HomeMy WebLinkAbout11-177APRIL 26, 2011 11 -177 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO H.J. MARTIN & SON, INC. FOR CARPETING
LIBRARY PUBLIC AREAS ON FIRST FLOOR AND LOWER LEVEL
($110,960.00)
INITIATED BY: LIBRARY
WHEREAS, the City of Oshkosh has heretofore advertised for bids for carpeting
public areas on the first floor and lower level of its building at 106 Washington Avenue;
and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
H.J. MARTIN & SON, INC.
320 S. Military Avenue
P.O. Box 11387
Green Bay, WI 54307
Total Bid: $110,960.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 1060- 6426 -06127 Property Improvement — Library Carpet
O S H K O S H
P U B L I C
L I B R A R Y
106 Washington Avenue, Oshkosh, Wisconsin 54901 -4985
MEMORANDUM
DATE: April 19, 2011
TO: Honorable Mayor and Members of Common Council
FROM: Jeff Gilderson -Duwe, Library Director
RE: CIP -- Library Carpeting Project
BACKGROUND
The Common Council approved and allocated $83,400 in the 2010 CIP to carpet the first floor of the
public area of the library building, replacing carpet that was installed in 1994. It also approved and
allocated $72,000 in the 2011 CIP to carpet the lower level of the library building, also replacing 1994
vintage carpet tiles. Since the 2010 project was originally planned for late in the year, we decided to bid
it together with the 2011 project in hopes of realizing cost savings and minimizing the amount of time the
library will be closed. The Library Board has approved closing from August 15, 2011 through August 26,
2011 to complete this project.
ANALYSIS
With the assistance of the City Purchasing Department, Library Facilities staff reviewed and prepared
proposals seeking vendors for carpeting installation services. Bid requests were sent to vendors who
came to the attention of staff in the course of the 2010 bid process. In addition the bids were advertised in
Oshkosh, Appleton and Fond du Lac newspapers and posted online on Builder's Exchange
( www.buildersexchan eg com and on the Wisconsin Division of Workforce Development's statewide list
of projects for which prevailing wages have been determined ( dwd.wisconsin.gov ). Bids were received
April 19, 2011. The bid tabulation is attached. Library administrative staff reviewed the bids and
concluded the lowest bid that met all specifications and requirements for the project was from H.J. Martin
& Son, Inc.
FISCAL L%IPACT
Carpeting the first floor and lower levels of the library building were budgeted in the 2010 and 2011
CIF's at a combined amount of $155,400. Funding for this item would be charged to CIP account: 323-
1060- 6426 - 06127. H.J. Martin & Son's bid is $44,440 less than the amount budgeted for the two
projects.
RECOMMENDATION
Library administration recommends the Common Council award the bid to H.J. Martin & Son, Inc. for
$110,960.
Respectfully submitted
Approved
Jeff Gilderson -Duwe, Library Director
Mark Rohloff, City Manager
"Connecting People with Information"
Oshkosh Public Library (920) 236 -5200 Administration (920) 236 -5210 FAX (920) 236 -5228 www.oshkoshpubliclibrary.org
CARPETING PUBLIC AREAS ON FIRST FLOOR AND LOWER LEVEL
OF LIBRARY BUILDING
BIDS OPENED APRIL 19, 2011
VENDOR
BID
Vinny's Flooring and Floor Care
$ 124,486
10848 W. Wisconsin Avenue,
Wauwatosa WI 53226
Schleis Floor Covering, Inc.
$ 121
2744 Manitowoc Road, PO Box
8066, Green Bay WI 54308 -8066
H.J. Martin & Son, Inc.
$110,960
320 South Military Avenue,
PO Box 11387, Green Bay WI
54307