HomeMy WebLinkAbout11-59FEBRUARY 22, 2011 11 -59 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE FUND BALANCE RESERVATIONS
INITIATED BY: DEPARTMENT OF FINANCE
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City Officials are hereby authorized and directed to transfer $35,480.87 from the 2010
Budget to the 2011 Budget to fund specific items as outlined on the attached Exhibit A.
BE IT FURTHER RESOLVED that the proper City Officials are hereby authorized
and directed to adjust the 2011 Budget to cover specified items.
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City of Oshkosh
Finance Department
215 Church Ave., PO Box 1130
Oshkosh, WI 54903 -1130
(920) 236 -5080 (920) 236 -5039 FAX
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ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Peggy Steeno, Finance Director
DATE: February 22, 2010
RE: Approve Fund Balance Reservations
BACKGROUND
A `Fund Balance Reservation' preserves funds from the prior year budget, before closing the year, for
specific items that were budgeted, but not able to be spent during the fiscal year. This is part of the year
end evaluation process, and it accomplishes two things: it allows funds from the previous year to be
carried forward to fund specific items that were budgeted and needed, and it gives a truer picture of the
year -end Fund Balance for 2010. In addition, it keeps Fiscal Year 2011 clean with respect to budgeted
items and spending.
ANALYSIS
Below is a list of the items included in the requested Fund Balance Reservation, along with the cost and
reason for the requests:
o Police Ammunition ($1,927.87) —Although this item was ordered in 2010, it is not expected to
arrive until sometime in 2011 due to longer lead times for this type of purchase. This is due to
the additional paperwork and processing for these items.
o Police Body Armor (S2,712. 00) —Although this item was ordered in early November (2010), it is
not expected to arrive until sometime in 2011 due to delays in vendor response time which is
related to the fact that the vendor is also supporting the US war efforts.
o Police Service Dogs ($18,500.00) —Although this initiative was started in 2010, it was not
completed, and needs to be carried into 2011. This purchase includes a narcotics detection
course and a patrol course, in addition to dogs and a maintenance contract.
o Police Radio Frequency Programming ($1,300.00) —Although this initiative was started in 2010,
it was not completed, and needs to be carried into 2011. This purchase includes programming 65
radios.
o Electric Division — Push Button Coiled Cord, Traffic Signal Equipment, and Traffic Signal Fiber
Optics ($6,741) — Although these items were ordered in 2010, they are not expected to arrive
until sometime in 2011 due to longer lead times for these items. These purchases are needed to
replenish the inventory that was used in the 2010 construction season. However, due to the
increased demand for traffic signal materials across the country, the lead time for obtaining these
materials has increased to approximately 6 -9 months, and we were not able to obtain the
materials in 2010.
o Street Lighting Materials ($4,300.00) -Although these items were ordered in 2010, they are not
expected to arrive until sometime in 2011 due to longer lead times for this type of purchase.
These purchases are needed to replenish the inventory that was used in the 2010 construction
season.
o Garbage Collection Vehicle ($240, 000) — Funds for this 2012 purchase are being reserved as
presented during the 2011 budget process. This is being done to spread the cost of the
replacement vehicles over a number of years, and recognize that funds are available and have
been identified from the current budget year for this purpose.
FISCAL IMPACT
By doing a Fund Balance Reservation for items that were budgeted in the previous year, we will not
negatively impact the current year's budget. Rather, the $275,480.87 is set aside from the remaining
funds of the previous year as intended in the 2010 budget. This will allow the City to better evaluate the
previous year, as well as the current year, as to overall performance.
RECOMMENDATION
Staff recommends that Council adopt this resolution.
Respectfully Submitted,
P '
Peggy Steeno
Finance Director
Approved:
Mark Rohloff
City Manager