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Home My WebLink AboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES December 21, 2010 PRESENT: David Sparr, Megan Lang, Melody Wollangk, Todd Cummings, Jeff Jahnke, David Hetzel, Sandy Prunty, Jim Stapel EXCUSED: Kurt Koeppler, Michael Russell STAFF: Maureen Lasky, Robin Leslie OTHERS: Chris Strong — Oshkosh Transit Department, Steve Gohde — Oshkosh Public Works Department, Lisa Voss — Oshkosh Public Library, Carrie Rule — Leadership Oshkosh, Rob Kleman — OAEDC I - CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. II - MINUTES OF NOVEMBER 16, 2010 MEETING There was no discussion on this item. Jim Stapel moved for approval of the November 16th minutes as presented. Sandy Prunty seconded the motion which passed unanimously. III — POLICING /TRAFFIC /PARKING ISSUES The Board discussed parking issues including permits, snow removal and amount of spaces. Todd Cummings stated he felt there were not enough parking spaces for the permits sold and that there are tenants parking in non - designated spaces for days at a time. Maureen Lasky stated those tenants should be ticketed because unless the spaces are designated, they are not meant for prolonged parking. She also stated there are two different types of permits: one permit for designated spaces and one permit that covers all permit parking lots. Megan Lang suggested signage for designating parking for certain addresses. Chris Strong mentioned that if there are violators, the police can be called. Megan Lang requested a letter be provided to those businesses so that they have something to show to the responding officer. Todd Cummings suggested the City look at how many permits are being issued. Chris Strong stated this could be addressed to see if overselling is occurring. Todd Cummings wanted to know what the value of a permit is when there is nowhere to park and why he should bother to purchase one if he can't use it. Megan Lang suggested the Board have a workshop on parking issues with the Parking Utility. Jeff Jahnke concurred with that idea. Chris Strong stated that the Parking Utility will respond to specific requests and suggested BID Board members attend a meeting. Chair Sparr suggested Megan Lang and Jeff Jahnke work with the Parking Utility to set up a workshop with some BID Board members and some Parking Utility members. IV — MONTHLY FINANCIAL REPORT There was no discussion on this item. Sandy Prunty motioned for approval of the monthly financial report as presented. Jim Stapel seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES December 21, 2010 V - BID MANAGER AND SUBCOMMITTEE REPORTS • BID Marketing Consortium ❖ Prepared for the monthly meeting ❖ Worked with Chair of Consortium for planning purposes ❖ Sent out prior minutes and agenda to all marketing consortium members ❖ Worked on Budget for 2010 ❖ Developed budget recommendation for 2011 ❖ Collected Contributions/Event Contributions ❖ Coordinated billing functions with city ❖ Updated Downtown Website ■ Holiday events New businesses ❖ Developed and distributed Newsletter through Constant Contact • Holidav Committee •'• Held 2 committee meetings ❖ Assisted with Visit Santa location for Saturdays in December ❖ Worked on press releases for both events ❖ Continue working with advertisers for Holiday Shopping Downtown • Beautification ❖ Reviewed 2010 budget ❖ Held monthly beautification meeting ❖ Discussed benches, bike racks, and trash receptacles ❖ Priced out all options updated excel spreadsheet reflecting quantity ❖ Met with Jeff Nau on beautification elements for the Streetscape on Main after construction ❖ Reviewed and approved billing for Ground Effects ❖ Placed order for benches and flower pots- continued worked on trash receptacles ❖ Discussed payment options with the OACF ❖ Discussed budget with Ground Effects and chair of beautification ❖ Coordinated location of flower pots in BID ❖ Located all locations for amenities on Main St and in the BID District - Public Works will review ❖ Worked with banner sponsorships — coordinated with Ground Effects and OEC Graphics •'• Holiday decorations • RFG ❖ Meet with 1 potential client ❖ Assisted with one clients paperwork- receipt collections • Other ❖ Organized branding efforts for BID Board ❖ Worked with several advertisers on specials for street opening and holiday shopping ❖ Attended E- Connect Event ❖ Attended New North Summit • Responded /made an estimated 34 informational calls, questions and concerns in regards to Downtown BID 2 DOWNTOWN OSHKOSH BID BOARD MINUTES December 21, 2010 • Attended/Held an estimated 17 meetings • Managed day to day activities of the BID • RFG UPDATE (as of December 14, 2010) 36 recipients Distributed over $195,000 since 2003 Leveraged over $3 Million in private investment Over 283 jobs were created or retained 2010 Recipients 3 recipients Distributed $11,000 Leveraged over $50,000 in private investment Over 7 jobs were created or retained • Approved $3000 grant to Fat Mamas in the formerly know Pearson's Pig and Poultry. This will be Fat Mamas second location- they hope to open in December. • New businesses: Farmers Insurance, Joey's, Klassy Kids, Queen Bee Apparel, Frugal Fashion, Bank First National, Strategic Fundraising & Paper Tiger relocation. • Beautification -fifty flower pots were distributed during the week of November 29 Notice the new holiday banners sponsored by the Oshkosh Chamber. All 5 sponsorship areas secured. Banner - end of August & September & October $4,000.00 Banner - November & December & early January $3,000.00 Banner - Mid January - March $4,000.00 Banner - April & May & early June $4,000.00 OACF Banner - Mid June - August Sponsorship VI — SATELLITE PARKING LOTS See Item III. VII — BID BRANDING /44 NORTH PROPOSAL Connie Drexler, 44 North, gave a short presentation on her company's branding proposal for the BID. She provided examples of work including brochures, newsletters and websites. She also directed Board members to the 44 North website for other examples of their work. She indicated that any artwork created for the BID would be provided on CD for the BID to use. In addition, she mentioned they would subcontract the market research portion to another company, which at the low -end would cost approximately $3,000. She stated that design is included in their bid, but printing and photography is not. Chair Sparr suggested this item be discussed at the next meeting and that Board members be provided with copies of the proposals again. 3 DOWNTOWN OSHKOSH BID BOARD MINUTES December 21, 2010 VIII — CHANGE BID BYLAWS — NUMBER OF BID BOARD MEMBERS Maureen Lasky stated that she is checking with the City Attorney about providing alternates for the Board in cases when the Board does not have a quorum. IX — SANDWICH BOARDS The Board discussed the current sandwich board sign ordinance. Robin Leslie stated that planning staff is preparing a handout that the BID could provide in their newsletter. X —SNOW REMOVAL The Board was in agreement that the City had done a good job of removal after the first major snow event. Steve Gohde explained that because the Main Street concrete was still in its first year, it can react poorly with regular salt treatments. He stated the Wisconsin Concrete and Paving Association recommends that sodium chloride is the least offensive product but that users must still scrape and get it off the concrete once the ice is melted. If not, the sodium chloride will continue to react with the new concrete and can cause staining and /or texture issues. Steve Gohde also mentioned that abutting property owners should move the snow behind trees and lights where the City crews can get to it. Also, sidewalks abutting any private property must be maintained by the property owner and snow on private property must not be moved to City property. Private snow must be hauled away and the City will haul away any public snow. Furthermore, he stated that sidewalk and mid -block cross -walks with ramps must be cleared by the abutting property owner. Megan Lang suggested that Mr. Gohde attend a Marketing Consortium meeting to explain these procedures. XI — IDENTIFICATION OF AGENDA ITEMS FOR JANUARY 18, 2011 • Parking Workshop • Change of BID Board Bylaws changing the number of BID Board Members • Branding Proposals from 44 North and Blue Door with summaries of cost breakdowns including printing, photography and marketing research • Snow Removal • Sandwich Board Sign Handout • Sidewalk Cafe Ordinance • Projecting sign contract XII - ADJOURNMENT With there being no further business, Sandy Prunty moved the meeting be adjourned. Jeff Jahnke seconded the motion which passed unanimously. Respectfully Submitted, Robin Leslie Principal Planner 4