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Home My WebLink About11-66FEBRUARY 22, 2011 11 -66 RESOLUTION (CARRIED 6 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVAL OF SPECIAL EVENT/ WINNEBAGO HOME BUILDERS ASSOCIATION / UTILIZE SUNNYVIEW EXPOSITION CENTER FOR WINNEBAGO HOME BUILDERS ASSOCIATION HOME & GARDEN SHOW/ MARCH 11, 12 & 13, 2011 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Winnebago Home Builders Association (Deb Lederhaus) to utilize Sunnyview Exposition Center, on Friday, March 11, 2011, from 3:00 p. m. to 8:00 p. m.; Saturday, March 12, 2011, from 10:00 a. m. to 5:00 p. m. and Sunday, March 13 2011, from 10:00 a. m. to 4:00 p.m. for their home & garden show, in accordance with the municipal code and the attached application, with the following exceptions /conditions: BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services none APPLICATION FOR SPECIAL EVENT PERMIT— TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: W H 6A Home E Carden, Shout Start Date: MG rch 11 , a0II End Date: M a r ch 13 , DI I Briefly describe your event. Be sure to include the purpose of the event and all planned activities. S ee- ey- hibifs wjf Tresh Con is to Crcafe Y ouridea.JincDor Oa f - do r IiWno S aces. Horne D swCf o uestr'rn�s �' s ,f ou r ,fxcd e Ir�orn s N; on Fr, c.o; +-h /4M an tn - The ; 5e,- rota b /owes , ; d5 i j r en c �t FREr� uA af,r_� to Sa Liatr rrnc.f 0_. or A u r z ma n ig . EVENT SUN MON TUE WED THUR FRI SAT DATE 3/ -3 SETUP TIME _ $3 g I i W )► 3 ro/ I START TIME 10 1 (n 3 Pr's I0A1q STOP TIME 4 Pm 8P /Y) 5 P /n TEAR DOWN 7_ Noon / CLEAN UP PrYl 3 COMPLETED I 1 /1y Location of Event: Senn v L pos►+r'(Dn Center - Soo E. btu R Daily /, 000 A \/e . Estimated Attendance (daily & total): % c) a l 3,00c) Number of Booths: /3 Organization(s) Sponsoring Event: ], �fl nnP haan Home Builders ASSQCration (including addresses) 4n41 F-ta t o R OL q I . Su i i C q 1.1 Y 5 q90 JAN 2 6 2011 CITY CLERK'S OFF APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Primary Contact: e- L L ede rha.0 s, E'X ee , Offi'ce r - WH BA a� o Daytime Telephone: 9 Z0. Z35. 29102 Cell Phone: 0 1 2.0. 7 I ( 8q , 3 O V Fax: q 2.0 • 2- S • I q (0 I Email: d e b w h b • r'l e - T Address: 4oH l SfiQ+ 1 1 d Q j Suite -A City: n SCI � D sfl State: (/\( I Zip Code: - 1 3 09 Secondary Contact: boyi 1S Daytime Telephone: 42- 0.2 3S. 40o Cell Phone: q 20.5 a 5. 3q E 3 Fax: Emai f runnerconst sbcq ioba l . net 0 Address: 2- LAD 4 Lf City: ccna,h Onsite Primary Contact: Cell phone: Fax: Email: d CMG State: W I Zip Code: �e b Lederhau s 9 2-D. - 7 1 to. 893n e- Address: 404 i 5ta.t F)d - q1 City: sh O Sh State: . SuitcA j Zip Code: Onsite Secondary Contact: T )a \tC- - DDWYAS Cell phone: 9 2 - 0. 2 3S S. Lf tU�o3 Fax: Email: toad sbcg Ic)ba- 1,ne-t Address: 2- 91-oL4 Ct P� G City: q eery h State: Zip Code: NOTE Either the primary or secondary onsite contact must be present onsite at all times during the event. h APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK SPECIAL EVENT CHECKLIST (please check all boxes that apply) Is your event a: • Festival / Music Concert • Religious I Educational • Rally / Memorial • Street / Block Party • Parade / Fun Run / Walk- a -Thon • March utilizing any Public Property • Public Assembly for Political Purpose • Sport Tournament (Fishing, Soccer, etc.) / Other H om e 4 Garde A Sho u) Location of event: ,Z Park or other public property Sunny V few EvPosi+ i m &n+C -r • Public street, sidewalk, alley, or right of way • Private property Will you have Alcoholic beverages (Additional permit required from City Clerk) Food & non - alcoholic beverages - 4 H Cl U.b prov ide S eonce s s ic (Additional permit required from Health Dept.) Non -food related sales and /or d isplay booths (No additional permits required) • Tent and/or Canopy (Additional permit required from Inspections Dept.) (Digger's Hotline must be contacted minimum of 3 days before digging) • Generator(s) and /or additional electrical facilities (Additional permit required from Inspections Dept.) • Fires or Candles (Additional permit required from Fire Dept.) • Fireworks (Additional permit required from Fire Dept.) • Activities in a park outside of normal operating hours (Waiver required from City Council) ❑ Barricades (Approval from City Clerk's office if in right of way) C APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK ,es Amplified Sound 5u n ny Vii euJ - Public Address SVStcrrl ❑ Animals included or allowed in event (animals must be licensed and have proof of vaccination) Cooking Equipment - q -H CcTncessirnns (Fire Department approval required) We have made arrangements for Z Restroom and hand washing facilities Z Solid waste and recycling services 7f Event insurance Z Public safety & security / EMS services ❑ Electricity / Generators zi Fire extinguishers .e Advertising with banners or signs z Drinking water ❑ Grey water and grease removal Z Weather contingencies • LP Gas • Tent Heating Sur)nyview E,cPo face I. +tJ, Space Intentionally Left Blank 9 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Special Event Public Safety and Security Plan Name of Event: W H EA H cme a rd eli Sh oW - Location of Event: S U. YI n u y i c w E x pps l } i 6 Cunte r Date of Event: M o-r '1 I 1 - 13 , 2 oil Time the Event is to Open: 3p rn Fr►d aV ) Qa rn Sa-t / S U n Sponsor of the Event: 1A i nne - had o Home i I Asso ciaficM ba;ly Ave. ► Estimated Attendance (daily and total): I otgj ; 3, 4o O Emergency Contact Information: Name: b - P- derhCl u s , lti(H P)A E Xec .O�� iGeC Daytime Phone Number: 9 Z 0.23 S , 29 to z Cell Number: 9 20. 71 to - 9 Name: Do Lj n W H aA hoard. Mern bt r Daytime Phone Number: 9 20, Z 35. ` to V3 Cell Number: 9 2D. 5 8 3 Name: Sue- .�C:h Ie. s , W H P3A SIG. FF Daytime Phone Number: 9 Z.O. Z 35. 2 2 Cell Number: 9 2 O• L 55 • 4 H (o Primary Location of Event Staff at Event Site: Entry ofFiice pf F-u00 66 Emergency Notification of the Public The public will be notified of safety and/or security issues in the following manner: LDcal radio announcements 4 nternet posting 10 APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Emergency Medical Services Name of Provider: Contact Person / Telephone Number: `1 Location of Provider at Event Site: Fire Protection Name of Provider: DSh Y L Contact Person / Telephone Number: Location of Provider at Event Site: - Stljt-im Number of Fire Extinguishers: O F bapp Sunnu I/1 CL J Location of fire access roads: Mai E ntrance— — Securit Name of Provider: nu vi se cuf : 1 + Co -rncr Contact Person / Telephone Number: (deb [— ed«hCL 7 I P 30 Location of Provider at Event Site: Ln f OfFi CC- Location of Missing Persons Station: EY tcy CFF'CC- Event Parking Locations: �Q n i Y1 }?o.r r Lot � U r4 ye I O✓e, ��ot,J 11 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Severe Weather Contingency Shelter Locations: Were t�ectther�he.lters Wii n r'eStroornS , — E4ent held at Su nnyV; eu,) Exp C enter Have you confirmed that the locations will be open and available? — ' fle iGf T1 Eeci (o� S u n nVdi & - LkJ Who will determine if your event is canceled or held? W H EM- - DebLe- derrhaus qZD (Znd )�ave. L7ow Public Safety Site Plan Phone number: .711D.89 30 920. 585.3953 Provide a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. 1. ✓ Location of booths, stages, and event structures 2. ✓ Location of first aid stations 3. ✓ Location of information / ticket booths 4. Boundaries of the event - Sunnyvie GcDund5 5. Location offences n /cu 6. Location of exits and gates (gates must be numbered) - Sec rnap 7. ✓ Location of Fire extinguishers C) D Q,ppro.lec#' 8. ! Location of severe weather shelters - Cern +tr ha. t I rc stroo n^s 9. ✓ Location of Fire / EMS access road - Mai n Entran 10. Location of security staff 11. ✓ Location of emergency contact event personnel 12. ✓ Location of assembly area and approximate occupant amoun L X PD 13. d Location of event parking - M do n far +) i rq I-Ot 4 ov C1 71oUJ 14. Location of barricades n / o 15. Location of generators n / 4- 16. Location of temporary roadways n /ar 12 U +- c v o uj r 3 OU V 41 � E O Ln u d k as o_ F cn in k X X U� O O O O L V d F r N r r N_ y N X y X fn' c`cb `mo r N V r N r •� O Ol 0 W 0 Vl CN Lo 0 ,C - a —0 m O (a N m 0 m r O O N LC/ a CO L d Q d U V Q J Cam' .c3 �aln F Page 1 of 1 belt accc 6 -urin wintcr) Sunnp/ltuj Map http: / /www.co.winnebago.wi.us/ sites / default /files/Parks /images /expomap.png 1/24/2011 APPLICATION FOR SPECIAL EVENT PERMIT - TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered r Yes No ✓ I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) ✓ I have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) ✓ I am enclosing the event's Public Safety Site Plan (see page 9) ✓ I am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these chapges -and request approval of them. deb Led cr haus I� +nn�b o Om, LL il dr-rs Date (print name) (print title with rganization) A-SSoc 13 APPLICATION FOR SPECIAL EVENT PERMIT – FOR REVIEW ONLY CONTINGENCY PLAN Event sponsors should review and consider the following issues when they are planning or preparing for an event. Many of these issues are required by one or more regulations, or are components of larger regulations. Considering other issues which may not be required should contribute to the planning and operation of the event. Developing responses to these questions should result in more productive and fruitful discussions with the various departments with the City during their review of the Special Event Application. 1. Weather related issues: rain, snow, severe storms, tornadoes, etc. a. If the weather forecast includes bad weather, will the event be cancelled? If so, how will attendees be notified? Ro,,d � Intcrnct Announcements b. Develop a plan for the sudden onset of severe weather. Where will the people go and who is designated tq, assist in their safe arrival at the safe refuge place? staff � EJcnt om m ute,- — Center hal res+r'ooMS C. Is there an area of safe refuge in case of a tornado? Ye-s 2. Medical Issues �rUiC�S 911 Osh � o sh Firs lbcpt• Emerq c,ncy (fed a. Where will ambulance access to the event be in case one is needed? YeS b. Who will conduct crowd control in the event of a medical emergency? commiftee. C. Will a first aid station, with trained first aid provider, be provided at the event? Where? boX o 4;Ce - d. If applicable, is there adequate shade to prevent heat stroke? Will water be provided? Where? Wi EXPo bw d i ns - bublNe:f Conccssi C>Y15 3. Crowd Control a. Who will monitor the barricades? Done u scd b. Who will work the entry gates? Maintain egress and access? ent Co,r�n t Ev ee C. Who will patrol the area to prevent incidents from getting out 4Staft of control? EVent Comm if tee k staff d. Develop a plan for those patrolling the crowd of what to do if they encounter unruly behavior. Have communications equipment. CC I I phones 1nIG ►�j�C `f'clk��e5 a�4ilc;ble 14 APPLICATION FOR SPECIAL EVENT PERMIT — FOR REVIEW ONLY 4. Security a. Will there be Police Officers providing security? If so, contact the Police Department for applicable requirements or guidelines relating to the number necessary. b. If volunteers or private agencies provide security, will they have appropriate C)5h +losh phone numbers for EMS, Fire, and Police? q I I — Fi re t 2%-5280 Pol I C4f c. If applicable, what will security officials do if non - paying attendees breach a3� -5700 the gate or perimeter? Free edtnt d. If a complaint is received, �H mplle or loud music, how and who will handle the complaint. e. Provide communications equipment. P ortabl e radios, c ell phone and access to land lines. f. If applicable, secure monies in an area not accessible to. the attendees. Donaticsns on - rem04ed dail1 5. Event Logistics �_: mrarea. a. Where will there be, or will there be, a staging area for support staff? Yes,ent-ri,lo'V:Fce b. What time will the crowd be disbursed and by whom? Spry) Fri / 5pm Sa-t /4 pry) s�f c. Who will conduct cleanup? WHBACOMMIt�tee� L04Scout5 d. Remember to maintain fire lanes and access roads. 5unnyv1eW/VJ e. Appoint one person to oversee and take responsibility for the event. Who? fib W EA f. Will an adequate amount of restroom facilities be provided? Where? Sunny view g. Is there adequate safe parking provided? Where? Sunny\IiCW Emerg 4's9i1 Winn Cty Emer Momagement Z36-MD Winn S -F-Fs Z36 73DO //�c)n- Ernr_rS 2_ 31P - 7_535 O s"osh I m o lice 2- 3Co -57DO (Dsn�os.h Fire 4 Emr-rg rgcd Z36 Space Intentionally Left Blank 15 SPECIAL EVENT INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (Medium and High Risk Events) EVENT: W N /YO n? L r G ✓d (- Y1 o -,h 0 (A) ORGANIZER: W n ne. LpA n O (}'l t (� � Id e v s >�ss r��► o r �'? Q sh l- o ssh , !� 1 The event organizer agrees that it, and not the City, will be solely responsible for all incidents related to the event This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer, its officers, employees, agents, and volunteers, along with event vendors, contractors, subcontractors, participants, and visitors. In consideration for the City's approval of the Special Event, W K d A Rome, claYGin �h� the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers, from, for, and against and agrees to defend the same from and against, any and all suits, claims, grievances, damages, costs, expenses, judgments and/or liabilities, including costs of defense and reasonable attorneys fees, and farther agrees to pay any settlement entered into or on behalf of, or judgment entered against, the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event, including the addition of the City of Oshkosh, and its officers, council members, agents, employees, and authorized volunteers as additional insured's for the event. The individual(s) signing this agreement has the authority to enter into this agreement on behalf of the organizer(s) of the Special Event. EVENT ORGANIZER H bu l Ide rs Associc` +J cn (print name of organizer) / /0-4 // (date) signatur (title) �e L erh s , Fxec.G �Ficcr (print name) (print title) tl (date ri 0 (sign e) C> (title) t name) (print title) 17