HomeMy WebLinkAbout10-328OCTOBER 26, 2010 10 -328 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO EWALD'S HARTFORD FORD LM
FOR STEP VAN FOR WATER DISTRIBUTION CENTER
($74,812.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for one (1) 2-
wheel drive step van for Water Distribution Center; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
EWALD'S HARTFORD FORM LM
5788 HWY 60 E
HARTFORD, WI 53027
Total Bid:
$74,812.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 541 - 1810- 1788 -00000 - -- Water Utility — Motor Vehicles
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh Wisconsin
549903 -13 -11330 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: October 19, 2010
RE: Two -Wheel Drive Service Van
BACKGROUND
The Water Distribution Division needs to replace their 1999 Union City Workhorse van with
29,000 miles. Council approved and allocated $70,000 for this replacement in the 2010 CIP
budget. Maintenance records indicate this unit has required more maintenance /repairs in recent
years as the cost of operating the unit went from an average lifetime maintenance cost of 26
cents /mile to 78 cents /mile. The new unit will provide a more environmentally - friendly engine, a
full three - year /36,000 miles bumper -to- bumper warranty and a five- year /60,000 miles powertrain
warranty.
ANALYSIS
Working in conjunction with the Street Division, Purchasing reviewed and prepared proposals
seeking vendors for this unit. The bids were advertised in the local paper and posted online on
NovusVendor. Bids were received on September 27, 2010. The bid tab is attached. Working
with the Street Division, Purchasing reviewed the bids and concluded the low bid from Ewald's
Hartford Ford LM met the minimum bid specifications.
FISCAL IMPACT
After trade -in this unit will have a total fiscal impact of $74,812. This item was budgeted in the
2010 CIP Budget at $70,000. Funding for this item would be charged to the Water Distribution
CIP account: 541- 1810- 1788 -00000 with the overage to be covered by utility reserves.
RECOMMENDATION
Purchasing recommends the Common Council award the bid to Ewald's Hartford Ford LM for
$74,812.
Respectfully Submitted,
Jon Urben, General Services Director
Approved:
City Manager
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