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HomeMy WebLinkAbout10-338OCTOBER 26, 2010 10 -338 RECONSIDER OCTOBER 12, 2010 10 -320 RESOLUTION (CARRIED 6 -1 LOST LAID OVER WITHDRAWN ) AS AMENDED PURPOSE: APPROVE CONDITIONAL USE PERMIT FOR UW- OSHKOSH TO RE -USE EXISTING BUILDING AT 608 ALGOMA BOULEVARD FOR THE PLANNED DEVELOMENT OF A DAY CARE CENTER, EDUCATIONAL DIVISION OFFICES, GREENSPACE, ACCESSORY PLAYGROUND AND SURFACE PARKING INITIATED BY: UW- OSHKOSH PLAN COMMISSION RECOMMENDATION: Approved with conditions BE IT RESOLVED by the Common Council of the City of Oshkosh that a conditional use permit for the planned development of the re -use of an existing building for a day care center, educational division office, greenspace, accessory playground and surface parking, per the attached, is hereby approved with the following conditions: 1) All vehicles utilizing the lot be licensed, registered and be in operable condition. 2) Parking be limited to resident, commuter and university staff /facility management, OASD maintenance personnel parking and visitor parking during normal hours of operation only. Overnight p arking shall he prohibited (10 -26 -2010) 3) Parking lot lighting plan to be approved by the Department of Community Development. 4) Routine parking lot maintenance activities be permitted (i.e. crack filling, pothole filling, etc.) with the exception of an overall asphalt overlay of the surface. 5) Base standard modifications to permit installation of three ground signs and wall sign as submitted in project narrative. 6) The existing graveled parking area previously created shall be removed and the parking lot restriped to address current substandard stall and drive aisle sizes. 7) The parking lot shall be reconstructed to meet current code requirements within three years. 8) Wisconsin Street driveway have "Right in — Right out" configuration Bold & Italics Indicates Amendments Item #2 was repealed on 10 -26 -2010 (6 -1) f HK0JH ON THE WATM TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich Director of Planning Services DATE: October 5, 2010 RE: Approve Conditional Use Permit and Planned Development for UW- Oshkosh to Re- Use the Existing Building at 608 Algoma Blvd. for a Day Care Center, Educational Division Offices, Greenspace, Accessory Playground, and Surface Parking (Plan Commission Recommends Approval) BACKGROUND Lincoln School, formerly an elementary school for the Oshkosh Area School District, was acquired by the Board of Regents, UW System for use by UW Oshkosh in August, 2010. The subject property is a 2.41 acre parcel, comprised of approximately 48,000 sq ft of paving and private sidewalks, 18,000 sq ft of building footprint and approximately 39,000 sq ft is green space. The University intends that this facility will house the offices for the Division of Lifelong Learning and Community Engagement as well as the Children's Learning and Care Center with the potential for other campus programs in the future. In addition, the building will include an existing unmanned Information Technology closet for the Oshkosh Area School District. ANALYSIS The Children's Learning and Care Center's mission is to provide quality, affordable childcare for the students, faculty, and staff of the University. It has seven staff caregivers with approximately 60 -84 volunteer assistants and currently supports approximately 100 children. Hours of operation for fall, spring semesters and interims is Monday through Friday, 7:15 am to 5:20 pm with summer session hours being approximately 7:00 am to 4:45 pm. The daycare center is proposing to utilize the greenspace to the north and west of the building for playground equipment areas and include fencing and a small storage shed for toys. The Division of Lifelong Learning and Community Engagement focuses on the lifelong learner /nontraditional student within four division offices and has 36 employees. Hours of operation are generally from 8:00 am to 5:00 pm with the Adult Nontraditional Student Resource office remaining open until 8:00 pm. The University is not proposing any significant changes to the site plan or building footprint but is anticipating adding signage, moving playground areas and adjusting accessibility. A University of Oshkosh identity sign will be relocated to the corner of Wisconsin Street and Algoma Boulevard and a 40 square foot wall sign and two 16 square foot ground signs are proposed to be added to the site for identification and all entrances to the facility will be signed with designation of area of focus. Union Avenue will serve as the drop - off /pick -up point for the daycare (as it was for the elementary school) and the pedestrian pathway running from the drop - off /pick -up area under the canopy entrance will be altered to provide an ADA accessible path of travel. Renovation of the site for the proposed uses is anticipated to take 12 -18 months and the University is proposing to continue to utilize the existing 100 stall parking lot for resident student parking during that time. Once renovations are complete, the parking lot will be used as a lot for faculty, staff, visitors and student commuters with a couple of spaces reserved for maintenance vehicles. Staff is recommending that the parking lot be restriped to address current substandard stall and drive aisle sizes as well as the removal of the existing gravel area previously created for additional parking. Additionally, the parking lot appears to have been developed before the current Zoning Ordinance's provision for setbacks, landscaping and drainage was adopted and it is recommended that the lot be brought into code compliance when it is resurfaced or within three years of this CUP/PD approval by Council, whichever is sooner. Access to the parking lot will be from the existing driveway on Wisconsin Street. The Plan Commission had concerns with the potential impact that the traffic entering and exiting the site will have on Wisconsin Street and the Wisconsin Street/Church Avenue intersection in particular and asked that Chris Strong, Director of Transportation comment on the topic. Attached please find a memo from Mr. Strong addressing the issue and stating that the use of right -in- right -out restriction on the Wisconsin Street entrance would be appropriate at this location. FISCAL IMPACT None anticipated. RECOMMENDATION The Plan Commission recommended approval of the Conditional Use Permit and Planned Development, with conditions, at its October 5, 2010 meeting. Approved, City Manager City of Oshkosh - Tran psey Trail, 4 OVEK Q�H ON THE WATER 54902 (920) 232 -5342 (920)232 -53 MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Christopher Strong, P.E., Director of Transportation DATE: October 7, 2010 RE: TRAFFIC IMPACTS FOR PROPOSED CONDITIONAL USE PERMIT AT 608 ALGOMA BOULEVARD (UW -O) The purpose of this memo is to present an analysis of the anticipated traffic impacts of the proposed re -use of the former Lincoln School, located at 608 Algoma Boulevard. This memo seeks to address the traffic issues associated with the proposed use versus those associated with the prior use. Formerly, Lincoln Elementary School served a couple hundred students on a traditional elementary school schedule, with dismissal time between 2:30 and 2:50 PM. Employees parked in the larger parking lot while the turnaround area off of Algoma Boulevard was used as a loading zone for parents to pick -up and drop -off students. Background traffic volumes at the intersection of Church Avenue and Wisconsin Street, i.e. the traffic which would occur without this land use, are higher in the afternoon than in the morning; therefore, this is the time period when the school's traffic impacts would have been most significant. According to traffic count data collected in May 2009, there were approximately 1,160 vehicles traveling through the intersection during the hour starting at 2:30 PM. While it was common for traffic backups to occur during this time period around the Wisconsin Street driveway, a review of crash records from 2007 -2009 does not indicate any crashes at the Lincoln School driveway on Wisconsin Street correlated with school dismissal. The proposed re -use would shift the peak hour of traffic generation to 5 PM. According to the May 2009 traffic counts, there were approximately 1,160 vehicles traveling through the intersection during the hour starting at 5 PM, or about the same traffic as during the Lincoln School peak hour. (The peak hour for the intersection is actually closer to 4 -5 PM.) Based on information supplied by the applicant, the number of employees who would exit the site at that time would be no more than 50, and in reality may be less as some employees will work until 8 PM, while others may use other means to get to the site (transit, walking, parking elsewhere). On balance, the traffic impact of the proposed re -use should not be materially greater than the prior use. City of Oshkosh — Department of Transportation Traffic Impacts for Proposed Conditional Use Permit at 608 Algoma Boulevard (UW -O) Traffic volumes drop after 5 PM, so any use of the parking lot in which traffic would exit after 5 PM (such as resident or commuter parking) would be less likely to have a congestion or safety impact. The existing driveway onto Wisconsin Street is close to the intersection of Church Avenue and Wisconsin Street. As a potential safety improvement, I believe channelizing the Wisconsin Street driveway into a "right -in- right -out" configuration is worth considering. This may help to alleviate some potential congestion issues at this intersection and may help to mitigate potential safety problems in the future. While I do not believe that either the congestion or safety issues at this location will be significantly different with the proposed re -use than before, I think that this is an appropriate improvement, especially for a property which has access on a principal arterial. Given that the overall traffic loading is relatively similar between the proposed re -use and the prior use, I do not believe it is necessary to close the Wisconsin Street driveway and reconfigure the property so that traffic uses Algoma Boulevard. There was some discussion as to whether a traffic signal might be warranted at the intersection of Church Avenue and Wisconsin Street. Since Wisconsin Street is on the state highway system, any potential signal must be approved by the state. While the traffic volumes might warrant a signal, the existing all -way stop seems to move traffic fairly effectively, has had a good safety record and provides good opportunities for pedestrians to cross the intersection. It is unclear whether a signal would necessarily improve conditions at this intersection to justify the installation and ongoing operations and maintenance costs, all of which would need to be borne by the City. City of Oshkosh — Department of Transportation ITEM: CONDITIONAL USE PERMIT/PLANNED DEVELOPMENT REVIEW FOR UNIVERSITY RE -USE OF FORMER LINCOLN ELEMENTARY SCHOOL SITE AT 608 ALGOMA BOULEVARD Plan Commission meeting of October 5, 2010 GENERAL INFORMATION Applicant: University of Wisconsin — Oshkosh Owner: Board of Regents of the University of Wisconsin System Action(s) Requested: Conditional Use Permit to permit University related occupancy of the property and Planned Development approval (i.e. site plan approval) for the site that includes building, grounds, and parking area. Applicable Ordinance Provisions: Conditional Use Permit standards are found in Section 30 -11 of the Zoning Ordinance. Planned Development standards are found in Section 30 -33 of the Zoning Ordinance. Background Information Property Location and Type: Lincoln School, formerly an elementary school for the Oshkosh Area School District, was acquired by the Board of Regents, UW System for use by UW Oshkosh in August, 2010. The subject property is a 2.41 acres (104,980 sq ft) parcel, comprised of approximately 48,000 sq ft of paving and private sidewalks, 18,000 sq ft of building footprint and approximately 39,000 sq ft is green space. It is the intention of UW Oshkosh to rename the building "Lincoln Hall" in honor of its former use and history. The University intends that this facility will house the Division of Lifelong Learning and Community Engagement and the Children's Learning and Care Center with the potential for other campus programs in the future. In addition, the building will include an unmanned Information Technology closet for the Oshkosh Area School District. Subject Site Existing Land Use Zoning Institutional — UWO Campus R -2PD Adjacent Lana use ana ijomn Ezistin ° Uses Zonin North Residential R -2PD South Institutional — UWO &Residential R -5 & R -SPD East Residential R -5 & R -2PD West Institutional — UWO & Residential R -SPD - Comprehensive Plan Land Use Recommendation, , Land Use _ 10 Year Land Use Recommendation - - - - - -- - - - - - -- -- ........ _.... _ - - - -- - ----._._._. ....._--- ._._._.._.- ._...._.... ._..- ._..._.__...... - 20 Year Land Use Recommendation Public and Institutional -._... _....... - - -- - - -- - - -- _ -- Public and Institutional ANALYSIS The University is proposing to re -use the former elementary school building and site to include: • A day care center (UW Oshkosh Children's Learning and Care Center) • Educational division offices (Division and of Lifelong Learning and Community Engagement) • Greenspace, and accessory playground use for daycare center • Surface parking in existing lot for employees and commuters Daycare Center Use The Children's Learning and Care Center's mission is to provide quality, affordable childcare for the students, faculty, and staff of the University of Wisconsin Oshkosh. They strive to provide a secure, nurturing, and safe environment for the children while offering a rich and varied developmentally appropriate curriculum. A developmentally appropriate curriculum is planned for each age group so as to allow freedom of choice of activities for each child within his/her ability level. They have an open door policy, welcoming parents into the center at any time. The UW Oshkosh Children's Learning and Care Center was established in 1971. Activities in art, music, language arts, science, math, large- and small- motor control, housekeeping, block building and dramatic play are planned around weekly units in each classroom area. Children are free to choose from the planned activities or to engage in classroom free play. The Children's Learning and Care Center is accredited by the National Association for the Education of Young Children. In addition, the Center has an on -site "Ready 4 Learning" program in collaboration with the Oshkosh Area School District. Children in each of five classroom areas are skillfully nurtured in an atmosphere of caring, sharing, and learning by caretakers with Bachelor Degrees in early childhood education. University work study students and student assistants with credits in early childhood development complement the Center's professional staff. In addition, students in social work, communications, education, human services, music, nursing, psychology, etc. volunteer time at the Children's Center to fulfill course requirements. Student parents can volunteer time and/or services to reduce child -care costs. The Children's Center follows the University Academic Year Calendar. Open for Fall and Spring Semesters, Interims, and Summer Session; closed during breaks at Thanksgiving and Christmas, the week between Fall Interim and Spring Semester, Spring Break week in March, the week between Spring Interim and Summer Session, and the weeks in August between Summer Session and Fall Semester. Hours of operation for Fall and Spring Semesters and Interims is Monday through Friday, 7:15 A.M. to 5:20 P.M. while Summer Session hours are set according to parent needs, usually 7:00 A.M. to 4:45 P.M. ITEM -CUP UWO 608 Elmwood Ave As indicated on the site plan, the daycare center is proposing to reutilize the playground equipment area on the west end of the site with the ability to expand that play area to the north into the existing greenspace on the site. The Children's Learning and Care Center has a permanent staff and caregivers of seven and approximately 60 -84 student and volunteer assistants. The program currently supports an average of one hundred children on a daily basis. University Educational Of ices The Division of Lifelong Learning and Community Engagement focuses on the lifelong learner, from adult nontraditional students and career professionals to middle and high school youth. The division consists of the following areas: • Adult Nontraditional Student Resource (ANSR) Office; • Center for New Learning (CNL), • Office of Continuing Education and Extension (CEE), and • Learning in Retirement. The Division of Lifelong Learning and Community Engagement has a staff of thirty-six (36) with an anticipated visitor count of twelve people per weekday. Adult Nontraditional Student Resource (ANSR) Office provides mentors to discuss returning student needs and questions with office hours that fit their schedule. They also assist with applying for admission; provide information about scholarships and financial aid, assistance with career planning, referral for help with writing, study skills and tutoring services, as well as connections to on and off campus resources. In addition, they provide ongoing assistance during their college career. Office hours for ANSR are generally 8 AM — 8 PM. Center for New Learning (CNL) offers an accelerated curriculum with personalized attention to help adult learners achieve their bachelor's degree, expand their horizons and develop valuable leadership skills. They offer evening, distance learning and online courses. They currently offer programs in Fire and Emergency Response Management, Human Services Leadership Online, Leadership and Organizational Studies, Leadership Development, Liberal Studies, Organizational Administration as well as professional certificates. Most classes are either offered at various campus academic buildings or in alternate locations across Northeast Wisconsin. Office hours for this area are generally 8 AM— S PM. Office of Continuing Education and Extension (CEE) offers a number of non - degree learning opportunities to expand knowledge, skills and abilities. Learners of all ages can benefit from their conferences and workshops, personal enrichment programs, professional development programs, credentialing credits, youth programs and camps and learning in retirement programs. This area strives to extend the University's knowledge base and resources to people of all ages. To extend the University's knowledge base throughout the community, CEE partners with schools, public and private organizations and industry to provide access to a wide variety of non - degree learning opportunities. Flexible programs are offered on and off campus, in Oshkosh and in nearby communities, as well as through distance learning. Office hours are generally 8 AM — 5 PM. ITEM -CUP UWO 608 Elmwood Ave Learning in Retirement organization is a self - directed, membership -based association of retired people, offering learning opportunities for active, older adults. Members choose topics or subjects, take the lead in organizing classes, discussion groups or tours and participate in peer teaching and learning. Each semester Learning in Retirement offers a variety of courses and tours, averaging more than 100 programs per academic year. Most learning opportunities are offered at various locations around Oshkosh or tours across Wisconsin. The UW Oshkosh Office of Continuing Education and Extension hosts the organization and facilitates the various learning activities. Site Plan As for the site itself, the University is not proposing any significant changes to the site plan or building footprint but do anticipate some changes to meet the needs of the building occupants, students, faculty and the public. Currently there is a bust of Lincoln within a triangular shaped garden area bounded by Algoma Boulevard and Union Avenue. Through agreements with UW Oshkosh, the Oshkosh Public Museum and an Oshkosh Master Gardener, the bust will remain in place and the garden will be maintained. Playground equipment and fencing currently located along the west side of the property will be removed and this area will be landscaped. The playground equipment may be relocated and reused for the Children's Learning and Care Center outdoor play area(s). Fenced and gated play areas will be developed along the north of building and the north end of the property. This area will also include an approximately 225 sq ft storage shed for the children's toys. It is anticipated that the current UW Oshkosh sign will be relocated to the corner of Wisconsin Street and Algoma Boulevard. See the enclosed images (Exhibit A and B) which portray the existing condition and the anticipated visual effect of this change to the streetscape. The pathway under the canopy entrance from Union Avenue to the building will be altered to provide an ADA accessible path of travel into the childcare area of the building. Union Avenue will be used as the drop off /pick up point for childcare similar to what occurred while this facility was occupied as an elementary school. Other entrances to the facility, which are already accessible, will be used to access the four different areas of focus for the Division of Lifelong Learning and Community Engagement. Each entrance will be signed with designation of area of focus. The building will have a 4'H x 10'W wall sign installed on a wall designating this building as Lincoln Hall in addition to two approximately 4'H x 4'W post and panel signs on the site. One will be for building identification and the second for parking lot designation. All of these signs will match the balance of the UW Oshkosh campus standard exterior signage. Parking Area There is an existing asphalt area that was used for parking and playground that is proposed to be used as a commuter and staff parking lot with approximately 100 parking spaces. Access to the lot comes from the existing driveway from Wisconsin Street. The lot appears to have been developed before the current Zoning Ordinance's provision for setbacks, landscaping, and drainage were adopted and is thus nonconforming with little or no setback along the property lines and no landscaping. At some point in the future it appears that the lot will need to be resurfaced or reconstructed and at that time staff would recommend a condition be placed requiring, landscaping (internal and external), lighting, and approval of a drainage plan. ITEM -CUP UWO 608 Elmwood Ave Staff would also recommend not permitting any type of asphalt overlay of the existing lot to extend the life of surface that would in turn extend the non - conforming condition. This would not prohibit general maintenance activities such as crack filling and pot hole patching from occurring to keep the lot in a usable condition. Renovation of the site for the proposed uses is anticipated to take 12 -18 months and the University is proposing to utilize the existing parking lot for student parking. Generally, these cars are brought on Sunday, parked and return to a student's hometown on Friday. Although some students will utilize these vehicles to travel to jobs within the area, most will remain parked on weekdays. Once renovations are complete, the parking will be used as a lot for commuters, faculty, staff and guests to the building occupants in addition to a couple of spots for maintenance vehicles. Landscaping will eventually be added along Wisconsin Street to mitigate the amount of headlight glare into the neighboring homes and dwelling units. RECOMMENDATION / CONDITIONS Staff recommends a finding that the proposed conditional use permit request is consistent with Section 30 -1 l(D) of the Zoning Ordinance and that the Planned Development is consistent with Section 30 -33 of the Zoning Ordinance and be approved with the following conditions: 1) All vehicles utilizing the lot be licensed and registered and be in operable condition. 2) Parking be limited to resident, commuter and university staff /facility management, and OASD maintenance personnel parking only. 3) Parking lot lighting plan to be approved by the Department of Community Development. 4) Routine parking lot maintenance activities be permitted (i.e. crack filling, pothole filling, etc.) with the exception of an overall asphalt overlay of the surface. 5) Base standard modifications to permit installation of three ground signs and wall sign as submitted in project narrative. The Plan Commission approved of the conditional use permit/planned development as requested with revised conditions. The following is the Plan Commission's discussion on this item. Mr. Buck presented the item and reviewed the site and surrounding area as well as the existing zoning and land use in said area. He explained that the University had leased the property for temporary parking use and has since purchased the property. He reviewed the site plan and proposed use of the building for a day care center and University office use. He reviewed the four proposed offices uses, hours of operation for all uses, and the number of staff and children anticipated to be utilizing the site. He also discussed the relocation of the playground area and the addition of a storage shed for toys on the site. The building would be named Lincoln Hall and signage for the site was explained and examples of proposed wall and ground signs were reviewed. He also reviewed the proposed drop off /pick up area for the children at the day care center and the parking lot area which will provide approximately 100 parking spaces for the site. The existing parking lot was developed prior to the current Zoning Ordinance's provision for setbacks, landscaping and drainage was adopted and he explained that staff was recommending that any type of asphalt overlay to the surface not be permitted and the parking area be brought up to current code standards at such a time as reconstruction of the lot would be undertaken. Existing drive aisles and some parking stalls are substandard according to code requirements and will be required ITEM -CUP UWO 608 Elmwood Ave to be restriped to meet code. The University is proposing to continue the use of the parking lot for resident student parking while renovations are completed which is anticipated to take 12 -18 months at which time it will be converted to parking for staff, commuters, maintenance personnel, and visitors to the site. He also reviewed the conditions recommended for the request. Mr. Borsuk questioned if the conditions related to the parking lot would be necessary if the parking lot ordinance would be revised and questioned if this was in the process of being completed. Mr. Buck responded that the current nonconformity ordinance allows pre- existing conditions to remain in place until such a time that the lot would be re- milled and reconstructed at which time it would be required to be brought up to current code standards. He further commented that the ordinance revisions were presently in the process of being revised. Mr. Thoms inquired since the site is zoned R2 with a planned development overlay, why staff was not recommending changing the site to R5 with a planned development overlay to make it consistent with the rest of the campus property. Mr. Buck replied that this was considered however the area had been down zoned a number of years ago due to neighbors petitioning the City and to change the property back to an R -5PD zoning classification would make the uses out right permitted uses where the R -2PD designation is more restricted and requires Plan Commission and Common Council approval. Mr. Thoms then inquired if the R -2PD zoning classification was being retained to provide protection to the surrounding residential uses in the neighborhood. Mr. Buck responded affirmatively. Mr. Thoms also questioned if the reconstruction of the parking lot would require it to be conforming to current standards, would that address the nonconforming size of the parking stalls and the size of the drive aisles as well as the graveled area that was created for additional parking. Mr. Buck replied that the graveled area is not part of the current site plan and the restriping of the existing parking lot area could be added as an additional condition. The setbacks, drainage and landscaping of the lot would all have to be addressed at the time of reconstruction unless a variance to the code would be granted by the Board of Appeals. Mr. Thoms commented that he did not feel that the nonconforming issues with the parking lot should be allowed to remain until the lot would be reconstructed as that could be an indefinite period of time and he would prefer to add conditions to require the removal of the gravel area and restriping of the substandard parking stalls and a time frame for the reconstruction of the lot to bring it up to current code standards. Ms. Lohry inquired about the number of stalls that the parking lot would be reduced to after it was reconfigured to meet code standards. Mr. Buck responded that it was not known at this time until calculations would be completed on this matter. ITEM -CUP UWO 608 Elmwood Ave Mr. Palmeri commented that the day care use would require limited term parking and questioned where that would be located. Mr. Buck replied that some would be at the designated drop off /pick up area off of Union Avenue or the other option would be to park in the parking lot. Mr. Nollenberger questioned if it was appropriate to require changes to the parking lot at this time or was the standard procedure to allow it to remain as status quo until such a time the lot would be reconstructed. Mr. Buck responded that typically it would be allowed to exist in its current condition until such a time that the parking lot would be required to be repaired by reconstruction. The conditions address that routine maintenance to the lot would be permitted with the exception of an overall asphalt overlay however a time frame could be requested for the complete reconstruction of the existing lot bringing it up to current code requirements. Mr. Thoms asked if drainage plans would have to be addressed at the time of reconstruction. Mr. Buck responded affirmatively. Steve Gohde, Assistant Director of Public Works, added that the site would be required to collect and convey all stormwater runoff on the site as sheet draining of the impervious surface would not be allowed as it creates dangerous situations on sidewalk areas. He further commented that the site would not be required to create stormwater detention areas. Raymond Schmelter, 645 Amherst Avenue, stated that the graveled area used for parking referred to previously had already been removed from the site and the playground equipment that is proposed to be relocated on the site had also been removed. He also noted that the conditions refer to Oshkosh Area School District maintenance personnel parking and he did not understand why they would be allowed to park vehicles on the site when they no longer own it or operate the facility. Other than clarifying these items, he was in favor of most of the proposed uses for the site. Mr. Buck commented that although the existing playground equipment may have been removed, it would be reinstalled at a later date as there are areas designated for this purpose on the site plan. Mr. Schmelter stated that there was some equipment still remaining near the Wisconsin Street and Algoma Boulevard intersection. Mr. Buck responded that it was possible that this equipment would be relocated to the designated playground area. Bernard Pitz, 617 West Irving Avenue, stated that he owned property across the street from the former school and that the University had received approval last year of a conditional use permit for a temporary parking lot to accommodate 100 vehicles. He discussed the history of the site and voiced his concerns about headlights from the parking lot shining in the windows of his Wisconsin Street apartments. He discussed his concerns with the number of parking permits issued for the lot ITEM -CUP UWO 608 Elmwood Ave MEMORANDUM Date: October 21, 1020 To: Mark Rohloff, City Manager From: Pamela R. Ubrig, City Clerk Lynn A. Lorenson, City Attorney Subject: Procedure -- Resolution Approve Conditional Use Existing Building at 608 Development of a Day Offices, Greenspace, Parking ( 0 OfHKOlH ON THE WATER 10 -338 Reconsidered Resolution to Permit for UW- Oshkosh to Re -Use Algoma Boulevard for the Planned Care Center, Educational Division accessory Playground & Surface BACKGROUND At the October 12, 2010, Council Meeting the Council passed Resolution 10 -320 approving a conditional use permit for UW- Oshkosh to re -use the existing building at 608 Algoma Boulevard for the planned development of a day care center, educational division offices, greenspace, accessory playground and surface parking. Two amendments to the resolution were made to the resolution prohibiting overnight parking and requiring that the Wisconsin Street driveway have a right -in right -out configuration. The Resolution carried by a 6 -0 vote with council member Tower being excused from the meeting. Council Member Palmeri has requested that the Resolution be placed upon the October 26, 2010 Council Agenda for Reconsideration. ANALYSIS Whenever a motion has been adopted or defeated during a meeting a member who voted with the prevailing side may request that the vote be reconsidered by making a motion to reconsider. This motion may only be made by a member who voted on the winning side of the vote, but may be seconded by any member of the body. Motions to reconsider are not appropriate when there has been action taken in reliance upon the previous vote. For example, if a contract were entered into, a motion to reconsider would not be appropriate. However, we are not aware of any circumstances in this case that would make the motion to Re: Reconsideration Resol. 10 -338: 10/21 /10: Page 2 reconsider inappropriate at this time. Therefore, it would appear that a motion to reconsider the matter is in order. After announcement of the item, Council Member Palmeri should move for reconsideration of the resolution, another council member would have to second the motion to bring the amended resolution back to the floor. The motion is debatable, although it should be noted that the debate at this point is limited to the question of whether the resolution should be reconsidered, not the merits of the original or amended resolution. A vote would be taken on the reconsideration motion and if a majority of the council votes in favor of the motion the resolution as amended would be back upon the floor for discussion. No additional motion is required. At that point, the council could move to further amend the resolution or take such other action as they may desire. If you or any member of the Council has any questions regarding this, please feel free to contact either of us. FISCAL IMPACT There is no anticipated fiscal impact from the motion to reconsider. Respectfully Submitt d, L n Lorenson i torney Pamela R. Ubrig City Clerk Approved: Mark A. Rohloff City Manager and stated that Tom Sonnleitner had previously stated that there would be no more parking necessary for residents of the dormitories. He desired to have the access drive on Wisconsin Street closed off and have it relocated to the accesses off of Union Avenue and Algoma Boulevard or not approve the development plan at all. He discussed the down zoning of the area in 1997 and stated that the parking lot should be required to be brought up to date with current ordinance requirements and maintenance vehicles or buses should not be allowed on the site. He also commented that he believed the drive access on Wisconsin Street is wider than allowed and he felt the University would put any uses on the site they wanted once the development plan was approved and this has to stop. He also commented that he had been told that the area where the playground would be located was once an Indian burial ground. Tom Sonnleitner, 800 Algoma Boulevard, representing the University, stated that they purchased the property on August 31, 2010 from the Oshkosh Area School District and had been using it for parking lot purposes only prior to this. He explained that as part of the negotiation to purchase the site, the University has agreed to a long range agreement to allow an IT closet to remain in the building that houses equipment for the school district. This equipment needs to be maintained which is the reason that OASD maintenance personnel would be allowed to park in the lot. He also commented that the drop off /pick up area off of Union Avenue and Algoma Boulevard had adequate room for the limited needs of the day care use and storm drains were already present on the site to manage stormwater runoff from the impervious surface. When the parking lot is renovated, it will be brought up to current code standards and bio- filtration systems would be put into place. He further stated that the University will not fully utilize the building for at least a year and requested time to address the parking lot issues. The playground equipment had been removed from the site but equipment was being relocated from another building on campus to this site. The resident hall parking has been addressed with the addition of a parking ramp that provides adequate parking to accommodate the parking needs for the dormitories. The short-term use for the parking lot will be discontinued once the building is renovated and the parking lot will be utilized for staff and visitors of the building. Mr. Thorns commented that condition #2 that relates to the allowable parking use of the site limits it to staff and OASD maintenance personnel and he felt that visitor parking should be included in this condition. Mr. Vajgrt questioned if the majority of the parking ramp use was utilized by University staff. Mr. Sonnleitner replied that this statement was not correct and approximately 2/3 of the parking stalls are utilized by students. Ms. Propp inquired if there was an established time table for the renovations. Mr. Sonnleitner responded that an exact time table had not been established at this point and development plans were still being reviewed. He further commented that no occupancy of the building would take place until the renovations were complete and he anticipated that to be at least one year. Ms. Propp then inquired if the building, when completed, would look as nice as other structures on campus. ITEM -CUP UWO 608 Elmwood Ave Mr. Sonnleitner responded affirmatively. Ms. Propp stated that the crumbling parking lot is an eyesore particularly on the west side and questioned if a condition could be agreed upon to address the reconstruction of the lot within a specified time period. Mr. Sonnleitner replied that the University is committed to do all of their parking lots to bio- filtration standards in the future and requested a three year time frame to complete the reconstruction of this lot. Ms. Propp commented that she would like to add this time frame for reconstruction of the parking lot as a condition for this request. Mr. Sonnleitner stated that they would have no problem with this additional condition and the gravel area previously discussed would be removed and the parking lot restriped as well. Ms. Lohry questioned what the procedure would be for handling the Indian ground burial issue brought up previously. Mr. Buck responded that he did not have much experience with this type of issue, but to the best of his knowledge, when working in an area, if anything is discovered work is halted and a historian or archaeologist is brought in to inspect the site. Mr. Thorns commented that he thought this would have been determined when Lincoln School was originally built. Mr. Palmeri commented that a number of employees will be leaving the site at the same time and questioned if they would all be exiting the parking lot on Wisconsin Street. Mr. Sonnleitner responded affirmatively. Mr. Palmeri stated that Wisconsin Street was a heavily traveled street and voiced his concern that the additional traffic exiting the parking lot would make a difficult intersection even more dangerous and an exit out to Union Avenue and Algoma Boulevard should be considered. Mr. Sonnleitner replied that this area was designated for the drop off /pick up area for children at the day care center and the addition of commuter traffic through this area would be a potentially dangerous situation. Mr. Palmeri stated that he still had concerns with the additional amount of traffic exiting this parking lot at what is already a busy time of the day. Mr. Buck responded that Wisconsin Street is designed for heavy traffic flow and this parking lot should not have a negative impact on the situation. He felt that most people would probably exit the lot by a right turn out and additional traffic lights could be installed however traffic data would have to be addressed before proceeding with this issue. He also commented that the volume of workers on the site is small compared to what could be generated from a 20,000 square foot building with office or retail type uses. ITEM -CUP UWO 608 Elmwood Ave Mr. Thoms suggested that a condition could be added to address the traffic concerns or possibly the Transit Department could review the issue prior to the item going to the Common Council next week. Motion by Thoms to add a condition to remove the existing graveled parking area previously created and to restripe the parking lot to address current substandard stall and drive aisle sizes and to add a condition to address the reconstruction of the parking lot to bring it up to current code requirements within three years. Seconded by Nollenberger. Mr. Borsuk commented that the Commission should look at what has been done previously when addressing the parking lot issues as he felt it was usually left as it currently exists for the remaining life of the parking lot surface. He felt the imposing standards should be consistent. Ms. Lohry agreed with Mr. Thoms that the issues should be addressed within a specific time frame and she felt that three years was more than adequate. She also commented about the stormwater issues in this area as she felt it has been problematic. Mr. Hinz asked if condition #2 could have visitor parking added during normal hours of operation as that was not specifically included in the permitted parking criteria. Ms. Propp stated that she agreed with Mr. Borsuk regarding having a consistent policy however she had viewed the site and felt that the parking lot was in very poor condition now and should be addressed within the three year time frame suggested. The motion was revised to include Mr. Hinz's addition to condition #2. Motion by Thoms to add a condition to remove the existing graveled parking area previously created and to restripe the parking lot to address current substandard stall and drive aisle sizes and to add a condition to address the reconstruction of the parking lot to bring it up to current code requirements within three years. In addition, condition 92 should be revised to include visitor parking during normal hours of operation. Seconded by Nollenberger. Motion carried 9 -0. Mr. Palmeri stated that he felt the Traffic Advisory Board should review the issue in regard to the impact of the additional traffic on Wisconsin Street prior to this request going to the Common Council. Mr. Buck suggested that a memo from the Transportation Director, Chris Strong, could be included with the memo to the Common Council regarding this request as this would not delay the request going forward and would still address the concerns relating to the traffic impact. Motion by Thoms to approve the conditional use permit /planned development for University re -use of the former Lincoln Elementary School site at 608 Algoma Boulevard as requested with the following conditions: 1) All vehicles utilizing the lot be licensed and registered and be in operable condition. ITEM -CUP UWO 608 Elmwood Ave 10 2) Parking be limited to resident, commuter and university staff /facility management, OASD maintenance personnel parking and visitor parking during normal hours of operation only. 3) Parking lot lighting plan to be approved by the Department of Community Development. 4) Routine parking lot maintenance activities be permitted (i.e. crackfilling, pothole filling, etc.) with the exception of an overall asphalt overlay of the surface. S) Base standard modifications to permit installation of three ground signs and wall sign as submitted in project narrative. 6) The existing graveled parking area previously created shall be removed and the parking lot restriped to address current substandard stall and drive aisle sizes. 7) The parking lot shall be reconstructed to meet current code requirements within three years. Seconded by Vajgrt. Motion carried 9 -0. ITEM -CUP VWO 608 Elmwood Ave 11 City of Oshkosh Application ♦► Planned Development Review 0_7 FPn7R Conditional Use Permit Review ON THE WATER * *PLEASE TYPE OR PRINT USING BLACK INK ** APPLICAN '} INFORMATION V Petitioner: ! v t V I f�V Or Petitioner's Address: O� l '" "' ' ' ` YbHO City: Telephone M 8 0 % "! ��� Wq Fax: ^ 4 - Status of Petitioner (Please Check).: Ownne�r �❑ ❑ Tenant ❑ Prospective Buyer 1 Petitioner's Signature (required): I J O W) PA nt r' Date: OWNER INFORMATION +� � Owner(s): 0A : h f Owner(s) Address: Telephone #: �m 44 �) n V t Of u0 " T_ W _ iJ • Yv f ' D��} Date: ! 0 - 11D r r C ��o City. g ` 1 { 1 State l Zip: rJ`'I 0 Fax: R�Q 04 A40 " Other Contact # or Email : 6 NM - � I-Q U"M O Ownership Status (Please Check): D Individual ❑ Trust D Partnership ❑ Corporation Property Owner Consent: (required) By signature hereon, I1We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the Planning Services Division for incomplete submissions or other administrative reasons. 1 Property Owner's Signature: / I 1 4 D �A *t Date: �1 �� SITE INFORMATION bog !' ' " + '"' � Address/Location of Proposed Project: j i " Q � Parcel No. Proposed Project Type: 0 V 1 0 0 " Current Use of Property Zoning: Land Uses Surrounding Site: North: P)001�M lr ' _r South: West: !fl��`�� - "Please note that a meeting notice will be mailed to all abutting property owners regarding your request. Application fees are due at time of submittal. Make check payable to City of Oshkosh. ➢ Please refer to the fee schedule for appropriate fee. FEE IS NON - REFUNDABLE For more information please the City's website at www.ci.oshkosh.wi.us/ Community _Development /Planning.htm W16ClI6 - �s ) SUBMIT TO: Dept. of Community Developmer 215 Church Ave., P.O. Box 1130 Oshkosh, Wisconsin 54903 -1130 PHONE: (920) 236 -5059 Date: , 80.1 c6hhom State: M Zip: 5440 Other Contact # or Email: 10k U0 . p y Staff Date Rec'd { a Lincoln School, formerly an elementary school for the Oshkosh Area School District, was acquired by the Board of Regents, UW System for use by UW Oshkosh in August, 2010. This is a 2.41 acres (104,980 sq ft) parcel, which is comprised of approximately 48,000 sq ft of paving and private sidewalks, 18,000 sq ft of building footprint and the remaining approximately 39,000 sq ft is green space. It is the intention of UW Oshkosh to rename the building Lincoln Hall in honor of its former use and history. The University intends that this facility will house the Division of Lifelong Learning and Community Engagement and the Children's Learning and Care Center with the potential for other campus programs in the future in addition to the unmanned Information Technology closet for the Oshkosh Area School District. The Division of Lifelong Learning and Community Engagement have a staff of thirty -six (36) with an anticipated visitor count of twelve people per weekday. The Children's Learning and Care Center has a permanent staff and caregivers of seven and approximately 60 -84 student and volunteer assistants. The program currently supports an approximate average of one hundred children on a daily basis during sessions. The Division of Lifelong Learning and Community Engagement focuses on the lifelong learner, from adult nontraditional students and career professionals to middle and high school youth. They offer excellent programs and professors to help them achieve their goals and aspirations, with the extra support and flexibility they desire through UW Oshkosh. The division consists of the following areas: Adult Nontraditional Student Resource (ANSR) Office; Center for New Learning (CNL), Office of Continuing Education and Extension (CEE), and Learning in Retirement. Adult Nontraditional Student Resource (ANSR) Office provides mentors to discuss returning student needs and questions at office hours which fit their schedule. They also assist with applying for admission; provide information about scholarships and financial aid, assistance with career planning, referral for help with writing, study skills and tutoring services, as well as connections to on and off campus resources. In addition, they provide ongoing assistance during their college career. Office hours for ANSR are generally 8 AM — 8 PM. Center for New Learning (CNL) offers an accelerated curriculum with personalized attention to help adult learners achieve their bachelor's degree, expand their horizons and develop valuable leadership skills. They offer evening, distance learning and online courses. They deliver bachelor's degrees in locations throughout Northeast Wisconsin. They currently offer programs in Fire and Emergency Response Management, Human Services Leadership Online, Leadership and Organizational Studies, Leadership Development, Liberal Studies, Organizational Administration as well as Professional certificates. Office hours for this area are generally 8 AM — 5 PM. As noted most classes are either offered at various campus academic buildings or in alternate locations across Northeast Wisconsin. Office of Continuing Education and Extension (CEE) offers a number of non - degree learning opportunities to expand your knowledge, skills and abilities. Learners of all ages can benefit from their conferences and workshops, personal enrichment programs, professional development programs, credentialing credits, youth programs and camps and learning in retirement programs. This area strives to extend the University's knowledge base and resources to people of all ages. To extend the University's knowledge base throughout the community, CEE partners with schools, public and private organizations and industry to provide access to a wide variety of non - degree learning opportunities. Our flexible programs are offered on and off campus, in Oshkosh and in nearby communities, as well as through distance learning. Office hours are generally 8 AM — 5 PM. Learning in Retirement organization is a self- directed, membership -based association of retired people, offering learning opportunities for active, older adults. Members choose topics or subjects, take the lead in organizing classes, discussion groups or tours and participate in peer teaching and learning. There are classes and instructors, but no tests or grades. Each semester Learning in Retirement offers a variety of courses and tours, averaging more than 100 programs per academic year. Most learning opportunities are offered at various locations around Oshkosh or tours across Wisconsin. The UW Oshkosh Office of Continuing Education and Extension hosts the organization and facilitates the various learning activities. 15 The Children's Learning and Care Center's mission is to provide quality, affordable childcare for the students, faculty, and staff of the University of Wisconsin Oshkosh. They strive to provide a secure, nurturing, and safe environment for the children while offering a rich and varied developmentally appropriate curriculum. The Children's Center philosophy is to be child- centered at all times. The environment is structured to meet the needs of all the children enrolled. Infants and toddlers are allowed to follow their individual daily routines. A developmentally appropriate curriculum is planned for each age group so as to allow freedom of choice of activities for each child within his /her ability level. They have an open door policy, welcoming parents into the center at any time. Oshkosh Children's Center affirms a policy of administering all educational programs and related support services and benefits in a manner which does not discriminate because of a student's or prospective student's race, color, creed, marital status, sex, national origin, handicap, or other characteristics which cannot be lawful basis for denying the provision of such services. The UW Oshkosh Children's Learning and Care Center was established in 1971. It offers a warm, nurturing, educational atmosphere for your child. Activities in art, music, language arts, science, math, large- and small- motor control, housekeeping, block building and dramatic play are planned around weekly units in each classroom area. Children are free to choose from the planned activities or to engage in classroom free play. The Children's Learning and Care Center is accredited by the National Association for the Education of young children. In addition, the Center has an on -site Ready 4 Learning program in collaboration with the Oshkosh Area School District. Children in each of five classroom areas are skillfully nurtured in an atmosphere of caring, sharing, and learning by caretakers with Bachelor Degrees in early childhood education. University work study students and student assistants with credits in early childhood development complement the Center's professional staff. In addition, students in social work, communications, education, human services, music, nursing, psychology, etc. volunteer time at the Children's Center to fulfill their course requirements. Student parents can volunteer time and/or services to reduce their child -care costs. The Children's Center follows the University Academic Year Calendar. Open for Fall and Spring Semesters, Interims, and Summer Session; Closed during breaks at Thanksgiving and Christmas, the week between Fall Interim and Spring Semester, Spring Break week in March, the week between Spring Interim and Summer Session, and the weeks in August between Summer Session and Fall Semester. Hours of operation for Fall and Spring Semesters and Interims is Monday.through Friday, 7:15 A.M. to 5:20 P.M. While Summer Session hours are set according to parent needs, usually 7:00 A.M. to 4:45 P.M. As for the site itself, we do anticipate some changes to meet the needs of the building occupants, students, faculty and the public. Currently there is a bust of Lincoln within a triangular shaped garden area bounded by Algoma Boulevard and Union Avenue. Through agreements with UW Oshkosh, the Oshkosh Public Museum and an Oshkosh Master Gardener, the bust will remain in place and the garden will be maintained. Playground equipment and fencing currently located along the west side of the property will be removed and this area will be landscaped. The playground equipment may be relocated and reused for the Children's Learning and Care Center outdoor play area(s). Fenced and gated play areas will be developed along the north of building and the north end of the property. This area will also include an approximately 225 sq ft storage shed for the children's toys. It is anticipated that the current UW Oshkosh sign will be relocated to the corner of Wisconsin Avenue and Algoma Boulevard. See the enclosed images (Exhibit A and B) which portray the existing condition and the anticipated visual effect of this change to the streetscape. 14 The pathway under the canopy entrance from Union Avenue to the building will be altered to provide an accessible path of travel into the childcare area of the building. Union Avenue will be used as the drop- off/pick up point for childcare similar to what occurred while this facility was occupied as an elementary school. Other entrances to the facility, which are already accessible, will be used to access the four different areas of focus for the Division of Lifelong Learning and Community Engagement. Each entrance will be signed with designation of area of focus. The building will have a 4'H x 10'W pan sign installed on a wall designating this building as Lincoln Hall in addition to two approximately 4'H x 4'W post and panel signs on the site. One will be for building identification and the second for parking lot designation. All of these signs will match the balance of the UW Oshkosh campus standard exterior signage. Until such time as the renovations can be completed within the facility, the parking will be used for resident student parking. Generally, these cars are bought on Sunday, parked and return to a student's hometown on Friday. Although some students will utilize these vehicles to travel to jobs within the area, most will remain parked on weekdays. Once renovations are complete, the parking will be used as a lot for commuters, faculty, staff and guests to the building occupants in addition to a couple of spots for maintenance vehicles. Landscaping will eventually be added along Wisconsin Avenue to mitigate the amount of headlight glare into the neighboring homes and dwelling units. /� l eQ Exhibit A: Existing view at corner of Algoma Boulevard and Wisconsin Avenue 17 Exhibit B: Proposed view at comer of Algoma Boulevard and Wisconsin Avenue U CUP /PD FOLVEN JON G /MARCIA 621 AMHERST AVENUE LLC 608 ALGOMA BLVD 1448 VALLEY RD 2242 WHITE SWAN DR PC: 10 -05 -10 OSHKOSH WI 54904 9302 OSHKOSH WI 54901 2567 DISCOVERY PROPERTIES LLC 230 OHIO ST STE 200 OSHKOSH WI 54902 5825 RE 627 -639 AMHERST /611 WIS /526 CHURCH SCHMELTER RAYMOND C 645 AMHERST AVE OSHKOSH WI 54901 4305 RE 615 AMHERST AV SHOREWOOD RENTAL LLC 2621 SHOREWOOD DR OSHKOSH WI 54901 1624 RE 555 ALGOMA BLVD CAMPUS MINISTRYHOUSE INC 620 ELMWOOD AVE OSHKOSH WI 54901 3504 RE 621 AMHERST AV STADLER MARK R 1855 CLIFFVIEW CT OSHKOSH WI 54901 2504 RE 418 WISCONSIN ST PORIOR JOHN J /VICKI J 3047 WYLDEFLOWER CT OSHKOSH WI 54904 7616 RE 615 WISCONSIN ST LYSTER MICHAEL J 612 ELMWOOD AVE OSHKOSH WI 54901 3504 BOARD OF REGENTS UWO SYSTM ATTN TOM SONNLEITNER 800 ALGOMA BLVD OSHKOSH WI 54901 8601 RE 608 & 625 ALGOMA BLVD 619 WISCONSIN AVENUE LLC 601 OREGON ST OSHKOSH WI 54902 5965 RE 619 WISCONSIN ST ALL AMERICAN INVESTMTS LLC PO BOX 1152 OSHKOSH WI 54903 1152 RE 414 WISCONSIN /55 ALGOMA TIMM CHRISTOPHER J 608 ELMWOOD AVE OSHKOSH WI 54901 3504 PITZ BERNARD W 459 CHURCH AVE OSHKOSH WI 54901 4336 RE 424 -432 WISCONSIN /529 CHURCH TITAN STUDENT HOUSING LLC 3200 E CANVASBACK LN APPLETON WI 54913 8011 RE 602 ELMWOOD AV 17 � _� J► '•�u. n...... iu I ♦ 7 1 i MOV,� 11 14 IJ� ! !�I 111 r iii►- - Em C O T y. 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