HomeMy WebLinkAboutCity Manager AnnouncementsCity of Oshkosh
Finance Department
215 Church Ave., PO Box 1130
Oshkosh, WI 54903 -1130
O.IHKQfH ( 236 -5080 (920) 236 -5039 FAX
ON THE WATER
MEMORANDUM
TO: Mark Rohloff, City Manager
FROM: Peggy Steeno, Finance Director
DATE: September 22, 2010
RE: Budget Related Meetings
Per our discussions, attached is a calendar that illustrates the proposed meetings that need to be
held in conjunction with the 2011 budget process. Also, below is an outline of the details of the
proposed meeting dates and times:
Budget Workshops w / Council- 2 Meetings Needed
Thursday, October 21, 2010 Thursday. October 28, 2010
6 pm — 9 pm 5 pm — 8 pm
Council Chambers, City Hall Council Chambers, City Hall
Neighborhood Public Hearing (CIP and CDBG)
Wednesday, October 27, 2010
6pm -9pm
Willow South Room, Senior Center
Plan Commission Review of the CIP
(At the regularly scheduled Plan Commission Meeting)
Tuesday, November 2, 2010
4 pm
Room 404, City Hall
Community Public Information Meeting
Thursday, November 4, 2010
7pm -8pm
Willow South Room, Senior Center
Public Hearing — 2011 Budget
(At the regularly scheduled Council Meeting)
Tuesday, November 9, 2010
6 pm
Council Chambers, City Hall
CIP Workshop w / Council (and Budget Wrap -Up Items as needed)
Tuesday, November 16, 2010
5 pm
Council Chambers, City Hall
Approval of 2011 Budget and 2011 CIP
(At the regularly schedule Council Meeting)
Tuesday, November 23, 2010
6 pm
Council Chambers, City Hall
Please let me know if you have any questions or need further information on this item.
City of Oshkosh 2011 Budget Calendar (Updated 9- 20 -10)
JANUARY
S M T W T F S
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24 25 26 27 28 29 30
31
FEBRUARY
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MARCH
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APRIL
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M I M I
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JUNE
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JUL Y
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AUGUST
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SEPTEMBER
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OCTOBER
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10 11
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NOVEMBER
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IU�CrJIaIU/:IDI ►w
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( 0
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ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: September 23, 2010
RE: Amendment to Agreement for Engineering Services for Reconstruction of Washburn
Street from STH 26 to Ripple Ave / Strand Associates
Engineering staff previously hired Strand Associates of Madison, WI to prepare plans for the
reconstruction of Washburn Street from Ripple Ave to STH 26. During the design it was discovered the
existing box culvert crossing Washburn St did not extend far enough west to allow for widening of the
roadway. The wider roadway section will provide a paved area for use by bicycles and pedestrians. The
additional engineering work required to design the box culvert extension resulted in a contract increase.
The new contract amount is $92,775.38.
Section 12- 10(D)(5) of the Municipal Code provides that professional services of a specialized nature,
including engineering services, may be approved by the City Manager without the use of formal, sealed
quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this report regarding this
contract award.
Please advise me if you have any questions concerning this contract amendment
MAR/smg
L\Engineering \Correspondence \Steve Gohde\council memos \strand amendment washbum.doc
( 0
OfHKOfR
ON THE WATER
MEMORANDUM
DATE: September 23, 2010
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
RE: Water Filtration Plant Chlorine and Ammonia Chemical Feed System Replacement
Phase 1 Distribution System Disinfection
BACKGROUND
The water filtration plant uses chlorine and ammonia to create chloramine for the disinfection process.
This system is used in two plant process. One system provides chloramine to the intakes for zebra
mussel control, and the other provides the required disinfection for the treated water entering the water
distribution system. As you are aware this system has been experiencing periodic feed problems that
have affected the distribution system disinfection and nearly resulted in a boil water order earlier this year.
These issues have been resolved in the short term, but the long term reliability of this system is being
affected by its age and, more critically, availability of parts and service.
The current system equipment was manufactured by Fisher and Porter which has gone through three
ownership changes since it was installed in 1999. This has contributed to the difficulty of getting part and
service for repairs. Meanwhile, the wastewater treatment plant upgraded their Wallace and Tiernan
chlorine feed system one year ago. The new system has shown excellent performance, and parts and
service are readily available from their equipment supplier, Energenecs. Energencs was contacted about
their ability to supply replacement feed equipment manufactured by Wallace and Tiernan for the Water
Filtration Plant. They indicated that the chlorine feed equipment would be the same as the wastewater
treatment plant and an ammonia feed system is also available. Based upon this opportunity to
standardize equipment between the two facilities, and due to problems with the Fisher and Porter
equipment, a quote for new equipment was requested from Energenecs.
ANALYSIS
Phase 1 is for the replacement of the water distribution side of the system which are the most critical.
Phase 2 would replace the intake chemical feed system which will be scheduled for 2011. The quotes
received from Energenecs for the distribution disinfection side are $37,214.00 fro the chlorine feed
system and $66,295.00 for the ammonia feed system. This equipment has a 12 to 14 week delivery time
once it has been ordered. Bids will be solicited for the installation of this equipment. CH2MHil1 has
prepared bidding documents for this project so it can be bid concurrently with the equipment purchase.
Standardization with the wastewater plant on the Wallace and Tiernan Equipment will allow the utility to
reduce parts inventory and service costs. A direct purchase will provide savings on contractor mark up
and taxes.
FISCAL IMPACT
Funding for the equipment purchase will come from the 2010 operating fund. Phase 2 Equipment
Replacement and installation will be included in the 2011 Capital Improvements Program.
Water Filtration Plant Chlorine and Ammonia Chemical Feed System
Replacement Phase 1 Distribution System
Page 2
RECOMMENDATIONS
Section 12- 10- (D)(1) of the Municipal Code which allows for the waiver of bids when services, materials
or equipment are available from one source of supply or when standardization or compatibility are the
overriding concerns, may be approved by the City Manger without the use of formal sealed quotes. In
accordance with 12 -10(E) of the code, I am hereby submitting this report regarding this purchase.
Please advise me if you have any questions concerning this purchase.
MAR /smb
I I . 0
energenecs
PROPOSAL
Date: REV 07 -02 -10
05- 06osh.wt
Project Name: Oshkosh Water Distribution Center
sbrand(cb-c(.oshkosh.wi.us
Both Chlorination and Ammonia
Finish Water Upgrade
To: Oshkosh Water Distribution Center
Phone: 920 - 236 -5165
Attn: Steve Brand
920- 379.5865 cell #
425 Lake Shore Drive
Fax: 920 - 236 -5158
Oshkosh, Wl 54902
Energenecs is pleased to offer the following chemical feed equipment for the Chlorine Gas Feed and Ammonia Direct
Feed Systems through Siemens Water Technologies along with startup / training support by Energenecs.
Siemens - Chlorine Gas Feed - Finished Water Systems
(2) V10K Panel Mounted - Gas Feed Chlorinators — 500ppd Automatic »-•--•-• » »---- •»----- •- .--- » »-- » ».. »... $21084.00 total
* 500 ppd -10" rotameter
' SFC -SC Automatic Controller w14 -20mA
• Factory Wall Mountable V10k Chlorinator, 4 -20mA Controller and SFC -SC (Control Device)
` Gas Flow Transmitter — remote mounted from V10K
AAA3380 Vacuum Switch + G1992 installation hardware — remote mounted from V10K
* (two) 1" Anti- syphon (remote mount) injector with correctly sized nozzles and tailways
(2) G1965 Injector Vacuum Gage -- ----_» ............................_.................._._.. ............•..-- -------- w---- $1430.00 total
(2) U28834 Tank Header Manifold wlcylinder valve for mounting A/S vacuum regulator ----------- •.---- .-.. -- $1908.00 total
(4) UXD235 6' flexible connectors — mounted between ton container and tank manifold - ••-- $536.00 total
(1) 510S Auto Switchover Vacuum Regulators w/ mounting accessories $3456.00 total
* Note: (Each 510S Vacuum Regulator contains (two) 500 ppd A/S Vacuum Regulators)
(4) U28262 Auxiliary Isolation Valves, Yoke and Adapter - mounts to valve on each ton container -- - - ---- $1600.00 total
Labor by Fred Lueneburg for Chlorination: $7200.00 total
• Field coordination of layout of above components w/ selected contractor
• Calibration /programming, startup and operator training
• Travel and Expenses
• Detailed layout drawings by Project Management
Chlorination Total $37.214.00
05 -060SH.wT
05 -060SH.WT
energenecs I performance through technology
W59 N249 Cardinal Avenue P.O. Box 153 Cedarburg, Wisconsin 53012 262 - 377 -6360 Fax 262 -377 -1515
e -mail: info @energeners.com - web: www.energenecs.com
energenecs I performance through technology
W59 N249 Cardinal Avenue P.O. Box 153 Cedarburg, Wisconsin 53012 262 - 377 -6360 Fax 262- 377 -1515
e -mail: Info @energenecs.com * web: www.energenecs.com