HomeMy WebLinkAbout11-07JANUARY 11, 2011 11 -07 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AGREEMENT WITH WISCONSIN DEPARTMENT OF
TRANSPORTATION FOR THE RECONSTRUCTION OF STATE
HIGHWAY 91 ( +$500.00)
INITIATED BY: PUBLIC WORKS DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Agreement with the Wisconsin Department of Transportation for the reconstruction of State
Highway 91, is hereby approved and the proper City officials are hereby authorized to
execute and deliver the agreement in substantially the same form as attached hereto, any
changes in the execution copy being deemed approved by their respective signatures, and
said City officials are authorized and directed to take those steps necessary to implement
the terms and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct No. 551 - 1946- 6426 -00000 Maintenance Fund — Sewer Utility
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Of HIKOJH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: January 6, 2011
RE: Approve Agreement with Department of Transportation for Reconstruction of State
Highway 91 ( +$500.00)
BACKGROUND
The Wisconsin Department of Transportation is doing pavement repairs to State Highway 91 from
Oakwood Road to State Highway 44. The City has sanitary sewer under the pavement in this area. This
agreement is for the City to pay the cost to repair the adjustment rings in the sanitary manhole and adjust
the casting to match the new pavement.
ANALYSIS
The repair to the adjusting rings will provide a more water tight sanitary manhole structure, reducing the
amount stormwater runoff that can enter the sanitary sewer system. Adjusting the casting to match the
new pavement will provide a better ride to motorists.
FISCAL IMPACT
The total estimated cost to the City is $500.00. Adequate funding is available in the Sanitary Sewer
Section of the Capital Improvement Program.
RECOMMENDATIONS
I recommend approval of the Agreement.
Respectfully Submitted,
4 V��
Steven M. Gohde
Asst. Director of Public Works
Approved:
Mark A. Rohloff
City Manager
I:\Engineering \Correspondence \Steve Gohde \council memos\DOT Agreement agreement STH 91.doc
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
DATE:
I.D..
December 21. 2010
6496 -08 -60
HIGHWAY: STH 91 LENGTH: 0.14
LIMITS: South Oakwood Road — STH 44
COUNTY: Winnebago
FILE: 06-14
The signatory City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): The existing concrete pavement has longitudinal and transverse cracks,
spalls, joint failure, and overall deterioration.
Proposed Improvement (nature of work): The proposed improvement involves pavement repair and continuous diamond grinding
of the pavement.
Describe non- participating work included in the project contract: Non - participating items include the adjustment of one sanitary
manhole.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
N/A
PHASE
Total
Estimated Cost
ESTIMATED
COST
Federal / State
Funds
%
Municipal
Funds
%
Preliminary Engineering:
Plan Development
$ 50,000
$ 50,000
100
$ 0
0
Construction (Participating):
Category 010 — Roadway
$ 190,000
$ 190,000
100
$ 0
0
SUBTOTAL:
Construction (Non- Participating):
Category 020 — Non - Participating
$ 500
$ 0
0
$ 500
100
TOTAL COST DISTRIBUTION:
$ 195,500
$ 195,000
$ 500
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of
04 im
Municipality
Title
Date
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Railroad and compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage.
g) Surfacing of private driveways.
h) Preliminary engineering and State review services.
i) Sidewalk, curb and gutter removal and replacement for new construction of non - existent or non - standard
wheel chair / Handi -Cap ramps.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
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8. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
c) In cooperation with WisDOT — Northeast Region office, assist with public information and public
relations for the project and announcements to the press and such outlets as would generally alert the
affected property owners and the community of the nature, extent, and timing of the project and
arrangements for handling traffic within and around the project.
d) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
e) Maintain features outside the travel way within the City of Oshkosh, including but not limited to the
parking lanes, curb and gutter, sidewalks, and drainage facilities (including storm sewers.
9. Basis for Local Participation:
Construction — Category 020 — City of Oshkosh is responsible for 100% of the cost on the non-
participating item of adjusting sanitary manholes.
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