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: AU 106R4 SK W441<LRUM FOR CAAJCER Location of Event: AU20RA MEWCAL - REyrE -12 OSNkaSR AND NEAR S7REE73' Date of Event: /l 20 I ! Time the Event is to Open: 7:0o A.M. Sponsor of the Event: 1IURoRA WALIW CA RE. Au 4pQA //EAyrN FayAld voN Estimated Attendance (daily and total): 525 Emergency Contact Information: Name: Daytime Phone Number: Cell Number: Name: Daytime Phone Number: Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: — SiTF -5 F_['.!)Q% 6FFiC.i�Y -eS ( K?-GI -C i r ootii APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: OSN F 12 r- DC-PL, O/LI S Contact Person / Telephone Number: 13 4 - ALMA) CMEF I /M A L)SIA D 2346 - 5287 Location of Provider at Event Site: SFATI19/J / Fire Protection Name of Provider: 06 0e4SP FIRE OF Contact Person /Telephone Number: r/17r--:F - 1'iMOTN V RMIZ 23h Location of Provider at Event Site: 51 �7 D/lJ 15 Number of Fire Extinguishers: A// A Location of fire access roads: 60)ZGFRY ft ,0D gmeg6 Ajey FNiRAkt,G5 Securi Name of Provider: AVRURA Lass PREAEA)I vi10f�S �Ul2 Contact Person /Telephone Number: M kE ORO WA/ H56 7D 15 Location of Provider at Event Site: RFG 15TRATIoAl AAF--A Location of Missing Persons Station: �/A Event Parking Locations: SURCg-iQY C R PAROA!G LDT APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: & F-ew S l APEA iN i4b5P rn+t- SURGERY f{ - D E-A Have you confirmed that the locations will be open and available? Y-E Who will determine if your event is canceled or held? Phone number: 6:VF-nJri 7 BE 14cLO RAW OR SHI&JE Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered l4 / P O YEAR FOR E✓EA1 T kAVE ALREAoy cDM,P-IUAlICA7;Cb Wr9'H AfA nrgAR215 of oSNKoSa PD. Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) v I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. RR� P • / S`fEPN f.OwiG Abumb4 om DeyraoPM6N Date (print name) (print title with organization) oFFIcE2 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: AURORA 5 WRal �Ru�I FO CAAICER ORGANIZER: AugoR4 -tTh1 F0u.\1h4 - r1.p 1 STtVE FARW�G The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, - AURORA /SEA L114 Fp�J,t14�,(p� the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER AURORA NFAC04 FOUM AT/ON (print name of organizer) , q-7- it (date) (date) �ignature) (title) O (signature) (title) STE-04EN F49Wt6 FV0AtbA-r4 (print name) (print title) (print name) (print title) D F.J�� oPMFiuT OFFICER A C � u Y O OL fC L cC a c 0 O a 2 0 0 91 u C Z-40 " O T � (1 • N. Westhaven Dr. MA 4! 0 O O O = Q 4A W f0 +� v� E c u s !� Q a L � o o a 3 3 c ai u C R V = O r O ' ° o Wyldewood Rd. Q 3 LM 1 Q 3 s S. Oakwood Rd. A C � u Y O OL fC L cC a c 0 O a 2 0 0 91 u C Q " O � (1 • MA 4! 0 O g Q 4A f0 +� v� E c u s !� Q a L � o o a 3 3 u C R V = O Q LM 1 Q Google Maps A, Menominee Park Zoo 215 Church Ave, Oshkosh, WI (920) 236 -5082 3 reviews 1 of 1 liltp:# maps .googlc.con 'Vmaps`tclient= linefo a &channel=s &hl= cn&sa... I Get Google Maps on your phone o 4 9 Text tf*mrd'GMAPS" to4664 S 3 � y 5/7120118:45 AM Google maps S Orr , 3 NF I Stmool OakC(eSt 1. lUy1Qrk%d.Rd.' !IfltrotAvu.:. a" � � Q A, Menominee Park Zoo 215 Church Ave, Oshkosh, WI (920) 236 -5082 3 reviews 1 of 1 liltp:# maps .googlc.con 'Vmaps`tclient= linefo a &channel=s &hl= cn&sa... I Get Google Maps on your phone o 4 9 Text tf*mrd'GMAPS" to4664 S 3 � y 5/7120118:45 AM Google maps S Orr , 3 NF I MAY 24, 2011 11 -232 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / MASTERS BASS CIRCUIT / UTILIZE MENOMINEE PARK / MILLERS BAY FOR THEIR MASTERS BASS CIRCUIT TOURNAMENT / JUNE 11, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Masters Bass Circuit (Dana Ecker) to utilize Menominee Park/ Miller's Bay on Saturday, June 11, 2011, from 6:00 a.m. to 3:00 p.m. for their Masters Bass Circuit Tournament in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none P�_ a- ., MAY 2011 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE R N>E,D Z ITY CLERK��t S OFFICE GENERAL EVENT INFORMATION Official Name of Special Event: t a s 4 ears bas s (21 � Start Date: End Date: 'at.Lne. A � e 1 ( Briefly describe your event. Be sure to include the purpose of the event and all planned activities. n _ . _ w �1 5"h 10-0 a."(5.. I Location of Event: Estimated Attendance (daily & total): o Booths: Organization (s) Sponsoring Event: , IcLSJ,trs 13GS's 'ZCCL"- EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME START TIME STOP TIME TEAR DOWN I CLEAN UP COMPLETED k Number of (including addresses) T 3 q 3 Pte+ P" N f APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: IJy, C, ' baxc Daytime Telephone: q a�j - 30 3 - 1 �C o Cell Phone: 126 - al 4 - (f 133 Fax: 9" - 303 -- 9 Email & o- pt a IT V'1 S146 S k k.-o5 b - Address: city: I Secondary Contact: Daytime Telephone: Cell Phone: Fax: c S� - - 9 Email: 3 State: t1 Y'- Zip Code: - )4,So Address: 1 City: &A') et�r���t State: IT TIM Zip Code: 5 ;�� rte' Onsite Primary Contact: L)O-^ a Cell phone: 7 7(6 1 - 1q 4 - 5'0 ! Fax: Email: ' o n s C w owl Onsite Secondary Contact: ba-'A 0a � Cell phone: 815 - S 09 Q—A Wl Fax: Email: r1.w:,��- rkpVh�ste�P c �lc�l��a ('are -, Addres 3 D Lf av�t2 J� . City: State: 0iL " Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at R times during the event. 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival I Music Concert ❑ Religious / Educational ❑ Rally I Memorial ❑ Street I Block Party ❑ Parade / Fun Run I Walk -a -Thou • March utilizing any Public Property • Public Assembly for Political Purpose port Tournament (Fib, Soccer, etc.) ❑ Other Location of event: V1 or other public property • Public street, sidewalk, alley, or right of way • Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and/or display booths (No additional permits required) ❑ Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) : APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for ❑ Restroorn and hand washing facilities ❑ Solid waste and recycling services tZ Event insurance • Public safety & security / EMS services • Electricity/ Generators • Fire extinguishers y ZAdvertising with banners or signs • Drinking water • Grey water and grease removal V Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: AAQS�Ws Location of Event: IYU.t fLM &^ Date of Event: Time the Event is to Open: '21t#.trcre.e.�cJ Sponsor of the Event: ► o L , /` m e f (&�L, 1 y `e c i d Estimated Attendance (daily and total): 1 Emergency Contact Information: Name: A " K.5 re- Daytime Phone Number. Cell Number: � b - 1 �W — 5 -0 1 Q Name: I akVti, e � Daytime Phone Number: 91 50°1 - 47 1 7 Cell Number: Name: KJ, Daytime Phone Number: q�S4 Cell Number. - �1 � �, - © !Z Primary Location of Event Staff at Event Site: M+t.Q.6 0) 6±1 ,lr Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: 10 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emeraencv Me dical Services Name of Provider: Sir Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: _ Number of Fire Extinguishers: Location of fire access roads: Securit Name of Provider: Contact Person /Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 �CL t S � � �� �� ( `� �� s I APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages �-°l ; ��� 1 � 15r I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages I am enclosing the event's Public Safety Site Plan (see page -9) fo V I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE 1 am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Spec' Event, f agree that I will promptly notify the City of Oshkosh of these char es and request- pproval of them. J Yi1f _..1 O�� S ©r'1 — Date (print name) (print title'with organization) 13 SPECIAL EVENT INDEMNMCATION AND HOLD HARMLESS AGREEhfENT (Medium and High Risk Events) EVENT: k CLfc rl ORGANIZER: i ` J o "1/1 �J✓1 L r�C� t� +'� The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. in consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANI ZE (print name of organizer) (date) (signature) (t (r (print name) (print title) (date) (signature) (title) (print name) (print title) 17 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? Who will etermine if your event is canceled or held? Phone number: r� J-a i�sr, _) 6 a Lf -f - 5 - 0 1 -cf Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 MAY 24, 2011 11 -233 RESOLUTION (CARRIED PURPOSE INITIATED BY LOST LAID OVER WITHDRAWN ) APPROVAL OF SPECIAL EVENT/ COMMUNITY BLOOD CENTER/ UTILIZE OPERA HOUSE SQUARE & MARKET STREET FOR THEIR OPERATION DONATION /JUNE 16, 2011 CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Community Blood Center (Ruth Welhouse) to utilize Opera House Square and Market Street on Thursday, June 16, 2011 from 10:00 a.m. to 5:00 p.m. for their Operation Donation (blood drive) in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNRITdCk ' fir^ L CLERK GENERAL EVENT INFORMATION �I APR 06 2011 Official Name of Special Event: CIT C �\ L�' O FFICE 1\ n li ✓7 i ',=..n �n sIl /Y - {"1 Ifl l/� Start Date: Go �1�, l End Date: to (1 C Briefly describe your event. Be sure to include the purpose of the event and all EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME t M AM START TIME 10'.000 STOP TIME 5'. Do em TEAR DOWN / CLEAN UP COMPLETED �'.( IN Location of Event: Estimated Attendance (daily & total): Number of Booths: Organiz�tion(s) Sponsori (inclua u wa+rti nci ckym APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: 0 �- I $i f r✓I Daytime Telepho �, 2 �- ILI - 3 Cell Phone: Fax: Email: 0) A % / Iftion State Secondary Contact: 1121 C, I Gl K.i' Daytime Tele hone: Cell Phone: Fax:. j 31_Co Email: +V-lSSin6 Address: City: � Zip Code: State WJ� Zip Code: Onsite Primary Contact . .1111 Cell phone: • Fax: MIAA. :_ Addr City: State 'VV Zip Code: WWI To Address City: y State: VV- Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert ❑ Religious / Educational • Rally / Memorial • Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon ❑ March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) Y Other 191D o d jP -1 Location of event: Park or other public property Public street, sidewalk, alley, or right of way •— 00 bCcX"i WC WC fSWV� _D ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) Food &non- alcoholic beverages ;, e (Additional permit required from Health Dept.)' jW OQ�I�t ❑ Non -food related sales and /or display booths (No additional permits required) i Tent and /or Canopy (Additional permit required from Inspections Dept.) — . - U1 c(�,�1Q�� - tin -►'��2 X�2 (Diggers Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) • Barricades (Approval from City Clerk's office if in right of way) :3 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK ❑ Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities Solid waste and recycling services Event insurance Public safety & security / EMS services ❑ Electricity / Generators X Fire extinguishers Advertising with banners or signs Drinking water ❑ Grey water and grease removal �i Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank 101 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event � -1 ' (MAdEla Location of Event: �l'� 1► ,t..i Date of Event: Time the Event is to Open: Sponsor of the Event: Estimated Attendance (daily and total): Emergency Contact Information: Name: Q.aIb Vk 0(lQ tlSt Daytime Phone Number:� 3$�3 Cell Number: Lg20 � Name: Daytime Phone Number: ftff E� GE Cell Number: 1171cl C, - - `ice /.1'����hl�[�i[ti�iri Y Primary Location of Event Staff at Event Site: ( M Emergency Notification of the Public The public will be notified of safety and /or security issues in the following mnnnar APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: I I_(Ito of Ix yl S Contact Person / Telephone Number: I Location of Provider at Event Site: o U tq &_ �l� - zn± of m `f Fire Protection Name of Provider: 1 ++ j Contact Person / Telephone Number: q 1 I Location of Provider at Event Site: Ina Odd AO 0� M ft� A t `r° V1w Number of Fire Extinguishers: y Location of fire access roads: + 13 Ud J' * Mai S+. Securit Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: NJ Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency S Have you confirmed that the locations will be open and available? LAkS Who will determine if your event is canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages-J,;; ?) 1` I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages and X I am enclosing the event's Public Safety Site Plan (see pagq g' I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. &7M � J VWUS e , CDC- * �- Date (print name) (print title with organization) 13 The Community Blood Center Inc. March 16, 2011 City Council City Hall P.O. Box 1130 Oshkosh, WI 54903 Dear City Council, My name is Ruth Welhouse and I'm your local representative from the Community Blood Center. The Community Blood Center is your local sole blood provider and we have been providing 100% of the blood products used at Mercy Medical Center since September of 1995 and at Aurora Medical Center since July of 2003. We also provide the blood products used in hospitals surrounding your community such as Berlin Memorial Hospital, Ripon Medical Center, and Theda Clark Medical Center in Neenah. The last five years, The Community Blood Center hosted a special event blood drive in Opera House Square called "Operation Donation ". In 2010, we recruited 54 blood donors from area businesses as well as from community organizations to come down to the square and save some lives right here in our community. Because this event was overwhelmingly successful, we are looking to host the 6 th Annual event on June 16. We would like to use the Opera House Square on June 16 from 8 a.m. - 7 p.m. (the blood drive will run from 10 a.m. - 5 p.m. but we will need set -up and take down time). We are hoping that you will allow us to park our bloodmobiles on Market Street alongside the square, as well as to use the park area for our registration set -up and reception area for donors. Please contact me at (920) 560 -6653 with any questions or concerns regarding this request. I look forward to hearing from you soon. Sincerely, Ruth Welhouse Donor Recruitment Specialist The Community Blood Center 4406 W. SPENCER STREET • APPLETON, WISCONSIN 54914 -9106 920 - 738 -3131 • 800- 280 -4102 • Fax: 920 -738 -3139 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: � �p(/ Gt,CI ORGANIZER: Wm YY1MA U The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's app of the Special Event, �.,..� the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER ' 2U - I , W�Aio u-S t (print name of organizer) tu - I!► (date) (date) (signature (titic) S>�GIGt (signatur (tit e) Z�l 1S'YlEa2 '►� � �n�el hot,�S 2 , n = i� me;� ( n 'c IdLss; Y1 ge Ir nn sor, (print name) (print title)Sfe- (A6Qi1S (print name) (print duel / MAY 24, 2011 11 -234 RESOLUTION (CARRIED PURPOSE INITIATED BY LOST LAID OVER WITHDRAWN ) APPROVAL OF SPECIAL EVENT /OSHKOSH SENIORCENTER/ UTILIZE SOUTH PARK SHELTER & SURROUNDING GROUNDS FOR THEIR OSHKOSH SUMMER GAMES / JUNE 20 & 22, 2011 CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Senior Center (Molly Butz) to utilize South Park Shelter and Surrounding Grounds on Monday, June 20, 2011, from 8:30 a.m. to 3:00 p.m. and Wednesday, June 22, 2011 from 8:30 a.m. to 12:00 pm for their Oshkosh Summer Games in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RET E�, T 0- GJ�I'r' �J CLERK `� GENERAL EVENT INFORMATION 7pPR 21 201 L Official Name of, Special Event: Start Date: Y1 End Date panne ac iV + e ummer Co s mes . am -evurr of -)h d , a_ e D r a ir7 v a e bt m s _ r c E , � Icy i'f C ' `r f7 ZZ Gc G a- c 4 I dQ aC 1z1� Th v 1 I��e area G f - d a. S ,IUD EVENT SUN MON TUE WED THUR FRI SAT DATE Tune u� ZY SETUP TIME 7:00 A 8 :CDA START TIME STOP TIME TEAR DOWN / CLEAN UP COMPLETED k� ca G 01f c: ourre. Location of Eve 23 'Nar - k n R► (, c UkL �A TaV Estimated Attendance (daily & total): 90 Number of Booths: 40 - t nzs I Organization(s) Sponsoring Event: (includ bsh��SA/ VV Briefly describe your event. Be sure to include the purpose of the event and all I d f ies. 'f APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: O I 1 �Z Daytime Telephone: Cell Phone: 920 12-0 b 3 n Fax: 20 Z 1r1�tA Z Ll n ch S�'I. UUI ( Email: Address: City: l Secondary Contact: Daytime Telephone: Cell Phone: Fax- K be 11 1"�J State: VV Email: Address: City: _ Onsite Primary Contact: Cell phone: Fax- Email: Address: City: _ Onsite Secondary Contact: Cell phone: Fax- Zip Code State: State: Zip Code: Email: Address: City: _ State: Zip Code: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally / Memorial ❑ Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tourname t (Fishing, Soccer, etc.) Other f - 4 k`` WQ Location of event: Park or other public property • Public street, sidewalk, alley, or right of way • Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) ❑ Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK ❑ Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) Cooking Equipment (Fire Department approval required) We have made arrangements for ❑ Restroom and hand washing facilities ❑ Solid waste and recycling services ❑ Event insurance ❑ Public safety & security / EMS services ❑ Electricity / Generators ❑ Fire extinguishers ❑ Advertising with banners or signs 'X Drinking water ❑ Grey water and grease removal ❑ Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK S ec ial Event Public Safety and Se Plan Name of Event: ( S) �u Location of Event: Pa r (a G-bk-buyv �oS�1- Cexnicr Date of Event: - c A 20 � �� Z � ti. r 1e ID �; 00 4 , ��lie Zl 7 00A) ZZ S ` DD .A Time the Event is to Open: nn h "S h I Ens CL04Cr Y 7S6CU - W Sail k-, Sponsor of the Event: v� Estimated Attendance (daily and total): h' "lC i 1� «`I Iu Emeraency Contact Information: Name: A Q I 1 !J tA I Daytime Phone umber: 2 Cell Number: Name: l�Gc � Daytime Phone Number: 9z Z�2 53Dd Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Emer enc Notification of the Public The public will be notified of safety and /or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emeraency Medical Servic Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: — Fire Protection Name of Provider: Contact Person 1 Telephone Number: Location of Provider at Event Site: — Number of Fire Extinguishers: Location of fire access roads: Securit Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: _ Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingen Sh Iter Loc tion kr Have You confirmed that the locations will be open and available? Wh it de rmine if your event is canceled or held? Phone number: a7 f) 1 IrIAI — qU) Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information I ticket booths 4. Boundaries of the event 5. Location of fences nd gates (g ates must be numbered) 6. Location of exits a 7. Location of Fire extinguishers g. Location of severe weather shelters g. Location of Fire I EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking - 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered 0 Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) 1 have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Spec' I Event, I agree that I will promptly notify the City of Oshkosh of these C nges and ques approval of them. 1Y Z0l M C(�rC�1h(�lyU� Date (print na e) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT —FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? d. If applicable, ? there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: ORGANIZER: S l J Yl I �YS lSU 1 I �- T The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. /� J A s h . y,� p In consideration for the City's approval of the Special Event, ' I `4 c l the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and /or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and /or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZE Flo C Iti12-- (print n me of organizer) Avg I i 9, zo I l y (date) ec M (date) (signature) (title) name) (print title) (print name) (print title) Oshkosh Summer Games, 29 Anniversary Games JUNE 20 -22, 2011 REGISTRATION FORM SPONSORED BY: ASSOCIATED BANK COORDINATED BY: OSHKOSH SENIORS CENTER All persons ages 50+ are invited to participate in as many events as they like. THERE IS A $2.00 NON - REFUNDABLE ENTRY FEE. Complete this entry form and return along with the entry fee to either Oshkosh Seniors Center North or South Facilities. REGISTRATION DEADLINE IS WEDNESDAY, JUNE 15, 2011, 4:00 P.M. Registrations will not be accepted after this date or on -site the day of the events. *THERE IS A $2.00 NON - REFUNDABLE ENTRY FEE. (Please print) DATE OF BIRTH MALE FEMALE ADDRESS PHONE (City) (Zip) YOU MUST CHECK EACH ACTIVITY YOU WANT TO PARTICIPATE IN ON THIS FORM. MONDAY, JUNE 20 ALL ACTIVITIES WILL 8:30 a.m. 9:00 a.m. 9:30 a.m. 10:00 a.m. 10:30 a.m. CAKE PLACE AT SOUTH PARK. WALK FOR FUN OPENING CEREMONY SOFTBALL THROW FRISBEE THROW TOSS `EM 11:30 a.m. PICNIC LUNCH 12:30 -1:30 p.m. BINGO 1:45 p.m. BEAN BAG TOSS TUESDAY, JUNE 21 GOLF ACTIVITIES WILL TAKE PLACE AT UTICA GOLF CLUB, 2330 KNOTT RD. 7:00 -8:30 a.m. GOLF (must be finished and scores turned in by 11:00 a.m.) 8:30 a.m. PUTTING CARD /GAMES WILL TAKE PLACE AT OSHKOSH SENIORS CENTER SOUTH FACILITY, 200 N. CAMPBELL RD. 1:00 P.M. SHEEPSHEAD 2:00 p.m. CRIBBAGE 2:00 p.m. KINGS IN THE CORNER 3:00 P.M. SPOONS WEDNESDAY, JUNE 22 MORNING ACTIVITIES WILL TAKE PLACE ON THE SOUTH PARK LAWN (NEAR TENNIS COURTS) 8:30 -10:30 a.m. CROQUET GOLF 8:30 -10:30 a.m. HORSESHOES 8:30 -10:30 a.m. BOCCI BALL 8:30 -10:30 a.m. LADDER GOLF CLOSING CEREMONY WILL TAKE PLACE AT OSHKOSH SENIORS CENTER NORTH FACILITY, 234 N. CAMPBELL RD. 2:30 p.m. CLOSING CEREMONY PLEASE SIGN THIS RELEASE FORM TO PARTICIPATE: KNOW ALL PERSONS BY THESE PRESENTS: That the undersigned hereby declares that he /she has voluntarily agreed to be a participant in SUMMER GAMES 2011 coordinated by the Oshkosh Seniors Center and fully understands the risks and other ramifications of said participation. That the undersigned hereby releases the Oshkosh Seniors Center, coordinating groups and Sponsors from all debts, claims, demands, damages, actions and causes of action whatsoever which may result from said participation in the aforementioned activity and further agrees to hold Oshkosh Seniors Center, coordinating groups and Sponsors free and harmless from any claim for damages or injury to my person or property connected therewith. IN WITNESS WHEREOF, I, being of lawful age, have read and understand the terms of this Release and have hereunto set my hand and seal this day of 201_. SIGNATURE MAY 24, 2011 11 -235 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / PLAYERS PIZZA & LOURDES BOOSTER CLUB / UTILIZE SOUTH PARK PAVILION FOR 3 RD ANNUAL PARK DANCE/ JULY 8, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Players Pizza and Lourdes Booster Club (Carla Nigl) to utilize South Park Pavilion on Friday, July 8 2011 from 6:00 p.m. to 10:00 p.m. for their 3 rd Annual Park Dance in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: , �,� r VA CQ Start Date r- L �p End Date: 5 EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME START TIME 1p P Y� STOP TIME � p p TEAR DOWN` / CLEAN UP COMPLETED dvN H-�- Location of Event: <: ��j \ %, Estimated Attendance (daily & total): 3 0C)' S 0 Number of Booths: Organization(s) Sponsoring Event: (including addresses) r A , MAR 02 2011 � Briefly describe your event. Be sure to include the purpose of the event and all planned activities. APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: Daytime Telephone: Cell Phone: Fax: Ckt Email: — I — Address City: _ Secondary Contact: (:!�r` Daytime Telephone: a'>s- nl Cell Phone: " Fax: Email: Address: a4- \ - c:; — ' City: ©5V State: Zip Codes o1 O 2 Onsite Primary Contact: Cell phone: Fax: Email: Address: City: _ Onsite Secondary Contact: Cell phone: Fax: State: LZ) \ Zip Code: State: Zip Code: Email: Address: City: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 1a,- r,) 2►n • 30 1 5 5 LP \z . TA,� 40Q 7 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: -4 Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) ❑ Non -food related sales and /or display booths (No additional permits required) • Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) 0 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK i)(Amplified' Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arrangements for p4 Restroom and hand washing facilities • Solid waste and recycling services • Event insurance • Public safety & security / EMS services Electricity / Generators • Fire extinguishers • Advertising with banners or signs • Drinking water • Grey water and grease removal • Weather contingencies • LP Gas • Tent Heating Space Intentionally Left Blank 0 APPLICATION FOR SPECIAL EVENT PERMIT – TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: �f'�FZX, ' D f ,� - r-A C 0, Location of Event: 1 © >o , Y N-v",(- Date of Event: Time the Event is to Open: &- Op { Sponsor of the Event: Estimated Attendance (daily and total): ZO O "r Emergency Contact Information: Name: Q'A., -,� �g� Daytime Phone Number: QQko • u2,© • Cell Number: Name: r` Daytime Phone Number: Uan. Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: O U-"Ce MeAn 0 `n V 10 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: ��► r S o� n 0 5 a 3 5- In 3 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amountE 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways see a-tku- 4 ,lW f irs 1 a a- `es1`ropms 12 � n I .� �& RIM I e �.� � p \ � � � < + m & £ § fin:15 , � _ ] 010 ST. om oil SIM }{ fff'lf = Hit; a \ m iE •�[� \ APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 4+,-1-# C=; , f S� have reviewed and understand the City's Insurance requirements for Special Events as described in this document (4aa9e- a^i - i cH - 5) �1 C3 - 3- rb ✓ I am enclosing the event's Public Safety Site Plan (see page -9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these V ne d r uest approval of them. Car I 5 (_ s v rib Date (print name) (p& t title with organization) 13 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? c. Is there an area of safe refuge in case of a tornado? 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control in the event of a medical emergency? C. Will a first aid station, with trained first aid provider, be provided at the event? Where? iJ d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? (3, �-c 0(�� 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? C+,� \© d. Develop a plan for those patro ' g the crowd of what to do if they encounter unruly behavior. Have communications equipment. 14 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there.be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLE AGREEMENT (Medium and High Risk Events) EVENT: �12, /:2d -tt- ORGANIZER: P// p i 77— z The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER (print of f organizer) c — j te) (signature) (title) (print name) (print title) (date) (signature) (title) 17 (print name) (print title) MAY 24, 2011 11 -236 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / ELKS LODGE #292 / UTILIZE RAINBOW PARK FOR THEIR 21 ANNUAL OSHKOSH ELKS SHEEPSHEAD FISHING TOURNAMENT/ JULY 16, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Elks Lodge #292 (Jason Ellis) to utilize Rainbow Park on Saturday, July 16, 2011 from 7:00 a.m. to 5:00 p.m. for their 21 s ' Annual Oshkosh Elks Sheephead Fishing Tournament in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION s'r Official Name of Special Event: j Ao)oc)i J Start Date: ����� - � H �� End Date: M IIJ4 14 3 1 EVENT SUN MON TUE WED THUR FRI SAT DATE SETUP TIME START TIME , ObAi STOP TIME 5' ;0 TEAR DOWN / CLEAN UP 7: z �f COMPLETED Location of Event: Estimated Attendance (daily & total): Booths: 10 Number of Organization(s) Sponsoring Event: (including addresses) QSQ kor14 y40 N MAY - D �Orrl C/ TyCCERK'S CEI Briefly describe your event. Be sure to include the purpose of the event and all ninnnPri activities. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: Daytime Telephone: �si 5- x r - Cell Phone: 0 1 1 - Fax: Email: 0 Address: City: _ Zip Code: Secondary Contact: �`►t ►�+ �'� Daytime Telephone: Cell Phone: 279 Fax: Email: Address: �� .�� � �ty'u'.1J�1k � � City: 6tjq 1� State Zip Code. Onsite Primary Contact: SaMz�U� Cell phone: Fax: Email: Address: City: State: Zip Code: Onsite Secondary Contact: �1 6rP Cell phone: Fax: Email: Address: City: _ State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 7 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally / Memorial ❑ Street / Block Party ❑ Parade / Fun Run / Walk- a -Thon ❑ March utilizing any Public Property ❑ Public Assembly for Political Purpose Sport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: `Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have % erk) I �'�1 Sv�CQS�r Y.�t �� Alcoholic beverages a.��� j X (Additional permit required from City p Food & non - alcoholic beverages (Additional permit required from Health Dept.) Non -food related sales and/or display booths (No additional permits required) ❑ Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT CLERKMIT — TO BE RETURNED TO CITY . Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities Solid waste and recycling services Event insurance ❑ Public safety & security / EMS services • Electricity / Generators • Fire extinguishers • Advertising with banners or signs • Drinking water • Grey water and grease removal ❑ Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Spec Event Public Safety and Se curity Plan Name of Event: � 11 ` �� , " ' Location of Event: Date of Event: Time the Event is to Open: Sponsor of the Event: Estimated Attendance (daily and total):OU Emergency Contact Information: Name: Daytime Phone Number. Cell Number: j23= -'�' Name: Daytime Phone Number: Cell Number: Name: Daytime Phone Number: Cell Number: c. Primary Location of Event Staff at Event Site: Jcari = ✓ �' Emergency Notification oft ie Public The public will be notified of safety and/or security issues in the following manner: in APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Servic Name of Provider: Contact Person / Telephone Number. Location of Provider at Event Site: _ Fire Protection Name of Provider: �� h Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Securi Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No r�( I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) — I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) 3_ I am enclosing the event's Public Safety Site Plan (see page 9) x I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. 1a � ; Tw�Ua r-1',r �� e.tJ Date (print name) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN when Event sponsors should review and consider of folio i ng is u e they are planning or preparing for an event. Many r are components of larger regulations. by one or more regulations, o be to the Con sidering other issues which may not be required shhould to these questions planning and operation of the event. Developing responses should result in more productive and fruitful discussions with the various ' departments with the City during their revie w of the Special Event Application. . Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? here b Develop a plan for the sudden onset of severe a sta e arrival at th safe pe go and who is designated to assist in refuge place? c. Is there an area of safe refuge in case of a tomado? 2. Medical issues in case one is needed? a. Where will ambulance access to the event b of a medical emergency? b Who will conduct crowd control in the even be p rovided at Will a first aid station, with trained first aid provider, C. the event? Where . d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? 3. Crowd Control a Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the ve communications equipment. they encounter unruly behavior. H APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. ro appropriate b. If volunteers or private agencies provide Police? curity, will they have app p phone numbers for EMS, Fire, and c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? equipment. Portable radios, cell phones, and e. Provide communications access to land lines. nies in an area not accessible to the attendees. f. If applicable, secure mo 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? d be disbursed and by whom? b. What time will the crow c. Who will conduct clean up? and access d. Remember to maintain o oversee a and take responsibility for the event. Who? e. Appoint one person f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided Where . Space Intentionally Left Blank SPECIAL EVENT INDEMNIFICATION AND HOLD HARMi F SS AGREEMENT (Medium and High Risk Events) EVENT: ORGANIZER: � k s ' 4"r � 1- The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. Inconsideration for the City's approval of the Special Event, Js�t't� AI I S the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organ of the Special Event EVENT ORGANIZER (print name of organizer) (date) 0L ro-p-Irl 1' (signature) title) (print name) (print t itle ) (date) (signature) (title) (print name) (print title) e,21r � j�+ e `v��� � a �3 � � o..�.J MAY 24, 2011 11 -237 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH OPERA HOUSE FOUNDATION & CARMEL CRISP CAFE / UTILIZE OPERA HOUSE SQUARE FOR THE GRAND SCOOP/ JULY 23, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Opera House Foundation and Carmel Crisp Cafe (David Lange) to utilize Opera House Square on Saturday, July 23, 2011 from 10:00 a.m. to 2:00 p.m. for their The Grand Scoop event in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department -- Barricades / Signs ($25 preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Even / Start Date: -5xV c,(d -y , 3 23 , End Date: 23 , 2 0 If EVENT SUN MON TUE WED THUR FRI SAT DATE 7 -3 201 SETUP TIME 6;34 START TIME STOP TIME ;GYM TEAR DOWN / CLEAN UP COMPLETED Location of Event: Estimated Attendance (daily & total): z-OC - 3cl:� -C, l W'L y Number of Booths: 'V - Cr- C - n I y 4,Lpj? � � ., s � f� �;; � , ; 4- Organization(s) Sponsoring Event: w;s Ccira r e ( Cr ; s A ,L „d 4A-(c (including addresses) C�r^ r, c f Cr; SO - 2G}^? G; F y l � r /--) DQJ,, S Z rv7 5 1 1& 1 APR 13.2011 � 6 id Briefly describe your event. Be sure to include the purpose of the event and all planned activities. APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK I `mot �� 3j r Primary Contact: v� �� / L i f , f Daytime Telephone: _. )- a, q Cell Phone: Utz 2�f Fax: 7 2a Email: 1 � Address: '- Pee 4vP- - City: f�h�s State: bow Zip Code: Say' Secondary Contact: 'Wr' f e, Daytime Telephone: 9,W. liq, '2_�SS Cell Phone: IF2-O • - Fax: 920 112- 23 Email: r'A Address: 7--2-2 -. te- City: ' � E Onsite Primary Contact: Cell phone: Fax: f Email: Address: City: — Zip Code: Onsite Secondary Contact: 1-2-. ^� fc Cell phone: ° �j W2 (S ? Y Fax: -S Ema i • Address: City: State: Zip Code: �u V t G� � �n k1 4•,.C. u State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is vour event a: 't Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: Park or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages (Additional permit required from Health Dept.) Non -food related - sales and /or display booths (No additional permits required) Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) ❑ Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK i Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities t Solid waste and recycling services Event insurance ❑ Public safety & security / EMS services Electricity / Generators ❑ Fire extinguishers Advertising with banners or signs ❑ Drinking water ❑ Grey water and grease removal Weather contingencies o LP Gas ❑ Tent Heating Space Intentionally Left Blank 4 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Spe cial Event Public Safety and Se curity Plan Name of Event: - TL C-ra. 91 Location of Event: Date of Event: 2-0 Time the Event is to Open: f'' c Sponsor of the Event: Estimated Attendance (daily and total): ° Emergency Contact Inform Name: Daytime one Number: Cell Number: Name: S /awns 7 ;= ;^fV Daytime Phone Number: 920 4 12 2355 Cell Number: qzO y20 633 d Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Emergency Notification of the Public 10 The public will be notified of safety and /or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: n 1 Contact Person / Telephone Number: _ Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: _ Number of Fire Extinguishers: Location of fire access roads: Securit Name of Provider: C` Contact Person / Telephone Number: Location of Provider at Event Site: — Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: v Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: U Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes r No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages - � - t, f�) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. f viGf L 04ll 655 5A o2t,fA 0V se- Foil Date (print name) `" (print title with organization) 13 APPLICATION FOR SPECIAL EVENT PERMIT— FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of larger these issues are required by one or more regulations, or are components Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place? fe refuge in case of a tornado? c. Is there an area of sa 2. Medical issues a. Where will ambulance access to the event be in case one is needed? b. Who will conduct crowd control end �.rst aid prov derebe provided at emergency? C. Will a first aid station, with train the event? Where? uate shade to prevent heat stroke? Will d. If applicable, is there adeq water be provided? Where? 3. Crowd Control a . Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? C. Who will patrol the area to prevent incidents from getting out of control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. 14 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate. phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and access to land lines. f. If applicable, secure monies in an area not accessible to the attendees. 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? b. What time will the crowd be disbursed and by whom? c. Who will conduct clean up? d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? g. Is there adequate safe parking provided? Where? Space Intentionally Left Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: e �4j �G 6 ORGANIZER: 041 i ESC rC�-. ft?wS t{ The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER (date) (signature) (title) (print name) (print title) 17 (print name) (print title) MAY 24, 2011 11 -238 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT/ MIDWEST SPORTS EVENTS/ UTILIZE CITY STREETS FOR THEIR RACE THE LAKE BIKE RACE / AUGUST 21, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Midwest Sports Events (Gloria West) to utilize city streets: Main Street, Irving Avenue, Menominee Drive, Murdock Avenue and Bowen Street on Sunday, August 21, 2011 from 6:00 a.m. to 9:00 a.m. for their Race the Lake bike race in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department -- Staffing ($244 preliminary estimate) Street Department -- Barricades / Signs ($75 - $130 preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RET 8D 7`O TY CLERK w I ' GENERAL EVENT INFORMATION p,Pq 2 6 2011 U� Official Name of Special Event: �I� CLERKS OFFICE Start Date: _ t3 End Date: EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME START TIM STOP TIME TEAR DOWN / CLEAN UP COMPLETED Location of Event: pp _ Estimated A�endance (daily & total): 1 5 Number of Booths: Organization(s) ponsoring Event: (including addresses) Briefly describe your event. Be sure to include the purpose of the event and all APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: 3_1 ( `��.,� Daytime Telephone: `j o 5y7 tD 1J5 I Q) - i Cell Phone: 0 ( 2-4L,) 5q cI 2c{ Fax: of 2-c> 33 & 6 Email: Address: 17 L City: 0--e- w State: k-j i Zip Code: 5 Secondary Contact: &A l e Daytime Telephone: 2v 3 3 8 3 y Cell Phone: _ S 2 v 3 38' 8 7 Fax: Email: r+n� e.•2Rr e �.� ��,`,� Address: City: State: Zip Code: Onsite Primary Contact: Q-P WIEE Cell phone: 17 v z( t-( 2_q I Fax: Email: �u Address: , cC,& City: State: Zip Code: Onsite Secondary Contact: L Cell phone: 1 C1 0 (; Z S'1 Fax: Email: 1��,. -..� ! �'3 ? Address: 3 ,..c._ City: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run I Walk -a -Thou • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tourna ent (Fishing, Soccer, etc.) Other 8 (�,e, Location of event: ❑ Park or other public property ,Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages (Additional permit required from Health Dept.) • Non -food related sales and/or display booths (No additional permits required) • Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK ❑ Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for Restroom and hand washing facilities Solid waste and recycling services X. Event insurance X Public safety & security / EMS services ❑ Electricity I Generators ❑ Fire extinguishers Advertising with banners or signs Drinking water • Grey water and grease removal • Weather contingencies • LP Gas • Tent Heating Space Intentionally Leff Blank APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: Location of Event: V! & r,"p Date of Event: (- 1 Time the Event is to Open: 2-0 c,, D , c, tn,� Sponsor of the Event: �� f �- �p�(` �V\ Estimated Attendance (daily and total): CD Emergency Contact Information: Name: C (o o,. �, e-s - Daytime Phone Number: ,S c, 2 1 8 S Cell Number: "3 Name: Daytime Phone Number: Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: G+ Y ` `-, 1 o, 1a 1 P" - Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services n Name of Provider: I Contact Person / Telephone Number: , ' Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person I Telephone Number: Location of Provider at Event Site: Number of Fire Extinguiffiers: Location of fire access roads: Security Name of Provider: Contact Person / Telephone Number: Location of Provider at Location of Missing Persons Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: " ( Q /-) w (-) c S. - r 1 `i 2,® -53 8 79 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) l� I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. / 1�f Y'� c P Z)% Date (print ame) (print title with organization) APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? Yea b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated to assist in their safe arrival at the safe refuge place?� c. Is there an area of safe refuge in case of a tornado? VJ 2. Medical Issues a. Where will ambulance access to the event be in case one is needed? `a'U ' b. Who will conduct crowd control in the event of a medical emergency?� C. Will a first aid station, with trained first aid provider, be provided at kp the event? Where? l � p --V U-' 1 �s v -�� K - 19&,4- YW d. If applicable, is there adequa a shade to preveO s roke? Will water be provided? Where? �( c. 3. Crowd Control a. Who will monitor the barricades? b. Who will work the entry gates? Maintain egress and access? c. Who will patrol the area to prevent incidents from getting out of w6-- control? d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. APPLICATION FOR SPECIAL EVENT PERMIT– FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number iA (­ necessary. b. If volunteers or private agencies provide security, will they have appropriate Kc, phone numbers for EMS, Fire, and Police? c. If applicable, what will security officials do if non - paying attendees breach rti the gate or perimeter? d. If a complaint is received, for example, for loud music, how and who will Y),C handle the complaint? e. Provide communications equipment. Portable radios, cell phones, and '( 'Q--j access to land lines. Q O:' c y� f. If applicable, secure monies in an area not accessible to th ae tten ees. V 5. Event Logistics a. Where will there be, or will there be, a staging area for support staff? 1 b. What time will the crowd be disbursed and by whom? �� L c. Who will conduct clean up? N� ' ­z �F— , d. Remember to maintain fire lanes and access roads. e. Appoint one person to oversee and take responsibility for the event. Who? f. Will an adequate amount of restroom facilities be provided? Where? Y \c- Lti� g. Is there adequate safe parking provided? Where? r Space Intentionally Left Blank L n , APR 2 6 2011 L) SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEME LITY CLERK'S OFFICE (Medium and High Risk Events) 1 EVENT: ORGANIZER: The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, & 7 AC& v the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT PRGANIZER r L Q� (print name of organizer) (date) XU� ¢ \ "ice Ce signature) (title) �6n,,C, Gi�L> (print name) (pri t title) (d t (signature) (title av« �— tJ i ft-CJ (print name) (print tie) (signature) (title av« �— tJ i ft-CJ (print name) (print tie) OPERATIONS MANUAL "RACE THE LAKE" Midwest Sports Events 2011 TRAFFIC CONTROL PLAN I. Intersection Control A. Personnel 1. An Excel chart for "Intersection Control" is created ahead of time with Sheriff, Police, Public Safety works and the race organizers. They will carefully review the chart placing Sheriff and Police and highly impacted traffic intersections. 2. The less impacted traffic intersections are controlled by Midwest Sports Events "selected" volunteers. Volunteers will have on orange vests. 3. Midwest Sports Events has worked with the following entities to construct this chart: Fond du Lac Sheriff, Fond du Lac Police, Winnebago Sheriff, Oshkosh Police, Neenah Police, Menasha Police and Calumet County Sheriff. B. ARES 1. Regional Radio Club, ARES, will assist with any needed communications and give updated locations of the fastest and the slowest bikers from the Pace Care and Sweeper Vehicle. 2. Additional ARES will be at the Approach to and on Hwy 151 a. As bikers approach WH and QQ , ARES stationed at the intersection will radio to ARES at WH and Keifhoffer that bikers are approaching, 2.6 miles b. As bikers approach WH and Kefihoffer, ARES stationed at the intersection will radio Sheriff and ARES at Hwy 151 /WH that bikers are approaching, 1.7 miles c. As bikers approach Hwy 151 /WH, ARES stationed at the intersection will radio Sheriff and ARES at WH/151 and Ducharme that bikers are approaching, 1.7 miles d. As bikers approach the halfway point between Hwy 151 /WH and WH/151 and Ducharme, ARES at this location will radio Sheriff and ARES at WH/151 and Ducharme that bikers are approaching. C. Traffic Control 1. Sheriff or Police will provide as many officers as are needed at busy intersections. They will determine if squad cars with lights, additional barricades or other equipment are needed. As shown on the Excel chart, some intersections will have 2 -4 officials. (See Appendix A) 2. Traffic at intersections will be allowed to go through when no on coming cyclists are approaching an intersection. No streets or intersections are closed down. D. Hwy 114 1. Personnel will be stationed as follows: a. Two Deputies — Oneida/Hwy 114. The distance from this intersection to the LP exit service road is 2 miles. b. One Deputy — Exit to the service road at LP. The distance of the service road is about 2 miles. c. One Deputy — End of the service road reentering Hwy 114 after Hwy 10/114 split. He will heavily cone the reentrance of Hwy 114 to direct the bikers onto the right should of Hwy 114. d. The bikers will stay on the right shoulder until exiting Hwy 114 onto State Park Road. This instance is 1.4 miles. There will be signs that state "Single Line." e. One Volunteer — Right turn onto State Park Road. f. All bikers will be off Hwy 114 and onto State Park Road by 9 a.m. II. Official Support A. Lead Vehicle and Motorcycles - ARES (2) 1. Leads the first biker on the course. 2. Continuously reports back to command central as to location on the course to disperse to all law jurisdictions. B. Sweeper - ARES (2) 1. Will report back to command central as to location of last cyclist every 30 minutes and then every 15 minutes. 2. Second sweeper will roll up to the last 5 -10 cyclists giving a report as to how many are still out on the course. C. Race Officials with Motorcycle Driver - Fond du Lac Hog Chapter (30) 1. Enforces the race rules and regulations by issuing warnings and/or disqualifications. 2. Race officials and rivers will travel with each of the group starts, dispersing themselves within that group from fastest to slowest cyclists. D. Peleton Support Vehicle - Graphic Center (2) 1. Rides after the first elite group. 2. Carries extra wheels and equipment for elite group. E. Safety Support Bicyclists - Fond du Lac Cyclery (6) 1. Ride bike to ensure safety for the middle of the pack and slower riders. 2. Give commands for vehicles coming up in the back or ahead, any minor road obstructions such as rough roads or potholes. 3. Provide mechanical and moral support F. Rest Stops (6) 1. Rest Stop 41: Irving Ave. into Menominee Park - Arc of Winnebago County, 6:30 a.m. — 8:00 a.m. 2. Rest Stop #2: Rec Park, Neenah - Arc of Neenah, 7:00 a.m. — 8:30 a.m. 3. Rest Stop #3: High Cliff State Park — Joe Jacques, 7:30 a.m. —11:00 a.m. 4. Bottle Exchange: High Cliff State Park — RTL Volunteers, 7:30 a.m. — 11:00 a.m. 5. Rest Stop #4: Lakeshore Dr /Quinney — Fox Citites Tri Club, 8:10 a.m. — 10:00 a.m. 6. Rest Stop #5: Cty G /Sunrise Rd., Marytown — Clark Group, 8:30 a.m. —11:00 a.m. 7. Rest Stop #6: Cty WH, Stenz House — RTL Volunteers, 9:00 a.m. — 12:30 a.m. 8. Rest Stops will have volunteers to handout water, Gatorade, food and basic items such as: Vaseline, band -aids, GU, salt tablets and sun tan lotion. G. Technical Support Vehicles - Wheel and Sprocket (6) 1. Will be along the course and stationed at certain points providing technical support for riders such as any mechanical problems or breakdowns. 2. Will be going out with groups at the start. 3. Once all cyclists have passed through their quadrant, they will move on to another quadrant. a. Quadrant #1: 0 -36 miles, to Rec Park, Neenah (moves to finishline), 6 a.m. — 8:45 a.m. b. Quadrant #2: 36 -45 miles, to High Cliff State Park, 7:50 a.m. — 8:45 a.m. c. Quadrant #3: 45 -56 miles, to Calumetville, 8:10 a.m. —10:30 a.m. d. Quadrant #4: 56 — end, to the finish, 8:30 a.m. — 11:30 a.m. H. SAG Vehicles (6) 1. Will loop the course following the riders that break down or can't finish and brings them in. 2. One will leap frog the other to report back progress along the course. 3. Begin by the designated rest stops. 4. Will be in large vans or trucks. I. Medical (6) 1. Two Medical locations a. One at High Cliff State Park Rest Stop b. One at the finish line near Command Central 2. There will be a Medical Doctor, basic medical kit and AED at each Medical Site. J. Command Central - ARES, POLICE, MSE (5) 1. Stationed at the Command Central at Lakeside Park. 2. Provide communication support for the Midwest Sports Events Communications Director and police throughout the course. K. Transition Point (High Cliff) (2) 1. Relay transition point. 2. Helps relay teams with where to put their bikes and how to hand off their timing chips. L. Intersection Marshals - ARC of Fond du Lac, Fox Cities and Winnebago County (58) 1. Volunteers along the course to provide safety at intersections. 2. Will have on yellow or orange vests. 3. Will have a contact card with important numbers to contact in case of an emergency. M. Course Pick -up Vehicles 1. .Course pick -up will be following the SAG vehicle picking up cones and signs along the route. 2. Along Hwy 114, a separate course pick -up vehicle will be starting at the intersection of Old Hwy 114 (Frontage Rd) and Hwy 114 and picking up the cones in the reverse all the way to Hwy 114 and Oneida. III. Equipment Designation A. Cones 1. 18" to 26" cones will be used on the majority of the course. a. Cones will be placed alongside the road, off the shoulder, approximately every 500 feet to indicate the course b. One cone will be placed in the middle of intersections where riders do not turn c. Six cones will be placed to the outside at the intersections where riders are to turn left. The riders will stay OUTSIDE of these cones d. Five cones will be placed to the inside and three cones to the outside at the intersections where riders are to turn right 2. Oneida/Hwy 114 to Service Road (Lakeside Park) a. 36" cones will be used, dividing the two east bound lanes on Hwy 114 b. Cones will be placed approximately every 100 feet as recommended by the Wisconsin Department of Transportation c. Every 500 ft, cones will have a sign that states "Bikers to Right, Cars Left" 3. Service Road and Hwy 114 a. 18" cones will be used 200 feet before the end of the Service Road and Hwy 114 b. Cones will be placed to create a funnel to keep bikers to the right when turning onto Hwy 114 4. Hwy 114 to State Park Road a. 36" cones will be used on Hwy 114 b. Cones will be placed alongside the road, off the shoulder, approximately every 100 feet B. Signs 1. Arrows a. Each intersection on the course will have a large "arrow" sign. These signs indicate to participants to either go straight, turn left or turn right at an intersection. b. The signs are 3' x 3' with a red arrow on white background. c. The signs are placed 100 feet ahead of the intersection at ground level so as not to impede any visibility for cars or traffic. 2. `Bike Race in Progress" a. Intersections on country roads with volunteers will have "Bike Race in Progress" signs. b. The signs are 4' x 6' c. The signs are placed approximately 200 ft. before the intersection. 3. Mile Markers a. Placed at every 10 mile point. b. Red on white background c. Gives each cyclist notification of where they are on the course. 4. Rest Stop Signs a. There will be six rest stops along the course. b. 3 miles ahead of each rest stop will be a sign, "3 Miles to Rest Stop" c. 1 /2 mile ahead of each rest stop will be a sign, "1/2 Mile to Rest Stop" d. The stations will be off the route to allow cyclists to rest 5. Specialty Signs a. "Slow Down Sharp Turn" sign will be placed on the last hill on WH and any area where there may be a dangerous turn. b. "Bike Race in Progress" signs will be placed 400, 200 and 50 feet before the intersection of WH and 151. IV. Communications A. Command Central Station 1. Location a. Finish Site at Lakeside Park b. First Parking lot off of Harbor View Drive 2. Personnel a. Midwest Sports Events designated Communications Director, will field calls if riders are down. b. Fond du Lac Police, will field calls concerning major problems such as accidents or medical emergencies. c. ARES Director 3. Fond du Lac Police and MSE will stay close together as they are on 2 different communications systems. Law Officials have internal communications through their radio frequencies. 4. MSE Staff will have radios and cell phones to communicate throughout the course. 5. Volunteers will have cell phones to communicate through the course. All personnel and volunteers will be given a list of important contact numbers. V. Public Awareness Plan A. March 1. Post bike course on website with elevation, distance, mile markers and rest stops. 2. Letter to dignitaries announcing event and offering to speak to groups in Winnebago County, Outagamie County and Calumet County. 3. Letter to all city administrators. Submit permits and maps. B. April 1. Letter to churches along the route with an explanation of the event. 2. Event posters distributed to local grocery stores, gas stations, businesses and other public places. 3. Bill board about the event to be placed on Hwy 45 and Hwy 55. 4. Fond du Lac Reporter, Chilton Times Journal, Oshkosh Northwestern and The post Crescent will carry numerous articles about the event, as well as posting the event every Sunday in their Weekly Sports Beat section of the paper. 5. Attend local bike rides and fitness club meetings speaking about the event and handing out flyers. 6. Direct mail about the event to more than 8000 participants and local residents. Midwest Sports Events website will have constant updates and send broadcast emails every two weeks informing participants about the event. The event will be listed on other local websites such as: fdl.com, co.fond -du- lac.wi.us, visitsoshkosh.org, calumetcounty.org, foxcities.org and local radio station websites. C. May —June 1. Homeowners on the course will receive a leaflet explaining the event, the event times and suggested streets to travel on that day. 2. Work with Calumet County Tourism Committee to develop package incentives to come to the event as well as promote other Calumet County attractions. 3. List event in local Fond du Lac County church bulletins, websites and broadcast emails. 4. Have training rides for participants. 5. Constantly update participants of any course changes. 6. Begin ads in local newspapers. D. July — August 1. Post signs along the route for awareness of the event. 2. Television/radio interviews regarding the event. 3. Press release kit to media one week before the event. Page 1 of 1 "io » tttic'�skr � _♦ 3rd St i3aYe ies Fd M+B ItdS ° FH *� Sherwood fi Neen Rest Stop _ s _ Al w Rest Stop 3 i �{A ore Rec Put A5 th ti m 0- 0 Mile 34 Y Pit High CI State �+° 7:29im s isa € h r M 46 lfe ry , is P tai a s v nor�"n z 1 t C t F cr t�tage Rd a..r>. r , 701Hill High c an k o te _ ,+rx 20'1'! COURSE MAP �lwr Rd P P n ' � F Map Key Reiay Sw@ch Course '_ 10aiQ1dss da,ak het F, , I hshkosh —► co��e A Oinaetion f%Y FfI 4 `,.. 1 It '� Rest sto Rest Stop 3 �p Pr P r LakeShomDr "� i54 PP Pgrta�etty rt & tdnneyRd 12 eRest Stopl J x Mile 56 PP i5t hleataminee Park d4tde 205 �P Mile Marker Mlle 8S m Fastest CYCKO 657am- Cottn Skm a cydlst 1 M Enlarged OShloQSh Indian Rd s yy F fake 4 Mile 65 Mlle 70 - r y 873am c Rest Stop 4 M rytown G & surtsed Ln. ty We 71 PP 47 T Scott Street Rest Stop 5 tty Ww PP Mile 75 149 � ,' near Cty WW MHo 83 8:35am - Fond du Lot:, Vfi 54935 ' , „ Ct 1NH 12 ZDpm i !slack from Lakeside Park, S ubway R � a � �� � Mt. Calvary 41 Mile 5�' Mile soY 149 & Cty W bbl' fin? lie 85 � v 8rf6am Harbortriew Drive I�I€«rth Fon _. �" e57am re5pm Fond du Lac, VIII 34935 du Lot 13Opm in Lakeside Park ` -1 135aFn SaaCt St Google Maps A, Menominee Park Zoo 215 Church Avenue, Oshkosh, Wi (920) 236 -5082 3 reviews http: //inaps.google.com/ maps? clieiit f 'irefox- a&cJmnnel= s &ld= eu&sa... S . rYi �U A/N , mom„ ►-l.a ze.� IY1A-A ON ► A -0- � KhC Fm -rKE LAKE 5 Ao G 21 E . murdoc. r' 1 of 1 5/17/20112:38 PM &,lee ( L4- " A) oogle m aps Get Google Maps on your phone Q N Texttheword GNU4P5'to466453 Race the Lake intersections KEY FOR IDENTIFYING JURISDICTIONS Fond du Lac County Calumet County Winnebago County INTERSECTIONS Mile Marshal Fastest Slowest Scott St and Doty STARS FDL Police 5:50 AM 6:05 AM Scott St and Hwy 45 11-akeshore Dr (TURN RIGHT) FDL Police Hwy 45 and Kinker Rd Mile 5 6:00 AM 6:30 AM Hwy 45 and Lone Elm Mile 7.5 ARC Osh -1 Hwy 45 and Black Wolf Mile 10E 6:11 AM 6:55 Hwy 45 and Z - Evergreen ARC Osh - 2 Hwy 45 and Cty R ' Mile 12.5 Winnebago Sheriff Hwy 45 and Waukau Mile 15 6 :22 AM 7:20 AM Fond du Lac Rd and Cimeron RR track _ ARC Osh - 3 S Main St and. South Park Ave Oshkosh Police Main St and 9th Ave Oshkosh Police Main Stand 6th Ave Oshkosh Police Ceape Bridge ARC Osh -4 Main St and Ceape Ave Mile 17.5 Oshkosh Police ` 6:28 AM - 7:33 AM Main St and Otter Oshkosh Police Mian St and High Oshkosh Police - Mian St and Algoma Oshkosh Police Main St and Merritt Oshkosh Police Main St and W. Parkway Ave. 10shkosh Police Main St. and Irving (turn right) Oshkosh Police' Irving and Jefferson Volunteers Irving and 'Vernnon , Volunteers - Irving and Grand = Volunteers Irving and Broad Volunteers Irving and. Monroe -' Volunteers Irving and Boyd Volunteers Iving and Bowen . ` Volunteers Iving and Evans Volunteers Iving and Grove Volunteers Iving and Oak Volunteers Irving and Hazel turn left) Volunteers Menomoniee Dr and Murdock Mile 20 6:33 AM 7:45 AM Murdock and Bowen (TURN RIGHT) Oshkosh Police Cty A and Harrison St. Mile 22.5 Oshkosh Police 6:39 AM 7:58 AM - Cty A and E Snell' Rd Oshkosh Police Cty A and Pickett ARC Osh -15 Cty A and Butler Ave ARC Osh -16 Cty `A and Cty Y /Sunnyview ARC Osh -17 Cty A and Sherman rd Mile 25 6 :44 AM 8 :10 AM Cty A and Cty GG _ - Mile 27.5 ARC Osh -18 6:50 AM 8 :23 AM Cty A and Cty G ARC Osh -19 Cty A and -S Park (TURN RIGHT) ARC" Osh - 20 S Park Ave Curve (slow down, sharp turn) Mile 30 MSE Volunteer(2) 6:55 AM: 8:35 AM Maple Ln and S Park Ave ARC Fox Cities -1 S Park Ave and Bayview Rd ARC Fox Cities - 2 Rec Park ARC Fox Cities - 3,4,5,6 & ARES RADIO OP S Park Ave and Wisconsin Ave (TURN LEFT) Mile 32.5 Neenah Police 7:00 AM 8:48 AM E Wisconsin Ave /Oak S(bridge) (TURN RIGHT) ARC fox Cities- 7 First St and Water St ARC Fox Cities -8 First St and Forest Ave (TURN RIGHT) ARC Fox Cities - 9 Forest Ave and 3rd St ARC Fox Cities -10 Forest Ave and 9th / Naymut St (TURN LEFT) ARC Fox Cities -11 9th and Nicolet Blvd ARC Fox Cities - 12 & 13 Naymut St and Keyes St (TURN RIGHT) Menasha Police Crest of Bridge, slow down MSE Volunteer (2) Racine St and Main St (TURN RIGHT) Menasha Police Racine St and Broad St (Slant Right) ARC Fox Cities -14 Racine St and First St ARC Fox Cities -15 Racine St and Second St ARC Fox Cities -16 & ARES RADIO OP Racine St and Third St (TURN RIGHT) Mtnalha Poli e INTERSECTIONS Third St and Appleton St - Third St and De Pere St - Third Stand Manitowoc St Mile Mile 35 Marshal ARC fox Cities -17 - Menasha Police ARC Fox Cities -18 Fastest 7:05 AM Slowest 9:00 AM' Plank and Konemac ARC Fox Cities -19 & ARES RADIO OP Before 114 and Plank Directing bikers into single lane MSE Staff Hwy 114 and Oneida St -Hwy 10 Calumet Sheriff & APES RADIO OP Hwy 114 and Fire lane 2 Mile 37.5 7:10 AM 9:13 AM Hwy 114 and Cty LP Calumet Sheriff & ARES RADIO OP Mile 40 7:15 AM 9:25 AM Hwy 114 and Hwy 10 Calumet Sheriff Hwy 10 and Cty N Calumet Sheriff Hwy 10 and State Park Rd (TURN RIGHT) Mile 42.5 Calumet Sheriff 7:20 AM 9:38 AM State Park Rd. and Hwy 114 Calumet Sheriff State Park Rd and Pigeon Mile 45 FOHC -1 State Park Rd and Golf Course Rd Race in Progress Sign State Park Rd and Spring Hill FOHC - 2 Before Ranger Station I MSE Volunteer State Park Rd and Lower Cliff Rd JFOHC - 3 High Cliff State Park REST/TRANS REST STOP 3 - Joe Jacques High Cliff State Park T Intersection on Hill FOHC - 4 State Park Rd onto service road (TURN RIGHT) MSE Volunteer Park exit and High Cliff Rd TURN RIGHT) FOHC - 5 High Cliff Rd and Hwy 55 (TURN RIGHT) Calumet Sheriff Hwy 55 and Faro Springs Rd (TURN RIGHT) Calumet Sheriff Faro Springs Rd and Lake Shore Dr (TURN LEFT) ARES RADIO OP Lake Shore Dr and Cty Rd EE Calumet Sheriff Lake shore and Moore Rd Lake Shore Dr and Cty Rd E Calumet Sheriff Lake Shore Dr and Mud Creek Lake Shore Dr and Quinney Rd Lake Shore and Winnebago Point Beach REST STOP 4 - Junius Ho & ARES RADIO OP Lake Shore Dr and Artesia Beach (Turn Left) ARC FDL -1 Cty HHH and Cty C ARC FDL - 2 Cty HHH and Schoenborn Cty HHH and Cty G (TURN RIGHT) FDL Sheriff & ARES RADIO OP Cry G and Cty H FDL Sheriff Cty G and Sunset Lane (Marytown) REST STOP 5 - Clarks & ARES RADIO OP Cty G and Kiel Rd ARC FDL - 3 Cty G and Cty Q ARC FDL - 4 CtyG and Hickory Rd ARC FDL - 5 Cty G and Cty WH (curve) Race in Progress sign Cty WH and Walnut Rd Race in Progress sign Cty WH and Pine Rd Race in Progress sign Cty WH and Oak Rd Race in Progress sign Cty WH and Evergreen Cty WH and Cty W Race in Progress sign Cty WH and Cty Rd WW ARC FDL - 6 Stenz W2217 Cty WH REST STOP 6 - Kerrin Lemke Cty WH and 7 Hills Rd (Cty W) JARC FDL - 7 Cty WH and Konen Rd JARC FDL - 8 Cty WH and Tower Rd ARC FDL - 9 Cty WH and Hwy QQ /Church Rd (St Peter) ARC FDL -10 & ARES RADIO OP Cty WH and Lakeview ARC FDL -11 Cty WH and Kiekhaefer Pkwy ARC FDL -12 Cty WH and Cty Rd UU /Ledge Rd ARC FDL -13 & ARES RADIO OP Cty WH and DeerPath Rd ARC FDL - 14 Cty WH and Hwy 151 FDL Sheriff, MSE Volunteer & ARES RADIO OP Winnebago Dr and Cty K Race in Progress sign & ARES RADIO OP Winnebago Dr. and Luco Mile 88 ARC FDL -15 & ARES RADIO OP 2011 RTLCourse intersection countiesAs Page 2 MAY 24, 2011 11 -239 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: RESCIND PROPERTY TAXES INITIATED BY: DEPARTMENT OF FINANCE WHEREAS, the following property taxes were assessed improperly, per Wisconsin State Statutes 74.33 (1) (d), and rescission of the tax due is appropriate: Elite Building & Fabrication 3454 Jackson Street, Suite A Oshkosh, WI 54901 (I D #031450000) $2,919.76 Steinbruner Heating & Cooling 600 Oregon Street Oshkosh, WI 54902 (ID #132500000) $117.34 Wisconsin Energy Center 1004 Oregon Street Oshkosh, WI 54902 (I D #200464000) $117.34 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City Officials are hereby authorized and directed to rescind the sum of $3,154.44. BE IT FURTHER RESOLVED that the proper City Officials are authorized and directed to seek compensation from the other taxing entities per Wisconsin State Statutes 74.41. Funds for this purpose are appropriated from: /_TCZ011Iiii►rem tell] i1 6 7a= M TI_T49•11Iiii City of Oshkosh Finance Department 215 Church Ave., PO Box 1130 Oshkosh, WI 54903 -1130 01HKQIH (920) 236 -5006 (920) 236 -5039 FAX ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Peggy Steeno, Finance Director DATE: February 8, 2011 RE: Authorize Rescission of Real Estate and Personal Property Taxes BACKGROUND Per Wisconsin State Statutes, the removal of Property Taxes needs to be authorized by the Common Council. Statutes enumerate six specific conditions under which a rescission is appropriate / necessary. There are currently two properties that have been incorrectly charged for the current tax year (2010) and one property that has been incorrectly charged for the current tax year (20 10) and the past tax year (2009); therefore, the amount of taxes overcharged need to be rescinded. The Assessor's staff verified that all three of the properties in question were not doing business in Oshkosh during the applicable time period. ANALYSIS Below are the details and reasons that each of these is being presented for rescission. In addition, the specific condition as outlined by State Statutes is included: Parcel 031450000 / Elite Building & Fabrication / 3454 Jackson Street, Suite A - $2,919.76 — ( State Statute 74.33 (d) — The property was not located in the taxation district for which the tax roll was prepared) — This business was not operating in the City of Oshkosh during 2009 or 2010; however, the City was not notified. Therefore, our records were not correct. This has been verified by the Assessor's office and the correction has been made. Parcel 132500000 / Steinbruner Heating & Cooling / 600 Oregon Street - $117.34 — ( State Statute 74.33 (d) — The property was not located in the taxation district for which the tax roll was prepared) — This business was not operating in the City of Oshkosh during the year 2010; however, the City was not notified. Therefore, our records were not correct. This has been verified by the Assessor's office and the correction has been made. Personal Property 200464000 / Wisconsin Energy Center / 1004 Oregon Street - $117.34 — ( State Statute 74.33 (d) — The property was not located in the taxation district for which the tax roll was prepared) — This business was not operating in the City of Oshkosh during the year 2010; however, the City was not notified. Therefore, our records were not correct. This has been verified by the Assessor's office and the correction has been made. FISCAL IMPACT The impact of the above rescissions is short term only, since, in the year that the taxes are rescinded, the City notifies the Department of Revenue (DOR) of the rescissions, and the DOR adjusts the equalized value for the following year to account for the difference. These adjustments are built into the tax rate for all taxing authorities for the following year. RECOMMENDATION Staff recommends that Council authorize this resolution to rescind and refund the above noted taxes as outlined. Respectfully Submitted, /I ' S � �' 1. 2 Peggy Steeno Finance Director Approved: Mark Rohloff City Manager MAY 24, 2011 11 -240 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: DISALLOWANCE OF CLAIM BY DEBRA BOUSHLEY INITIATED BY: LEGAL DEPARTMENT WHEREAS, the following claim has been referred to the City's insurance carrier which has recommended disallowance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to disallow the following claim against the City of Oshkosh: Debra Boushley DATE OF LOSS: 12/2/2010 (for alleged injuries as a result of her walker striking a pothole) BE IT FURTHER RESOLVED that the City Clerk is hereby directed to inform the claimant by certified mail of the disallowance and the fact that the claimant has six months from the date of service to appeal. BE IT FURTHER RESOLVED that the City Clerk is directed to send a copy of this resolution and notice of disallowance to the appropriate insurance carrier for the City of Oshkosh. tJ MAY 1 1 2011 MIDWEST CLAIMS SERVICE 1700 Opdyke Court Auburn Hills, Michigan 48326 (248) 371 -3100 (800) 225 -6561 (248) 371 -3091 fax www.midwestclaims.com May 6, 2011 City of Oshkosh Attn: Pamela Ubrig 215 Church Ave. P.O. Box 1130 Oshkosh, WI 54903 -1130 CITY CLEWS OFF Program: League of Wisconsin Municipalities Mutual Insurance Our Insured: City of Oshkosh Date of Loss: 12/02/2010 Our Claim # WI8 151472 Claimant: Debra Boushley 100 Court Street, Apt. #306 Oshkosh, W154901 Dear Ms. Ubrig, Midwest Claims Service, Inc. administers the claims for the League of Wisconsin Municipalities Mutual Insurance through which the City of Oshkosh is insured. We are in receipt of the above - stated claim in which the claimant, Debra Boushley, sustained bodily injury when she allegedly fell at the intersection of Otter Street and Court Street on December 2, 2010. The claimant has alleged that her walker struck a pothole in the roadway causing her to fall. We recommend that the City of Oshkosh deny this claim pursuant to the Wisconsin statute for disallowance of claim 893.80(1 g). The disallowance of the claim in this manner will shorten the statute of limitations period to 6 months. The basis of this denial is that there is no negligence on behalf of the City of Oshkosh. Our investigation has revealed that there is insufficient evidence to support that the claimant fell on city property. Additionally, the area in which she allegedly fell is not defective. Please send your denial directly to the claimant at the above - stated address. This denial should be sent certified or registered mail and must be received by the Claimant within 120 days after you received the claim. Please send copy of the disallowance to Midwest Claims Service, Inc. Sincerely, C I 111 Jessica Lowther, SCLA Senior Claims Adjuster Enclosure . cc: WILLIS HRH A SUBSIDIARY OF HCC INSURANCE HOLDINGS, INC.' MAY 24, 2011 11 -241 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL CLASS "B" LICENSES INITIATED BY: CITY CLERK WHEREAS, an application for a license has been made, fees deposited, and all legal procedures have been taken as per Ordinance of the City of Oshkosh, NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the following licenses be granted: SPECIAL CLASS "B" LICENSE ORGANIZATION & PERSON IN CHARGE: DATE, TIME & LOCATION OSHKOSH CHAMBER OF COMMERCE ....................... ...........................June 9, 2011 Person in Charge: Evan Wendlandt 5:00 pm — 10:30 pm 303 Ceape Avenue Event Name: Waterfest COMMUNITY THEATER GROUP OF OSHKOSH .......... ...........................June 10, 2011 Person in Charge: John Pata 7:00 pm — 10:00 pm 445 N. Main Street Event Name: Friday Fright Night — Teenagers from Outer Space COMMUNITY THEATER GROUP OF OSHKOSH .......... ...........................June 11, 2011 Person in Charge: John Pata 7:00 pm — 10:00 pm 445 N. Main Street Event Name: Mihmiverse Double Feature OSHKOSH AREA HUMANE SOCIETY ........................ ...........................June 11, 2011 Person in Charge: Matthew Bricco 7:00 pm — 9:30 pm 1925 Shelter Court X00 0 0�_� i 1 P71--it W:? �_1 E WAVE Robotics ....................... ............................... ...........................June 16, 2011 Person in Charge: Evan Wendlandt 5:00 pm — 10:30 pm 303 Ceape Avenue Event Name: Waterfest MAY 24, 2011 11 -241 RESOLUTION CONT'D ST JUDE THE APOSTLE PARISH ......................... ...........................June 17 & 18, 2011 Person in Charge: Gretchen Weddig June 17 / 3:00 pm — 11:00 pm June 18 / Noon — 11:00 pm 1025 W 5 Avenue Event Name: St. Jude the Apostle Parish Picnic UNIFIED CATHOLIC SCHOOLS BOOSTER CLUB .......... ...........................July 8, 2011 Person in Charge: Carla Nigl 6:00 pm — 10:00 pm South Park Pavilion Event Name: Concert in South Park x N C rn fll r `V x C r `V 1 J �rern 8v,,w ep (�e&lwlcvly/ cowotmd Vie) /,Pon, to � h*� �Vofh, jl ohofl� /im/ew (beer 1�1eohp1 evemmd e) f jod lore mi Um�b �'6w d here) fitEe� vAaok -4 NOTE: RETURN TO CITY CLERK WITH LICENSE APPLICATION AND ATTACH MAP REQUEST.FOR RISE W, T PACAOTIONS W! Rf.' TA--KEN TO PREVENT ftA _.i,SER\(-.lCE AND NSUMPTION(I'OF DEF GED PE is A ""I 5 0 J- 6, j f 0-f M4-5 e- Zar - r 61 Lj)i LL 0 L6 FL) tj c I n d 1 o Q4- d r - I DATE SUBMITTED: L I - 0?9 - 1 1 BY: RE- B- OFFICE FORMSISPECBXRM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. NOTE RETURN TO CITY CLERK WITH LICENSE APPLICATION AND ATTACH MAP REQUEST FOR SPECIAL CLASS,- LICENSE NAME OF ORGANIZATr S OCATION OF EVEN' '' i+C ` I 54W2 DATE(S) OF DESCRIBE AREA,;,*HEl R /AL `WILL <I ' -> k `' D Arl CONSUMED Beer will be`erved immediately'est ::fi } }:t• \ + t'r {Jyv�:;{i;: ti;Yryi :htin}{:. w•%�ri -ic: ?n.: {: { t::.: is :u }i:{L{.;.:n}i':...: :..•.�:: y vn,:... v- ....... v.:.x :vJ }•.w:: {.. v.:}• v 4'••:., .. .+... : "h sWCt•}h \+ititv....+2-0O: h:n-. -.. n•:- :1+�.�`G�9{t•' �M::: + :iy {i�. { :ty-:: }:t•}it•: }::•. "i' } \.: * iii:$:'• isi: i. i:: 5�.\ �:::- i:- }:i'CJ }:: { {Jn:,x:h.:: {•::J +: -:n Qti:. v: .•.J. ... .' tiJ4 + .+. • ' m...:. xA;•:{A+:Aw.i.�rw. %w:,..: n7x:�'+SJ:,i ���.•+:{� •••^ - •� +.,+i- {kh.: �4•y��v .\�•, • {.'{ :� �t� .: {:iy t:}:v...;. {w � . i+i • +. {b,` i<� OtGSCRtBE WHAT PF ECAUTIONS R? f.� � t; -} i•.+�' WILL RE` + TAKEN TO PAVENT < ER10E AND/( 'R C�..QNSUMPTIOI OF _BEER / 7#1't f= ' ` .NDEf# GED PERSONS Th be ;i ° e^ plcetic bracelet to who to the bartenders that �they are of age. Picnic Committee members will be in the area for the entire picnic to intervene with anyone appearing to be drinking without a bracelet on or having con sumed too much. The Picnic Committee has engaged teh services of the Oshkosh Au,:iliar Police for two officerq fin ha nn-04 tc n., tl,o ...- ..,... t_.._ -, - __ ___ v� DATE SUBMITTED April 4, 2011 B Y• ` RE: B: OFFICE FORMSISPECB.FRM . E u�o�)l sz, 04 / J vq I �` ��r17� D1 NAME OF ORGANI'ATIgI<> MAY 10, 2011 MAY 24, 2011 11 -213 11 -242 ORDINANCE FIRST READING SECOND READING (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE HARWELL ANNEXATION REQUEST FROM TOWN OF OSHKOSH / 635 WEST SNELL ROAD INITIATED BY: JAMES HARWELL & CARRIE COFFREN- HARWELL, OWNERS PLAN COMMISSION RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH ANNEXING CERTAIN TERRITORY TO THE CITY OF OSHKOSH AND SPECIFICALLY TO THE 12TH WARD OF SAID CITY. The Common Council of the City of Oshkosh do ordain as follows: WHEREAS, an annexation petition duly circulated has heretofore been signed by the owners of all the real property within such territory and all of the electors residing in said territory; and WHEREAS, Section 66.0217(2) of the Wisconsin Statutes allows for petition to be filed without a notice of intention to circulate in an annexation by unanimous approval; and WHEREAS, said annexation petition together with a description of the territory to be annexed and a scale map showing the boundaries of such territory and its relation to the municipalities involved, having been filed with the City Clerk of the City of Oshkosh and the Town of Oshkosh; and WHEREAS, a copy of said annexation petition together with a description of the territory to be annexed and a scale map having been mailed to the affected municipal and school district clerks and the Director of the Municipal Boundary Review of the State of Wisconsin, Department of Administration within five (5) days of the filing of said petition; and WHEREAS, not more than one hundred twenty (120) days have lapsed since the filing of the annexation petition; and WHEREAS, the Director of the Municipal Boundary Review of the State of Wisconsin, Department of Administration has issued its opinion that the annexation is /is not contrary to the public interest; and MAY 10, 2011 MAY 24, 2011 11 -213 11 -242 ORDINANCE FIRST READING SECOND READING WHEREAS, the petitioners have requested that the annexation ordinance temporarily designate the classification of the annexed area for zoning purposes; and WHEREAS, the Plan Commission of the City of Oshkosh is recommending that said property be temporarily zoned R -1 Single Family Residence. NOW, THEREFORE, the Common Council of the City of Oshkosh do ordain as follows: SECTION 1. The following described territory, pursuant to a duly circulated and filed annexation petition for direct annexation is hereby annexed to and made part of the City of Oshkosh, a municipal corporation located in Winnebago County, more specifically to the 15th Ward of said City and subject to Wisconsin Statutes and the amendments thereto: (as described in the attached "Exhibit A ") SECTION 2. Sections 1 -28 and 1 -29 of the Oshkosh Municipal Code pertaining to Boundaries, Wards, Polls, Benchmarks are hereby amended so as to reflect the provisions of this Ordinance and the proper City officials are hereby authorized and directed to make such changes. SECTION 3. The proper City officials are hereby authorized and directed to comply with the following requirements of Section 66.0217(9) of the Wisconsin Statutes and the City Clerk shall give written notice to the appropriate Town Clerk of the acceptance of the annexation petition and the adoption of this Ordinance. SECTION 4. Said property hereinabove described is hereby temporarily zoned R -1 Single Family Residence. SECTION 5. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 6. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #11 -242 APPROVE HARWELL ANNEXATION REQUEST FROM TOWN OF OSHKOSH / 635 WEST SNELL ROAD on May 24, 2011. The Ordinance annexed property at 635 West Snell Road to the City of Oshkosh. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Ave. and on the City's website at www.ci.oshkosh.wi.us Clerk's phone: (920) 236 -5011. EXHIBIT A HARWELL ANNEXATION LEGAL DESCRIPTION BEING ALL OF LOT 2 OF BLOCK 1 OF THE OLSON ACRES PLAT AND ADJACENT SOUTH '/ OF WEST SNELL ROAD RIGHT -OF -WAY, ALL LOCATED IN THE NORTHEAST % OF THE NORTHEAST % OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, WHICH IS BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTHEAST CORNER OF SAID SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST; THENCE SOUTH 89 0 09'15" WEST, 1,001.27 FEET ALONG THE NORTH LINE OF SAID SECTION 2 TO THE POINT OF BEGINNING; THENCE SOUTH 00 0 50'45" EAST, 33.00 FEET, TO A POINT ON THE SOUTH RIGHT - OF -WAY LINE OF WEST SNELL ROAD, ALSO BEING THE NORTHEAST CORNER OF SAID LOT 2; THENCE CONTINUING SOUTH 00 0 50'45" EAST, 160.00 FEET, TO THE SOUTHEAST CORNER OF SAID LOT 2; THENCE SOUTH 89 0 09'15" WEST, 112.50 TO THE SOUTHWEST CORNER OF SAID LOT 2; THENCE NORTH 00 0 50'45" WEST, 160.00 FEET TO A POINT ON THE SOUTH RIGHT -OF WAY LINE OF WEST SNELL ROAD, ALSO BEING THE NORTHWEST CORNER OF SAID LOT 2; THENCE CONTINUING NORTH 00 0 50'45" WEST, 33.00 FEET TO A POINT ON THE NORTH LINE OF SAID SECTION 2; THENCE NORTH 89 0 09'15" EAST, 112.50 FEET TO THE POINT OF BEGINNING. SAID AREA CONTAINS 21,713 SQUARE FEET OR 0.498 ACRES, MORE OR LESS. ( HiS) '1S NOSKVP I LU -j O „9L„ J F— W I � ��m 1 [if IZ I Lu V) 1S NOIZ N lid I S �G 0 ° a B 117 = o n \U w I Li (A v O5� o N I LLN O. W e r W �z t Z Z Z U� �z OG N W 1 CL W dJ Q Q M� m o ZCO �` N 0V) M I p MI ;� wLO •10 1S32 0 Tld23nd N ,� r -- __- N G z y o - o - - - -- LO to r7 M = M i g o x Z g a. Y N i 0 D O 101 ' j O O } Q M N N N I U O° ( z O ° Z' U1 cn 1S3A2IVH °ml ° I � I S00'50'45"E N N N In N CC14 I `33' 160.00• ,... N N o p o o m'� N o N xm N Q m o r— t0 r o O1 cn m z 33' w; 160.00 W co N00'5045'W Of N N Y Y I NI N U ° LL 0 I ° ro M 10 N�Il1S3M ° r U O I NOSd3ONd N I °I -- - - - -- L N W O Z cn \� W i El) w z m_ O r� N O C-4 I N N Ll -� I o N \U � \U svwi w zV” A) O.IHKO-fH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Buric Director of Pl mm�g Services DATE: May 5, 2011 RE: Approve Harwell Annexation Request from Town of Oshkosh / 635 West Snell Road (Plan Commission recommends approval) BACKGROUND James Harwell & Carrie Coffren - Harwell request approval of the Harwell Annexation of approximately 0.498 acres of land located at 635 W. Snell Road in the Town of Oshkosh generally located 900 feet west of Jackson Street. The property contains a single family dwelling and accessory outbuildings. Currently, the property has a Winnebago County zoning designation of R -2, Suburban Residential District (Subdivided). ANALYSIS The owner /petitioner is requesting the property be annexed with a R -1 Single Family Residence District zoning classification to match its existing use, the zoning of the properties located within the city to the north and south as well as to be compatible with the existing County R -2 Suburban Residential District (subdivided) zoning to the east and west. The purpose of the annexation is to allow the owner to connect to city utilities and have access to city services such as police and fire protection. The Comprehensive Plan designates this area as appropriate for residential use and the Oshkosh Fire and Police Departments have reviewed the request and do not have any concerns with providing services to this property. The Department of Public Works has reviewed the request and city facilities (sanitary sewer and water main) are readily available for connections. FISCAL IMPACT The City will not be required to extend utilities or provide services that are not already provided to the area. As the City has not yet reached a boundary agreement with the Town of Oshkosh, it will be required to pay to the Town five years worth of property taxes lost by the Town due to this annexation which amounts to $117.87 per year or a total of $589.35 over five years. The annexation will add approximately $153,000 in assessed value to the city. RECOMMENDATION The Plan Commission approved of this request at its May 3, 2011 meeting. Approved, City Manager ITEM: HARWELL ANNEXATION Plan Commission meeting of May 3, 2011 GENERAL INFORMATION Applicant/Property Owner: James Harwell & Carrie Coffren - Harwell Action(s) Requested: The petitioners are proposing direct annexation (by unanimous approval) of approximately 0.498 acres of land currently located in the Town of Oshkosh. Applicable Ordinance Provisions: Requirements concerning annexation are located within Section 30 -9 of the City of Oshkosh Zoning Ordinance as well as within Section 66.0217 of the WI State Statutes. Property Location and Background Information: James Harwell & Carrie Coffren - Harwell request approval of the Harwell Annexation of approximately 0.498 acres of land located at 635 W. Snell Road in the Town of Oshkosh generally located 900 feet west of Jackson Street. The property contains a single family dwelling and accessory outbuildings. Currently, the property has a Winnebago County zoning designation of R -2, Suburban Residential District (Subdivided). Suhiect Site Existing and Use Zonin Single - Family Dwelling R -2 (County) Adiacent Land Use and Zonin Comnrehensive Plan Land Use Recommendation Land Use 10 Year Recommendation Residential 20 Year Recommendation Residential A N A T .VCTR The petitioner requests approval of the Harwell annexation (by unanimous approval) of approximately 0.498 acres of land located in the Town of Oshkosh. They request the property be annexed with a R -1 Single Family Residence District zoning classification to match its existing use, the zoning of the properties located within the city to the north and south as well as to be compatible with the existing County R -2 Suburban Residential District (Subdivided) zoning to the east and west. The purpose of the annexation is to allow the owner to connect to city utilities and have access to city services such as police and fire protection. The Comprehensive Plan designates this area as appropriate for residential use and the proposed zoning permits the existing single family use of the property. The Department of Public Works has reviewed the request and city facilities (sanitary sewer and water main) are readily available for connections. Oshkosh Fire and Police Departments have reviewed the annexation request and do not have any concerns with providing services to this property. RECOMMENDATION /CONDITIONS Staff recommends approval of the Harwell Annexation with temporary and permanent zoning of R -1 Single Family Residence District as requested. The Plan Commission approved of the annexation as requested. The following is the Plan Commission's discussion on this item. Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in said area. He explained that the petitioners are requesting the annexation to connect to city utilities and have access to city police and fire protection services. The Police, Fire, and Public Works Departments have reviewed the request and do not have any concerns with providing services to this property. The petitioner is requesting temporary and permanent zoning of R -1 Single Family Residence District. Ms. Propp questioned if the mix of properties remaining in the Town with the annexation of this site would create any problems. Mr. Nau responded negatively. Mr. Thorns inquired if the costs to connect to city utilities would be born by the property owner. Mr. Nau responded affirmatively. Motion by Thoms to approve the Harwell Annexation with temporary and permanent zoning of R -1 Single Family Residence District as requested. Seconded by Nollenberger. Motion carried 7 -0. ITEM —Harwell Annexation PETITION FOR DIRECT ANNEXATION BY UNANIMOUS APPROVAL TO THE COMMON COUNCIL OF THE CITY OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN: WHEREAS, the undersigned constituting all of the electors and all of the owners of real property in the territory proposed to be annexed; NOW, THEREFORE, PETITION IS HEREBY MADE by unanimous approval pursuant to the provisions of Sec. 66.0217(2) of the Wisconsin Statutes, for direct annexation to the City of Oshkosh, Wisconsin, from the Town of Oshkosh, Winnebago County, Wisconsin, of the real estate hereinafter described. That pursuant to Sec. 66.0217(2), petition is hereby made without compliance to the notice requirements of Sec. 66.0217(4) of the Wisconsin Statutes. That the current population of the territory to be annexed as defined by Sec. 66.0201(2)(dm) of the Wisconsin Statutes is Two 2 . That the territory to be annexed is contiguous to the City of Oshkosh, is located in the Town of Oshkosh, Winnebago County, Wisconsin and is described as follows: E ARWELL ANNEXATION BEING ALL OF LOT 2 OF BLOCK 1 OF THE OLSON ACRES PLAT AND ADJACENT SOUTH V2 OF WEST SNELL ROAD RIGHT -OF -WAY, ALL LOCATED IN THE NORTHEAST' /a OF THE NORTHEAST 1 /4 OF SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST, TOWN OF OSHKOSH, WINNEBAGO COUNTY, WISCONSIN, WHICH IS BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTHEAST CORNER OF SAID SECTION 2, TOWNSHIP 18 NORTH, RANGE 16 EAST; THENCE SOUTH 89'09'15" WEST, 1,001.27 FEET ALONG THE NORTH LINE OF SAID SECTION 2 TO THE POINT OF BEGINNING; THENCE SOUTH 00 °50'45" EAST, 33.00 FEET, TO A POINT ON THE SOUTH RIGHT -OF -WAY LINE OF WEST SNELL ROAD, ALSO BEING THE NORTHEAST CORNER OF SAID LOT 2; THENCE CONTINUING SOUTH 00 0 50'45" EAST, 160.00 FEET, TO THE SOUTHEAST CORNER OF SAID LOT 2; THENCE SOUTH 89 WEST, 112.50 TO THE SOUTHWEST CORNER OF SAID LOT 2; THENCE NORTH 00 0 50'45" WEST, 160.00 FEET TO A POINT ON THE SOUTH RIGHT -OF WAY LINE OF WEST SNELL ROAD, ALSO BEING THE NORTHWEST CORNER OF SAID LOT 2; THENCE CONTINUING NORTH 00 °50'45" WEST, 33.00 FEET TO A POINT ON THE NORTH LINE OF SAID SECTION 2; THENCE NORTH 89 EAST, 112.50 FEET TO THE POINT OF BEGINNING. SAID AREA CONTAINS 21,713 SQUARE FEET OR 0.498 ACRES, MORE OR LESS. That attached hereto is a scale map reasonably showing the boundaries of the following described territory to be annexed and its relation to the municipalities involved. f� APR 12 2011 3 QUALIFICATION DATE (elector and /or NAME POST OFFICE ADDRESS SIGNED property owner) 635 W. Snell Rd., Oshkosh, WI 54901 Owner �e�. 'offren- Harwell 635 W. e1l�Z ;; Osl kosl� Wil ' 4 bl� ;; lam �� O r I I __ �qQll f� APR 12 2011 3 PETITION FOR TEMPORARY AND PERMANENT ZONING CLASSIFICATION TO THE COMMON COUNCIL OF THE CITY OF OSHKOSH: WHEREAS the undersigned are electors and/or properly owners in the area being sought to be annexed to the City of Oshkosh, said area being more particularly described in a certain petition for unanimous annexation to the City of Oshkosh, Harwell Annexation, And, WHEREAS it is acknowledged by the undersigned that the submitting of this petition does not in any matter attempt to make said petition for direct annexation conditional upon this petition or the action taken by the said Common Council pursuant to this petition. NOW, THEREFORE, the undersigned petition the Common Council of the City of Oshkosh that the ordinance annexing said territory include a provision temporarily designating the classification for zoning purposes, pursuant to Sec. 66.0217(8) of the Wisconsin Statutes, until the zoning ordinance is amended as prescribed in Sec. 62.23(7)(d) of the Wisconsin Statutes, as follows: R -1, Single Family Residence District APR 12 2011 i CITY CLEBR- S OF ICE 2 Qualification DATE (elector and /or NAME POST OFFICE ADDRESS SIGNED property owner J H. H well 635 W. Snell Rd., Oshkosh, WI 54901 Owner Z' offren- Harwell 635 W. Snell Rd., Oshkosh, WI 54901 Owner 2 ANNEXATION MUELLER KEVIN K /LAURA L CHRISTIANSEN CURT R 635 W SNELL RD 3715 HARVEST DR 580 OLSON AVE PC: 05 -03 -11 OSHKOSH WI 54901 8216 OSHKOSH WI 54901 1131 HILL STEVEN L 640 OLSON AVE OSHKOSH WI 54901 1133 BUHROW AUDREY H 680 OLSON AVE OSHKOSH WI 54901 1133 HARWELL JAMES COFFREN HARWELL CARRIE 635 W SNELL RD OSHKOSH WI 54901 RASMUSSEN NOEL 675 W SNELL RD OSHKOSH WI 54901 JEANNETTE MERTEN TOWN OF OSHKOSH CLERK 1065 COZY LN OSHKOSH WI 54901 GILMAN LAWRENCE /KASEY 575 W SNELL RD OSHKOSH WI 54901 HAUCK MATTHEW D /LISA R 3710 WESTERN CT OSHKOSH WI 54901 1196 5 140.27' .W- _S.NEL L-- RD- .--- - - - - -- 675 , Q III --------------------- 575 53� i 119.2' 119.0' 119.0' U Z O U) o 00 b b o 06 m 06 c W 4 I, 7� � i L i� 580 680 640 „o DISCLAIMER This map Is neither a legally recorded map nor ■ survey and It Is not Intended to be used as one. This drawing Is a compilation of records, data and Information located In various city, county and state offices and other sources affecting the area shown and It Is to be used for reference purposes only. The City of Oshkosh Is not re- sponsible for any Inaccuracies herein contained. if discrepancies are found, please contact the City of Oshkosh. Created by - dff ANNEXATION 635 W SNELL RD Scale: 1" = 60' O N OfHK lH ON THE WATER City of Oshkosh Department of Community Development 04/13/11 DISCLAIMER This map Is neither a legally recorded map nor a survey and It Is not Intended to be used as one. This drawing Is a compilation of records, data and Information located In various city, county and state offices and other sources affecting the area shown and It is to be used for reference purposes only. The City of Oshkosh Is not re- sponsible for any Inaccuracies herein contained. If discrepancies are found, please contact the City of Oshkosh. Created by - dff At ANNEXATION 635 W SNELL RD N O.fHKOfH 011'1111 WATER City of Oshkosh Department of Scale: 1" — 1000' Community Development 0411311 DISCLAIMER This map is neither a legally recorded map nor a survey and it Is not Intended to be used as one. This drawing Is a compilation of records, data and Information located In various city, county and state offices and other sources affecting the area shown and it is to be used for reference purposes only. The City of Oshkosh is not re- sponsible for any Inaccuracies herein contained. If discrepencies are found, please contact the City of Oshkosh. Created by - dff 0 ANNEXATION 635 W SNELL RD N O.fHKOfH ON THE WATER City of Oshkosh Department of Scale: 1 60 �� ' Community Development = 04/13/11 MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 APRIL 12, 2011 (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDMENT TO CHAPTER 25 STREETS & SIDEWALKS TO CREATE SECTION 25 -62 SIDEWALK CAFE /OUTDOOR SEATING REGULATIONS IN THE PUBLIC RIGHT -OF -WAY ON NORTH MAIN STREET INITIATED BY: BUSINESS IMPROVEMENT DISTRICT; DEPARTMENT OF COMMUNITY DEVELOPMENT BID BOARD RECOMMENDATION: Approved A GENERAL ORDINANCE OF THE CITY OF OSHKOSH CREATING REGULATIONS FOR SIDEWALK CAFE /OUTDOOR SEATING AREAS WITHIN THE PUBLIC RIGHT- OF-WAY The Common Council of the City of Oshkosh do ordain as follows: SECTION 1. That Section 25 -62 Sidewalk Cafe /Outdoor Seating is hereby created to read as follows: SECTION 25 -62 SIDEWALK CAFE /OUTDOOR SEATING (A) Purpose To further encourage the revitalization of the Downtown and Main Street areas of the city of Oshkosh, including the development of social and economic activity. (B) Definitions (1) Sidewalk Cafe: An expansion of an establishment creating an outdoor seating facility on part of the public right -of -way that immediately adjoins the licensed premises for the purpose of consuming food or beverages prepared at the full service restaurant, coffee shop or tavern adjacent thereto. (C) License Required A Sidewalk Cafe License is required to construct and operate a sidewalk cafe or outdoor seating area in the city of Oshkosh. No person shall sell any food and /or beverages at a sidewalk cafe unless such a license has been issued. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (1) Before a cafe license may be issued, an application and site plan shall be reviewed for approval by the Site Plan Review Committee. During the review, any concerns with the site plan will be addressed and communicated to the applicant. All issues and concerns must be addressed before final approval of the application. (2) The license shall not be transferrable either through person or premise. (3) All submitted applications shall include at least the following information: (a) Completed application form and application fee. (b) Ten copies of a scaled site plan which depicts the dimensions of the existing sidewalk area and adjacent property, the location of the proposed sidewalk cafe, size and number of tables, chairs, planters, umbrellas, location of doorways, trees, parking meters, bus shelters, sidewalk benches, bike racks, trash receptacles, or any other sidewalk obstructions either existing or proposed, within the pedestrian area. (c) Photographs, drawings, or manufacturer's brochures fully describing the appearance and dimensions of all proposed tables, chairs, umbrellas, or other objects relating to the sidewalk cafe. (d) Copy of a current certificate of insurance in the amount and categories required by section (G) of this Ordinance. (4) A sidewalk cafe license does not grant the licensee exclusive use of the public right -of -way. (a) All public improvements including, but not limited to trees, light poles, traffic signals, manholes, or any public initiated maintenance procedures, shall take precedence over the use of the public right - of -way pursuant to the sidewalk cafe license at all times. (b) Licenses issued under this section may not be valid on any day that a permitted special event would close the street and /or sidewalk in front of the sidewalk cafe to normal use or traffic. Special Events organizers upon approval of the Special Event Permit by the Common Council shall notify sidewalk cafe license holders prior to scheduled events. (5) The approval of a sidewalk cafe license is conditional at all times. A sidewalk cafe license may be revoked or suspended by the City when necessary to protect the public health, safety, or welfare; to prevent a nuisance from developing or continuing; in emergency situations; or due to noncompliance with this Section, the City Municipal Code, or applicable state or federal law. (6) The cafe license shall be renewed on an annual basis and be valid from April 1 st through October 31 st of any year. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (D) Location (1) Sidewalk cafes may be permitted on public sidewalks on North Main Street within the area bound by Irving Avenue to the north and Ceape Avenue to the south. (2) Sidewalk cafe outdoor seating areas may be located only on that portion of the public right -of -way that is a minimum of five (5) feet from the right - of -way line, and two (2) feet from established face of curb or street where the license holder's business is located, and shall not be in conflict with the City's Municipal Code (See Figure 1). (3) Sidewalk cafes shall extend no further than the side property lines of the establishment's street frontage. (4) A minimum of five (5) feet of unobstructed public pedestrian walkway adjacent to the right -of -way line shall be maintained at all times (See Figure 1). (5) No part of the sidewalk cafe shall obstruct access to any fire hydrant nor obstruct the view of any fire hydrant from the street. (6) No sidewalk cafe shall be permitted within five (5) feet of the sides of bus stops or bus shelters, nor permitted in a manner that interferes with the use of bus stops or interferes with the ingress or egress from any bus shelter. (7) No portion of a sidewalk cafe shall be located within five (5) feet of a curb - cut, a marked crosswalk, or any other obstruction including, but not limited to, a parking meter post, sidewalk bench, bike rack, kiosk, etc. (8) No portion of a sidewalk cafe shall be located to obstruct any truck, freight, or passenger loading zone, nor adjacent to any disabled parking space. (9) At least one (1) unobstructed entrance of at least three (3) feet in width shall be maintained to allow sufficient public entry /exit to sidewalk cafe. (10) No sidewalk cafe shall be placed on any grass, lawn, or any unpaved areas of the right -of -way. (11) No portion of the sidewalk cafe shall be used for food or beverage preparation, storage or refrigeration. (E) Restrictions (1) Signage No signs shall be permitted in the sidewalk cafe area except the following: (a) Table umbrellas with the license holder's business name printed thereon or name(s) of products sold at the business. (b) Sandwich board signs or any other signs for which the license holder has obtained the appropriate permits. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (c) A hand -held menu provided to patrons by the license holder shall not be considered a sign. Tabletop documents such as wine lists or information pertaining to the business shall not be considered signs if they are not more than 9 x 12 inches. (d) Off - premise signage or advertising shall be prohibited. (2) Use of Public Property (a) No license holder may use any public property such as light poles or other utility poles, flower planters, trees, or other amenities as a point of attachment for anything, including ropes, posters, signs, or electrical cords. (b) No license holder may use public electric receptacles for any purpose. (3) Obstruction in Clear Walkway No license holder shall place any object such as chairs, tables, signage, electric cords, etc. in the sidewalk from the right -of -way line to five (5) feet from the right -of -way line (See Figure 1). (4) Obstruction of Traffic No license holder may place, construct, or maintain fencing, a barrier, or any other object that would obstruct the view for traffic on the streets, alleyways, driveways, or for any other vehicle traffic path. (5) Furnishings (a) The license holder shall use, and maintain in good repair, safe, sturdy furniture designed for outdoor use. (b) The license holder shall use furnishings and equipment which enhance the aesthetics of the surrounding area. (c) Umbrellas and other decorative material shall be wood, canvas, cloth, plastic metal or similar material. (i) Umbrellas shall be stabilized to prevent them from being lifted from their holders or blown over by wind. No alteration of city property shall be allowed. (ii) No portion of an umbrella shall be less than six feet eight inches (6'8 ") above the sidewalk. (d) All furnishings shall be readily removable and shall not be physically attached, chained, or in any manner affixed to any structure, tree, post sign, or other fixture, curb, or sidewalk. (e) The City, its officers and employees, shall not be responsible for sidewalk cafe fixtures that are relocated or damaged. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (f) A cafe license holder that is allowed to sell or serve alcohol beverages shall maintain a freestanding decorative barrier establishing the boundaries of the sidewalk cafe on all sides with exception of a 36 inch wide open section facing the business for ingress and egress from the cafe area. Such barrier shall be between 34 inches and 38 inches high, and shall not extend into the area outside the sidewalk cafe area authorized in the license. (g) All furnishings shall be removed daily from the public right -of -way at the end of business or by 10:30 p.m., whichever is sooner. The license holder shall also remove from the sidewalk cafe all furnishings anytime that service is not authorized or is not being offered to the public at the sidewalk cafe. (6) Dates and Hours (a) A sidewalk cafe may be open for business between the hours of 7:00 a.m. and 10:00 p.m. (b) A sidewalk cafe shall not be open during hours when food or beverage service is not available. (c) A sidewalk cafe shall be allowed from April 1 St until October 31st (7) Lightin Lighting shall be shielded so as not to shine directly onto adjoining property or create a glare that is distracting to adjoining property users or to vehicles in the street. (8) Music /Noise The license holder shall not direct or allow to be directed, music into the sidewalk cafe area by means of outdoor speakers or jukeboxes, nor shall the license holder allow live music in the sidewalk cafe area. (9) Patron Service (a) No person may be served in the sidewalk cafe unless seated. Sidewalk cafe capacity is limited to the number of seats in the cafe. (b) During the sidewalk cafe's operating hours, patrons being served within the sidewalk cafe shall count towards the premise's established capacity. (10) Sidewalk Cafe Maintenance (a) The license holder shall remove all trash from the sidewalk cafe on a regular basis during business hours, and shall keep the sidewalk cafe area in a clean, orderly, litter -free and hazard -free condition. (b) The license holder shall remove litter from the abutting properties which may have come from the sidewalk cafe. (c) The license holder shall not place any solid waste in the City solid waste containers. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (11) Food v Bevera ve cer.,ine Food and b everages m only he se rved with etal or paper dish e / � i � +{ � ves o� n Glass or crockery pr ohibited in +he s GTJ.�TGT�TJ�r �TTAT«i C1 ITr - LTTV sidewalk cafd (F) Service of Alcohol Beverages A license holder may sell and serve alcohol beverages in an outdoor cafe only if the license holder complies with all the requirements for obtaining an alcohol beverage license, and the sidewalk cafe is listed on the alcohol beverage license application as being an extension of the licensed premises. Alcohol may be served at sidewalk cafes under the following conditions: (1) The license holder has a valid and appropriate alcohol beverage license for the principal premises. (2) The alcoholic beverage license includes the sidewalk cafe in the description of the licensed premises. (a) Applicant shall file a written explanation of the purpose, intent and operation of the sidewalk cafe with the City Clerk. (3) Alcohol beverages may only be sold and served to patrons seated at tables in the sidewalk cafe. (4) Alcohol beverages may only be served by a licensed bartender in compliance with the alcohol beverage laws, ordinances, and regulations. (5) No beverages shall be prepared in the cafe area. (6) only he s erved Ako� r aeye�y_e mom., in plast metal e �;�er co n taine rs . ` " ' /'_` ` " ' / JJ �c ' ' sa or crock �// prohibit the ide�� a GVTr�Q/7TerJ.�TGr�TJ�r - GTV A „VT�J� he it c T �7TV�ilTG7YATIC (7) The license holder shall be responsible for monitoring the sidewalk cafe area to prevent underage persons from entering or remaining in the sidewalk cafe, except when underage persons are allowed to be present on the licensed premises under applicable laws. (8) The license holder shall not allow patrons of the sidewalk cafe to bring alcohol beverages into the sidewalk cafe from another location, nor to carry open containers of alcohol beverages about in the sidewalk cafe area, nor to carry open containers of alcohol beverages served in the sidewalk cafe outside the sidewalk cafe area. (9) The service area from which the alcohol beverages are dispensed shall be located indoors and shall not be located in the sidewalk cafe area. (10) The license holder may begin serving alcohol beverages at 7:00 a.m. The last call for alcohol beverages shall be at 9:30 p.m. All alcoholic beverages must be removed from the sidewalk cafe by 10:00 p.m. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 (11) The City Manager, Chief of Police or designee without notice may close a sidewalk cafe at any time if the health, safety, welfare, or good order of the city is threatened. (G) Liability Insurance No applicant shall be issued a sidewalk cafe license without providing proof of sufficient liability insurance covering the sidewalk cafe area in the following minimum amounts: Commercial general liability: $1,000,000 per occurrence /general aggregate. Employer's liability: $300,000 policy limit; $100,000 per employee. (1) The license holder must agree to indemnify, defend and hold the City, its employees and agents harmless against all claims, liability, loss, damage, or expense incurred by the City as a result of any injury to or death of any person or damage to property caused by or resulting from the activities for which the license is granted. (2) As evidence of liability insurance, the license holder shall furnish a Certificate of Insurance, on a form acceptable to the City, evidencing the existence of adequate liability insurance naming the City of Oshkosh, its employees and agents as additional insureds. (3) Whenever such a policy is cancelled, not renewed, or materially changed, the insurer and the license holder shall notify the City of Oshkosh by certified mail. MAY 24, 2011 11 -164 11 -201 11 -214 11 -243 RECONSIDERED MAY 10, 2011 ORDINANCE APRIL 26, 2011 CONT'D APRIL 12, 2011 SECTION 2. This Ordinance shall be in full force and effect from and after its passage and publication. SECTION 3. Publication Notice. Please take notice that the City of Oshkosh enacted Ordinance #11 -214 APPROVE AMENDMENT TO CHAPTER 25 STREETS & SIDEWALKS TO CREATE SECTION 25 -62 SIDEWALK CAFE /OUTDOOR SEATING REGULATIONS IN THE PUBLIC RIGHT -OF -WAY ON NORTH MAIN STREET on April 26, 2011. The full text of the Ordinance may be obtained at the Office of the City Clerk, 215 Church Ave. and on the City's website at www.ci.oshkosh.wi.us Clerk's phone: (920) 236 -5011. BOLD & ITALICS INDICATES AMENDMENTS O 1HKOfH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich (7-1? Director of Planning Services DATE: May 18, 2011 RE: Approve Amendment to Chapter 25 - Streets and Sidewalks, to allow sidewalk cafes /outdoor seating on public right -of -way on North Main Street from Ceape Avenue to Irving Avenue. BACKGROUND The City of Oshkosh is proposing an Outdoor Dining/Sidewalk Cafe Ordinance to further encourage revitalization of the downtown and Main Street areas of the City of Oshkosh, including the promotion of social and economic activity. The proposed language will be added to Chapter 25 (Section 25 -62) of the City of Oshkosh Municipal Code which will allow caf6 -style seating on public sidewalks on North Main Street from Ceape Avenue to Irving Avenue. The newly reconstructed N. Main Street with a wider sidewalk area now provides the opportunity to create a pedestrian- friendly environment including the addition of caf6 -style seating. The purpose of the Sidewalk Caf6 /Outdoor Seating Ordinance is to encourage the revitalization of the downtown and N. Main Street area including the development of social and economic activity. The proposed ordinance provides guidelines and requirements to allow outdoor cafe -style seating in public right -of -way for restaurants, coffee shops and taverns. The proposed ordinance will allow restaurants, coffee shops and taverns to serve food, nonalcoholic and alcoholic beverages within the public right - of -way. Sidewalk cafes will be required to obtain a caf6 license which will include review by the Site Plan Review Committee prior to issuance of the license. License approval, implementation and oversight will be coordinated by the Department of Community Development. Since original passage and subsequent reconsideration and layover of the ordinance by Council, City staff has held meetings with stakeholders to solicit additional input to determine whether reasonable accommodations could be made to meet both the needs of the business owners to promote the use of the caf6 areas and the needs of staff for maintaining the right -of -way areas. Under consideration is the original Ordinance as approved by Council and amended to include the use of glassware in the caf6 areas (I would note that the Police Department still has concerns about the use of glassware outside in the right -of -way for safety concerns as potential projectiles and breakage). In the analysis section that follows we have summarized the major concerns identified by the stakeholders during the meetings and staff s recommendation for an amendment to the proposed Ordinance. ANALYSIS The following is a list of some of remaining significant concerns raised by the stakeholders along with the staff recommendation. Council will need to amend the Ordinance to incorporate any or all of the issues noted. Expansion of Sidewalk Cafe into Adjoining Properties The Department of Community Development gave an informational presentation to the Plan Commission at their April 19 meeting. The Plan Commission was not asked to act on it as the proposed ordinance is outside of Chapter 30 of the Municipal Code but was presented to obtain their input. The Commission made a recommendation that a proposed cafe should be able to encroach into vacant neighboring caf6 designated areas with written consent from the neighboring property owner(s) and business owner(s). This added language would be added under: • Section 25- 62(D)(3)(a) A Sidewalk Cafe may extend into adjacent vacant cafe area(s) with written consent from the neighboring property owner(s) and business owner(s). • Section 25- 62(D)(3)(b) At any time, the neighboring property owner or business owner may terminate the use of the extended Sidewalk Caf6 within their designated cafe area. Said termination shall be submitted in writing to both the City and Cafe License holder. ➢ Staff recommends the added language as proposed above. Fencin As written, the ordinance requires Sidewalk Cafe license holders serving alcoholic beverages to provide fencing around their cafe area to designate where alcohol will be served. After meeting with potential Caf6 License applicants, they expressed concerns with regard to the cost of appropriate decorative fencing as well as the labor required to set up and remove the fencing on a daily basis. City staff met with the Police Chief Gruel and he has expressed less concern about the fencing provision as long as the current ordinance requirement that patrons must be seated and served by a licensed bartender remains in place and is enforced. ➢ Therefore, staff is recommending the removal of Section 25- 62(E)(5)(f): A caf6 license holder that is allowed to sell or serve alcohol beverages shall maintain a freestanding decorative barrier establishing the boundaries of the sidewalk caf6 on all sides with exception of a 36 inch wide open section facing the business for ingress and egress from the caf6 area. Such barrier shall be between 34 inches and 38 inches high, and shall not extend into the area outside the sidewalk cafe area authorized in the license. Allowing Cafe Amenities to remain on Sidewalk After Hours The current ordinance requires fencing, tables, chairs and any other items to be removed when not in use, by the close of business or by 10:30 p.m. each evening, whichever is sooner. Staff included this provision to prevent continued use of cafe amenities beyond the approved cafe hours. In addition, the Police Chief raised concerns that furnishings could be stolen, vandalized or used as projectiles. Loitering and noise issue were also raised as concerns. R1 The property owners (i.e. tavern) suggested that it is difficult for them to remove items by 10:30 p.m. which is a busy time for them. There was concern about where items would be stored and accessible on a daily basis. The property owners also expressed interest in purchasing better quality items, such as concrete tables and benches, that would not be easy to move but which would also address some of the concerns raised by the Chief. Possible Resolutions — A. Current Ordinance as proposed, no amendment required - All furnishings shall be removed daily from the public right -of -way at the end of business or by 10:30 p.m., whichever is sooner. The license holder shall also remove from the sidewalk cafe all furnishings anytime that service is not authorized or is not being offered to the public at the sidewalk cafe. B. By 10:00 p.m., the cafd must close Tables, chairs and other amenities may remain located in the cafd area; however, their use after approved cafd hours is prohibited. This would require an amendment to the current ordinance by deleting the requirement that furniture be removed daily or when the cafd is not open. Staff suggested as a compromise that tables and chairs could be stacked and tied /chained/cabled together by 10:30 p.m. making them unusable. A downside to this is that this will create a cluttered look along Main Street or could possible create an obstruction, especially when several taverns do not open until late afternoon leaving the furnishings stacked all morning and afternoon, and considering the other amenities (benches, planters) that are left out at all hours. C. By 10:00 p.m., the cafe must close. Tables, chairs and other amenities must be removed by the end of business; however, their use after approved cafe hours is prohibited. This would require an amendment to the ordinance. This option could create some confusion by having tables and chairs available when service is not, patrons and pedestrians may try to use or may use this as a smoking area. In recent days, tavern owners have suggested tables remain available for smoking, which would increase this confusion and contribute greater to loitering and noise problems. To prevent confusion, it could be required that signage outlining the use of the cafd be posted within the cafd area. Staff feels option "C" is a reasonable compromise by allowing cafd license holders flexibility to remove furnishings as time permits. Staff can prepare guidelines as to what verbiage should be placed on signage to prevent after hour use and use of the cafd in general, including: - Cafd chairs and tables must be vacated after 10:00 p.m. - Customers must be seated to be served - No carry -ins or carry -outs allowed Required Signage Business owners suggested that signage should be required outlining the rules and use of the cafd. Staff feels that this is a good suggestion and recommends including cafd use signage under Section 25- 62(E)(1). Sign verbiage should be similar to that as recommended under option "C" in Allowing Cafd Amenities to remain on Sidewalk Afterhours and include: - Cafd chairs and tables must be vacated after 10:00 p.m. - Customers must be seated to be served - No carry -ins or carry -outs allowed 3 Smoking As written, the proposed ordinance allows smoking within the designated Sidewalk Cafe / Outdoor Dining area; therefore, no amendment to the ordinance is necessary. To prohibit smoking, an amendment to the ordinance will be required. By this amendment, the Common Council would be directing staff to make the appropriate changes to the ordinance to prohibit smoking. These changes would include prohibiting smoking in the cafe area and allowing the property owner to designate a smoking area, if they so choose on the site plan the business submits for license approval. If the owner chooses to designate a smoking area, staff is proposing that they be allowed to designate that on public property if they identify it on their site plan. Property owners could also designate the smoking area on private property should they so choose. The practical effect of designating the smoking area on the public area may be to reduce the area available for the sidewalk cafe. Property owners would not be able to designate the five foot area designated as the ADA accessible sidewalk for smoking. Property owners would also be limited to designating a public area in front of their own business or in front of an adjoining property with permission if Council would pass that proposed amendment. Staff is not making any recommendation with respect to the smoking issue. Smoking is a policy issue that is entirely within the Council's purview. We believe that Council has sufficient information to reach a decision. Other issues and concerns raised by business owners to city staff: No Carry -outs / Service by Licensed Bartenders The current ordinance requires that alcoholic beverages must be served by a licensed bartender to cafe patrons to control the distribution of alcohol. There was discussion with potential Cafe License applicants and their concern is at times, they have limited staff to be able to serve cafe patrons. It was agreed upon that a solution would be to have unlicensed wait staff and bouncers acquire bartender licenses to enable them to serve alcoholic beverages to cafe patrons. Staff recommends no amendment and use current ordinance wording as proposed. 10:00 p.m. Cafe Closing Time The ordinance currently states that a sidewalk cafe may be open for business between the hours of 7:00 a.m. and 10:00 p.m. Potential cafe applicants expressed concerns that the 10:00 p.m. limit for cafe's is too early. Staff explained this correlates with the city's noise ordinance and the fact that there are several upper -story residential dwelling units along Main Street so excessive noise is a concern. Staff recommends no amendment to the cafe hours of operation. Portable Heaters Business owners inquired if portable propane heaters can be allowed. Typically, these heaters are self - contained and six to seven feet tall with at 18" to a 24" base. The Fire Department as well as the NFPA does not support the use of these types of heaters in areas with foot traffic due to possible tipping, and that some heaters may not have automatic shutoffs. Staff is recommending no amendment to include the use of outdoor heaters. q FISCAL IMPACT N/A RECOMMENDATION The BID Board and the Department of Community Development recommend approval of the ordinance as discussed, along with the amendments contained herein. The Council will also need to provide direction to staff with respect to the smoking issue. Approved, City Manager S ( 0 Q_fHI� R ON THE WATER May 3, 2011 Oshkosh Housing Authority Winnebago County Housing Authority P.O. Box 397, Oshkosh, Wisconsin 54903 -0397 (920) 424 -1450 • Fax (920) 424 -1474 • TDD (920) 424 -1479 ohawcha.org Pam Ubrig, City Clerk 215 Church Ave PO Box 1130 Oshkosh, WI 54903 Dear Ms Ubrig: I MAY j 0 €., f F_ Cz --�- Ui F/ , Winnebago County The Wave of the Future MAY 0 52011 Hb(0 'A I SCv(uS T IV This letter is to serve as a request for the City of Oshkosh to consider an adjustment to the East Custer Ave street paving project scheduled for completion in 2011. The Oshkosh Housing Authority requests that that the width of this street section be reduced from 32 feet wide to 28 feet wide. In addition, as part of this project, the Housing Authority requests that the city install new terrace trees on the widened terraces. The section of East Custer Avenue between Harrison and Broad is a low- traffic area that is interrupted by the train tracks at Broad Street. This 3.5 block area encompasses only 8 residential plots, of which all but one have frontage space for the residence on intersecting streets including Broad, Grand, and Eastman. The only residence without such access is the Housing Authority property encompassing 201 — 207 Custer. As the residential properties throughout this area of E Custer have adequate alternative access and options for intersecting street parking, it is the opinion of the Housing Authority that parking is not necessary on both sides of East Custer between Broad and Harrison. The non - residential sites within the section of East Custer all have alternative primary access options, including Harrison, Mount Vernon, Grand, and Broad. The large parcel at '1402 Mount Vernon also has acc ess to the newly completed and wide Neveda Ave. As a result, wide lane options and two -sided parking are not necessary for these non- residential sites, and would likely continue to be unused once reconstructed. It is the position of the Housing Authority that the smaller streets complete with widened and landscaped (trees) terraces will improve the aesthetics of the neighborhood while improving the safety for the families residing in this area. The reduction of street width will also provide the additional benefit of improved stormwater infiltration through the elimination of unnecessary impervious pavement and expanded terrace widths. n rtchel amity Housing Coordinator Oshkosh / Winnebago County Housing Authority www.ohawcha.M General Fund Revenues - First Quarter 2011 January 1, 2011 - March 31, 2011 TAXES LEVIED BY CITY 2011 2203 20:::: _ ....................... . 7>FreeNlorith: Ct I Rscf+e [ EIS A ua. 1401 .ed REVEFIUSi A . � ....... .......d .... RAY... t!B &:::'::.....ct General Property Tax $ 4,733,800 $ 5,102,810 107.80% $ 6,354,800 $ 6,731,290 105.92% Municipal Owned Utility 1,000,000 1,000,000 100.00% 1,000,000 1,000,000 100.00% Snow Removal 13,000 6,984 53.72% 25,000 12,410 49.64% Weed Cutting 17,000 163 0.96% 29,000 0 0.00% Mobile Home Tax 109,000 38,148 35.00% 110,000 37,988 34.53% Payment in Lieu of Taxes 118,000 12,667 10.73% 118,000 13,101 11.10% TIF District Closeout 0 0 0.00% 0 0 0.00% TOTAL TAXES LEVIED $ 5,990,800 $ 6,160,772 102.84% $ 7,636,800 $ 7,794,789 102.07% LICENSES & PERMITS Heating $ 90,000 $ 21,832 24.26% $ 82,000 $ 14,745 17.98% Liquor License 125,000 23,592 18.87% 130,000 16,015 12.32% Cigarette License 10,000 1,800 18.00% 8,000 1,800 22.50% Sundry License 38,000 6,485 17.07% 40,000 3,740 9.35% Electric Permits 100,000 22,420 22.42% 91,500 13,518 14.77% Building Permits 250,000 48,382 19.35% 258,000 39,850 15.45% Plumbing Permits 90,000 18,547 20.61% 81,000 12,600 15.56% Flammable Tank Fees 2,000 0 0.00% 500 160 32.00% Housing Fees 3,200 0 0.00% 3,600 0 0.00% Code Seals & Plan. Fees 700 280 40.00% 700 70 10.00% Zoning Ordinances 46,000 9,328 20.28% 43,000 0 0.00% TOTAL LICENSES & PERMITS $ 754,900 $ 152,666 20.22% $ 738,300 $ 102,498 13.88% FINES & COSTS I County Court Police Dept. Penalties TOTAL FINES & COSTS $ 281,500 $ 80,815 28.71% $ 300,000 $ 74,656 24.89% 450,000 142,861 31.75% 500,000 108,019 21.60% 82,000 14,223 17.35% 76,000 15,341 20.19% $ 813,500 $ 237,899 29.24% $ 876,000 $ 198,016 22.60% ISTATE & COUNTY AIDS Town Aid - Cable TV $ 9,000 $ - 0.00% $ 9,600 $ - 0.00% Town Ambulance Aid 71,300 (60) -0.08% 73,000 0 0.00% Aid to Local Streets 2,909,500 733,539 25.21% 2,967,700 741,594 24.99% Municipal Services 1,178,800 1,189,833 100.94% 1,119,000 1,115,138 99.65% State Shared Aids 10,779,700 0 0.00% 10,781,100 0 0.00% State Aids - Fire 56,000 0 0.00% 114,000 0 0.00% Aids - Police 195,000 9,536 4.89% 195,000 6,225 3.19% State Computer Credit 135,000 0 0.00% 115,000 0 0.00% Expenditure Restraint 1,217,300 0 0.00% 1,198,400 0 0.00% TOTAL STATE & CO. AIDS $ 16,551,600 $ 1,932,848 11.68% $ 16,572,800 $ 1,862,957 11.24% USE OF MONEY & PROPERTY Interest on Investments $ 751,000 $ 95,807 12.76% $ 533,000 $ Interest on Spec. Assessments 210,000 351 0.17% 235,000 Rent 100 25 25.00% 100 0 TOTAL USE OF MONEY & PROP. $ 961,100 $ 96,183 10.01% $ 768,100 $ 69,369 13.01% 346 0.15% 69,715 9.08% TOTAL CHGS. FOR CUR. SERV. $ 3,683,100 $ 609,296 16.54% $ 3,747,200 $ 139,768 3.73% INTERDEPARTMENTAL REVENUES Materials & Labor - Utilities €20hQ E3l1 'ftrD..::.:: REY�I UI6S 201A ;;;;;;;;;;;;;;;;;;;, tttiBe'.Mprith. .. Actual a . :. : . ; . ; lo : ....... : .......... Red iVed. .. I :::::::::::::::::::::::::: 20............................ ........::. ;FtEVEt I' I::::: ::::::::::::::::::::::::::::::: 29...,..... ......,...,.................... :.:..::;. . el.46. CHARGES FOR CURRENT SERVICES 323,500 0 0.00% 315,200 0 0.00% Police Dept. Fees $ 115,000 $ 3,458 3.01% $ 115,000 $ 6,926 6.02% Fire Dept. Fees 109,800 320 0.29% 116,400 1,505 1.29% Ambulance Fees 2,160,000 562,312 26.03% 2,170,000 57,886 2.67% Engineering Fees 60,000 3,975 6.63% 60,000 4,810 8.02% Street Services 75,000 9,481 12.64% 108,500 16,477 15.19% Electrical Dept. 25,000 4,393 17.57% 25,000 12,546 50.18% Sign Dept. 1,500 472 31.47% 2,000 1,263 63.15% Park Fees 17,000 2,417 14.22% 20,800 2,876 13.83% City Clerk Fees 6,500 1,325 20.38% 6,500 955 14.69% Community Development 404,200 0 0.00% 375,500 5,495 1.46% Cable Access Fees 2,000 170 8.50% 2,500 20 0.80% CAN Revenue 665,000 13,628 2.05% 700,000 24,304 3.47% Xerox Charges 1,100 0 0.00% 0 0 0.00% Property Search 19,500 5,120 26.26% 20,000 3,460 17.30% Hazardous Materials 1,500 0 0.00% 1,500 0 0.00% Garbage Fees 20,000 2,225 11.13% 23,500 1,245 5.30% TOTAL CHGS. FOR CUR. SERV. $ 3,683,100 $ 609,296 16.54% $ 3,747,200 $ 139,768 3.73% INTERDEPARTMENTAL REVENUES Materials & Labor - Utilities $ 400,000 $ 47,236 11.81% $ 400,000 $ 72,746 18.19% Sup. /Admin. Labor - Utilities 323,500 0 0.00% 315,200 0 0.00% Acct. Services - Utilities 633,400 0 0.00% 591,500 0 0.00% Equip /Labor Rental - Recycling 350,000 87,845 25.10% 375,000 4,706 1.25% Computer Services - Utilities 158,100 0 0.00% 162,800 0 0.00% Water G.O. Bond Abatement 1,843,000 0 0.00% 1,619,200 0 0.00% Sewer G.O. Bond Abatement 2,023,000 0 0.00% 1,768,700 0 0.00% Storm G.O. Bond Abatement 1,077,200 0 0.00% 1,086,900 0 0.00% Parking G.O. Bond Abatement 61,000 0 0.00% 57,900 0 0.00% Ind. Dev. Bonds & Notes 375,400 0 0.00% 423,000 0 0.00% TIF Districts G.O. Bond Abatement 3,699,900 0 0.00% 3,222,400 0 0.00% Golf Course G.O. Bond Abatement 6,000 0 0.00% 6,000 0 0.00% Centre G.O. Bond Abatement 233,400 0 0.00% 211,900 0 0.00% Cable TV Bond Abatement 73,800 0 0.00% 69,900 0 0.00% Insurance Fund Rate Equalization 583,300 0 0.00% 442,400 0 0.00% Engineering Fees - Construction 600,000 0 0.00% 600,000 0 0.00% TOTAL INTER. DEP. REV. $ 12,441,000 $ 135,081 1.09% $ 11,352,800 $ 77,452 0.68% UNCLASSIFIED Sundry Revenue $ 110,000 $ 30,316 27.56% $ 175,000 $ 36,327 20.76% Bond Proceeds 30,000 0 0.00% 0 0.00% Approp. from Sinking Fund 375,000 0 0.00% 375,000 0 0.00% TOTAL UNCLASSIFIED 515,000 30,316 5.89% 550,000 36,327 6.60% TOTAL REVENUES $ 41,711,000 $ 9,355,061 22.43% $ 42,242,000 $ 10,281,522 24.34% General Fund Expenditures - First Quarter 2011 January 1, 2011- March 31, 2011 I ::::::::::::::::::::::::: SP ENT. - T .: r _. : ., ... EN tsENl�At[ IlreeMontiti $€'ENTiRNKIUAiL.....h :ee.M�sri €tii. � .. . 7...... BUDGETActu81 [_;;::P�UI3GT Rctial : GENERAL GOVERNMENT City Council $ 51,000 $ 23,249 45.59% $ 46,300 $ 18,789 40.58% City Manager 251,700 50,545 20.08% 254,900 60,123 23.59% City Attorney 395,800 77,069 19.47% 405,800 94,377 23.26% Personnel 549,600 149,634 27.23% 535,400 121,553 22.70% City Clerk 226,900 49,385 21.77% 236,400 57,241 24.21% Elections 129,000 22,195 17.21% 54,000 15,811 29.28% Finance 991,800 201,130 20.28% 972,600 232,080 23.86% Purchasing 226,300 46,493 20.54% 237,500 52,867 22.26% Central Services 154,800 42,710 27.59% 152,500 22,829 14.97% Information Technology 1,027,800 357,185 34.75% 1,083,800 442,523 40.83% Insurance 559,900 61,693 11.02% 597,300 452,171 75.70% City Hall /Safety Building Maint. 590,700 118,066 19.99% 654,000 178,655 27.32% Independent Audit 22,700 2,778 12.24% 22,700 1,775 7.82% Media Services 205,300 44,064 21.46% 214,200 51,786 24.18% TOTAL GENERAL GOVERNMENT $ 5,383,300 $ 1,246,196 23.15% $ 5,467,400 $ 1,802,580 32.97% PUBLIC SAFETY Police $11,284,400 $ 2,056,335 18.22% $ 11,686,000 $ 2,518,938 21.56% Animal Care 76,200 24,734 32.46% 78,100 24,734 31.67% Fire & Ambulance 10,782,100 2,100,346 19.48% 11,174,900 2,524,320 22.59% Hydrant Rental 650,000 162,500 25.00% 650,000 162,500 25.00% Auxiliary Police 4,600 111 2.41% 4,900 460 9.39% Crossing Guards 83,600 22,775 27.24% 85,900 26,464 30.81% Police & Fire Commission 15,600 2,593 16.62% 14,000 864 6.17% TOTAL PUBLIC SAFETY $22,896,500 $ 4,369,394 19.08% $ 23,693,800 $ 5,258,280 22.19% PUBLIC WORKS Public Works - Admin. $ 359,400 $ 70,289 19.56% $ 367,500 $ 86,850 23.63% Engineering 1,175,600 252,959 21.52% 1,263,600 270,508 21.41% Streets - General 2,824,500 573,874 20.32% 2,772,400 698,510 25.20% Central Garage 1,912,800 376,283 19.67% 1,944,900 481,481 24.76% Garbage Coll. & Disposal 1,898,200 307,234 16.19% 1,713,700 270,844 15.80% TOTAL PUBLIC WORKS $ 8,170,500 $ 1,580,639 19.35% $ 8,062,100 $ 1,808,193 22.43% PARKS & OTHER FACILITIES Parks $ 1,490,600 $ 280,921 18.85% $ 1,613,300 $ 337,249 20.90% Forestry 278,700 59,911 21.50% 305,500 73,344 24.01% TOTAL PARKS & OTHER FAC. $ 1,769,300 $ 340,832 19.26% $ 1,918,800 $ 410,593 21.40% COMMUNITY DEVELOPMENT Assessor $ 541,100 $ 101,475 18.75% $ 557,500 $ 141,588 25.40% Planning Services 847,600 167,941 19.81% $ 836,500 $ 194,712 23.28% Inspection Services 878,200 146,339 16.66% 903,400 210,311 23.28% TOTAL COMMUNITY DEV. $ 2,266,900 $ 415,755 18.34% $ 2,297,400 $ 546,611 23.79% ..' ' :::::::..:20 ::: :::: :::::::::::::;:::::p 113:i:i:::::.:::::. `. 2(## L)i:i::i.: i:;'. .:.:::::lo :::::::::::::::::: 2071...:..::::::.:...:.::;::: :::::::.::.:..:..:.:::: /a;.;. €?EfVT[ ikNNUAtL;7'titeeIlfliCin�li . Sf?EI' ANNl�i4L'#Nir�� Mo�itt7.... 3 .......................................................................... ............................... I QGET'.i Actual:::::::::: TRANSPORTATION Electric Sign TOTAL TRANSPORTATION UNCLASSIFIED Unemployment Compensation Direct Deposit Fees Uncollectible Accounts Employee Benefit Fees Patriotic Celebrations Unclass. Expense Mobile Home Tax Industrial Development TOTAL UNCLASSIFIED $ 506,200 $ 94,518 18.67% $ 516,900 $ 112,949 21.85% 200,200 32,459 16.21% 205,100 35,022 17.08% $ 706,400 $ 126,977 17.98% $ 722,000 $ 147,971 20.49% $ 52,000 $ 7,127 13.71% $ 32,000 $ 8,931 27.91% 0 1,366 0.00% 0 0 0.00% 225,000 19,523 8.68% 300,000 61,844 20.61% 14,000 5,914 42.24% 14,000 5,137 36.69% 7,600 1,590 20.92% 6,600 0 0.00% 145,000 15,291 10.55% 85,000 8,316 9.78% 37,000 8,381 22.65% 37,000 8,482 22.92% 37,500 37,500 100.00% 37,500 37,500 100.00% $ 518,100 $ 96,692 18.66% $ 512,100 $ 130,210 25.43% 100 - GENERAL FUND TOTALS: $41,711,000 $ 8,176,485 19.60% $ 42,673,600 $ 10,104,438 23.68% Other Funds Operations January 1, 2091- March 31, 2011 110i1i 1,220,100 ::::: fo : :::::::::::..::....... 11................. 11........... ......... ::..:...�........... . .......... ::: ANNUAL.": ! nree [o.... ti S IVT ; . .........N...U...l ............. T. . �hre� Month ........................... LEVY FUNDS F3UC�iii : .................:. . t: !t�C31: .............A.. Ii Oa ................... . Recycling $ 995,200 $ 191,213 19.21 % $ 1,094,700 $ 101,324 9.26% Street Lighting 1,220,100 Senior Services 561,900 Transit Utility 4,847,800 Library 3,558,700 Museum 1,007,100 Grand Opera House 66,400 Cemetery 425,300 Health Services 994,600 Pollock Comm. Water Park 303,800 LEVY FUNDS - SUBTOTAL: $13,980,900 NON -LEVY FUNDS 19.48% Leach Amphitheater 55,900 Golf Course 517,700 Oshkosh Center 919,900 Parks Revenue Facilities 242,100 Parking Utility 173,100 Water Utility 14,282,600 Sewer Utility 10,846,600 Stormwater Utility 2,742,900 Agency Funds 388,900 NON -LEVY FUNDS SUBTOTAL: $30,169,700 175,986 14.42% 1,153,000 205,367 17.81% 90,887 16.17% 485,100 92,668 19.10% 1,022,995 21.10% 4,480,700 1,121,479 25.03% 833,067 23.41% 3,631,300 852,140 23.47% 196,144 19.48% 1,000,900 227,369 22.72% 13,435 20.23% 66,200 17,518 26.46% 100,347 23.59% 394,600 103,879 26.33% 164,766 16.57% 976,600 208,452 21.34% 8,454 2.78% 300,000 6,355 2.12% $ 2,797,294 20.01% $ 13,583,100 $ 2,936,551 21.62% 5,722 10.24% 70,500 3,360 4.77% 58,055 11.21% 532,700 69,991 13.14% 130,819 14.22% 935,700 133,034 14.22% 8,245 3.41% 257,100 4,872 1.89% 27,595 15.94% 120,200 30,489 25.37% 2,339,083 16.38% 14,732,700 2,477,018 16.81% 1,670,087 15.40% 11,126,500 1,787,021 16.06% 522,061 19.03% 3,847,900 592,341 15.39% 128,139 32.95% 420,465 50,786 12.08% $ 4,889,806 16.21% $ 32,043,765 $ 5,148,912 16.07% TOTAL OTHER FUNDS: $44,150,600 $ 7,687,100 17.41% $ 45,626,865 $ 8,085,463 17.72 ° /a FUND BALANCE 2006 - 2011 Historical Fund Balance December 31, 2006 Fund Balance December 31, 2007 Fund Balance December 31, 2008 Fund Balance December 31, 2009 Fund Balance SUBTRACT: 2009 Reservations SUBTRACT: Allowance for Amount Due from Golf Course Fund - Uncollectible in 2009 December 31, 2009 Available Fund Balance December 31, 2010 Fund Balance SUBTRACT: 2010 Reservations SUBTRACT: Allowance for Amount Due from Golf Course Fund - Uncollectible in 2010 SUBTRACT: Inventory - Unspendable (New Requirement Per GASB 54) December 31, 2010 Available Fund Balance 2011 Fund Balance January 1, 2011 Fund Balance Change in Fund Balance Due to 2011 Operations Estimated Balance as of December 31, 2011 * $6,324,521 $7,292,509 $6,965,275 $7,623,103 ($52,270) ($480,191) $7,090,642 $8,871,437 ($286,025) ($480,191) ($15,128) $8,090,093 $8,090,093 TBD $8,090,093 Note: Fund Balance changes annually at year -end, as a result of current year operations. ( 0 OHKOH ON THE WATER MEMORANDUM DATE: May 19, 2011 TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager ,.. �2• -1�_— SUBJECT: Engineering Services Agreement for Design of Various 2011 Wastewater Treatment Plant and Pump Station Projects /Strand Associates Inc. An engineering services proposal was requested from Strand Associates Inc. (Strand) to provide design engineering, specifications, bidding documents, and construction management services for the wastewater treatment plant and pumping station improvements as approved in the 2011 CIP. These projects will be consolidated into one project to reduce the effort needed to design, bid, and manage the construction of these improvements. The proposal was requested from Strand because they were involved with plant upgrades and past improvements (including back -up generators in 2003, various pump station improvements in 2006, and bar screen improvements in 2008) which make them familiar with the changes that need to be made to upgrade these systems to current standards. Their knowledge of these systems will expedite the design process and it will result in a cost effective project for the City of Oshkosh. These engineering services will cover design and construction services for replacement of the central gate between the aerated grit chamber, installation of isolation gates on four primary clarifier effluent channels, repair of miscellaneous above -grade primary clarifier concrete, replacement of submerged inlet baffles on the secondary clarifiers, and control panel replacement with installation of a backup generator at the Sawyer Creek Lift Station. The cost of these services is estimated not to exceed $130,000. Funding for these engineering services will be through the Wastewater Utility, as designated in the Property Improvements Section of the 2011 Capital Improvement Program. Section 12- 10(D)(5) of the Municipal Code provides that professional services of a specialized nature, including engineering services, may be approved by the City Manager without the use of formal sealed quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this report regarding this contract award. Please advise me if you have any questions concerning this contract award. MAR /smb HAtracytlMEMOS TO MAYOR & COMMON COUNCIL120111Strand Agreement -2011 WWTP Proj- SMB_5- 19- 1 1.doc ( 0 OfH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Steven M. Gohde, Assistant Director of Public Works DATE: May 19, 2011 RE: Update on Closure of Algoma Boulevard Required because of the Osceola Street/ Elmwood Street Concrete Paving and Utility Projects. BACKGROUND During construction the actual underground location of utilities was found to be different than originally marked. The new locations and related adjustments make constructing the deep sanitary sewer and storm sewer, while maintaining a safe work area and vehicle access, very difficult along Algoma Boulevard. As an alternative, the contractor working on the utility and concrete paving project has requested the ability to close Algoma Boulevard between Osceola Street and Elmwood Avenue. The proposed detour route is Wisconsin Street to Irving Avenue to Jackson Street to Murdock Avenue back to Algoma Boulevard. Traffic intended for the UW -O area will be routed back to the UW -O area by High Avenue and Woodland Avenue. ANALYSIS In order to maintain through traffic on Algoma Boulevard, in this area, a temporary traffic lane in the area of the existing sidewalks would be needed. Flaggers would regularly need to stop traffic to allow the construction equipment to maneuver. Additionally, vehicles would be passing very close to the construction workers and equipment, increasing the chances of an accident. This is not an acceptable solution form a safety standpoint. Closing the road for two weeks will expedite the construction through the intersection and allow traffic to return to a more normal flow faster. FISCAL IMPACT No additional costs to the City are proposed due to the road closure. The contractor shall be responsible for all additional costs of traffic control. If there are any additional costs associated with the relocation of utilities that require a change order, this will be brought to the council at a later time. Respectfully Submitted, Z�� , ��� Steven M. Gohde Asst. Director of Public Works Approved: Mark A. Rohloff City Manager I:\Engineering \Correspondence \Steve Gohde \council memos\Algoma Blvd Closure.doc of Oshkosh - Transportation )empsey Trail, Oshkosh, WI MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Christopher Strong, P.E., Director of Transportation DATE: December 9, 2010 0 0 ON THE WATER RE: NOTIFICATION OF INTENT TO WITHDRAW FROM TRANSIT MUTUAL INSURANCE CORPORATION OF WISCONSIN Background The Oshkosh Transit System has been a member of the Transit Mutual Insurance Corporation of Wisconsin (TMi) since its inception in the mid- 1980s. The auto liability and physical damage policies we have through TMi cover the City's transit fleet. The City entered into this mutual insurance corporation with the intent of reducing volatility and realizing savings in insurance premiums. During the City's participation in TMi, we have seen growth in insurance premiums and believe that it is prudent to explore different options for insuring the transit fleet. Analysis As a member in the mutual corporation, the City has a financial stake in TMi. Per TMi by -laws, if the City wished to exit TMi without forfeiting its investment, the City must notify TMi of its intent to withdraw by the end of this month, and the withdrawal would not be complete until the 2012 premium year. If the Council passes this resolution, it would put the City on a timeline that would allow it to be covered by a different insurance carrier in 2012, with no financial penalty to the City. It is unclear at this time whether the City would be able to save money by switching to a different insurance provider. However, TMi by -laws allow for a member to rescind a withdrawal letter without any penalty. In this case, if the Common Council approves this letter of notification, the TMi by -laws indicate that it could be withdrawn without penalty by June 1, 2011. The City would be able to maintain its policy with TMi, without any loss of the City's financial investment and without any punitive impact on premiums or coverage. This resolution allows, but does not force, the City to pursue other options for insurance coverage. If the resolution is approved, City staff will investigate insurance alternatives over the next few months. If the result of the analysis is that TMi remains the preferred option, then a City of Oshkosh — Department of Transportation Notification of Intent to Withdraw from Transit Mutual Insurance Corporation of Wisconsin subsequent resolution would be presented to the Common Council in May 2011. Fiscal Impact As this withdrawal letter may be rescinded without penalty if done so in the next few months, there is no fiscal impact of this resolution. Recommendation The Transportation Department recommends the Common Council approve this resolution, notifying TMi of the City's intent to withdraw from TMi effective January 1, 2012. Please contact me if you have any questions. City of Oshkosh — Department of Transportation