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HomeMy WebLinkAboutCity Manager AnnouncementsCITY HALL 215 Church Avenue PO Box 1130 Oshkosh, Wiscon 549 -1 03 -1 30 City of Oshkosh — OlHKQ/H DATE: August 26, 2010 TO: Honorable Mayor and Members of the Common Council FROM: Mark A Rohloff, City Manager 'K� RE: Architectural Services- OFD Station 16 Renovation Project The Common Council approved $100,000 in the 2010 CIP Program for renovations to Fire House #16 on Washburn Avenue. The scope of this project will include upgrades /replacements of sleeping quarters, HVAC systems, electrical, carpet, vinyl tile and plumbing fixtures. Working in conjunction with the Fire Department, General Services selected a proposal from Dimension IV to provide architectural services to oversee all aspects of this renovation project including bid specifications, plan designs, site reviews and construction administration. The cost of these services is estimated to be $5,800. This project is expected to begin in early October and be completed by mid November. Section 12 -10(D) (5) of the Municipal Code provides that professional services of a specialized nature may be approved by the City Manager without the use of formal sealed quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this report regarding these professional services. Funding for these services would be charged to account 323- 0230 -7214- 06016. Please advise me if you have any questions concerning this agreement. 1W City of Oshkosh Finance Department 215 Church Ave., PO Box 1130 Oshkosh, WI 54903 -1130 OIHKQIH (920) 236 -5005 (920) 236 -5039 FAX ON THE WATER TO: Members of the Common Council FROM: Peggy Steeno, Finance Director P; DATE: September 10, 2010 RE: Fees, Permits, and Licenses Peggy A. Steeno Director As you know, following the preliminary work and presentation we did for Council earlier this year, regarding all fees, permits, and licenses that the City charges across all departments, we began the larger project of analyzing the details of each of the charges. This in depth project includes the following: • Researching the reason for each fee, permit, and license, • Completing a cost accounting of the each fee, permit, and license, to determine all of the costs that are involved in providing the services, • Comparing the cost of providing the services to the revenue derived from the fees, licenses, and permits, and • Comparing the cost of the fees, licenses, and permits in Oshkosh to those of other Cities. The first part of the project was to collect a substantial amount of data. To that end, in May, we hired an intern part-time to assist with this portion of the project. The intern spent the majority of his time, over the past three and one half months, meeting with the departmental staff involved in providing the services, administering the programs, and reviewing the fees. Through countless interviews and follow - ups, we have the vast majority of the data collected so that we can move on to the costing analysis. In addition to the data collection, the intern was also able to collect a fair number of comparable numbers from other cities which will make our job much easier when we get to that portion of the project. Since cities are adjusting fees all the time, this part will be the last piece of the project to be finalized so that we have the most up to date comparables. Although we were hoping to have a report ready for the Council later this fall, we have found out that the project is much larger than originally anticipated, and we will need more time to complete the work required to provide the Council with information that will help them make informed decisions on fees, licenses, and permits going into the future. While we regret the delay, the good news is that we now have the new Long Range Finance Committee in place (their first meeting was in August), and they are able to weigh in. In fact, they have already spent a good share of their September Meeting on the policy issues surrounding this topic. The discussion to date has been very good, as we have gotten some great input and ideas on how to report the data, utilize the results, and make the project more useful. The committee is also interested in continuing this discussion at their October Meeting, when they will analyze the ideas that came up during the first discussion. The Committee is anticipating being ready to provide some policy advice to the Council no later than November. With the Committee's advice, and additional staff work over the next few months, we hope to have a report available for Council at either the end of December or the beginning of January. I understand that this does not meet the desired timeline, however I feel strongly that we need the extra time to produce a quality project. Please let me know if you have any questions, or need additional information.