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HomeMy WebLinkAbout10-354NOVEMBER 23, 2010 10 -354 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SUBMITTAL OF 2011 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN INITIATED BY: COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, the primary objective of Title I of the Housing and Community Development Act of 1974, as amended, is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low- and moderate - income; and WHEREAS, the 2011 Annual Action Plan to implement the Consolidated Plan has been developed to ensure that the activities to be carried out meet one of the national objectives of benefit to low- and moderate - income families; or aid in the prevention or elimination of slums or blight; or meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health and welfare of the community; and WHEREAS, the City developed the 2011 Action Plan and presented the Plan at a neighborhood public hearing on October 27, 2010 and to the Plan Commission on November 2, 2010. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2011 Action Plan is hereby approved contingent upon final approval by the U.S. Department of Housing and Urban Development of the projected funds and proposed projects, including any proposed acquisition projects. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to file and execute the necessary documents and assurances required by the U.S. Department of Housing and Urban Development and any and all additional information required. 2011 Community Development Block Grant Program Action Plan Projects Est. 2011 Est. LMI Allocation Benefit L Central City Development & Community Facilities A. Targeted Central City Redevelopment $110,000 $0 B. Food Pantry Rehabilitation $12,000 $12,000 $122,000 $12,000 Subtotal IL Housing /Neighborhood Development A. Housing Rehabilitation $336,500 $336,500 B. Rental Rehabilitation $50,000 $50,000 C. Neighborhood Initiatives /Development $50,000 $50,000 D. Tool Lending Program $8,500 $8,500 E. ADA Accessibility Improvements $19,000 $19,000 Subtotal $464,000 $464,000 Ill. !] Public Services A. General Public Services /Consortium $108,000 $108,000 B. Fair Housing Center of Northeast WI $10,000 $0 C. Oshkosh Housing Authority $17,000 $17,000 D. Oshkosh Srs. Center Health & Fitness $15,000 $15,000 Program $150,000 $140,000 Subtotal IV. Administration and Planning A. Administration and Salaries $168,000 $0 B. Planning /Training $6,000 $0 C. Public Services Consortium Admin. $10,000 $0 Subtotal $184,000 $0 Total $920,0001 $616,000 This budget is based on an estimated CDBG Entitlement Grant amount. If the actual grant amount received varies from the amount estimated, the budgeted amount, whether more or less, will be split 70% toward Housing /Neighborhood Development projects and 30% to Central City. O.fHKO H ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burr Director of Planning Services DATE: November 4, 2010 RE: Approval Submittal of 2011 Community Development Block Grant Action Plan (Plan Commission Recommends Approval) BACKGROUND Annually, the CDBG Action Plan Budget is prepared to demonstrate how estimated federal funds from the Department of Housing and Urban Development (HUD) will be spent in the city. The 2011 Program Year begins May 1, 2011 and will end April 30, 2012. The 2011 entitlement grant allocation is estimated to be $920,000, which represents a 0% increase from the 2010 program year allocation. The major project categories include Central City Development & Community Facilities, Housing /Neighborhood Development, Public Services and Administration & Planning. A neighborhood meeting was held to inform the public of the proposed Budget on October 27, 2010. At its November 2, 2010 meeting, the Plan Commission reviewed the Budget for consistency with the City's Comprehensive Plan, official maps and other planned activities plans and found the projects proposed to be in compliance with those plans. ANALYSIS HUD regulations require that at least 70% of CDBG funds benefit low and moderate income (LMI) persons over a three year certification period. As proposed, over 70% of the funds subject to LMI benefit calculations will be expended on activities that benefit LMI persons. The Budget includes four major project categories funding 14 individual CDBG eligible activities. Please find program funding activity descriptions below: Central City Development and Community Facilities Targeted Central City Development & Community Facilities This is an opportunity - based fund that is primarily used to meet the CDBG program's goal of the elimination of slum and blight that typically involves the acquisition and clearance of blighted properties in and around the central city. It is recommended that this activity be funded with $110,000. Food Pantry Rehabilitation This funding will be used to remove 5,800 square feet of carpet and replace with vinyl tile in the pantry and food service area of the Mother Theresa Welcome Center. It is recommended that this activity be funded with $12,000. Housing /Neighborhood Development Housing Rehabilitation This funding is used to make 0% interest, deferred - payment loans to existing homeowners for rehabilitation projects and first -time homebuyers participating in the Housing Authority's Homebuyer Assistance Program. Applications for general rehabilitation are accepted from December to March and projects are prioritized on the basis of location, property condition, credit - worthiness and special needs of the household. Emergency applications are accepted year round and a portion of these funds are segregated for emergency applications only. It is recommended that this activity be funded with $336,500. Rental Rehabilitation These funds are reserved for rehabilitation of rental units involving a 50% match from the property owner and 0% interest, deferred - payment loans. It is recommended that this activity be funded with $50,000. Neighborhood Initiatives /Development These funds will support activities related to the establishment of an Oshkosh NeighborWorks organization. It is recommended that this activity be funded with $50,000. Tool Lending Program These funds will start a tool lending program for low and moderate income persons at the Oshkosh Habitat for Humanity ReStore. The funds will be used to acquire the tools and market the program. It is recommended that this activity be funded with $8,500. ADA Accessibility Improvements These funds will be used to make ADA modifications including wheelchair ramps, door widening and modifying a bathroom to ADA specifications for Clarity Care's 1631 Jefferson Street facility, which houses six women who are physically and /or developmentally disabled. It is recommended that this activity be funded with $19,000. Public Services General Public Services This activity funds programs that primarily serve local LMI residents with various public service related activities such as emergency shelter and advocacy services, emergency assistance grants, nutrition programs, etc. Public Service funds are contributed to an overall fund consortium that also includes monies from Winnebago County, the Oshkosh Area Community Foundation, and the United Way. It is recommended that this activity be funded with $108,000. Following the Council's approval of the general public services line item allocation, a review committee is formed that includes four citizen members representing the City, two members from the Community Foundation, two members from the United Way and one member from Winnebago County. In December, the Committee will meet to review and rank applications for funding. The decision of which applicant agencies are funded and at what level is made following that ranking. Fair Housing Center of Northeast Wisconsin This activity provides funding for fair housing assistance, discrimination investigation and regulation, and landlord- tenant training programs. It is recommended that this activity be funded with $10,000. Oshkosh Housing Authority These funds are used to support administrative costs of the Homebuyer Assistance Program, which provides education and financial assistance to low and moderate income first -time homebuyers. It is recommended that this activity be funded with $17,000. Oshkosh Seniors Center Health and Fitness Program This activity provides funding to allow the Oshkosh Seniors Center to offer its health and fitness programs to senior residents. It is recommended that these activities be funded with a total of $15,000. Administration and Planning Administration and Salaries This activity provides funding for City staff involved in administration of the CDBG program. A total of $168,000 is necessary to fund salaries and administration costs associated with the CDBG program. Planning /Training These funds are to be used for the upcoming required Analysis of Impediments to Fair Housing Choice Report. The last analysis was completed in 2005. It is recommended that this activity be funded with $6,000. Public Services Consortium Administration This activity provides funding for services involved with the administration of public service consortium funding. Staff from the United Way and Oshkosh Area Community Foundation administers public service grant applications and oversee the consortium process. It is recommended that this activity be funded with $10,000. FISCAL IMPACT No additional impact on city services is anticipated due to the provision of CDBG funds as proposed. RECOMMENDATION At its November 2, 2010 meeting, the Plan Commission approved the 2011 CDBG Action Plan Budget with a finding that listed projects were not in conflict with the City of Oshkosh's Comprehensive Plan, official maps, or other planned activities. Approved, City Manager ITEM: PUBLIC HEARING: 2011 CAPITAL IMPROVEMENT PROGRAM AND 2011 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTION PLAN BUDGET Plan Commission meeting of November 2, 2010 BACKGROUND Staff requests review and acceptance of the 2011 Capital Improvement Program (CIP) and 2011 Community Development Block Grant Program (CDBG) Action Plan budget. The purpose of this review is for the Plan Commission to make a determination of consistency of the proposed programs and activities in the 2011 CIP and 2011 CDBG Action Plan budget with the City's Comprehensive Plan, official maps, or other planned activities. ANALYSIS CAPITAL IMPROVEMENT PROGRAM Annually, the CIP is prepared by the Department of Public Works and approved by the Common Council. While the five -year CIP covers the period 2010 -2014, the City will officially adopt for implementation only one year of the plan (2011), leaving room for change as conditions and opportunities warrant. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Annually, the CDBG Action Plan budget is prepared to demonstrate how estimated federal funds from the Department of Housing and Urban Development (HUD) will be spent in the City. The 2011 Program Year begins May 1, 2011 and will end April 30, 2012. HUD regulations require that at least 70% of CDBG funds benefit low and moderate income (LMI) persons over a one to three year certification period. As proposed, over 70% of the funds subject to LMI benefit calculations will be expended on activities that benefit LMI persons. Non - Public Service Community Facilities applications were due to the Department of Community Development on September 20th. Staff from the Department of Community Development evaluated applications for eligibility. All applications with eligible activities are proposed to be either fully or partially funded (Food Pantry, Tool Lending Program and ADA Accessibility). Staff is recommending the City allocate $39,500 to Non - Public Service Community Facilities projects. Public Service applications are due to the Oshkosh Area Community Foundation on November 12`". The Public Service Consortium will review applications in December. The review committee will consist of representatives from Oshkosh Area United Way, Winnebago County, Oshkosh Area Community Foundation, and the City of Oshkosh. Staff is recommending the City allocate $98,000 to this Consortium. The City aims to coordinate the expenditure of CDBG funds with the implementation of the City's Capital Improvement Program. PUBLIC HEARING On October 27`", a public hearing was held for the 2011 CIP and 2011 CDBG Action Plan budget. CIP questions addressed were regarding costs, City assessment policies, corner lot charges, truck routes and weight limits, approval process for CIP, parking while under construction, timing of projects, flooding and how long projects take. Comments about the CDBG budget included requests for more funds to be directed to neighborhood initiatives including pocket parks and neighborhood associations. A final step in this process, prior to Council consideration, is a review by the Plan Commission for consistency with the City's Comprehensive Plan, official maps, and other planned activities. In this regard, staff has reviewed all proposed projects and activities and none have been identified as being contrary to the Comprehensive Plan, official maps, or other planned activities. RECOMMENDATIONS /CONDITIONS Staff recommends acceptance of the 2011 Capital Improvement Program and 2011 Community Development Block Grant Program Action Plan budget, together with a finding that listed projects are not in conflict with the City of Oshkosh's Comprehensive Plan. The Plan Commission approved of the 2011 Capital Improvement Program and 2011 Community Development Block Grant Program Action Plan as requested. The following is the Plan Commission's discussion on this item. Mr. Buck commented that the preliminary draft document covers the period of 2011 through 2015; however the 2011 year is the only portion being adopted at this time. David Patek, Director of Public Works, stated that the CIP is prepared by the City Manager, and is broken down into ten sections as follows: street construction/improvements, storm sewer construction, sanitary sewer construction, water main projects, sidewalks, traffic improvements, park improvements, major equipment replacement, property improvements, and tax increment district projects. Mr. Patek did a brief overview of each section of the CIP and some of the projects included in said sections. Mr. Palmeri questioned the item relating to inflow /infiltration removal and what these costs were specifically being expensed to pay for. Mr. Patek responded that these costs were related to a contract recently awarded by the Common Council for repair of manhole and other related work to seal the sanitary sewer system. Mr. Thorns questioned why there was varying differences between assessment costs and city costs for these projects. Mr. Patek explained the policies and exceptions in relation to these projects and the various aspects that affect the assessment costs compared to the City portion of the project. Mr. Thorns then questioned if the undergrounding of utilities was being addressed in this year's budget. Mr. Patek referred to several sections in the 2012 through 2014 years that would address this matter with paving of one of the City's streets considered as a gateway project. Mr. Thorns then questioned if any funding was being expensed for roundabout installations. Mr. Patek responded that all of the roundabouts were entirely funded by the Wisconsin Department of Transportation. Mr. Palmeri inquired if any money was budgeted to accommodate features of the Bike /Pedestrian Plan currently requires Common Council approval. Mr. Buck reviewed photos of the past year's projects and the various agencies that received funding under the D-1,1— Q--;— atPr nmf anA .what nrnarnms thPCe f unrlc are utilized to sunnort. He fielded a few questions being developed. Mr. Patek replied that they were currently working with the Bike /Pedestrian Plan Steering Committee to work out the details of what costs would be necessary to accommodate the plan once complete. Commission members also discussed sidewalk installation costs and how they are allocated as well as signage for the Bike /Pedestrian Plan, traffic signals, hybrid buses, and great neighborhood public improvements and what this would entail. Discussion continued into the official mapping process of detention basins and land acquisitions relating to these basins and how the process progresses. There was also discussion on the costs set aside for the renovation of the central garage. Mr. Buck conducted the presentation of the 2011 Community Development Block Grant Program Action Plan for the period of May 2011 through April 2012, which anticipates the 2011 budgeting for this program. Mr. Buck explained that 70% of the federal funds received are required to be spent on programs which meet the national objectives of this funding which are to benefit low to moderate income persons, (LMI), aide in slum /blighted removal and prevention, and urgent need assistance such as disasters. The funding for 2011 is anticipated to be $920,000 and is budgeted as follows: Central City Development and Community Facilities $122,000 Housing & Neighborhood Development 464,000 Public Services 150,000 Administration and Planning 184,000 All programs require heavy reporting to HUD accounting for program expenditures and the Action Plan also requires Common Council approval. Mr. Buck reviewed photos of the past year's projects and the various agencies that received funding under the Public Services category and what programs these funds are utilized to support. He fielded a few questions regarding the rental rehabilitation program and how it benefits the community. Motion by Propp to approve the 2011 Capital Improvement Program and 2011 Community Development Block Grant Program Action Plan Budget as requested. Seconded by Lohry. Motion carried 6 -0.