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HomeMy WebLinkAboutMuseum Board MinutesMINUTES OF THE FEBRUARY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Feb. minutes were approved at the March 3, 2011 board meeting) The regular February meeting of the Oshkosh Public Museum Board was held on Thursday, February 3, 2011 in the Lecture Room of the Museum. Board President Carol Fenrich called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Becker Mrs. Fenrich Mr. Metz Mr. Haffeman Mrs. Kuj awa Ms. Moldenhauer (came in at 4:20 p.m.) Mr. Rego Mr. Winkler Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barb Shirtz, School Superintendent Dr. Donald Viegut and Brenda Hauber recording the minutes. Alternates Ms. Drew and Mr. Haffeman were designated to fill the vacancies of Mr. Becker and Mr. Metz. There were no citizen statements. The minutes of the January 6, 2011 board meeting were read. Eugene Winkler moved that the minutes be approved. Rick Rego seconded the motion. Mrs. Fenrich then called for the roll call vote since there was no discussion: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kuj awa Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The minutes of the January 6, 2011 museum board meeting were approved. The February 2011 bill listing was then read. Rick Rego moved that the bill listing be approved for payment. Gary Haffeman seconded the motion. A brief discussion followed, at the conclusion of which, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler With the unanimous vote in favor the motion to approve the February bill listing for payment was passed. The February 2011 bill listing was approved for payment. The next item on the agenda was the proposal to allocate Membership Fund money for the purchase of needed curatorial and archival supplies. Mr. Larson explained that the line item in the museum's budget for these supplies has been drastically cut over the last several years. The allocation for 2011 is only $750. He then requested board approval on the request to allocate up to $3,000 from the Membership Fund to supplement the budgeted amount. Rick Rego so moved. Carol Kujawa seconded the motion. At the conclusion of a brief discussion, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The allocation of up to $3,000 from the Membership Fund for the purchase of needed Curatorial and Archival supplies was approved. The board was then presented with the 4 th quarter reports from the Oshkosh Area Community Foundation for the three museum funds held there. Eugene Winkler moved for the receipt and filing of these reports. Rick Rego seconded the motion. The roll call vote went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler With the unanimous vote in favor the motion for the receipt and filing of the Oshkosh Area Community Foundations 4 th quarter reports was passed. Mr. Larson then reported that the estate of Diane Russell (a Sawyer descendant) should be settled in a month or two. The attorney handling the estate estimates that the Museum should be receiving about $3,500. Mr. Larson recommended that when this is received, it should be placed in the Exhibition Fund. Eugene Winkler then moved that the Diane Russell bequest be placed in the Exhibition Fund when it is received. Diana Drew seconded the motion. The roll call vote was taken after a brief discussion: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler The motion to place the Diane Russell bequest in the Exhibition Fund was approved with a unanimous vote in favor. Mr. Larson then presented the next item on the agenda to be discussed. Since the implementation of the Photography Policy in June 2010 wording in the policy has caused some confusion. It is the wording "per staff member involved." The wording leaves the impression that if a staff person is not involved there is no fee, which is not the case. Mr. Larson recommended that the "per staff member involved" be stricken from the policy. Eugene Winkler moved and Gary Haffeman seconded a motion to delete this wording from the Policy. A brief discussion followed with the roll call vote at the conclusion which went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kuj awa Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The wording "per staff member involved" was deleted from the Photography Policy. Mrs. Fenrich then asked Mr. Larson to present his Director's Report. Mr. Larson began by discussing his recent discussions with representatives of Friends of the Fox, Inc. a non - profit group seeking federal designation of a National Heritage Area for the Fox - Wisconsin rivers corridor. Originally sponsored by Senator Kohl and Congressman Kagen, however with the defeat of Congressman Kagen, the effort has now been taken up by Congressman Petri but he will first offer it to Congressman Ribble. The group felt that because Oshkosh is centrally located and has significant cultural and recreational resources, the Friends of the Fox feels that the Museum could play an important role in this effort especially with the Museum's proposed expansion and the exhibits being planned around the waterway theme. The final topic in the Director's Report was the consultation coming up with AECOM. They have been provided with the necessary materials such as financial information, annual reports, visitor demographics and the results of our Performance Management Study. The formal start of the process will take place on February 17 at 9 a.m. and will end at noon on Friday, the 18 th . Ms. Moldenhauer entered the meeting. Mrs. Fenrich did not have a President's Report and there were no Board Member Statements. Mrs. Shirtz gave the Auxiliary's Report by saying that the Auxiliary would be having a meeting on Friday, February 4 to begin the planning of what they were going to do on the free day on March 19 At this time she was thinking of a raffle and children's activities. With no further business before the board, Eugene Winkler moved that the meeting adjourn and Gary Haffeman seconded the motion. The voice vote went as follows: In favor: Opposed: Ms. Drew None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Rego Mr. Winkler With the unanimous vote in favor, the motion was passed. The meeting was adjourned at 4:24 p.m.