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HomeMy WebLinkAboutBID Manager's ReportOshkosh Area Economic Development Corporation Downtown Oshkosh Business Improvement District REPORT October 2010 Accomplishments • BID Marketing Consortium ❖ Prepared for the monthly meeting ❖ Worked with Chair of Consortium for planning purposes ❖ Sent out prior minutes and agenda to all marketing consortium members ❖ Worked on Budget for 2010 ❖ Developed budget recommendation for 2011 ❖ Collected Contributions/Event Contributions ❖ Coordinated billing functions with city ❖ Updated Downtown Facebook page with new information on road construction and events ❖ Updated Downtown Website • Fall events • New businesses • Road construction information ❖ Developed and distributed Newsletter through Constant Contact • Halloween Committee •'• Meet with prize sponsor ❖ Secured funding from the Oshkosh Area Community Foundation for the maze ❖ Secured city's confirmation on the event request ❖ Organized diggers hotline to come mark before maze is constructed ❖ Discussed prizes, games, and help with set up and take down ❖ Collected and organized all prizes for the Halloween event ❖ Distributed posters for events ❖ Organized what businesses will participate in trick or treating portion of the event ❖ Scheduled straw bale maze volunteers ❖ Set up straw bale maze in opera house square •'• Sent out press release for event • Holiday Committee ❖ Held 2 committee meetings ❖ Secured one band for "rock the blocks event" November Gallery Walk ❖ Secured ribbon cutting with chamber ambassadors ❖ Holiday parade organize float ideas ❖ Began preparation for Tree Lighting Event ❖ Hired entertainment for event ❖ Worked with vendors ❖ Worked on press releases for both events • Beautification ❖ Reviewed 2010 budget ❖ Discussed benches, bike racks, and trash receptacles ❖ Priced out all options updated excel spreadsheet reflecting quantity ❖ Held monthly beautification committee meeting ❖ Distributed minutes to the committee members ❖ Met with Mark Rohloff on beautification elements for the Streetscape on Main after construction ❖ Reviewed and approved billing for ground effects ❖ Placed order for benches and flower pots- continued worked on trash receptacles ❖ Discussed payment options with the OACF ❖ Discussed budget with Ground Effects and chair of beautification ❖ Coordinated relocation of flower pots in BID ❖ Located all locations for amenities on Main St and in the BID District - Public Works will review • RFG ❖ Spoke with 2 potential clients ❖ Assisted with one clients paperwork- receipt collections ❖ Distributed check to one client ❖ Worked with city on receipt collection ❖ Answered questions assisted with applications for the Downtown Micro Loan application ❖ Secured and closed 3 loans • Other ❖ Email database for road construction updates -sent out weekly updates ❖ Continued to work with Hilary ❖ Attended contractor meetings ❖ Developed weekly PSA's with city's radio station for morning and afternoon downtown traffic report ❖ Coordinated funding functions for the advertising grants ❖ Farmers Market prep ❖ Assisted with Saturdays Farmers Market organizers ❖ Discussed recruitment efforts —held two meetings with committee - Developed Survey ❖ Distributed Request for Proposals for the downtown branding ❖ Reviewed and sent out Proposals — Reviewed with committee ❖ Spoke with Lead Contractor on the Main St project ❖ Filmed another episode of Downtown Dish highlighting the construction - Viewing through October ❖ Worked with several advertisers on specials for street opening and holiday shopping Responded /made an estimated 86 informational calls, questions and concerns in regards to Downtown BID • Attended/Held an estimated 32 meetings • Managed day to day activities of the BID