HomeMy WebLinkAbout11-06JANUARY 11, 2011 11 -06 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AMENDMENT TO AGREEMENT WITH WISCONSIN
DEPARTMENT OF TRANSPORTATION TO REFLECT A
REDUCED CITY SHARE FOR THE RECONSTRUCTION OF US
HWY 41 AT HWY 21 (- $16,500.00)
INITIATED BY: PUBLIC WORKS DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Amendment to Agreement with the Wisconsin Department of Transportation for the US
41/21 interchange, is hereby approved and the proper City officials are hereby authorized
to execute and deliver the agreement in substantially the same form as attached hereto,
any changes in the execution copy being deemed approved by their respective signatures,
and said City officials are authorized and directed to take those steps necessary to
implement the terms and conditions of the Agreement.
( 0
Of HK H
ON THE WATER
MEMORANDUM
TO:
FROM
DATE:
RE:
Honorable Mayor and Members of the Common Council
Steven M. Gohde, Assistant Director of Public Works
January 6, 2011
Approve Amendment Agreement with Department of Transportation to Reflect a Reduced
City Share for the Reconstruction of US Hwy 41 at Hwy 21 (- $16,500)
BACKGROUND
The Wisconsin Department of Transportation (WisDOT) is planning to reconstruct USH 41 from State
Highway 26 to Breezewood Lane in Neenah. USH 41 has reached its capacity and will be expanded to
meet public needs and improve safety. The City's construction costs addressed in this amended
agreement include sanitary sewer, water, sidewalk and sealing concrete pavement joints.
ANALYSIS
The Common Council approved the original agreement at the April 14, 2009 meeting. The WisDOT is
requesting the amendment to adjust costs to reflect recent bid prices. The DOT is funding 90% of the
costs for the utility relocation work required. A summary of the agreement changes is below.
1. Reduced costs of sanitary sewer and water main construction (- $5,000)
2. Reduced cost of joint sealing and irrigation system (- $10,000)
3. Remove original Town of Algoma cost from City's cost (- $1,500)
FISCAL IMPACT
The costs to the City of Oshkosh for this project are decreased. The revised total City cost is $69,000.
Funding will be included in the 2012 Capital Improvement Program to fund improvements for the USH 41
expansion.
RECOMMENDATIONS
I recommend approval of the revised State /Municipal Agreement
Respectfully Submitted,
1 /4 14
Steven M. Gohde
Asst. Director of Public Works
Approved:
Mark A. Rohloff
City Manager
I:\ Engineering \Correspondence \Steve Gohde \council memos \DOT Agreement Algoma - Revision Hwy 2 Ldoc
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
Revision #1
DATE: January 3, 2011
I.D..
1120 -11 -75
HIGHWAY: US 41 LENGTH: 3.838
LIMITS: STH 21 — US 45
COUNTY: Winnebago
FILE." 0644
The signatory City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety.
Proposed Improvement (nature of work): Reconstruct US 41 from STH 21 to US 45 including the reconstruction of the US 41/21
Interchange with roundabout constructed at the ramp terminals and at the intersections of STH 21 /Koeller Street & STH
2 1 /Westowne/Brooks Lane.
Describe non - participating work included in the project contract: Sealing concrete pavement joints and irrigation system.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
Relocation of water main and sanitary sewer in conflict with project will be relocated prior to project with its own City contract.
PHASE
Total
ESTIMATED COST
Federal / State
Municipal
Estimated Cost
Funds
%
Funds
Construction (Participating):
Project ID 1120 -11 -75
Category 0010 — Roadway Items
$28,000,000
$28,000,000
100
$ 0
0
Category 0020 — Lighting
$ 1,360,000
$ 1,360,000
100
$ 0
0
Category 0030 — Intelligent
$700,000
$700,000
100
$ 0
0
Transportation Systems (ITS)
Category 0040 — Sign Structures
$2,400,000
$2,400,000
100
$0
0
Category 0050 — B -70 -258
$1,600,000
$1,600,000
100
$0
0
Category 0060 — B -70 -259
$500,000
$500,000
100
$0
0
Category 0070 — B -70 -260
$500,000
$500,000
100
$0
0
Category 0080 — B -70 -263
$1,600,000
$1,600,000
100
$0
0
Category 0090- B -70 -264
$1,400,000
$1,400,000
100
$0
0
Category 0100- B -70 -265
$7,600,000
$7,600,000
100
$0
0
Category 0110- B -70 -266
$6,400,000
$6,400,000
100
$0
0
Category 0120- B -70 -267
$1,600,000
$1,600,000
100
$0
0
Category 0130- B -70 -268
$1,400,000
$1,400,000
100
$0
0
Category 0140- R -70 -13
$1,600,000
$1,600,000
100
$0
0
Category 0150 R -70 -14
$1,700,000
$1,700,000
100
$0
0
Category 0160 R -70 -24
$300,000
$300,000
100
$0
0
Category 0170 R -70 -39
$400,000
$400,000
100
$0
0
Category 0180 - Community Sensitive
$300,000
$300,000
100
$0
0
Design Items — Roundabout Landscaping
— Capped $300,000 maximum
Category 0190 — New Sidewalk — City of
$20,000
$16,000
80
$4000
20
Oshkosh
Category 0200 - New Trail Connection -
$12,000
$9,600
80
$2400
20
Town of Algoma
Category 0210 - City of Oshkosh Utility
$250,000
$225,000
90
$25,000
10
Items — Water Main, Adjustment of Water
Manholes and Sanitary Manholes
Category 0350 - Median Barrier - Safety
$1,200,000
$1,200,000
100
$0
0
Fundin
SUBTOTAL:
$ 60,842,000
$60,810,600
$ 31,400
Construction (Non - Participating):
Category 0220 — Non - Participating —
$ 40,000
$ 0
0%
$40,000
100%
Sealing Concrete Joints & Irrigation
System
Construction SUBTOTAL:
$60,882,000
$60,810,600
$71,400
TOTAL COST DISTRIBUTION:
$ 60,882,000
$60,810,600
$71,400
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of
Municipality
Name
Title
Date
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and /or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage (does not include additional upsizing of
storm sewer main requested by Municipality).
g) Replacement of sidewalks and resurfacing of private driveways, necessitated by the project.
h) New installations of street lighting and traffic signals or devices at the time of construction.
i) Alteration of existing street lighting and traffic signal devices necessitated by the project.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
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8. The project will install black street lighting which includes all lighting within the US 41 /WIS 21 Interchange
project limits.
9. All structures constructed with this project will become a WisDOT owned structure and WisDOT's
responsibility to maintain the integrity of the structure.
10. All retaining walls constructed with this project will become a WisDOT owned structure and WisDOT's
responsibility to inspect and maintain the integrity of the retaining walls.
11. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its connecting highway limits which remain east of US
41/21 ramps for such maintenance through statutory requirements in a manner satisfactory to the State
and will make ample provision for such maintenance each year. This includes any necessary
maintenance of the landscaping within the center of roundabout after the 2 -year maintenance period
specified within the construction contract.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
e) Maintain clay pavers in all of the roundabout splitter islands in the entire project limits that City of
Oshkosh requested to be installed with the project.
f) Provide complete plans, specifications, and estimates for any Sanitary and Water system work the
Municipality wants to let with the State's project. During construction, assume full responsibility for
establishing line and grade, pressure and purification testing, and operation of the sanitary and water
systems. The Municipality relieves the State and all of its employees from liability for all suits, actions,
or claims resulting from the sanitary sewer and water main construction under this agreement.
g) Maintain all sidewalks constructed with the project except those along the north side of STH 21 between
the roundabout at STH 21 /Brooks Lane and the roundabout at the US 41 SB exit ramp /STH 21 which
abut the Town of Algoma boundary. Maintenance will include but not limited to, sidewalk repair, snow
removal, ice control and future replacement (other than future highway projects) from the sidewalk and
mowing of the grass in the terrace between any roadway and the sidewalk. Maintenance will include
snow removal across sidewalk on STH 21 structure over US 41 and all sidewalks around all of the
roundabouts.
h) Maintain the pavement markings associated with the crosswalks within the project limits, which
includes, but is not limited to, any necessary repainting or replacement except those caused by future
highway projects.
i) Maintain all street lighting within the City connecting highway limits, which is that portion of the project
east of the US 41/21 northbound ramps. Maintain all street lighting associated with the roundabout at
WIS 21 /Koeller Street. Maintenance includes, but is not limited to, the responsibility for the energy,
operation, maintenance, and replacement of the lighting system (including associated costs).
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j) Maintain all landscaping of the roundabouts and in the vision corners. Landscaping in the vision corners
shall not obstruct the vision of the drivers and shall be maintained at a height that will ensure a clear line
of sight for the motorists and pedestrians. No landscaping or structures will be allowed in the vision
corners without prior approval from the Department.
Once the maintenance responsibility has been transferred to the Municipality, the Department is released from
any and all costs associated with the future maintenance and /or removal of the sidewalk around the perimeter of
the roundabout, the roundabout landscaping, and crosswalk pavement markings.
Public Convenience and Safety
While performing any maintenance activities associated with this agreement, the Municipality shall comply with
the following conditions.
Maintain the safety of the traveling public and control traffic using warnings signs, cones, drums and flaggers.
Materials and equipment cannot be stored on the right -of -way.
The Department shall be notified 7 days prior to erecting any lane closures or lane restrictions.
Basis for Local Participation:
Construction — Category 0010
— Construction of the roadway items for the project are 100%
Federal /State funded.
Construction — Category 0020 —
Construction of the lighting for the project are 100% Federal /State
funded.
Construction — Category 0030
— Construction of Intelligent Transportation Systems (ITS) is 100%
Federal /State Funded
Construction — Category 0040 " —
Construction of sign structures is 100% Federal /State funded.
Construction — Category 0050 —
Construction of B -70 -258 is 100% Federal /State funded.
Construction — Category 0060 —
Construction of B -70 -259 is 100% Federal /State funded.
Construction — Category 0070 —
Construction of B -70 -260 is 100% Federal /State funded.
Construction — Category 0080 —
Construction of B -70 -263 is 100% Federal /State funded.
Construction — Category 0090 —
Construction of B -70 -264 is 100% Federal /State funded.
Construction — Category 0100 —
Construction of B -70 -265 is 100% Federal /State funded.
Construction — Category 0110 —
Construction of B -70 -266 is 100% Federal /State funded.
Construction — Category 0120 —
Construction of B -70 -267 is 100% Federal /State funded.
Construction — Category 0130 —
Construction of B -70 -268 is 100% Federal /State funded.
Construction — Category 0140 —
Construction of R -70 -13 is 100% Federal /State funded.
Construction — Category 0150 —
Construction of R -70 -14 is 100% Federal /State funded.
Construction — Category 0160 —
Construction of R -70 -24 is 100% Federal /State funded.
Construction — Category 0170 —
Construction of R -70 -39 is 100% Federal /State funded.
Construction — Category 0180 —
Community Sensitive Design Items is 100% Federal /State funded and
includes the landscaping in all of the roundabouts on STH 21. This is capped at $300,000 maximum.
Construction — Category 0190
— Per WisDOT policy, construction of new sidewalk in areas where it
does not exist today is 80% Federal /State funded and 20% City of Oshkosh funded. This includes the
sidewalk along the south side of STH 21.
Construction — Category 0200 — Per WisDOT policy, construction of new trail connection is 80%
Federal /State and 20% Town of Algoma funded. Participation is based on 5' wide trail connection by
500 feet long from Station 115 + -00 to 120 + -00 along north side of STH 21 west of US 41.
Construction — Category 0210 — Installation of new water main, adjustment of sanitary sewer and water
mainConstruction of R -70 -17 is 100% Federal /State funded.
Construction — Category 0220 — Non - participating items in the contract are sealing concrete pavement
joints east of US 41 ramps in the connecting highway limits and irrigation system and are 100% City of
Oshkosh funded.
Construction — Category 0350 — Concrete Median Barrier. Construction of the concrete median
barrier between US 41 Northbound and Southbound is 100% Highway Safety Improvement Program
(HSIP) funds.
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