HomeMy WebLinkAbout11-159APRIL 12, 2011 11 -159 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVAL OF SPECIAL EVENT / OSHKOSH FESTIVALS INC. /
UTILIZE LEACH AMPHITHEATER / RIVERSIDE PARK PARKING
LOT & CITY STREETS FOR IRISH FEST & 5K/ JUNE 3, 4 & 5, 2011
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to the Oshkosh Festivals, Inc., (Matt Miller) to utilize
Leach Amphitheater, Riverside Park Parking Lot and to utilize Ceape Avenue, Broad
Street, Bayshore Drive, Lake Street, Rosalia Street, Washington Street, Linde Street,
Merritt Avenue, Bowen Street, Mill Street on Friday, June 3, 2011, from 5:00 p.m. to 11:00
p.m., Saturday, June 4, 2011, from 11:00 a.m. to 11:00 p.m. and Sunday, June 5, 2011,
from 10:00 a.m. to 7:00 p.m., for their festival & 5K, in accordance with the municipal code
and the attached application, with the following exceptions /conditions:
A. An exception to the provisions of section 19 -4(D) of the Oshkosh Municipal
Code is granted to allow dogs in the park for the purpose of canine agility
demonstrations. Only dogs participating in the demonstrations shall be
allowed and dogs must have proof of current vaccination for rabies.
B. An exception to the provisions of section 19- 4(A)(3) and (C) of the Oshkosh
Municipal Code pertaining to noise and curfew are granted to allow amplified
sound until 11 p.m. on each night of the festival, June 3, 4 & 5, 2011 and to
allow persons to remain in the park until the end of the scheduled activities
of the festival each night.
C. Permission is granted, subject to the issuance of an appropriate permit by
the Fire Chief of the City of Oshkosh, for a fireworks display on Saturday,
June 4, 2011, such display to be completed no later than 11:00 p.m.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Public Works Department
Barricades — ($80.00 for festival — preliminary estimate)
($75.00 - $100.00 for 5K run — preliminary estimate)
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
GENERAL EVENT INFORMATION
Official Name o Special Event:
ASH Ic4SN L 2<<SN ��S ✓
Start Date: 6 - ,3 - // End Date: 6
EVENT
DATE
SUN
MON
TUE
WED
THUR
FRI
SAT
SETUP TIME
START TIME
STOP TIME
TEAR DOWN
/ CLEAN UP
COMPLETED
Location of Event:
A i P ,Y/�,
Estimated Attendance (daily & total):
Booths:
Organization(s) Sponsoring Even
i , WJ
IAJL
Number of
(includ
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY
CLERK
Primary Contact: M +, / , /line
Daytime Telephone: a - ,
Cell Phone: I�
Fax:
Emai / bsrt cah Q1-sq
Address:
City: _
,44e./ Q K
State:
Zip Code:
Secondary Contact:
Daytime Telephone:
Cell Phone: 902 a: ? , 9 - 7 C)
Fax:
Emai CSSH .4 acs t s �'• C C7�
Address:
City: State: Zip Code:
Onsite Primary Contact: _Ait,g�
Cell phone:
Fax:
Email:
Address:
City: State: Zip Code:
Onsite Secondary Contact:
Cell phone:
Fax:
Email:
Address:
City: _
State:
Zip Code:
NOTE Either the primary or secondary onsite contact must be present onsite at
all times during the event.
APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY
CLERK
SPECIAL EVENT CHECKLIST
(please check all boxes that apply)
Is your event a:
�stival / Music Concert
religious / Educational
• Rally / Memorial
• Street /-Block Party
>a:::J�_arade / Fun Run / Walk- a -Thon
• March utilizing any Public Property
• Public Assembly for Political Purpose
• Sport Tournament (Fishing, Soccer, etc.)
❑ Other
Location of event:
>< or other public property
�,ublic street, sidewalk, alley, or right of way
❑ Private property
Will you have
Alcoholic beverages
(Additional permit required from City Clerk)
�ood & non - alcoholic beverages
(Additional permit required from Health Dept.)
><Non -food related sales and /or display booths
(No additional permits required)
Vent and /or Canopy
(Additional permit required from Inspections Dept.)
(Digger's Hotline must be contacted minimum of 3 days before digging)
' and /or additional electrical facilities
(Additional permit required from Inspections Dept.)
❑ Fires or Candles
(Additional permit required from Fire Dept.)
;KPireworks.
(Additional permit required from Fire Dept.)
Activities in a park outside of normal operating hours
(Waiver required from City Council)
b arricades
(Approval from City Clerk's office if in right of way)
Q
APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY
CLERK
-/6� Sound
Animals included or allowed in event
(animals must be licensed and have proof of vaccination)
\ �ooking Equipment
(Fire Department approval required)
We have made arrangements for
�estroom and hand washing facilities
- waste and recycling services
Event insurance
Public safety & security I EMS services
Electricity I Generators
Fire extinguishers
- Advertising with banners or signs
Drinking water
❑ Grey water and grease removal
>< contingencies
❑ LP Gas
❑ Tent Heating
Space Intentionally Left Blank
0
APPLICATION FOR SPECIAL EVENT PERMIT —
TO BE RETURNED TO CITY CLERK
Special Event Public Safety and Security Plan
Name of Event: �� kz6jy jri � S i
Location of Event: l _&AcH
Date of Event: e, ,.3 16 //
Time the Event is to Open: ll
Sponsor of the Event: 6S ,�c�S ��S6r ti 'l LS �ti L
Estimated Attendance (daily and total): 16 oz:70
Emergency Contact Information:
Name: / 7 1162
Daytime Phone Number:
Cell Number: f�A 2 X 17 9 ° c9-E -0
Name: OFF P9,,,e_Sc,-J
Daytime Phone Number:
Cell Number:
Name:
Daytime Phone Number:
Cell Number:
Primary Location of Event Staff at Event Site: C614c H_
Emergency Notification of the Public
The public will be notified of safety and /or security issues in the following
manner:
4)&6 - 7P,4 ..
10
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Emergency Medical Services
Name of Provider:
/ //J-
Contact Person / Telephone Number:
Location of Provider at Event Site:
Fire Protection
Name of Provider:
wIA
Contact Person / Telephone Number:
Location of Provider at Event Site:
Number of Fire Extinguishers:
Location of fire access roads:
Securit
Name of Provider:
►
Contact Person / Telephone Number: 60 ��a - 7110 - o2 / ,. - ; - > g
Location of Provider at Event Site: Cqw S /
Location of Missing Persons Station: Gl/i l LL
Event Parking Locations: o sT
11
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Severe Weather Contingency
Shelter Locations:
Have you confirmed that the locations will be open and available?
Who will dej rmine if your event is canceled or held? Phone number:
err 3 Z 9 - C>
Public Safety Site Plan
Provide a schematic drawing of the event site location. The drawing must be
legible and drawn to scale. The public safety plan must include the following
items if they will be provided, or if they are required.
1. Location of booths, stages, and event structures
2. Location of first aid stations
3. Location of information / ticket booths
4. Boundaries of the event
5. Location of fences
6. Location of exits and gates (gates must be numbered)
7. Location of Fire extinguishers
8. Location of severe weather shelters
9. Location of Fire / EMS access road
10. Location of security staff
11. Location of emergency contact event personnel
12. Location of assembly area and approximate occupant amounts
13. Location of event parking
14. Location of barricades
15. Location of generators
16. Location of temporary roadways
12
APPLICATION FOR SPECIAL EVENT PERMIT
— TO BE RETURNED TO CITY CLERK
Other
Provide any other information that you feel should be considered
9 LCA5 -6 - - *- i a ✓�2 ' 0,2 a�4� Fh t C
Yes / No
I have reviewed and have considered the Contingency Plan
information provided by the City of Oshkosh along with this
application (pages 44-,-1-2t CZ4, I S
v I have reviewed and understand the City's Insurance
requirements for Special Events as described in this document
(jaages.4- 314-,-andl 6 1
6
I am enclosing the event's Public Safety Site Plan (see page 9)
I am enclosing other information that I believe is necessary or
helpful to describe the planned event
SIGNATURE
I am allowed to sign this application on behalf of the event sponsor. The
information contained in this application for a Special Event permit is true, correct,
and complete to the best of my knowledge. If there are any changes to the
Special Event, I agree that I will promptly notify the City of Oshkosh of these
changes and request approval of them.
zJ I 1 116,e- Date
(print name) (print title with organization)
13
From: Harris, Matthew A.
Sent: Saturday, March 12, 20116:19 AM
To: Ubrig, Pam
Cc: Ross McDowell; Judy Britton; Oshkosh Irish Fest
Subject: RE: Irish Fest 5K
Pam —
I have exchanged a -mails with Matt Miller from Irish Fest. Page 13 of the Special Events Application
mentioned a 5K Walk/Run on SAT, JUNE 4t' at 1lam. I am e- mailing you the route that will be used
(Streets listed below and map attached). Please include this in your files and also distribute it to the
appropriate City Departments for their review. Thanks and let me know if you have any questions.
START - 11:00 AM — Leach Amphitheater
Direction of Travel
Road On
Road To
- EAST
Cea a
TO
Broad
SOUTH
Broad
TO
Ba shore
EAST
Ba shore
I TO
Lake
NORTH
Lake
TO
Cea e
WEST
Cea a
TO
Rosalia
NORTH
Rosalia
TO
Washington
EAST
Washington
TO
Linde
NORTH
Linde
TO
Merritt
WEST
Merritt
TO
Bowen
SOUTH
Bowen
TO
Mill
SOUTHWEST
Mill
TO
Cea e
WEST
Cea a
TO
Broad
SOUTH
Broad
TO
Leach
END - 12:00 PM — Leach Amphitheater
Matt Harris # 359
Special Operations Officer
Oshkosh Police Department
(920) 236 -5083 - office
(920) 236 -5700 - non - emergency
mharris @ci.oshkosh.wi.us
APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY
CONTINGENCY PLAN
Event sponsors should review and consider the following issues when
they are planning or preparing for an event. Many of these issues are required
by one or more regulations, or are components of larger regulations.
Considering other issues which may not be required should contribute to the
planning and operation of the event. Developing responses to these questions
should result in more productive and fruitful discussions with the various
departments with the City during their review of the Special Event Application.
1. Weather related issues: rain, snow, severe storms, tornadoes, etc.
a. If the weather forecast includes bad weather, will the event be cancelled?
If so, how will attendees be notified?
b. Develop a plan for the sudden onset of severe weather. Where will the
people go and who is designated to assist in their safe arrival at the safe
refuge place?
c. Is there an area of safe refuge in case of a tornado?
2. Medical Issues
a. Where will ambulance access to the event be in case one is needed?
b. Who will conduct crowd control in the event of a medical emergency?
C. Will a first aid station, with trained first aid provider, be provided at
the event? Where?
d. If applicable, is there adequate shade to prevent heat stroke? Will
water be provided? Where?
3. Crowd Control
a. Who will monitor the barricades?
b. Who will work the entry gates? Maintain egress and access?
C. Who will patrol the area to prevent incidents from getting out
of control?
d. Develop a plan for those patrolling the crowd of what to do if
they encounter unruly behavior. Have communications equipment.
14
APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY
4. Security
a. Will there be Police Officers providing security? If so, contact the Police
Department for applicable requirements or guidelines relating to the number
necessary.
b. If volunteers or private agencies provide security, will they have appropriate
phone numbers for EMS, Fire, and Police?
c. If applicable, what will security officials do if non - paying attendees breach
the gate or perimeter?
d. If a complaint is received, for example, for loud music, how and who will
handle the complaint?
e. Provide communications equipment. Portable radios, cell phones, and
access to land lines.
f. If applicable, secure monies in an area not accessible to the attendees.
5. Event Logistics
a. Where will there be, or will there be, a staging area for support staff?
b. What time will the crowd be disbursed and by whom?
c. Who will conduct clean up?
d. Remember to maintain fire lanes and access roads.
e. Appoint one person to oversee and take responsibility for the event. Who?
f. Will an adequate amount of restroom facilities be provided? Where?
g. is there adequate safe parking provided? Where?
Space Intentionally Leff Blank
15
SPECIAL EVENT
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
(Medium and High Risk Events)
EVENT: O.5 �F-��5 � `�f ��
ORGANIZER: /" 4y7i - �1 1 16Y
The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the
event. This responsibility of the organizer to the City includes but is not limited to the actions of the event
organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors,
participants, and visitors.
Inconsideration for the City's approval of the Special Event, 06"/ �i2! Set Fe�,5, 1
the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council
members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from
and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including
costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of,
or judgment entered against, the foregoing individuals and/or entities.
The event organizer shall abide by the City's insurance requirements for the event, including the addition of
the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional
insured's for the event.
The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the
organizer(s) of the Special Event.
EVENT ORGANIZER
k4l�-r P t 11me—
(print name of organizer)
3 - /0- //
A4 2 (date)
& g
(signature) (title)
/44Tt- Mi 111S,-
(print name) (print title)
(date)
(signature) (title)
(print name) (print title)
17
v �
�.i.�
.a.
r
w
rt �
s
.0 <� Access for
.v°
Z
'
Boats
1.
v
to
C
Y
f6
a
C
L.L
3
J
4aa4s4ino,)
N
U'
4-
C
O
LL
L
U
fS3
N
J
f0
U
N
++
■
c
c
° c °
U
/
C
/
O
/ _
Q fl y
I
I
I
I
I
I �
-0
f0
d
0
J
W
C
Y
co
d
v
�l
C
U
c
L
Q
L
O
L
�i
r
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
�7
I c
I
I Y
I �
I y
I �
I
I
I �
I
I �
O
I �
I �
'a
cu
bb
■
c
c
° c °
a
m °'
v a v `o
Q fl y
I