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HomeMy WebLinkAboutMINUTES MINUTES OF THE MARCH MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Approved at the April 7, 2011 Museum Board meeting) The regular March meeting of the Oshkosh Public Museum Board was held on Thursday, March 3, 2011 in the Lecture Room of the Museum. Board President Carol Fenrich called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Becker Mrs. Fenrich Mr. Metz Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer (came in at 4: 09 p.m.) Mr. Rego Mr. Winkler Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Registrar Joan Lloyd, Curator Debra Daubert, Leadership Oshkosh representative Jason Hale, Auxiliary President Barb Shirtz, and Brenda Hauber recording the minutes. Ms. Drew and Mr. Haffeman were designated to fill the vacancies of Mr. Becker and Mr. Metz. The minutes of the February 3, 2011 board meeting were read. Rick Rego moved that the minutes be approved. Eugene Winkler seconded the motion. The roll call vote followed: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The minutes of the February 3, 2011 Museum Board meeting were approved. The March 2011 bill listing was read. Rick Rego moved that the bill listing be approved for payment. Carol Kujawa seconded the motion. A brief discussion followed at the conclusion of which the roll call vote took place: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler With the vote unanimous in favor, the motion was carried. The March 2011 bill listing was approved for payment. The next item on the agenda was the deaccession of two Native American pieces: a beaded vest and quiver. Mrs. Fenrich asked Mr. Larson to begin the discussion of these items. In turn he asked Joan Lloyd and Debra Daubert to explain the request for deaccession, based on the artifacts origin and their not being in the museum’s scope of collecting. Eugene Winkler moved that the beaded vest and quiver be deaccessioned. The items were then discussed. At the conclusion of the discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The two Native American artifacts (a beaded vest and quiver) were deaccessioned. Janet Moldenhauer came into the meeting. th The next item to be considered for deaccession was a 15 century painting of a Madonna and child. Curator Debra Daubert described the painting and the reasoning for deaccessioning this painting. Eugene Winkler moved and Janet Moldenhauer seconded the motion to deaccession th the 15 century painting. During the discussion and examination of the painting, Mr. Larson explained that in order for the painting to be included in Christie’s June auction it would need to be to them by April. Again it was pointed out that this painting is out of the museum’s scope of collecting. At the conclusion of the discussion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler th There was a unanimous vote in favor of the motion. The motion to deaccession the 15 century painting of a Madonna and child was passed. The next four items on the agenda were proposed uses for the earnings from several trust funds. The first to be proposed was the use of the Behncke Fund earnings to replenish the Exhibition Fund. Mr. Larson proposed that up to $25,000 be transferred from the Behncke Fund to the Exhibition Fund. He noted that the fund is the major source of funds for the preparation of exhibits. Eugene Winkler moved that $25,000 of Behncke Fund earnings be transferred to the Exhibition Fund. Carol Kujawa seconded the motion. The Board then discussed the proposal. At the conclusion, Mrs. Fenrich called for the roll call vote. In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The sum of $25,000 was allocated from the Behncke Fund to the Exhibition Fund. The next projects were related to the two Collection Funds. Mr. Larson proposed that the Collection Fund at the Oshkosh Area Community Foundation be used to sponsor the restoration of the Scott’s Volunteers Civil War flag ($22,000) and the City-held fund sponsor the purchase of three frames for the paintings of the Russell family ($1,500) that were recently conserved by Barry Bauman and also replenish the discretionary purchase fund in the amount of $750.00. Diana Drew so moved and Eugene Winkler seconded the motion. Mr. Larson explained the procedure of requesting of the Foundation that the $22,000 be allocated to the restoration of the Civil War flag. The board briefly discussed these proposed expenditures. At the conclusion Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler A unanimous vote in favor was recorded and the motion was passed. The following proposed expenditures were approved: OPM Collection Fund at the Oshkosh Area Community Foundation-$22,000 for the restoration of the Scott’s Volunteers’ Civil War flag City-held Collection Fund—purchase of three frames for the recently conserved Russell paintings ($1,500) and the replenishing of the discretionary purchase fund in the amount of $750.00. Mr. Larson then proceeded to describe the next request—use of Endowment Fund earnings to sponsor a paid internship in 2012 in an amount not to exceed $5,000. Earnings from this fund have never been used. However, Mr. Larson’s basic reason was to have this internship funded for 2012 in advance of the museum’s budget process so we may plan more effectively knowing that this position would be available. He also explained that this is a positive use of the earnings even though the fund remains relatively small and may encourage others to donate once they are aware of the use of earnings in this way. Eugene Winkler so moved with Rick Rego seconding. The Board then discussed the proposal. At the conclusion, Mrs. Fenrich called for the roll call vote: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler The Board voted unanimously in favor and the motion was passed. The proposal to utilize $5,000 in earnings from the City-held Endowment Fund for a paid internship in 2012 was approved. The final fund to be discussed by Mr. Larson was the Membership Fund. He proposed the following: Use $2,500 for staff training (William Radig to the Campbell Center) Use $ 4,000 for the cost of producing and mailing the community survey Use of $2,250 for software to analyze the responses to the survey Use of $6,250 to replace tables and metal chairs Use of $2,125 for light construction at the front entrance (removal of emblematic column, and reconfiguring the store counter and window for ease is payment of admissions Mr. Larson noted that all of these projects totals $17,125. Diana Drew so moved with Janet Moldenhauer seconding the motion. During the discussion Mr. Larson said that the class Mr. Radig wanted to take at the Campbell Center last year was cancelled. At the conclusion of the discussion, Mrs. Fenrich called for the roll call vote on the motion: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was uananimous in favor and the motion was passed. The proposed projects would be sponsored by the Membership Fund as follows: Use $2,500 for staff training (William Radig to the Campbell Center) Use $ 4,000 for the cost of producing and mailing the community survey Use of $2,250 for software to analyze the responses to the survey Use of $6,250 to replace tables and metal chairs Use of $2,125 for light construction at the front entrance (removal of emblematic column, and reconfiguring the store counter and window for ease is payment of admissions Mrs. Fenrich then asked Mr. Larson to present his Director’s Report. He began by saying that the consultation with AECOM went very well and he was looking forward to receiving their preliminary report. The next item he discussed was the Investment Policy for the Durow Trust. There will be a meeting with advisors from Associated Bank on March 25 for a final review. At this time Mr. Larson was anticipating presenting the policy to the Board at the April 7 meeting at which Finance Director Peggy Steeno and City Attorney Lynn Lorenson would be on-hand to answer any questions the board may have. After the policy is approved, Mr. Larson said we would have a much better idea of the income the funds will generate. In conclusion Mr. Larson said that the next exhibit opening would occur on March 19—a community free admission day. With the turn-out at the last two free days, we are expecting a large attendance. He asked that because of the expected attendance volunteers from the board would be greatly appreciated. Any interested Board members should contact Megan Del Debbio. This concluded the Director’s Report. Barb Shirtz then presented the Auxiliary Report. She said that three activities for children were being planned for the opening of Signs of the Times in addition to a bake sale and 3 basket raffles. The Board expressed their appreciation. With no further business before the board, Carol Kujawa moved that the meeting adjourn. Rick Rego seconded the motion. The voice vote went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Ms. Moldenhauer Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the meeting was adjourned at 5:01 p.m.