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HomeMy WebLinkAbout11-208MAY 10, 2011 11 -208 RESOLUTION (CARRIED 6 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDMENT TO 2011 BUSINESS IMPROVEMENT DISTRICT OPERATNIG PLAN TO INCREASE BOARD MEMBERSHIP TO INCLUDE ALTERNATES INITIATED BY: BID BOARD; COMMUNITY DEVELOPMENT BID BOARD RECOMMENDATION: Approved WHEREAS, the Organization section and Appendix E of the 2011 Downtown Business Improvement District (BID) Operating Plan established the composition of the BID Board in terms of number of members and representation by the type of business and property occupancy; and WHEREAS, the Business Improvement District (BID) desires to increase its membership to include two alternate members who will be represented at large; and WHEREAS, the Common Council has approved of the amendment to the municipal code to increase the BID membership to include two alternates. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the Organization section and Appendix E, BID Board Roster, of the 2011 Operating Plan is hereby amended to increase membership to include 2 alternates that shall serve at large. 0 ,IHKOlH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich� Director of Planning Services DATE: May 5, 2011 RE: Approve Amendment to 2011 Business Improvement District Operating Plan to Increase Board Membership to Include Alternates (BID Board recommends approval) BACKGROUND The BID Board is requesting a change to the Organization Section and Appendix E of the BID Operating Plan to include the addition of two (2) alternate members to the board. Currently, the board consists of ten (10) regular members representing various ownership categories in the BID Operating Plan. At times, it has been difficult to reach quorum (six (6) members) at the monthly BID Board meeting due to the diverse makeup of the board members. ANALYSIS The BID Board approved amendments to its By -laws and Operating Plan at the April 19, 2011 meeting to include two (2) alternate members. The City Attorney recommended that the alternate members have an "at- large" classification. The addition of the two "at- large" alternate members to the board will continue to meet statutory requirements of BID Board representation. Alternate members shall be appointed by the Common Council for three (3) year terms. This addition will offer flexibility to board members whose schedules at times conflict with the regularly scheduled meetings and prevent delays or rescheduling of board meetings. FISCAL IMPACT N/A RECOMMENDATION The BID Board approved this amendment at its April 19, 2011 meeting. Approved, City Manager EXCERPT FROM 2011 BID OPERATING PLAN — AS AMENDED ORGANIZATION Pursuant to Section 66.1109(3), Wisconsin Statutes, a Downtown Business Improvement District Board has been appointed by the Mayor and confirmed by the Common Council. The Board is comprised of 10 • members and 2 alternates representing the following interests: 3 Non - Occupant Owners (full members) 6 Owners /Occupants (full members) 1 Person -At -Large (full member) • 2 Persons -At -Large (alternate members) The distribution of non - occupant owners and owners /occupants may vary from time to time, as members are reappointed or as new members join the Board. Per section 66.1109 (3a), Wisconsin Statutes, a majority of the board members shall own or occupy real property in the business improvement district. Nonresidents of the City of Oshkosh are permitted as members of the Downtown Oshkosh Business Improvement District Board. Other membership requirements may apply per the `By -Laws of the Downtown Oshkosh Business Improvement District" (dated December 19, 1989, Amended June 15, 2004). In addition, Board members represent different areas within the District, including large and small businesses. As a City entity, the Board will conduct its affairs under the open meetings law and public record requirements. The Director of Community Development or designee serves as the Secretary of the Board. Board meetings are held the third Tuesday of the month in Room 404 of City Hall. A roster of the 2010 BID Board members is included as Appendix E. The Board is responsible for the management of the Business Improvement District. Responsibilities of the Board include implementing the Operating Plan and preparing annual reports on the District. The Board will also annually consider and make changes to the Operating Plan and submit the Operating Plan to the Common Council for approval. RELATIONSHIP TO DOWNTOWN PLANNING In 2000, the Common Council adopted the Downtown Action Plan, which contains various elements related to downtown design and development with prominent focus on redevelopment and beautification in BID areas. The Downtown Oshkosh Business Improvement District is consistent with and critical to the continued successful implementation of these downtown plans. The BID enables the private sector to undertake promotion, management, marketing, and other programs essential to a prosperous downtown. DOWNTOWN OSHKOSH BID ASSESSMENT METHOD The City of Oshkosh Downtown Business Improvement District special assessment method utilizes assessed value information and property street footage data, both of which are available from the City Assessor's Office. As the absolute values of assessed value and footage cannot be combined, the values are calculated as a percentage of the total assessed value and a percentage of the street footage. The two percentages are added with the sum divided by 200 percent, which results in a proportionate value of the total district. A property's proportionate value of the total District is multiplied by the District budget, resulting in the special assessment for the property. Indicates Revision 6 0D. Downtown Othkoih Is l builnta lmprov[m"t dl~ APPENDIX E Downtown Oshkosh Business Improvement District Board Members Board Member Category Term Expires Todd Cummings Owner /Occupant 6/1/11 David Hetzel At -Large 6/1/12 Megan Lang, Vice Chair Owner /Occupant 6/1/13 Kurt Koeppler Non- Occupant/Owner 6/1/11 Jeff Jahnke Owner /Occupant 6/1/11 Sandy Prunty Owner /Occupant 6/1/13 Michael Russell Non - Owner /Occupant 611/12 David Sparr, Chair Owner /Occupant 6/1/13 James Stapel Owner /Occupant 6/1/12 Melody Wollangk Non - Owner /Occupant 6/1/11 Vacant, Alternate member At -Large 6/1/14 Vacant, Alternate member At -Large 6/1/14 Indicates Revision 9 OD. 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