HomeMy WebLinkAbout10-345NOVEMBER 9, 2010 10 -345 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE REVISED AGREEMENT WITH
WISCONSIN DEPARTMENT OF TRANSPORTATION
FOR RECONSTRUCTION OF MAIN STREET FROM
NEW YORK AVENUE TO MURDOCK AVENUE
($1,577,600.00)
INITIATED BY: PUBLIC WORKS DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Revised Agreement with Wisconsin Department of Transportation for reconstruction of
Main Street from New York Avenue to Murdock Avenue, is hereby approved and the
proper City officials are hereby authorized to execute and deliver the agreement in
substantially the same form as attached hereto, any changes in the execution copy being
deemed approved by their respective signatures, and said City officials are authorized and
directed to take those steps necessary to implement the terms and conditions of the
Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No.
315 - 0410 - 7480 -00000
-- Street Improvement Fund Expenditures
Acct. No.
541 - 1810 - 1799 -00000
-- Water Utility Construction Work in Progress
Acct. No.
551 - 1910 - 1799 -00000
-- Sewer Utility Construction Work in Progress
Acct. No.
561 - 2010 - 1799 -00000
-- Storm Water Utility Construction Work in
Progress
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OHKOH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: November 4, 2010
RE: Approve Revised Agreement/Wisconsin Department of Transportation for Reconstruction
of N. Main Street — New York Ave. to Murdock Ave
BACKGROUND
The Wisconsin Department of Transportation Surface Transportation Urban Program (STP- Urban)
provides funding to communities for eligible transportation projects within the state. N. Main Street from
New York Ave. to Murdock Ave. is proposed to be reconstructed in the year 2012 using STP -U funding.
The existing agreement was approved in September of 2008.
ANALYSIS
Upon review of the anticipated construction costs all currently available STP -Urban funding available to
the City of Oshkosh has been allocated to this project. Also included in the new estimate is the cost to
replace the existing sanitary sewer and water main systems.
FISCAL IMPACT
The revised cost estimate for the City of Oshkosh is $1,577,600. The total project cost is estimated at
$2,748,000.
RECOMMENDATIONS
I recommend approval of the revised State /Municipal Agreement.
Respectfully Submitted, Approved:
Steven M. Gohde Mark A. Rohloff
Asst. Director of Public Works City Manager
I:\ Engineering \Correspondence \Steve Gohde \council memos \DOT Agreement N. Main NY to Mundoc
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
(Revises SITA dated August 5, 2008)
DATE: October 21, 2010
I.D.: 4994 -01 -14/15
HIGHWAY: Local Street LENGTH: 0.50 mile
LIMITS: C- OSHKOSH, N MAIN ST
NEW YORK AVE — MURDOCK AVE
COUNTY: WINNEBAGO
The signatory City of Oshkosh hereinafter called the Municipality, through its undersigned duly authorized officers or
officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and
affect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of
the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (Describe and give reason for request): Existing pavement is deteriorating. The roadway was
originally constructed in 1906. It was resurfaced in 1981 as a 38 foot wide 2 lane urban cross section with sidewalks. The
sanitary sewer is over 100 years old and in need of replacement.
Proposed Improvement (Nature of work): Urban reconstruction of North Main Street (concrete) with sidewalks on both
sides and crosswalks at each intersection. The roadway will be widened by two feet to 40 feet, 2 lanes with parking.
Minimal real estate needed for driveway connections.
Describe non - participating work included in the project contract: Replacement of public sanitary sewer /watermain
systems and related private services.
Describe other work necessary to finish the project completely which will be undertaken independently by the
Municipality: The cost of the project design and real estate acquisition is the responsibility of the City.
PHASE
ESTIMATED COST
Total
Federal / State
Municipal
Estimated Cost
Funds
%
Funds
%
Preliminary Engineering (Design):
Project ID 4994 -01 -14
State Review
$ 29,000
$ 0
0%
$ 29,000
100%
Construction:
Project ID 4994 -01 -15
Normal Participating
State Review
$ 1,560,000
$ 355,000
$ 1,170,400*
$ 0
MAX
0%
$ 389,600
$ 355,000
20 % +BAL
100%
Construction(Non- artici tin g)
$ 804,000
$0
0%
$804,000
100%
TOTAL COST DISTRIBUTION:
$ 2,748,000
$ 1,170,400"
MAX
$1,577,600
• Cap for STP -Urban — Local Responsible for Balance
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of The City of Oshkosh
Municipality
Name
Title
Date
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceeds Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of the construction project phase is subject to inclusion in an approved program. Federal aid
and /or State transportation fund financing will be limited to participation in the costs of the following items
as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Storm sewer mains necessary for the surface water drainage.
f) Construction or replacement of sidewalks and private driveways necessitated by the project.
g) New installations of or alteration of street lighting and traffic signals or devices as necessitated by the
project.
h) Consultant management and state review services.
i) Landscaping
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
e) Real estate for the improvement.
f) Detour routes and haul road. The municipality is responsible for determining the detour route.
g) All work related to underground storage tanks and contaminated soils.
h) Street width in excess of standards.
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5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the State
in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. The Municipality will at its own cost and expense:
a) Any and all maintenance of the roadway is the responsibility of the municipality.
b) Assume general responsibility for all public information and public relations for the project and to make
fitting announcement to the press and such outlets as would generally alert the affected property
owners and the community of the nature, extent, and timing of the project and arrangements for
handling traffic within and around the project.
c) Use the WisDOT Utility Accommodation Policy unless it adopts a policy, which has equal or more
restrictive controls.
d) The local unit of government will be 100% responsible for all costs associated with utility issues
involving the contractor.
9. Basis for Local Participation:
Project ID 4994 -01 -14
This project is for preliminary engineering costs, which include management consultant and state
review. The estimated cost of this phase is $29,000 funded 100% by local funds.
Project ID 4994 -01 -15
This project is for construction costs, which include normal participating items, construction
management, consultant and state review. The estimated cost for construction is $2,719,000 (based on
the STP - Urban application). The Federal STP - Urban Program funds this project at 80% of the
project cost up to a maximum of $1,170,400 and with City of Oshkosh funding the balance of the
project costs.
This project includes 100% locally funded non - participating costs for replacement of public sanitary
sewer /watermain systems and related private services which is estimated at $804,000.
KJD 10.21.2010
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