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Home My WebLink About11-130MARCH 22, 2011 11 -130 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / UW- OSHKOSH LGBTQ RESOURCE CENTER/ UTILIZE CITY STREETS FOR 2ND ANNUAL LGBTQ ALLY MARCH / APRIL 14, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to the UW- Oshkosh Resource Center (Liz Cannon) to utilize city streets: High Avenue and Market Street, on Thursday, April 14, 2011, from 6:30 p.m. to 7:15 p.m. for their ally march, in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: f Start Date: Z e,, ( End Date: Ara -- 1 z i Briefly describe your event. Be sure to include the purpose of the event and all planned activities. ,�D - kc) )-� EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME START TIME STOP TIME TEAR DOWN /CLEAN UP COMPLETED Location of Event: Estimated Atten ance (daily & total): Booths: Organization(s) Sponsoring (including addresses) Zoe' — Z S u Number of 1 - � F E? 2 5 20i1 CITY APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Primary Contact: <<;z fc,h - -- ., Daytime Telephone: G) t c eit , -i 3 V 65 Cell Phone: Fax: Email Address: LYQ`' City: 0 s4 6 State: W+ Secondary Contact: Daytime Telephone: Cell Phone: Fax: Email: Address: City: _ Onsite Primary Contact: Cell phone: Fax: Email: Address: City: _ Onsite Secondary Contact: Cell phone: Fax: Email: Address: City: _ State: ;f Zip Code: Zip Code: State: Zip Code: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: ❑ Festival / Music Concert • Religious / Educational • Rally/ Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon 1< March utilizing any Public Property ❑ Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) • Other Location of event: st Park or other public property I:r Public street, sidewalk, alley, or right of way ❑ Private property Will you have ❑ Alcoholic beverages (Additional permit required from City Clerk) ❑ Food & non - alcoholic beverages (Additional permit required from Health Dept.) • Non -food related sales and /or display booths (No additional permits required) • Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK -)d Amplified Sound ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) ❑ Cooking Equipment (Fire Department approval required) We have made arrangements for • Restroom and hand washing facilities • Solid waste and recycling services • Event insurance • Public safety & security / EMS services • Electricity / Generators • Fire extinguishers • Advertising with banners or signs • Drinking water • Grey water and grease removal Weather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank APPLICATION FOR SPECIAL EVENT PERMIT – TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: Z� /-I hnu� / Z-6P, 7 o Location of Event: c , 'Iy s � c /Dc . Date of Event: nom= I 13.9 1 �' H Time the Event is to Open: 4jor 5,,m 5,A r e k,- Iv h ,, c Sponsor of the Event: ZtW osA6,s4 L66t cz ke 6 :e „1 0 Estimated Attendance (daily and total): 2ruo - ?SO Emergency Contact Information: Name: L "k Daytime Phone Number. q2& v l g 3 S Cell Number: Name: Daytime Phone Number: Cell Number: Name: Daytime Phone Number: Cell Number: Primary Location of Event Staff at Event Site: Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Fire Protection Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Number of Fire Extinguishers: Location of fire access roads: Security Name of Provider: Contact Person / Telephone Number: Location of Provider at Event Site: Location of Missing Persons Station: Event Parking Locations: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather ContinQency Shelter Locations: h � ( Si f; C ep. t,> o n U6,-,() cgn1.f' Have you confirmed that the locations will be open and available? Who will determine if your event is canceled or held? Phone number: L-" Cy 92 0 - <<z y - 3 < «s Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. f11Za47 //r• ce'l,hon 01 r6Or %1 /J c; gF�V D t (print name) C2 (print title with organization) �` J"'" SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: ORGANIZER: 17 C11 t-, vie 0 The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. Inconsideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER nl cam P10" (print name of organizer) 3 /io //l (date) L6-4TQ ZW, , r (signature) (title) flrza�64 10. CA;1�10►l (print name) (print title) 3� bpi/ (date) D ( ature) / (title) (print name) (print title) OSHKOSH TM The following route would be taken: From Kolf Sports Arena onto High Ave. to Market St. (Rally to be held in Opera House Square) ,�! -- one Tortilla Flat Irvr Ave 44 V1f i lr y _n9 A W TruingAve E Ii O�;h 45 I e I ti .E i q n Y I' eb qj Amherst Ave In - - _ 3 m, amp i' _Union Ave L IdaAve ; .. ` fi -_ W P arkway.Ave 'CD University Plaza 11 . rho In Canter �� '`Vic7ne �a,lQ j Rnxy . FArnir Count C CtttlSel ■ I�I z PArks Dept'... -8 ?ate, :..,"ti SrAffign SPd Vi. GO, ' 'gyp I �1 and Sreakfart n rA j i a _ — Pearl Aug Uy <9f'., slar M O' t �► �i ' �:` . Cafe n :3 R p �• 1, ShkC>5`y pera ChRSe t nme- Founlabon o And F LGBTQ RESOURCE CENTER UNIVERSITY OF WISCONSIN OSHKOSH • 800 ALGOMA BLVD • OSHKOSH WI 54901 -8622 (920) 424 -3465 • Igbtgcenter @uwosh.edu An Equal Opportunity / Affirmative Action Institution • www.uwosh.edu CADocuments and SettingsUanisnI61My Documentsl2 route.doc OSHKOSH February 23, 2011 TM City of Oshkosh Eg 2 5 �Qll Mark Rohloff city manager J`,CCi rc 215 Church hunch Avenue Oshkosh, WI 54901 G1 RE: Closure of specific city streets for 2011 LGBTQ Ally March Dear Mr. Rohloff: Those of us at the University of Wisconsin Oshkosh LGBTQ Resource Center would like to plan its Second Annual LGBTQ Ally March on Thursday, April 14, 2011 for the University and City of Oshkosh communities to come to- gether in support of our lesbian, gay, bisexual, and transgender community members, neighbors, and family mem- bers. In their 1991 essay, "Becoming an Ally," J. Washington and N.J. Evens define "ally" as "a person who is a member of the dominant or majority group who works to end oppression in his or her private and professional life through support of, and as an advocate for the oppressed population." We would like to see the day culminate in an Ally March through the streets of Oshkosh. We are writing today to ask for your support and for your permission to walk in solidarity through the community of Oshkosh. We are planning a 5:00pm rally, and a 6:30 march. The rally would be held on the University campus in Kolf, and the march would start there on High Street and end at Opera House Square, where we will do a short ceremony and disperse from there. On behalf of the University of Wisconsin Oshkosh LGBTQ Center, I hereby ask permission to have a ceremony at Opera House Square and request temporary closure of the following city street spans on Thursday, April 14 2011, from approximately 6:30 p.m. to 7:15 p.m. for our Ally March/Rally: • High Ave. from Osceola St. east to Market Street. • Market Street between High Ave and Algoma Blvd. I've included a map to further describe the march route's street use and flow. Feel free at any time to contact me with questions or if I can be of any assistance in better describing the nature and value of this community event. Thank you very much for your consideration of this project. Sincerely, &er� _Iw Dr. Elizabeth M. Cannon Director, LGBTQ Resource Center LGBTQ RESOURCE CENTER UNIVERSITY OF WISCONSIN OSHKOSH • 800 ALGOMA BLVD • OSHKOSH WI 54901 -8622 (920) 424 - 3465 • Igbtgcenter@uwosh.edu An Equal Opportunity / Affirmative Action Institution • www.uwosh.edu U:\LGBTQ CenterWly DayTermission to March from City Hatl.doc