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HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES February 15, 2011 PRESENT: David Sparr, Megan Lang, Jeff Jahnke, David Hetzel, Sandy Prunty, Michael Russell, Melody Wollangk, Todd Cummings EXCUSED: Kurt Koeppler, Jim Stapel STAFF: Maureen Lasky, Jeffrey Nau OTHERS: Matt Kroening — Oshkosh Police Department, Lisa Voss — Oshkosh Public Library I - CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. II - MINUTES OF JANUARY 18, 2011 MEETING There was no discussion on this item. Melody Wollangk moved for approval of the January 18 2011 minutes as presented. Mike Russell seconded the motion which passed unanimously. III — POLICING /TRAFFIC /PARKING ISSUES Sergeant Kroening reported that with the winter weather, things have been quiet in the downtown area. The Oshkosh Police Department is teaming up with the Boys and Girls Club to work with younger at -risk children to promote other activities other than hanging out at downtown locales such as Opera House Square. The OPD's gang resource officers will also be starting a mentoring program targeting at -risk kids that may participate in gang activity. Megan Lang inquired if the Juggalos moved their hangout to Carl Traeger School area. Sergeant Kroening replied that the Juggalos used the Traeger area as a recruiting ground and expects them to return to Opera House Square on Tuesdays once the weather gets better. Sergeant Kroening also informed the Board that if any homeless citizens cause any disruption in their places of business they should call the Oshkosh Police Department. The Board praised the City's efforts for snow removal along Main Street and the public parking lots considering the amount of snowfall this season. IV — MONTHLY FINANCIAL REPORT BID Manager Lasky reported that the 2010 budget would be closed out by the end of February. David Hetzel motioned for approval of the monthly financial report as presented. Megan Lang seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES February 15, 2011 V - BID MANAGER AND SUBCOMMITTEE REPORTS • BID Marketing Consortium - Dennis Leatherman with the Saturday Farmers Market gave a presentation at the last Marketing Consortium Meeting. Preparation is beginning for the Oshkosh Half Marathon. Historically the marathon was held on the third Sunday in April, however this year it falls on Palm Sunday so the marathon will be held on Saturday, April 16 The Oshkosh Business Expo will be on Friday, April 15 followed by the Poker Run that afternoon. Destination Downtown will be on May 21 at the City Center Hotel. • Beni tification - Work continues on the trash receptacles with Wausau Tile and the City. Ten sets of trash and recycling receptacles will be placed along Main Street and throughout the BID. Delivery should be sometime in April. - New banners sponsored by City Center have been placed throughout the BID. - Work continues on the kiosk design with Chris Strong, Megan Lang and Art City Signs. - A new contract with Ground Effects is being worked on for 2011. • RFG - 2010 is complete. Fat Mamas filed their receipts and will be receiving approximately $2,000 out of the $3,000 they were approved for. VI — BID BRANDING PROPOSALS Chair Sparr gave a brief review of the last committee meeting with 44° North and Blue Door Consulting. The committee unanimously recommended hiring Blue Door Consulting. The price for Blue Door ranged from $14,280 to $25,075 which includes deliverables, research, branding and web production. The wide range is due to the possibility of using the University of Wisconsin Oshkosh to conduct marketing research which lowers the price. Some factors with selecting Blue Door Consulting included: - Blue Door's marketing research was not going to be outsourced - Blue Door proposed to conduct a higher number (300+ vs. 150 -175) of surveys - Blue Door proposed to use sit -down surveys as opposed to telephone surveys BID Manager Lasky reiterated that the biggest difference between the two proposals was the marketing research and that Blue Door had a better understanding of the BID's needs and the research's importance. Mike Russell asked if the BID selects Blue Door, should they cap the amount budgeted to them? Ms. Lasky responded in her communications with Blue Door, there are options as how the work can be done. Jeff Jahnke suggested the work be done in two phases — market research and deliverables. Jeff Jahnke motioned to approve up to $10,000 to Blue Door Consulting for marketing research services utilizing the University of Wisconsin Oshkosh students (Phase I). Dave Hetzel seconded the motion which passed unanimously. VII — DOWNTOWN PARKING There was no discussion on this item. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES February 15, 2011 VIII — CAFE ORDINANCE UPDATE Mr. Nau gave an update to the proposed cafe ordinance and addressed concerns raised from the January BID meeting including: - Businesses with appropriate licenses can serve alcohol in the cafe area - Cafes will only be allowed for businesses along Main St. from Ceape Ave. to Irving Ave. instead of the whole BID because Main St. has the only sidewalk wide enough to accommodate cafes. The Ordinance is scheduled to go to Plan Commission on March 1s followed by two meetings of the Common Council on March 8 th & March 22" IX — 400 BLOCK N. MAIN STREET PEDESTRIAN SAFETY SIGNS This item was laid over to the March meeting. X — PROJECTING AND SANDWICH BOARD SIGNS (UPDATE) Mr. Nau reported that he talked to Planning Services Director Darryn Burich in regard to types of signs and materials allowed for the signs. Plastic signs and dry erase boards can be used for sandwich board signs in the Downtown Overlay. Sandy Prunty asked how businesses will be informed of the new changes for signage. Mr. Nau responded the city could place a link on the city's website under, "What's New ?" XI — IDENTIFICATION OF AGENDA ITEMS FOR MARCH 15, 2011 MEETING • 400 block bump out safety signs (update) XII - ADJOURNMENT With there being no further business, Jeff Jahnke moved the meeting be adjourned. Melody Wollangk seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3