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Home My WebLink About11-73FEBRUARY 22, 2011 11 -73 RESOLUTION (CARRIED 6 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT / GRAYBEARD PRODUCTIONS INC / UTILIZE SOUTH PARK FOR THEIR FOX VALLEY MOTORCYCLE SHOW & SWAP MEET / JUNE 4 & 5, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Graybeard Productions Inc (Doug Kienast) to utilize South Park, on Saturday, June 4, 2011, from 4:00 p.m. to 10:00 p.m.; Sunday, June 5, 2011, from 8:00 a.m. to 6:00 p.m., for their Fox Valley Motorcycle Show & Swap Meet, in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Street Department -- Barricades ($20 preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: - j - T -- Start Date: c t` End Date: Briefly describe your event. Be sure to include the purpose of the event and all planned activities. Ada t FR - 1-5 - e e o tT k A c c �orN� NI�.D H�I,�I — c��" �G�d� DJ✓,E" � "��,a�l � ZD 4 ,P /I` - 71 4 L LA Y c r Q 7 Ax - rl� EVENT , SUN MON TUE WED THUR FRI SAT DATE SETUP TIME 7 d r 7I o� START TIME t5 � L kf, STOP TIME , DOPM TEAR DOWN / CLEAN UP G� ; Dapm COMPLETED Location of Event --- a-'5 Iq k /-I Estimated dance (daily & total): Booths: Organ izat�n s� V n (including add J?— f494V Number of 6 in L1 Lt NOV a 0 2010 L l CITY CLERK'S OFFICE APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Contact: 0 , 6� eA � 45 ..S� t l - !c� -4% Prima f ry Daytime Telephone: ' Cell Phone: / Fax: Email: T JD��G e AC IVA S 7 0 14P 7 ,C 4/Y1 Address: ,�741 T /�, City: State: Zip Code: Secondary Contact: ✓ 1/ L l4)AkA Daytime Telephone: --� 33 - `:? 5 'j' � Cell Phone: L -? 7 f Fax: Email: Address: 3=� 4 7 10 �2) City: ,� State: lS Zip Code: Onsite Primary Contact: Cell phone: Fax: Email: Address: City: State: Zip Code: Onsite Secondary Contact: Cell phone: Fax: ✓1 ✓Vi Email: Address: City: State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. 7 APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious / Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tour (Fishing, Soccer, etc.) • Other pf)� Pk6 r d f V a: Location of event: j P, DF 4C is ark or other public property ❑ Public street, sidewalk, alley, or right of way ❑ Private property Will you have lapV F/7- C hII L4PG�& FbX ) ,ALLEY coholic beverages (_Additional permit required from City Clerk) moo & non - alcoholic beverages (A 'tional permit required from Health Dept.) on -food related sales and /or display booths (No additional permits required) • Tent and /or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) ❑ Fires or Candles (Additional permit required from Fire Dept.) ❑ Fireworks (Additional permit required from Fire Dept.) ❑ Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) 8 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Amplified Sound ❑ Animals included or allowed in event (a 1 als must be licensed and have proof of vaccination) ooking Equipment (Fire Department approval required) We have made arrangements for troom and hand washing facilities waste and recycling services wo'Event insurance lic safety & security / EMS services ctricity / Generators i xtinguishers with banners or signs ," , wking water r-'Gr ater and grease removal WoWeather contingencies ❑ LP Gas ❑ Tent Heating Space Intentionally Left Blank 9 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: LG A10-&W fi t, t°°l� Location of Event: �56 0 7/4 — A Date of Event: /j Time the Event is to Open: Sponsor of the Event /C ? 3 EA)2 ,D P P 0 1)� 1 . l / JC Estimated Attendance (daily and total): Emergency Contact Information: 11�� ` 149 Name: b f'J � ' I Daytime Phone Number: Cell Number: Name: jI Z- Daytime Phone Number: Cell Number:' Name: LL GC�I'12 Daytime Phone Number: Cell Number: ') Primary Location of Event Staff at Event Site: Emergency Notification of the Public The public will be notified of safety and /or security issues in the following manner: L) IV 13 �5 V , 5 f= i� I r�P 6 a NA L0/ re6 r io APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: 62 Ay BE#Q 1) Fkh 0 /b ) V-� — NrFy /4 b , 5 Contact Person / Telephone Number: � 0 er) 0 ;�fi ��'T - Q C�&5 , -,/ Location of Provider at Event Site: Pft IZA ( 0 `" Fire Protection Name of Provider: I -r- c` OF 6 1 Dy 4 5 P ) T K Contact Person /Telephone Number: DDVE FYV A S1 - c2 Location of Provider at Event Site: l9 T V /LL4 f 0 IV Number of Fire Extinguishers: q Ad 0 A VA I LA,Q Le 6 sl o e) 77 PAY Location of fire access roads: 5e 0 P q P-I Security Name of Provider: Contact Person / Telephone Number: I1'� Location of of Provider at Event Site: P A V I L-L ( D Location of Missing Persons Station: ppru ( � L. 13 Event Parking Locations: /�T ; P 11 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: �oO T4 A4 W Have you confirmed that the locations will be open and available? will determine if r event is canceled or held? Phone num er: )DOI-c- WIF-AST 9/6 Public Safety Site Plan Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. Location of booths, stages, and event structures 2. Location of first aid stations 3. Location of information / ticket booths 4. Boundaries of the event 5. Location of fences 6. Location of exits and gates (gates must be numbered) 7. Location of Fire extinguishers 8. Location of severe weather shelters 9. Location of Fire / EMS access road 10. Location of security staff 11. Location of emergency contact event personnel 12. Location of assembly area and approximate occupant amounts 13. Location of event parking 14. Location of barricades 15. Location of generators 16. Location of temporary roadways c� PA 12 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Yes /�� No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) I am enclosing the event's Public Safety Site Plan (see page 9) I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Speci Event, I agree that I will promptly notify the City of Oshkosh of these chan a and request proval of them. 044 v elZF-A) A7, ; T �� Date (print name) (print title with organization) 13 Provide any other information that you feel should be considered SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLE AGREEMENT (Medium and High Risk Events) EVENT: � l)A L.L., /o / � V ORGANIZER: �12A f,3 4 AC & e,7?O 1� 11 1161 The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, / 44 FY N 9 7 W j M s ��) 4 U) the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and further agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER (print name of organizer) go /&0 (date) gnature) (title) (date) (signature) (title) (print name) (print title) (print name) (print title) 17 o � � �{.�� O� !.7 /4 •!�� aim V iJ �b. �f°� Il� ��f° � ti �._ r r c c ql A v V*N Pl\ • i yA anw On .Sunday June • 6th, place Sattir July 17th` �P s DJ Il day long, a Graybeard Productions A' Children's Hospitals of ltrve iemo th }3ob Inc., a 501c Non - Prof - Wisconsin's CoachesAsso- IZ1 of 99.di�xe Wolf, it Organization, held ciation All-Star Charity and &W Evang:and the our 5th annual Fox Val- Football Game, at Titan Alimony$Ines Bird with ley Motorcycle Show and Stadium in Oshkosh. a surprise visit fiat Amy Swap Meet at South Park We hold this free fam Jo and DJ of the Road in Oshkosh. ily event every year, rain Trip Band on stage to rock with the boys, then This year's , event was or shine, with 13 trophy after the show moving to a huge success allowing classes, and food & bev- Surf City Sports Bar to us to present a check for erage prices the whole continue the party $10,500 to our charities family can afford `We had This year we had sev- (Children's Hospitals of thousands in raffle prizes, 'era, l special guests includ- Wissin -Fox Valley, and including HDTV's, cash con Special mg p Senator Dave Olympics of N.E. rafnes, 50/50x, and tons of Zien, signing photos of his Wisconsin), which took door prizes. We also had Million Mile Harley, The Mowhawk Man and his Rolling Veterans Memo- rial, and as always you could find anything you need, from a tattoo firom Chis Henry of Steve's Tat- too, to that special -part or accessory from our over 70 vendors, and of course all the spectacular show bikes, from the worst rats to the best customs. Also, a special thanks to 10 year old Cami Gisvold, our judge Reid's daugh- ter, for telling her great story �of recovery from a brain tumor at Children's Hospital Fox Valley, and by helping us out all day long! For 2010, we are giving our donation to the car- diac division of Children's Hospitals of Wisconsin- Fox Valley, in the name of 13 year -old Emily Phil- hp of Oshkosh, a great little girl, who along with her mother Gweyn, did such a fantastic job tell - ing their story. We feel we can directly help kids like Emily, who is possibly fac- ing a heart transplant in the future.'The reason I do and will continue to do the Fox Valley Motorcy- cle Show the first Sunday of June each year, is in memory of my infant son Derrick Douglas Kienast, who we lost 25 years ago on June 6th 1985 at four months old, to a heart dis- ease that today, because of the great advance- ments in pediatric heart treatment, could have been saved. This is why we know every cent we raise will help one more child live a normal life. Finally, I would like Cluck Pfmnta*m continued from page 2 to thank our many spon- sors, my good friends for more years than we all want to admit -my com- mittee members Bill (H.D.) Wara, Bill (Tomato) Anderson, Bob Gomach, -mi3 our over 50 dedicat- ed volunteers that make this event possible, know- ing that arty event we hold, 100% goes directly to the kids that need it the most. We are also holding another great show, with our friends at G.T Promo- tions, at the Sunny view Expo Center in Oshkosh, October 9th & 10th, and as always for the kids. Harley- Davidson • Indian • Cleveland • Triumph • Honda • BMW • Norton • BSA • Moto Guzzi • Salsbury • Graybeard P r OdUCflO n S InC. presents a CU a nonprofit 501 C3 �,-� inYot hide 5th Annual _ - FOX VALLEY -t �� W sv s � • • E. O E v and swap meet C" South Park, Oshkosh, WI - Sunday, June 6, 2010 N FOOFFUNoSODAoBEER CT • C" all makes & models welcome • 11 trophy classes -. , • registration 8am to 12pm a • awards 5pm I � _a W $1,000s N C� °' in raffles 3 • All day DJ! Live radio remote! & prizes!_ • Music by Bobby Evans & - 50501 the Alimony Blues Band! cc • Sell your bike in our FREE motorcycle corral! e Proceeds go to: Children's Hospital of Wisconsin - Fox Valley ft Special Olympics of NE Wisconsin o a Vendor booths available. For more information contact Doug at (920) 426 -2791. WISCONSIN'S LARGEST BIKE SNOW PARTY! 0 = r check us out at graybeardproductions.org bike & vendor registration forms on website d Scott Special • Suzuki Thor • Vespa • Tiger • Victory • Simplex • Mustang • Powell AJS • Zundapp -