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HomeMy WebLinkAbout11-227MAY 24, 2011 11 -227 RESOLUTION (CARRIED 6 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / RAPID RUNNING EVENT MANAGEMENT / UTILIZE DOWNTOWN AND THE OSHKOSH CONVENTION CENTER FOR THEIR FITNESS FESTIVAL / MAY 27 & 28, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Rapid Running Event Management (Dana Ecker) to utilize Downtown and the Oshkosh Convention Center on Friday, May 27, 2011 from 11:00 a.m. to 8:00 p.m. and Saturday, May 28, 2011 from 7:30 a.m. to 11:00 a.m. for their fitness festival in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department -- Staffing ($384 - $768 preliminary estimate) Street Department -- Barricades / Signs ($235 preliminary estimate)' APPLICATION FOR SPECIAL EVENT PERMIT - TO BE ' U Nb k) ICI CLERK GENERAL EVENT INFORMATION APR Q 8 2011 Official Name of Special Event: t'�`'�1�� ICE CLERKS O�hkoss, Fi nvc-ss F�sriy4�. VV Start Date: N,4Y 2-4 -�- 9� l End Date: A 9 , so I/ Briefly describe your event. Be sure to include the purpose of the event and all planned activities. n Z - ;kZ4 [4)i//p�el"46L an GL;Fer - an /e!2 rkcc ir�l�y�z.n rkCa, tarn�y EVENT SUN MON TUE WED THUR FRI SAT DATE .5 Z7 SZ SETUP TIME b AM 5:30 START TIME / 7,30 STOP TIME TEAR DOWN / CLEAN UP COMPLETED r v Location of Event: b4 w n f8zy.m &�rh kz s t, Estimated Attendance (daily & total) Booths: 30 X00 Organization(s) Sponsoring Event: Number of (including addresses) -/S"3 S 7 1:4 5,4 Sk 44 I 2 ( A) Th.e ccsFy Gf-ft lk- hldye -(,. APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: b"ttz 4b -t -- s a Daytime Telephone: Q &- 363 -gaea Cell Phone: qdp _ a r- (o 3.33 `t.,l.'� x f'T Fax: qaa 3,o 3• ?a 9 c Email: 4U,*, aza l/ts',�orl, lcos� . C ns.J Address: epYal a, At)�v lc- A -ic-14p-e-) City: O��rlcaa� State: GJt Zip Code: 519 a V Secondary Contact: ccrtrr i• ' - &e- / Daytime Telephone: ?., a - ,?y j Cell Phone: - Fax: Email: d Q ✓•'d . M a s'c- -i dD tl!n d r u n n -La , cn� Address: City: State: Zip Code: Onsite Primary Contact: 60-Wd / t4.sehJ Cell phone: Fax: Email: Address: 19 J�d -V4, 7r-< .7, - Pte, a - a / City: �iyzc_ State: - , -7 ' ,v Zip Code: V Onsite Secondary Contact: Cell phone: Fax: Email: Address: City: _ State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally/ Memorial s- S tree t / Block Party ❑ Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose VSport Tournament (Fishing, Soccer, etc.) ❑ Other Location of event: Park or other public property r .5A Public Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) • Food & non - alcoholic beverages .(Additional permit required from Health Dept.) • Non -food related sales and /or display booths (No additional permits required) p-Tent and/or Canopy a4 4",rvA h ne w/ rnks.c /6a.,d (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) s­13arricades StG hta {f /Ia rris . (Approval from City Clerk's office if in right of way) no di55, S.,916VI/ APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Amplified Sound • Animals included or allowed in event (animals must be licensed and have proof of vaccination) • Cooking Equipment (Fire Department approval required) We have made arranaements for: p. Restroom and hand washing facilities p paffies' ca.c /tacl, ❑ Solid waste and recycling services �e Event insurance 6 e''Public safety & security I EMS services p5' Electricity/ Generators ❑ Fire extinguishers 0e Advertising with banners or signs Drinking water baffles ❑ Grey water and grease removal ❑ Weather contingencies posipe^&Y-o �• ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: C-5h 05.4 Location of Event: >Oa Date of Event: / , ;6 i/ Time the Event is to Open: SAS 7i9r" -Ar- rw►-,, Z4k Sponsor of the Event: Ra.d #ad 13 Estimated Attendance (daily and total): 4406 - 6 0 d Emergency Contact Information: Name: 6d, /q45n Daytime Phone Number: _ ?/;L — E&// Cell Number: Name: / � Daytime Phone Number: Pi -. — XV 23a — s'1 S 9 Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: -fin. W- o-.4 /- c-4c -4. r LGn /,Erne Gvav - •S'V/ztIC-r- c h tri, /-4 "%JL , Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: Press hr lcAver rx ,, , S4' u a-d �a 10 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: 60 h�r nS . Contact Person I Telephone Number: Location of Provider at Event Site: C . -1-e gc - iv Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: q ho-.-J 'Ceram -�-- Contact Person Telephone Number: yMA-z�e' Location of of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Have you confirmed that the locations will be open and available? af'4'� cw- *.k,4' tA4e_e_ Who will determine if your event is canceled or held? Phone number: 6 4-1 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the'following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. - Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking Location of barricades A&S keen J41ea/ ws,F -!c 4 kZS Location of generators ec�� �" °r 'st°''�"" � � " s 16. Location of temporary roadways `` 6�trr,�'cacdcS 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other 5c�cat.. Yes Z No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages - } l q, 15' I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages If, - 2l I am enclosing the event's Public Safety Site Plan (see page -9j �o I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these change4,cc76 request�ap of them. / (print name) 1 �� Provide any other information that you feel should be considered Google Maps I or I Goosle- maps A, Menominee Park Zoo Hazel Street & Merritt St, Oshkosh, Vill - (920) 236-5082 1 review lglp:/Ilmps.google.coniniaps?clicig , §5fo, t )�gle your one T_d Z =Zoo 466453 d% 5 K roo+e FTNeSS FES7lVkL atn, MAY z? 3111/2011 12:06 PM Google Maps Got.)* maps loft Wlp: / /maps.googic.con7/n -tps? client= firefox- a &clravael= s &lg= en&i... Get Google Maps on your phone Textthe — d"GMAPS "t.466453 FkTNESS FeZVhL SXT MA`( 296h,44 M A. Menominee Park Zoo Hazel Street & Merritt St, Oshkosh, VN - (920) 236 -5082 i review 5 Google Maps Goosle maps Ifltp:#nnps.google.conitmaps? client= rirefox- a &chaiutel =s &ld eu&i... Get Google Maps on your phone k TeAthe tvad "GMAPS" to466453 A, Menominee Park Zoo Hazel Street $ Merritt St, Oshkosh, WI - (920) 236 -5082 1 review � V rr �,� /, ��` �►� FksNEss FeSIAVAt 1 of 1 SAT t "Y 2 3/11/2011 12 :06 PM J ,. ` SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: QAkJ01 FhnPSS Fe-,5AVA ORGANIZER: .,bJd The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER i' q n G-ew -r' -� (print name of drfianizer) P/- Vah//�— (date) s (date) / J tg s` (signature) (title) (signature) (title) (print name) (print title) (print name) (print title)