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MINUTES OF THE LONG RANGE FINANCE COMMITTEE JANUARY 5, 2011 ROOM 406 The meeting of the Long Range Finance Committee was held on Wednesday, January 5, 2011, in Room 406, at Oshkosh City
Hall, 215 Church Avenue. The meeting was called to order by Chair Harold Buchholz, at 5:00 p.m. Members Present: Harold Buchholz, Bryan Schulz, Don Simons, Jeffrey Thoms, Burk Tower,
Jeffrey Herzig, Jason Hirschberg, Bob Poeschl, and Doug Pearson Staff Present: Peggy Steeno-Finance Director, Lynn Lorenson-City Attorney, and Lori Burns–Administrative Assistant Others
Present: None I. APPROVAL OF DECEMBER 1, 2010 MINUTES Motion by Thoms, Second by Schulz, to approve the Committee Meeting Minutes of December 1, 2010. Motion passed unanimously. II.
INTRODUCTION OF NEW COMMITTEE MEMBER Chair Buchholz introduced new committee member, Doug Pearson. Pearson briefly shared his working experience; over 34 years experience in Economic
Development, 14 years with CHAMCO, and currently working the private sector in De Pere, WI. III. FREQUENCY OF MEETINGS /MONTHLY OR EVERY OTHER MONTH Discussion: Committee members discussed
the need for regular meetings based on the nature of the committee and number of topics to be contemplated. Motion by Buchholz, Second by Simons to meet monthly with the option to hold
additional mid-month meetings when a topic requires it. Motion passed unanimously. IV. INFORMATION SHARING /HOUSEKEEPING ITEMS (~5:05 -5:25) a) Feedback from Fees Recommendation to Council
The Council received the Fees Recommendation on December 10th, as an agenda item for the December 14th, 2010 Council Meeting. As planned, staff and committee/Council members presented
the recommendation to the Council, provided a brief recap of the project and how the committee worked through it, and asked the Council to take some time to review and understand the
proposal, with a plan to bring it back to them in 2011 for their consideration/approval.
A suggestion was made to have Committee Chair Buchholz attend the upcoming workshop with Council. Timing of the workshop is still TBD as the Council has not yet scheduled it due to other
pressing items. There will be a report back to the committee after the workshop has taken place. b) 2011 Budget Distribution of Final Budget Finance Director Steeno gave an overview
of the 2011 Final Budget and provided a copy of the document to each committee member. It was explained pages 1-22 provide a comprehensive overview of the entire document, while pages
23-284 contain the details that make up the totals. And, the Utilities and Agency Funds are shown on 287-311. Discussion followed regarding the potential of the committee participating
in the structure and format of the budget in the future. Tower commented that staff has been working on the format and making improvements over the past couple years, and that is the
appropriate place for those types of changes. He suggested that, instead, the committee should focus on the first 22 pages, the Executive Summary, and not so much on the details of each
budget and review the long term financial issues surrounding the budget. Discussion continued on the committee’s role in the budget process and the need to look at it from a long term
standpoint, and what the ‘big picture’ (3-5 year operations estimates) needs to look like as we go forward. Creating a sustainable budget is what will help us succeed in the future is
imperative. All of the unknowns, including state aids, personnel costs, and commodities can have a large impact in future years. It was brought up that the consistency of this committee
can compliment the Council and help to carry forward the need for strong, fiscally responsible budgeting. Buchholz suggested that the committee just receive an abbreviated version of
the budget in lieu of the full version, and then get additional details only as needed. This will be considered in the future. V. CITYWIDE GIFT POLICY (~5:25 – 6:30) Review and Provide
Feedback on Draft Policy Attorney Lorenson gave an overview of the draft policy, including the difference between a gift given for an existing program versus a gift given for a new program,
and the three categories the policy is broken down into (real property, monetary, and non-monetary). Chair Buchholz framed the discussion by stating that the committee should focus on
the financial implications of the policy. The discussion continued with questions/comments including: (1) where gifts go if they are not earmarked, (2) how necessary maintenance/ongoing
care that goes along with the donation would be handled, and consider the possibility of the city becoming responsible for these costs even if the donor originally agrees to it…may default
(3) the handling of the tough issues, (4) clarifying the sections with headings, (5) request for more specific examples, (6) repetition of words, redundancy, condense some of the bullets
on pages 5-6, (7) it was stated that this is a great start…need to implement the policy and live with it for a year to evaluate and make
improvements, (8) what gets included on the year end report and how comprehensive it will be, (9) make it mandatory to fill out the form if it is over a certain amount, keep it clear
and easy, (10) add the statement of ‘conditional upon…’ to the form so that donors can make their wishes clear, (11) different process for real property, (12) consider public/private
partnerships in the process, and (13) commercial naming and sponsorships will have their own process outside of this policy . The policy was created broadly so that it is flexible enough
and yet provides some structured guidance. The City’s Museum has a policy that was also utilized in drafting this policy. The various forms that are part of the policy were discussed,
and a recommendation was made to consider one form for all scenarios. A suggestion was also made to have a separate memo or letter stating the criteria of the gift for judging purposes
that could be passed along to potential donors to make giving easier. All recommendations, including including those received from other reviewers (i.e. Parks Board) and a revised draft
will be submitted to Council for their review and consideration. Staff will also forward the revised draft to the committee. VI. EQUIPMENT/PROJECT REPLACEMENT FUND POLICY (6:30 – 7:00)
Review Information Provided Finance Director Steeno gave an overview on the sheet previously distributed, “Capital /Equipment Replacement Fund”. Steeno did a lot of research, contacted
several Cities and was not able to find any Cities with an actual policy, very few have funds. A lot of peers operate year by year, there are no extra funds. There was discussion on
how much it is costing to keep a piece of equipment beyond its value, the need to define the policy for the fund, problems with deciding who gets what and the need for restrictions.
Committee member Tower provided a broad historical overview on the history of the Equipment Replacement Policy from his years of experience on the Council. The committee decided they
need more information /models before going on. The Committee would like to see examples from other Cities and Counties that seem more beneficial. Steeno will pick five examples and email
them out to committee well in advance of the next meeting so the committee can review. Staff will also begin drafting a policy to be used as a starting point so that the committee has
something to work off of for the discussion at future meetings. VII. FUTURE TOPIC SUGGESTIONS /ONGOING TOPICS LIST The committee will be discussing the Equipment/Project Replacement
Fund Policy in more detail at the February Meeting. In addition, it was recommended that we add a 3-5 year budget process and the idea of growing the tax base to our ongoing topics list.
VIII. MOTION FOR ADJOURNMENT Motion by Simons, Second by Herzig, to adjourn. Motion passed unanimously. Meeting adjourned at 7:00 p.m.
__________________________________ Plan Commission Minutes 1 January 18, 2011 PLAN COMMISSION MINUTES January 18, 2011 PRESENT: David Borsuk, Ed Bowen, Jeffrey Thoms, Thomas Fojtik,
John Hinz, Tony Palmeri, Kathleen Propp, Dennis McHugh, Donna Lohry, Karl Nollenberger EXCUSED: Robert Vajgrt STAFF: Darryn Burich, Director of Planning Services; David Buck, Principal
Planner; Allen Davis, Director of Community Development; Scott Greuel, Chief of Police; Tim Franz, Fire Chief; Deborah Foland, Recording Secretary Chairperson Fojtik called the meeting
to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of January 4, 2011 were approved as presented. (Thoms/Hinz) I.A. DESIGNATE SEGMENT OF ELMWOOD AVENUE
AS A PEDESTRIAN MALL I.B. PRIVILEGE IN THE RIGHT-OF-WAY TO PLACE PEDESTRIAN MALL AND STREETSCAPE IMPROVEMENTS The University is making two requests in order to implement general vehicular
closure of a portion of Elmwood Avenue for a pedestrian mall. The first action is to designate Elmwood Avenue from approximately 200 feet south of W. Lincoln Avenue to W. Irving Avenue
as a pedestrian mall. The second action is a request to install a pedestrian mall and streetscape improvements in the pedestrian mall. Mr. Burich presented the item and explained that
this request had been laid over from the last meeting and additional information had been included in the staff report to address concerns raised at the previous meeting. He again reviewed
the site and surrounding area and explained that the University was requesting this action to create a safer pedestrian environment in the area that connects the campus residence halls,
the Student Success Center and Reeve Memorial Union with the rest of the campus. He reviewed the land use in the surrounding area as well as a diagram of the University’s layout and
explained that the pedestrian mall was not yet designed and discussed the conceptual plans and features for the proposed mall. He also explained that the area would still remain as City
right-of-of-way which would give the City the ability to reopen the street at a later date. He also discussed the 26 foot lane which was provided to support emergency vehicles through
this area and the cul-de-sac to be created on Elmwood Avenue. The Traffic Review Board approved this request and numerous meetings have been held to discuss this issue. This would not
be an actual street vacation as the City would still retain the rights to the right-of-way and this request is consistent with the University’s Master Plan. He also reviewed the University’s
Master Plan and the conditions recommended for both requests. Ms. Propp arrived at 4:02 pm. Mr. Nollenberger questioned if anyone considered closing the remaining half a block of W.
Irving Avenue and Elmwood Avenue as well.
__________________________________ Plan Commission Minutes 2 January 18, 2011 Mr. Burich responded that it was considered however it would negatively impact emergency services responders’
ability to maneuver through this area. Mr. Thoms inquired if the long range plan of the University was with the intent to eventually close Algoma Boulevard and High Avenue and re-route
traffic. Mr. Burich replied that this concept was in the 2003 University Master Plan and the re-routing of traffic from these two streets would be concurrent with the construction of
the Pearl Avenue bypass. Mr. Thoms then inquired if the pedestrian mall request was a separate issue. Mr. Burich responded that the pedestrian mall was a stand alone project and that
the concerns from emergency services responders regarding the delay of response time was in relation to the closure of Algoma and High and the construction of the bypass on Pearl Avenue
which would have to be completed prior to the closures of the other two streets. Mr. Borsuk questioned what the anticipated time line would be for the reconfigurations of Algoma, High
and Pearl Avenue. Mr. Burich replied that those projects would be contingent upon financing and would be moving forward at some point when funding was available which would possibly
be ten years. Mr. Thoms inquired if the areas were officially mapped for the proposed reconstruction of these streets. Mr. Burich responded that the area was not officially mapped however
most of the reconstruction would take place in existing city right-of-way and he would have to look into the possibility if additional lands would have to be acquired. Mr. McHugh stated
that he did not believe that the City and University have reached an agreement between the University’s Master Plan and the City’s Comprehensive Plan for long range plans. Mr. Burich
replied that the University’s most recent plan had not yet been reviewed by the City however any modifications from the original plan were not of major consequence to his knowledge.
Tim Franz, Fire Fire Chief, stated that response time cannot be calculated from one station only as the station on Murdock would be the initial one to respond to emergencies in this
area however the station on Court Street could also be called out to respond to this area as well. At times, multiple vehicles may respond to a single incident and the Fire Department
needs to have the ability to respond from as many directions as possible when necessary. The vehicles are large as well as related pieces of equipment and he did confirm that he had
stated that he was not in favor of closing any streets as it complicates matters for access purposes. The width of the emergency lane being requested is 26 feet which is necessary due
to the height of the structures on campus and his concerns were with not only this area but areas north of Congress Avenue as well. He was looking at the situation from the standpoint
of not being able to go through both Elmwood Avenue and Algoma Boulevard as a comprehensive long term concern. There could could be a slight delay of 30 seconds to one minute with the
closure of just this portion of Elmwood Avenue however it may not be permanent as the City will be retaining the right-of-way which provides the ability to reopen Elmwood Avenue if deemed
necessary. He also commented that the fire lane was necessary to respond to any incidents in the neighborhood
__________________________________ Plan Commission Minutes 3 January 18, 2011 not just for the University and the maintaining of this emergency lane gives the Fire Department the ability
to respond tactically to other areas of the neighborhood as well. Scott Greuel, Chief of Police, stated that his concerns were relating to the long range plans for the closure of Algoma
and High as well and that a tactical response for the Police Department was less of a concern than the Fire Department due to the large apparatus necessary to maneuver through these
areas for response to fires. The emergency lane provided would allow adequate access when necessary. Ms. Lohry asked how vehicles would be prevented from utilizing the emergency lane
provided for emergency services providers only. Mr. Franz responded that the entrance to this area could be narrowed down to prevent such access. Mr. Thoms inquired if the emergency
lane was to be utilized by both Police and Fire Departments and if the two minute delays in response time was only applicable with the closure of Algoma and High as well as this segment
of Elmwood Avenue. Mr. Franz responded affirmatively to both inquiries. Mr. Thoms then questioned if a delay in response time may occur due to use of the emergency lane. Mr. Franz replied
that pedestrian traffic could potentially slow movement however it would be less of a delay to use the fire lane than alter the route and take Cherry Street instead. Mr. Palmeri asked
if based on a typical year for the Fire Department, was there any way to predict how many times the emergency lane would be utilized. Mr. Franz responded that he could review calls and
make some prediction however it would be difficult to speculate. He felt that several times a week would be a safe assumption. Joann Rife, Planning Director for the University, 800 Algoma
Boulevard, reviewed the map of the proposed pedestrian mall and stated that this was presented at the neighborhood meeting held in November. She also discussed the purpose of the cul-de-sac
to service the resident halls and food deliveries to the campus as well as student traffic, bike lanes and the emergency lane. She stated that there were 2589 students in the neighboring
residence halls, 7500 visitors to the Reeve Memorial Union annually, 275 staff at the Student Success Center with 728 students who frequent the center daily. She also discussed the Bicycle/Pedestrian
Plan that was currently being developed. Quinn, a student at the University representing the Oshkosh Student Association, stated that he was committed to the safety and well being of
both students and faculty and was in favor of the pedestrian mall. He discussed the services provided at the Student Success Center and the number of trips taken on a daily basis to
and from the residence halls to various locations on campus. He commended the Plan Commission and Common Council for their efforts to improve the conditions on Elmwood Avenue and also
discussed the amount of student rental properties in the area and the impact the new residence hall will have on this situation. He commented on the fact that there has not been any
pedestrian/vehicle crashes in this area to date however there have been numerous near misses as the vehicles traveling Elmwood Avenue are moving at a high rate of speed through the campus.
__________________________________ Plan Commission Minutes 4 January 18, 2011 Joan Mueller, 1139 Cherry Street, stated that she attended the meeting at the University last November and
discussed the traffic volume numbers of 3000 trips daily through Elmwood Avenue. She further stated that she was open to the idea at first of closing this portion of the street however
after further investigation; she was opposed to it now. She felt that the density of occupancy was an issue and that access for Fire and Police Departments was important as most of the
neighborhood consisted of older homes. She also felt that the density of the population and on street parking in the neighborhood makes approving this request a mistake. The University
is a part of the fabric of the community and should have to deal with the traffic traveling through the campus particularly as Elmwood Avenue was a designated bypass through the University
property. Bernard Pitz, 617 W. Irving Avenue, stated that he lives in the neighborhood and also owns rental property on Wisconsin Street and Church Avenue which is already a very busy
intersection. The closing of this segment of Elmwood Avenue will contribute to making this intersection even busier than it currently is and he felt that the pedestrian issues were due
to the fact that students cross the street on Elmwood Avenue in areas that are not designated crosswalks. The re-routing of traffic off of Elmwood Avenue will result in more traffic
passing his home and referenced the information on page 47 of the staff report relative to crashes at the intersection of Wisconsin and W. Irving Avenue. He stated that safety was not
the issue here but the convenience for the University. He also discussed false alarms in the area in the past, outdoor uses at the University, resident requirements for the University,
and the lack of police response in the neighborhood. He felt that the citizens of the community should be safe and voiced his concerns with the designated emergency lane being impeded
by students at times when it would be necessary to be utilized. He also commented about the student who spoke in favor of the issue at the last meeting and that he would no longer be
living in Oshkosh as of August and that he also worked for the University. Tom Sonnleitner, 800 Algoma Boulevard, representing the University, stated that the proposal of the pedestrian
mall was a separate action and a long thought out Comprehensive Plan for the University and the City. The four lane boulevard to be considered in the future has nothing to do with the
pedestrian mall request for Elmwood Avenue and the emergency response times will not be effected by this action alone. He also commented that the final design of the mall will not have
any obstructions placed in the fire lane. Mr. Nollenberger commented that he felt that the pluses out weigh the minuses relating to this request. Motion by Nollenberger to approve the
designation of a segment of Elmwood Avenue as a pedestrian mall and the privilege in the right-of-way to place the pedestrian mall and streetscape improvements with the following conditions
for the pedestrian mall designation: 1) Provision of additional lands as dedication or easement to provide for a 100 foot cul-de-sac bulb. Exact area of dedication/easement subject to
approval by the Department of Public Works. 2) Dedication of additional lands on the south side of W. Lincoln Street between Elmwood Avenue and McKinley Street to provide for improved
turning radius and the sidewalk and terrace. 3) Provide for an unobstructed 26 foot wide clear access for fire apparatus along the fire lane except at entrances. And the following conditions
for the privilege in the right-of-way: 1) University executes a waiver of special assessment/development agreement to install the necessary improvements.
__________________________________ Plan Commission Minutes 5 January 18, 2011 2) City to grant final approval for all improvements within the pedestrian mall. 3) Removal of all improvements
at University expense should the privilege be revoked. 4) Any problem that may arise as a result from the creation and improvement of the pedestrian mall be the responsibility of the
petitioner/owner to correct in coordination with the City. 5) All appropriate permits be obtained prior to development of the pedestrian mall. 6) The petitioner/owner secures and submits
to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200,000 per person and $500,000 in general aggregate. 7) It is
the responsibility of the petitioner/owner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will
result in the revocation of the privilege in street within ten (10) days of notice. 8) The petitioner/owner execute a hold harmless agreement with the City. 9) Any utilities placed be
part of and documented with Digger’s Hotline system. Seconded by Thoms. Mr. Palmeri stated that at the last Common Council meeting, he thought that everyone agreed that there should
be a joint meeting with the Common Council and Plan Commission regarding the University’s Master Plan. He requested that Allen Davis confirm this. Allen Davis, Director of Community
Development, confirmed this discussion and stated that the Department of Public Works had wanted to remain on schedule with the plans to reconstruct Elmwood Avenue this year. Mr. Palmeri
commented that the joint meeting was to be held in February and he felt that it would not be a problem if the Plan Commission did not vote on this item today. He stated that he would
like to make a motion to lay over this request to a future meeting if acceptable. Mr. Thoms stated that he served on the Bicycle/Pedestrian Plan Steering Committee and discussed traffic
and the basic premise of the Bike/Ped Plan was to reduce the amount of pedestrian incidents and how it relates to this issue. He also discussed the concerns raised at the last meeting
and the comprehensive issues relating to the closing of Algoma Boulevard. From the standpoint of the City’s Comprehensive Plan, the proposal for the pedestrian mall has been in the plans
for five years and according to the Police and Fire Chief, the response times will be only somewhat limited from the installation of the proposed pedestrian mall. He agreed that a joint
meeting on the entire University Master Plan was necessary however he felt that this piece of the plan could move forward today. Ms. Propp agreed that the joint meeting on the overall
Master Plan was a good idea but does not have to affect the issue on Elmwood Avenue as it was a limited and appropriate closure. She felt the Commission should move ahead today on this
request so the reconstruction of Elmwood Avenue was not delayed. She also commented that Mr. Palmeri’s request to make a motion to lay over the request would take precedence over the
previous motion. Motion by Palmeri to lay over the request for the designation of a segment of Elmwood Avenue as a pedestrian mall and the privilege in the right-of-way to place pedestrian
mall and streetscape improvements. Seconded by McHugh. Mr. Palmeri stated that it did seem to be in wide agreement at the Common Council meeting that before action is taken on any part
of the University’s plans, a joint meeting between Plan Commission
__________________________________ Plan Commission Minutes 6 January 18, 2011 and the Council would be held first. He did not feel that it would present problems for bidding out the
reconstruction of Elmwood Avenue although change orders would have to be processed to accommodate any change to the construction plans. Mr. Borsuk commented that the basis of the lay
over from the last meeting was to have questions answered from both the Police and Fire Departments regarding response times and the long range plans are in a 5-10 year horizon. The
Common Council can still hold the joint meeting discussed but he felt that the Plan Commission had addressed the issues raised at the last meeting. He felt this proposal was good planning
and consistent with the Comprehensive Plan and this body had no reason to delay the request any longer. Ms. Lohry agreed and stated that the request should move forward tonight. She
further commented that as the University grows there will have to be some changes implemented and she felt Elmwood Avenue was a dangerous street to cross. She also felt the joint meeting
would be beneficial to see what the University has in mind for future needs in their Master Plan. Mr. Thoms stated that he had mixed emotions about the matter but felt that the Common
Council could delay the action on the item at their level if they deemed it necessary. He would not support a motion to lay the item over. Mr. Hinz commented that he is always in favor
of more information but felt that the concerns from the last meeting had been addressed. He felt that the Plan Commission could move forward with the item tonight and the Council could
delay voting on it if they so chose. He did question if the right-of-way was being maintained, would the City be responsible for snow removal from the area. Mr. Burich responded that
it would most likely be maintained by the campus but that matter would have to be addressed in the agreement between the City and the University. Mr. Palmeri stated that if the Plan
Commission would delay delay voting on this request until after the joint meeting, it would give the community a chance to view the meeting and possibly change people’s position on their
support or opposition to this request. Motion for the lay over denied 2-6-1. (Ayes-Palmeri/Nollenberger. Nays-Borsuk/Bowen/Thoms/Hinz/Propp/Lohry. Abstained-Fojtik.) (Mr. Fojtik is employed
by the University) Motion for the request approved 7-1-1. (Ayes-Borsuk/Bowen/Thoms/Hinz/Propp/Lohry/Nollenberger. Nays-Palmeri. Abstained-Fojtik. II. DEVELOPMENT PLAN REVIEW FOR A SIGNAGE
PACKAGE FOR UNIVERSITY RESIDENCE HALL/UNION PROPERTY AT 635 ELMWOOD AVENUE (NORTHWEST CORNER OF ELMWOOD AVENUE AND ALGOMA BOULEVARD) The petitioner requests approval of a signage package
as part of a previously approved development plan that allowed the creation of a new residence hall/dormitory building. Mr. Buck presented the item and reviewed the site and surrounding
area as well as the location and types of the existing signs on the site. He explained the previous approvals of signage for University property which allowed signage that would be acceptable
in a C-1 zoning designation. He reviewed the current and proposed signage which resulted in a reduction of 104 square feet in total sign area.
__________________________________ Plan Commission Minutes 7 January 18, 2011 Joann Rife, representing the University, 800 Algoma Boulevard, discussed the new proposed signs for the
site and the relocation of the granite University sign. Mr. Thoms questioned the size of the proposed residence hall signs. Ms. Rife reviewed the proposed signage which was determined
to be comparable to the size of the structures. Motion by Nollenberger to approve the development plan
for a signage package for University Residence Hall/Union property at 635 Elmwood Avenue as requested. Seconded by Bowen. Motion carried 8-0-1. Ayes-Borsuk/Bowen/Thoms/Hinz/Palmeri/Propp/Lohry/Nollen
berger. Abstained-Fojtik. III. ZONE CHANGE FROM M-2 CENTRAL INDUSTRIAL DISTRICT TO R-5 PD MULTIPLE DWELLING DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY FOR PROPERTY LOCATED AT 19 WISCONSIN
STREET (former Deltox property) Mr. Burich requested that as this item was a City generated request and the meeting was running late, this item be withdrawn from the the agenda at this
time. OTHER BUSINESS Mr. Borsuk questioned if it was possible to approve a signage package for all University signs so future requests did not have to be reviewed by Plan Commission
each time. Mr. Burich responded that there is ordinance regulating general commercial signage however there is no code in place to govern University or institutional signs. Mr. Borsuk
also commented on the privilege in street requests for monitoring wells and felt that an explanation of what drives these requests was necessary. Mr. Burich replied that staff reports
could be improved upon to explain these issues or other forms of providing further information regarding such requests. Mr. Thoms requested that a notice be sent out regarding the joint
meeting with Plan Commission and Common Council proposed for February 8th once scheduled. There being no further business, the meeting adjourned at approximately 5:20 pm. (Bowen/Propp)
Respectfully submitted, Darryn Burich Director of Planning Services
MINUTES SUSTAINABILITY ADVISORY BOARD January 3, 2011 Present: Steve Barney, Michelle Bogden Muetzel, Kimberly Biedermann, Bob Breest, Margy Davey, Justin Mitchell, Bob Poeschl, Jan
Scalpone, Allan Siman Excused: None Staff: Darryn Burich, Planning Director, Robin Leslie, Principal Planner CALL TO ORDER The meeting was called to order at 4:00 p.m. by Chair Justin
Mitchell. APPROVE MINUTES Motion by Margy Davey and second by Kim Biedermann to approve the minutes from the last meeting. Motion carried 7-0 (Bogden Muetzel and Breest abstaining).
AGENDA Motion by Justin Mitchell and second by Bob Poeschl to amend the agenda by adding an update on Focus on Energy before Public Comment. Motion carried 9-0. UPDATE ON FOCUS ON ENERGY
Justin Mitchell stated that he has provided City Manager Rohloff with a memo regarding the Board’s Focus on Energy recommendation. He stated that the City Manager has recommended that
the Board forward its recommendation to Council in the form of a draft resolution asking that staff consult with Focus on Energy, as described in the memo. He also stated that the City
Manager felt that once it becomes memorialized in a resolution, it will give City staff policy direction to consult with Focus on Energy for the qualifying projects. PUBLIC COMMENT None
OFFICER ELECTIONS Motion by Jan Scalpone and second by Margy Davey to nominate Justin Mitchell as Chair. Motion by Jan Scalpone and second by Bob Breest to close the nominations. Motions
carried 9-0. Nomination accepted. Motion by Jan Scalpone and second by Bob Breest to nominate Margy Davey as Vice-Chair. Motion by Jan Scalpone and second by Bob Breest to close the
nominations. Motions carried 9-0. Nomination accepted. UPDATE ON URBAN CHICKEN ORDINANCE Robin Leslie requested this item be tabled until the next meeting as the Legal Department has
yet to comment on the proposed ordinance. UPDATE ON DRAFT SUSTAINABILITY PLAN CHAPTERS The Board discussed the submitted change recommendations from Board members and acted on the following:
Margy Davey: Davey: Chapter on Environmental Conservation: Waterway protection: Pollution control and habitat protection
2 | January 3, 2011 Sustainability Advisory Board Minutes Consider a ban of municipal, commercial, and residential use of coal tar based pavement sealcoat, as it contains polycyclic
aromatic hydrocarbons (PAHs) which are carcinogenic, mutagenic, teratogenic, and have been proven to be toxic to fish and other aquatic life as well as a contributor to asthma and heart
disease in humans; encourage use of asphalt based pavement sealcoat instead, when necessary. (change accepted 9-0) Michelle Bogden Muetzel: Local Food, section Zoning Ordinance and Municipal
Code Revisions. Current language states, "Review small animal ordinances and consider allowing chickens, rabbits, and ducks and goats for non-slaughter food production in residential
and other districts." This could use clarification if the intent is slaughter and food consumption of said animals. Perhaps mention of possible change in ordinances or setting safety
regulations towards this end if that is the intent. (change accepted 9-0) Atmosphere, section Indoor Air Quality. Add discouraging or banning use of paints, glues, caulks and other materials
with high levels of VOCs, flame retardants, hazardous cleaning products, and other chemicals that negatively impact air quality. (change accepted 9-0) Perhaps encourage purchase of indoor
living plants in municipal buildings that reduce indoor air pollution. (change accepted 9-0) Add public education element about these items. (change accepted 9-0) Strong and Healthy
Community, section Social Justice. Last sentence could be improved ("Promote retraining of those displaced in the short-term by a shift to a more sustainable economy."). It could be
more effective in our current economic situation with a rephrase to: "Promote job creation and retraining of those displaced in the short-term with a shift to a more sustainable economy."
(change accepted 9-0) Transportation and Mobility, section Bicycle and Pedestrian Facilities, subsections Planning and Riverwalk. Both sections mention completion of projects in year
2010. Should they read 2011? Change language to include “complete and adopt Bike and Pedestrian Plan in 2011” and “Riverwalk segments completed in 2010 and additional sections to be
completed in 2011-12.”(change accepted 9-0) Green Economy, Objective. Change to: "Bolster the local economy by attracting sustainable businesses, green-collar jobs, and encouraging businesses
to become more sustainable." (change accepted 9-0) Green Economy, section Attracting Green Businesses. Add a note on encouraging or seeking out businesses, such as restaurants or shops
that directly sell products for public consumption that are organic and/or sustainable. (change accepted 9-0) Sustainable Government, section Purchasing. Currently states, "Continue
to use recycled paper whenever applicable." Could go on to say, "Encourage 100% post-consumer recycled content." Can we give a mention to vegetable-based inks, or is this not feasible
for municipal functions? (change accepted 9-0) Kim Biedermann: Overall, I think the plan looks wonderful. One comment that I have is that the green jobs documents written by Jim Resick
may perhaps be attached at the end of the plan, if we think we'll have other back-up documents as well. I'm just not sure if I would
3 | January 3, 2011 Sustainability Advisory Board Minutes necessarily place them right within the plan. Jan Scalpone stated the Steering Committee did not intend for this to be included
but it could be incorporated later in the document. Justin Mitchell: Initial Goal and Objectives section: Sustainable Development -add "and grounds" to the end after "into buildings"
(change accepted 9-0) Initial Goal and Objectives section: Transportation and Mobility -add "and promote" after "Enhance" (change accepted 9-0) Initial Goal and Objectives section: Sustainable
Government -remove "cost-effective" and change to economically feasible. (change accepted 8-2-Bogden Muetzel and Barney voting against) Energy Section: 2nd paragraph after "like Wisconsin,
which has no", replace "fossil fuel" with coal, oil, or" (note we do have wood.) (change accepted 9-0) Energy Section: 2nd paragraph after "Independence is a call to develop state" insert
"and local" (change retracted by Mitchell) Energy Section: 2nd paragraph -remove "There are environmental costs to developing these local sources, but". (change accepted 9-0) Energy
Section: 2nd paragraph after "avoiding pollution that" replace "affects" with "negatively impacts" Energy Section 3rd paragraph -poorly written starting with "Ways to finance". This
part should be rewritten in a more concise manner with a shorter sentence structure. (change accepted 9-0 but Board requests the Steering Committee clarify what “ways to finance” means)
Energy Policies 1. after "Encourage the wider use of Energy Star", insert "and other sustainable" (change accepted 9-0) Energy Policies 1. after "Promote government assistance programs
to winterize houses" insert "and apartments" and after "for eligible homeowners" insert "and renters". Delete the remainder of the sentence "usually........ possible". (change accepted
9-0) Energy Policies 1: after "WPS incentives and assistance for energy conservation projects. Promote" delete "one or a few common". (change accepted 9-0) Energy Policies 1: At the
end, end, add a sentence "Promote methods and best practices that individuals can implement concerning responsible energy usage." (change accepted 9-0) Energy Policies 1: “Promote Focus
on Energy and WPS incentives and assistance for energy conservation projects such as Focus on Energy and WPS.” (change accepted 9-0) Energy Policies 3: Remove "Transportation is a large.....
buildings". Either delete or move up to Energy Overview section -not in policies (change retracted by Mitchell) Energy 5 Renewable Energy: after "Encourage" insert "and support the"
(change accepted 9-0)
4 | January 3, 2011 Sustainability Advisory Board Minutes Energy 6 Government Commitments" At the end, add "Pursue additional beneficial commitments to a sustainable community and implement
maintain existing commitments (such as Tree City USA and Bird City Wisconsin)." In addition, add this to the Sustainable Government section of the Plan. (change accepted 9-0) Energy
7. Public and Business Awareness -get rid of "raising" in the header. (change accepted 9-0) Energy 7. Public and Business Awareness -add the following partners: national -EPA, HUD; local
-East Central Wisconsin Regional Planning, Oshkosh Housing Authority (change accepted 9-0) Local Food: Community Gardens – Insert at end: “Promote garden opportunities throughout community”
(change accepted 9-0) Local Food: Sustainable Gardening: after “promote these rules” insert “and best practices through workshops, handouts, and demonstrations” (change accepted 9-0)
Local Food: Greenhouses: Replace “go organic” with “implement organic and environmentally sensitive methods” (change accepted 9-0) Local Food: Greenhouses: Replace “iffy” with “uncertain”
(change accepted 9-0) Local Food: Zoning Ordinance etc: Remove last sentence “consider regulations determining…” and replace with “develop brochure for best practice for composting”
and also add to Food Education section (change accepted 9-0) Local Food: Farmer’s Markets”: Insert at end “Ensure that participation in markets continue to remain affordable and accessible”
(change accepted 9-0) Local Food: Grocery Store: Remove last sentence “Coops build community…” and expand the introduction paragraph to detail coops, farmer’s markets, gardens, etc.
(change accepted 6-3-Poeschl, Scalpone and Barney voting no) Local Food (note this expands beyond food) Add to Green Economy: Add additional section: “Buy Oshkosh: Evaluate the potential
for creation of a buy Oshkosh promotional campaign similar to the state of Wisconsin’s Something Special From Wisconsin program.” (change accepted 9-0) Chair Mitchell stated the remaining
comments will be addressed at the February meeting and if anyone has any additional comments to please forward them to Robin Leslie by January 20th. Bob Poeschl left the meeting. 2010
GOALS REVIEW/2011 GOAL SETTING Chair Mitchell reiterated the resolution creating the Board and its responsibilities and duties. He stated the Board’s responsibilities are to advise the
City Manager and Common Council on sustainability issues affecting municipal operations and the community at large. He also stated their duties were as follows: 1. Promote sustainability
in the community; 2. Advise the City Manager and Common Council on existing and proposed City Ordinances and actions and State and Federal regulations pertaining to sustainability; 3.
Facilitate citizen and agency input pertaining to sustainability; and 4. Collaborate in the development and monitor implementation of a Community Sustainability Plan.
5 | January 3, 2011 Sustainability Advisory Board Minutes The Board then discussed establishing goals for 2011. The following were selected according to priority: Category: Expand/Improve
Natural Areas (6 votes) Goals: 1. Natural area in Menominee Park 2. Encourage native perennials on City of Oshkosh sites 3. Take action on natural environment section of environmental
conservation section in Sustainability Plan (start committee) 4. Create streetscape tree/terrace tree ordinance and get it passed 5. Expand park space Category: Waste Reduction (6 votes)
Goals: 1. Work on waste reduction through composting, volume-based garbage system and more plastic recycling 2. Promote ban on Styrofoam containers and plastic bags and instead encourage
use of biodegradables. 3. Create cloth bag campaign (e.g. work with “x” number of stores that will offer “x%” discount if cloth bag is used 4. Create ban on plastic water bottles 5.
Community buy-in to significantly reduce paper/plastic bag usage Category: Water Quality (5 votes) Goals: 1. Water Star or similar program certification 2. Stop-A-Leak program 3. Shoreland
restoration/explore grants for shoreland restoration project for Lake Winnebago 4. Create ban on use of harmful chemicals/Miller’s Bay chemical reduction 5. Prepare brochure to protect
water quality 6. Identify a municipal building that may be suitable for a green roof project and establish a timeframe 7. Create rainwater project at City Hall/rain water projects 8.
Develop signage program for stormwater projects Category: ICLEI, LEED, ENERGY STAR (2 votes) Goals: 1. Encourage City of Oshkosh adoption of LEED 2. Complete ICLEI Milestones 1-3 3.
Take ENERGY STAR challenge for communities, join ENERGY STAR and develop programs to engage community 4. Implement Oshkosh Common Council Resolutions 07-262 (MCPA) and 08-295 (ICLEI)
and apply to whole community and municipal operations Category: Bike/Ped Plan (2 votes) Goals: 1. Complete, adopt and implement Bike/Ped Plan Category: Community Gardens (2 votes) Goals:
1. Identify one school to serve as an example for a small community garden 2. Work with City to identify (3) possible areas for permanent community gardens
6 | January 3, 2011 Sustainability Advisory Board Minutes Category: Buy local (1 vote) Goals: 1. Research and publish green business directory for Oshkosh 2. Develop “Buy Oshkosh” program
Category: Complete Sustainability Plan (1 vote) Goals: 1. Complete plan and gain approval by Council 2. Use GHG inventory and software for cost/benefit analysis, prioritization and budgeting
Category: Awareness and Promotion (0 votes) Goals: 1. Promote active partnerships with Focus on Energy, ENERGY STAR, UWO and local businesses 2. Increase communication with other City
boards and City departments 3. Community clean-up day 4. Increase public awareness of sustainability issues 5. Develop plan for public involvement and education for sustainability issues
Category: Municipal Purchasing (0 votes) NEXT MEETING Chair Mitchell reminded the Board the next regularly scheduled meeting was Monday, February 7th at 4:00 pm and that the Board would
continue the discussion of the Sustainability Plan change recommendations and the review of 2010 and 2011 goals. ADJOURN Motion by Margy Davey and second by Kim Biedermann to adjourn
the meeting. Motion carried. Meeting adjourned at 7:00 pm. Respectfully submitted, Robin Leslie Principal Planner
7 | January 3, 2011 Sustainability Advisory Board Minutes Item 4. Focus on Energy Recommendation TO: City Manager Mark Rohloff/Department Heads FROM: Sustainability Advisory Board RE:
Focus on Energy Recommendation DATE: December 17, 2010 The Oshkosh Sustainability Advisory Board recommends that the City be required to consult with Focus on Energy for all new building
construction, HVAC replacement and modernization, and renovation projects that exceed $25,000 in projected costs. It is the opinion of the Board that it would be to the City’s advantage
to partner with Wisconsin’s statewide energy efficiency and renewable energy program. The goal of such partnership would be for the City to utilize the knowledge, expertise, and financial
incentives necessary to plan and complete energy efficiency and renewable energy projects that may not be feasible otherwise.
8 | January 3, 2011 Sustainability Advisory Board Minutes Item 7. Update on Draft Sustainability Plan Chapters Margy Davey: Chapter on Environmental Conservation: Waterway protection:
Pollution control and habitat protection Ban municipal, commercial, and residential use of coal tar based pavement sealcoat, as it contains polycyclic aromatic hydrocarbons (PAHs) which
are carcinogenic, mutagenic, teratogenic, and have been proven to be toxic to fish and other aquatic life as well as a contributor to asthma and heart disease in humans; encourage use
of asphalt based pavement sealcoat instead, when necessary. I have also looked at the proposed resolution to reduce obesity and promote community health, and feel it's already covered
by the Sustainability Plan. Here's why: (From the resolution): . . . the City should strive through its land use decisions (see Sustainability Chapter Strong and Healthy Community: Health
and urban land use) to promote community health, prevent and reduce obesity, and provide access to healthy food (see Sustainability Chapter Local Food) and physical activity (see Sustainability
Chapter Strong and Healthy Community: Active lifestyles) for all neighborhoods in the City . . . Michelle Bogden Muetzel: Local Food, section Zoning Ordinance and Municipal Code Revisions.
Current language states, "Review small animal ordinances and consider allowing chickens, rabbits, and ducks in residential and other districts." This could use clarification if the intent
is slaughter and food consumption of said animals. Perhaps mention of possible change in ordinances or setting safety regulations towards this end if that is the intent. Atmosphere,
section Indoor Air Quality. Add discouraging or banning use of paints with high levels of VOCs, flame retardants, hazardous cleaning products, and other chemicals that hamper air quality.
Perhaps encourage purchase of indoor living plants in municipal buildings that reduce indoor air pollution. Managing Waste: Minor typing error--second paragraph has the first sentence
typed twice. Strong and Healthy Community, section Social Justice. Last sentence could be improved ("Promote retraining of those displaced in the short-term by a shift to a more sustainable
economy."). It could be more effective in our current economic situation with a rephrase to: "Promote job creation and retraining of those displaced in the short-term with a shift to
a more sustainable economy." Transportation and Mobility, section Bicycle and Pedestrian Facilities, subsections Planning and Riverwalk. Both sections mention completion of projects
in year 2010. Should they read 2011? Green Economy, Objective. Change to: "Bolster the local economy by attracting sustainable businesses, green-collar jobs, and encouraging businesses
to become more sustainable." Green Economy, section Attracting Green Businesses. Add a note on encouraging or seeking out businesses, such as restaurants or shops, that directly sell
products for public consumption that are organic and/or sustainable.
9 | January 3, 2011 Sustainability Advisory Board Minutes Sustainable Government, section Purchasing. Currently states, "Continue to use recycled paper whenever applicable." Could go
on to say, "Encourage 100% post-consumer recycled content." Can we give a mention to vegetable-based inks, or is this not feasible for municipal functions? Kim Biedermann: Overall, I
think the plan looks wonderful. One comment that I have is that the green jobs documents written by Jim Resick may perhaps be attached at the end of the plan, if we think we'll have
other back-up documents as well. I'm just not sure if I would necessarily place them right within the plan. Also, just a little thing I noticed is at the top of pg. 14, freecycle is
mentioned, but it's listed as freecycle,org (with a comma). Justin Mitchell: Initial Goal and Objectives section: Sustainable Development -add "and grounds" to the end after "into buildings"
Initial Goal and Objectives section: Transportation and Mobility -add "and promote" after "Enhance" Initial Goal and Objectives section: Sustainable Government -remove "cost-effective"
Energy Section: 2nd paragraph after "like Wisconsin, which has no", replace "fossil fuel" with coal, oil, or" (note we do have wood.) Energy Section: 2nd paragraph after "Independence
is a call to develop state" insert "and local" Energy Section: 2nd paragraph -remove "There are environmental costs to developing these local sources, but". Energy Section: 2nd paragraph
after "avoiding pollution that" replace "affects" with "negatively impacts" Energy Section 3rd paragraph -poorly written starting with "Ways to finance". This part should be rewritten
in a more concise manner with a shorter sentence structure. Energy Policies 1. after "Encourage the wider use of Energy Star", insert "and other sustainable" Energy Policies 1. after
"Promote government assistance programs to winterize houses" insert "and apartments" and after "for eligible homeowners" insert "and renters". Delete the remainder of the sentence "usually........
possible". Energy Policies 1: after "WPS incentives and assistance for energy conservation projects. Promote" delete "one or a few common". Energy Policies 1: At the end, add a sentence
"Promote methods and best practices that individuals can implement concerning responsible energy usage." Energy Policies 3: Remove "Transportation is a large..... buildings". Either
delete or move up to Energy Overview section -not in policies
10 | January 3, 2011 Sustainability Advisory Board Minutes Energy 5 Renewable Energy: after "Encourage" insert "and support the" Energy 6 Government Commitments" At the end, add "Pursue
additional beneficial commitments to a sustainable community and implement existing commitments (such as Tree City USA and Bird City Wisconsin)" Energy 7. Public and Business Awareness
-get rid of "raising" in the header. Energy 7. Public and Business Awareness -add the following partners: national -EPA, HUD; local -East Central Wisconsin Regional Planning, Oshkosh
Housing Authority Local Food: Community Gardens – Insert at end: “Promote garden opportunities throughout community” Local Food: Sustainable Gardening: after “promote these rules” insert
“and best practices through workshops, handouts, and demonstrations” Local Food: Greenhouses: Replace “go organic” with “implement organic and environmentally sensitive methods” Local
Food: Greenhouses: Replace “iffy” with “uncertain” Local Food: Zoning Ordinance etc: Remove last sentence “consider regulations determining…” Local Food: Farmer’s Markets”: Insert at
end “Ensure that participation in markets continue to remain affordable and accessible” Local Food: Grocery Store: Remove last sentence “Coops build community…” Local Food (note this
expands beyond food): Add additional section: “Buy Oshkosh: Evaluate the potential for creation of a buy Oshkosh promotional campaign similar to the state of Wisconsin’s Something Special
From Wisconsin program. “ ************************************************************************************** Environmental Conservation: Replace “the watershed drains almost 12 percent
of the state” with a sentence that describes what watershed and what it means to drain 12 percent of the state”. The current sentence is uninformative and unhelpful. Environmental Conservation:
after “lakes classified as impaired water” insert “by the Wisconsin DNR” Environmental Conservation: replace “an outcome of the visioning process” with “as supported by the 2010 Vision
Oshkosh community survey” Environmental Conservation: Replace choice with voluntary, and reduce the repetition of this theme, as it doesn’t contribute value to the section Environmental
Conservation Waterways Protection: Impervious Surfaces: add at end “ Continue reduction of road width efforts and explore single-side on-road parking” Environmental Conservation Waterways
Protection: Pollution control and habitat protection” -after “city shoreland to protect against polluted run-off, discourage geese” add “improve aquatic habitat,”
11 | January 3, 2011 Sustainability Advisory Board Minutes Environmental Conservation Waterways Protection: Citizen safety: After first sentence, add the following sentence: “Develop
a process for identifying and resolving water pollution issues” Environmental Conservation Water Conservation: Water Efficiencies: insert “ Offer innovative incentives for residential,
commercial, and industrial water conservation improvements such as low-flow showerheads, low-flow restaurant dish sprayers, and other proven conservation measures” Environmental Conservation
Natural Environment – natural look: after “such as gateways” insert “and the hwy 41 corridor” Environmental Conservation Natural Environment – add at the end “Continue the development
of new park space in residential neighborhoods without access to a neighborhood park” Environmental Conservation Natural Environment: after “replacement during development” insert “adopt
a tree planting policy to require appropriate placement of trees during all road construction” Atmosphere: after “diminish our health” insert “harm wildlife,” Atmosphere: remove “people
spend most of their time indoors” Atmosphere: replace “construction equipment and power tools” with “human activity” Atmosphere: List the companies that contribute 98% of toxic air emissions
– other communities list the business they intend to closely collaborate with, and we should too. This isn’t a negative, rather an indicator that can be referenced when significant improvements
continue to be achieved Atmosphere: Why is there no data present on allergen prevalence in schools, or asthma in school children, or lead poisoning in school children (often from breathing
lead dust)? Further, why is there no data on the frequency of traffic (has it increased or decreased, which relates to air pollution” Atmosphere: I have not had a chance to review the
data from the DNR, but I recall numerous times when the air quality for Winnebago County was determined to be less than “good”. I will attempt to follow up with the data for the meeting.
If contrary documentation is identified, I will present a correction to the listed data in the report Atmosphere: Air quality Improvements: at the end of the first sentence, add “through
incentives, technical support, and collaboration with UW Oshkosh and Fox Valley Technical College.” Atmosphere: Air quality Improvements: insert “actively promote and enforce backyard
burning restrictions and regulations” at the end. Atmosphere: Indoor Air Quality: add sentence at end “develop innovative programs to educate and assist homeowners, landlords, and renters
in resolving indoor air quality issues and preventing potential hazards” Atmosphere – question that if we include noise pollution, why not light pollution? Managing waste: no reference
to pollution leaching into water Staff:
12 | January 3, 2011 Sustainability Advisory Board Minutes Government section-verbiage about the use of zero or low-VOC paint, glues, materials in City buildings (existing and new).
Administrative Services Comments: Through an Energy Efficiency Conservation Block Grant (EECBG), Most recently the city commissioned the McKinstry study to audit municipal buildings
and create a plan for energy savings. Several Facility Improvement Measures(FIM) have been identified and most will be implemented by December 2010, with remaining measures undertaken
as funding becomes available. FIMs currently in progress include lighting and building envelope improvements at 14 municipal locations, water conservation at 10 locations, vending machine
controls at 12, direct digital controls at 4 locations, and high-efficiency motor implementation at the Oshkosh Public Museum and the Safety Building. The Oshkosh Public Library will
be receiving
a steam trap upgrade to reduce energy consumption by eliminating wasted steam. Policies: Administering Sustainability. Create Seek the creation of a position responsible for coordination
of sustainable activities. of Sustainability Director reporting to the City Manager. Incorporate sustainability responsibilities in job descriptions for relevant city staff. Form a green
team of representatives from each department under direction of the Sustainability Coordinator Director to evaluate and implement internal sustainable actions. When the Sustainability
Plan is completed urge seek adoption by the Common Council. Suggest responsibility lies with the Sustainability Advisory Board to move the plan forward, provide information for the public
and review pertinent resolutions going before the Common Council. Continue to involve the public in sustainability activity through the Web site, on line surveys, social networks, governmental
meetings, and workshops. Review the Sustainability Plan annually. Present an update of how well the city is meeting sustainability targets at the State of the City event. Green Building.
Adopt the As fiscal resources permit, adopt the LEED Green Building Rating System and Energy Star label for new municipal buildings, additions and renovations. Consider adaptive reuse
of existing buildings as first priority for expanded municipal space. Use local and recycled building materials when possible. Consider consolidation of departments with other units
of government, such as a city/county health department, or public safety, to promote more efficient use of space and resources. Replace existing annual plantings at municipal facilities
with perennial native species. Purchasing. Develop a purchasing policy that incorporates preferences for sustainable purchasing. Adopt When possible, utilize Full Cost Accounting (FCA)
to analyze all costs, advantages, and alternatives. Define ‘cost’ not just as the monetary cost, but also include social, environmental and life cycle costs. Use This process should
be an option rather than relying solely on the low bid process. Modify Develop requests for for proposals, specification and contract language to ensure promote sustainable energy procedures
are practices as an integral part of each project. Adopt purchasing policies for Energy Star procuring equipment, computers and appliances that consider and promote energy savings for
city use. Include a policy with standards for worker safety, handling of chemicals, and alternative products and equipment. Use a refill purchasing policy, replacing consumables instead
of stocking excess. Continue to use recycled paper wherever applicable. Continue to encourage use of electronic documents and email rather than generating paper copies. Continue to work
with vendors to reduce packaging. Continue to buy local when possible. Eventually reduce or eliminate non-green products and cleaners. Continue to partner in shared purchasing ventures.
Environmental Considerations. Review and adopt recycling practices at all municipal facilities. Install low flow faucet aerators and high efficiency toilets in all municipal bathrooms
to conserve water. Discourage use of bottled water by installing filters in taps. Implement a fleet replacement program
13 | January 3, 2011 Sustainability Advisory Board Minutes incorporating the use of hybrid, electric, flex-fuel and bio-fuel vehicles. Demonstrate environmentally safe landscaping practices
by using natural fertilizers and no chemicals in areas surrounding city buildings.. Reduce mowing wherever possible. Install rain barrels and rain gardens at city facilities to reduce
runoff. Follow standardized environmental management procedures, such as ISO 14001. Human Resources. Hire and promote people with diverse backgrounds, experiences and perspectives. Adopt
human resource management practices that support sustainability objectives, such as allowing flex time or telecommuting, or offering incentives for use of public transit, biking, and
ride-sharing. Continue to provide a wellness program and maintain efforts to become certified as a Well Workplace. Provide a living wage appropriate compensation for all city employees.
Empower employees to think creatively, generate ideas, and share suggestions on municipal sus