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HomeMy WebLinkAboutminutes Mark Ziemer Director, Senior Services OSHKOSH SENIOR CENTER BOARD OF DIRECTORS MEETING October 25, 2010 PRESENT: Don Christman, Bob Cornell, Cindy Glatz , Barb Goldthwaite, John Hauser, Ellen Hofeldt, Ann Marie Kosek, Dennis Penney, Judy Pierson, Harold Singstock from COA, and Don Wolter STAFF: Mark Ziemer, Director of Senior Services, Judy Brewer Activities Coordinator EXCUSED: Rick Piccard, Judy Smith, Dale Sonnenberg WELCOME AND OPENING COMMENTS:  Meeting brought to order by Bob Cornell at 1:00 p.m.  Corrected Minutes approved by Donna Pipkorn and seconded by Judy Pierson CORRESPONDENCE:  None to report. FACILITIES COMMITTEE:  No Meeting in November FUND DEVELOPMENT COMMITTEE:  Committee members were asked to review, correct and add to the current mailing list in Gerry’s old office  Committee’s goal is to have the year-end appeal letter mailed out by November 15  Planned Giving Brochure meeting, with Diane Penzenstadler from 44 Degrees North, is scheduled for Tuesday, October 26. 44 Degrees North will assist with the brochure’s design and content GOVERNANCE COMMITTEE:  Committee will distribute the by-laws changes at the November meeting  Ellen Hofedt is the resource person for the by-laws. She knows the history and procedures.  Mary Kay Rathe, Senior Connection staff, is working on rides for senior as suggested by the Advisory Board.  Jean continues to work on the Code of Conduct policy that will be used at the Center COMMITTEE ON AGING:  Conference was successful. COA plans to host another conference next year.  Sue Kreibich and Laurie Steffens, from the Ladies Benevolent Society will speak at the November meeting.  Harold reported that the Code of Conduct and the By Laws are being updated. First they will be reviewed by the city attorney then approved by the city council.  COA continues to work more closely with the OSC Advisory Board and the Friends of the Oshkosh Seniors Center. 1 SUB COMMITTEES: Planned Giving:  No report Dollhouse Raffle:  Cindy reported that ticket sales are coming in.  Posters are at the north & south building. Information is listed on CitizensFirst web page and external web cam. Hand stuffers have mailed to all CitizensFirst customers and available for at both information desks at OSC.  Clair Kentopp, the builder of the dollhouse, wishes to remain anonymous.  Two packs of tickets were sent to all advisory board members, FOSC board members and the Committee on Aging members.  Cindy is looking into placing tickets for sale at various local businesses (ex. 15 tickets) per business.  Cindy encouraged all board members to volunteer to sell raffle tickets for a shift at CitizensFirst. She stated that interested individuals should talk with Linda at 232- 5306.  The house will be at Kitz Pfeil for the November Gallery Walk and the Holiday Parade on Thursday, November 11.  Committee is discussing purchasing a large banner for a float in the holiday parade Mission Statement Committee:  No changes or updates  Advisory Board members discussed and determined to present the new mission statement to the Committee on Aging for review before going public. FRIENDS:  Donna reported that the Friends’ meeting is this next Thursday, October 28.  “Membership” Campaign to increase support of the Center begins in November  Ann Marie stated that the FOSC board is discussing with Oshkosh Transit the option to have advertising on the inside of the city busses PRESIDENT’S REPORT:  Bob reported that the 2010 conference was very successful. The financial and health related workshops were the most popular. He stated that the food was good and the key-note speaker was very good. th  Bob stated that the 35 anniversary celebration was very successful especially the Thursday evening social. He stated that Mark Rohloff and all the council members were in attendance except Bob Poeschl. He informed the board that Gordon Hintz and Dick Spanbauer presented the Center with a plaque in commemoration of the th Center’s 35 Anniversary. He thanked everyone who volunteered his or her time during the week’s event.  Bob reminded Board members to review the lists of names for the annual appeal letter for a targeting mailing date of November 15. 2 DIRECTORS REPORT: th  Thank you to everyone who volunteered or attended the 35 Anniversary Celebration Event and Living in 2010 conference. Both events were very successful.  He expressed a special thank you to Judy Troudt and Judy Pierson for their great job th with the food for the 35 Anniversary Celebration.  Code Of Conduct Mark reported that the Oshkosh Seniors Center’s is in its final form.  Mark informed the group that Senior Services is now an official department of the City of Oshkosh. An Administrative Assistant will be hired. This position is not in the union, thus making it possible to market to wider audience of candidates. Currently, Mark is reviewing similar city job descriptions. With the assistance of the City’s Human Resources Department, hiring with begin soon. The goal is to have someone hired before the end of the year. The previous Office Assistant position has been eliminated. Current staff responsibilities will be reviewed and realigned. Mark stated that his goal is to provide the best customer service to everyone at both buildings. It is important to WOW the customer and make everyone feel good when coming and leaving – “I want to come back.” Mark stated that he reviewing the right combination of support staff and volunteers to achieve the WOW customer service at both building’s information desks.  He stated that he is looking for additional sources of money including FOSC and expanding the Granny Smith 4K Run/ Walk to raise five to ten thousand dollars to support possible part-time receptionists for the information desks.  Mark handed out the 2011 summary pages that were presented to the city council and the budget pages for the advisory board’s review– see attached. The committee discussed this handout. He explained the decrease in levy due to the reorganization of the maintenance department. The maintenance position was taken out the senior center’s actual budget. He also explained that the $15,000 in the contractual services line item was never part of levy. This money was from different sources of income. If the council pulls the $15,000 from the budget, FOSC could contract with 44 Degrees North.  Mark updated the Advisory board on the Board of Health merger status.  Mark shared with the Advisory Board the city report that he given to the City Council monthly.  Linda Verwiel, volunteer coordinator shared the responsibilities and duties of her job with the Advisory board. She also thanked the Advisory board members for their support OLD BUSINESS:  The suggestion was made that OSC Oil Painting and Water Color classes participate in the monthly Gallery Walk.  Mark shared with the Advisory Board the information on UW-Oshkosh - “DRY FERMENTATION DIGESTER PROJECT He stated that maybe there could be some .” collaboration.  Mark stated that he would like to see the OSC become a collection site for multiple recycled items. NEW BUSINESS:  None at this time ADJOURNMENT:  Motion made to adjourn by Donna Pipkorn and seconded by Judy Pierson,  Meeting adjourned. 3