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HomeMy WebLinkAboutMinutes OSC Board 3-29-2010Mark Ziemer Director, Senior Services CENTER BOARD OF DIRECTORS OF THE OSHKOSH SENIORS CENTER MEETING MARCH 29, 2010 PRESENT: Claude Benedict, Bob Cornell, Ellen Hofeldt, Ralph Nielsen, Barb Goldthwaite, Judy Pierson, Dale Sonnenberg, Judy Troudt, John Hauser, Don Wolter EXCUSED: Dennis Penney, Toni Anand, Donna Pipkorn, Don Christman STAFF: Mark Ziemer, Director of Senior Services, Gerry Haverty, Office Assistant, Meeting was called to order by Ralph Nielsen at 1 pm. Ralph called for approval of the minutes. Corrections to minutes were made. Moved for approval with changes, Unanimous, carried. James Koch was present at the meeting. He is a student from FVTC. He had to take minutes of a meeting for a class he was attending. CORRESPONDENCE: • None to report. FACILITIES COMMITTEE: • Don Wolter reported they had a meeting on March 26. There were no issues that needed immediate action to be taken by the committee. • He informed the board that it will be quite some time before we can start on the north building. City is storing more items in the building. Don explained that Mark had informed him it is a give and take with the city. • Ralph asked if it was going stop us from going ahead with plans for the building. • Mark stated that when we are ready to move forward. The city will have to vacate the building. • Bob questioned that he had heard that the city was going to store the antique fire truck in the north building. Mark explained he was approached by the fire chief Tim Franz about parking the antique fire truck behind the north building. • Mark explained we will engage an architect this year to approach in phases of construction. • Don asked Mark to find out what are the city requirements for hiring an architect? What procedures have to be followed and what kind of documentation is needed? • Don wanted to mention that Laurin has retired. The city has hired a new maintenance person that will be on our premises full time. The maintenance department is going to work as a team. This should eliminate one person having to do all the repairs. Each one of the maintenance team has their own expertise and if there is a problem they can complement each other and back each other up if necessary to make repairs. The new maintenance person will start the week of April 12. Tommy the part time maintenance person will still be coming here and cleaning at least 10 hours a week. Mark continued, stating we also have 2 Title Five workers for maintenance. • Don questioned that with the job description being changed to just custodial does that mean there will be a salary adjustment that would help with the budget. • Mark said he had talked with Peggy Steeno about this and for this year it will be out of our budget. After the first of the year, January 1, 2011 it will totally be under John Urban and maintenance. FUND DEVELOPMENT COMMITTEE: • Judy Troudt said that they had a great informational meeting. Molly shared some of the ideas from the conference that she attended in Florida. • Dale is going to go ahead and check with the wood shop to see if they are going to continue with making the donor recognition. A committee was formed to get information together on donor recognition to be brought before the board so it can be voted on. • Received a financial report, an update on the annual appeal. Mark is continuing with financial information on a quarterly basis. • Dale continued about new funds that have come into the Seniors Center. He mentioned a donation $85,000.00 from an estate. There was continued discussion on the new money that is coming in and who makes the decision on where the money goes. It appears there is not a system or a plan in place to where the money should go. That will be continued on the agenda for the next meeting. • Ralph stated the OSC Board should be making the decisions on where the money goes. • Mark added when we have a planned giving brochure in place the donor will be making the decision where the money should go. • Ralph asked who decides what is taken out of the three following accounts. Programs, General Operating Account, and Building Fund. General operating account is Mark's budget. Programs are the city council and Mark's and the city council's decision, which has not been done in past years. Under Mark Rohloff and Peggy Steeno that is going to change in the future. All the accounts will be in budgeting. • Ralph wanted to know if there is going to be a limit on the building fund account. • Ellen questioned can the family of the estate that gave us the $85,000.00, come back and tell the city where they want the money from the estate to go to at the Seniors Center? • Dale mentioned that would be a legal question. He did not think they could come back and change things. The city could oblige the family if they wanted to change where the money is to go. • Ann Marie talked about the FOSC endowment and how the money has to be spent. She also explained that the money raised by the FOSC has to go directly for the benefit Seniors Center. If the Friends should cease to exist the money that is on hand goes directly to support the Seniors Center. • Ralph asked Dale when a person makes out a will are they more specific or do they just use Seniors Center in general. Dale thought people who are going to bequeath money to the center would be very specific of where they wanted the money to be used. • Ann Marie told about an account for $8,000.00 that the Friends have. This account has to be used just for music related things. • Bob said we need a marketing plan to get money that is given going into the right accounts. GOVERANCE COMMITTEE: • Bob said the committee met on the 8 of March. The 2 issues at the meeting were to get candidates for the next year board and nomination of officers for the coming year. Don Christman offered a candidate but the person did not want to get involved this year. Judy Brewer gave Bob a list of 9 people. • Mark and Bob had Judy make first contact with the potential candidates. Three of that group said they were still interested. Marketing for candidates in the Senior Doings and newspaper article did get a couple of phone calls. Bob did make some contacts with people that he knew about being on the board. • There were 6 candidates that were interviewed. Bob said that is was very hard to make a decision. They wish they could pick them all. • Mark and Bob are getting together to make a decision on who they will select so they can be voted on at the next Governance Committee meeting. • The names will come before the OSC Board at the April meeting to be voted on so then the names can be then given to the Committee on Aging for their approval. • Bob would like them at the May meeting so they can they can join the board at the June meeting. • Bob said the second item they discussed were officer candidates for the upcoming year. Recommendations were made and approved and finalized. They will be presented to the board at the May meeting for election in May. COMMITTEE ON AGING: • Claude reported on the status of the conference that is being sponsored by the Committee on Aging. The conference is going to be held at the Oshkosh convention center on October 5, 2010. "Living in 2010, Healthy Aging- Healthy Living ". • The committee is only going to use the convention center, because of the unknown status of the hotel. • Claude passed out a sign up sheet to the board for volunteers. There are many areas that volunteers are needed. • Ralph questioned what will be covered at this conference? • Mark went on to say that this will be a day long conference, including lunch, being served. There will be a key note speaker, exhibits and break out sessions. There maybe some health screenings. • Bob wanted to know if a people volunteer can they be involved in the break outs or do they have to stay with just what they volunteered for. • There is a charge for to attend this event. There will have scholarships available for people who can not afford to pay the $10.00 or $15.00 entrance fee. • Fund Development reported that they will be working on a brochure. They are having persons who work with endowment funds and other gift giving ideas to suggest ideas on estate giving and other areas of donation giving to the Seniors Center. • The Committee on Aging has an educational speaker come to their meetings. At their next meeting they are having Officer Joe Nichols come and speak about security for the elderly. FRIENDS: • Anne Marie came to fill in for Donna who has been ill. She said she would like to be the delegate from FOSC in Donna's absence or if Donna did not want to be in that position any longer. • At the March meeting they did elect two new people to the board. Jeff Liethen and Chris Zuehlke. The new vice president is Betty Shober. Betty has resigned from the tours group. • The next thing on their program, they started making plans for their big fund raiser which is Fall Family Fun Fest. This is scheduled on Grandparent's Sunday September 12, 2010. • Anne Marie is hoping that they will raise more money on their raffle ticket sales. They have large prizes. Top prize last year was $500.00. The committee is working on getting the large prizes. • FOSC has several new members who have great ideas and are willing to take charge. • Ann Marie is checking into the history between the Seniors Center and FOSC. She is finding it very interesting and will continue investigating this information. DIRECTORS REPORT: • Mark wanted to mention that Don Christman's wife had passed away very suddenly. They had been married for 67 years. • The committee was informed to take a look at the new computer room that is almost finished. A sample of colors and flooring were used as an idea of what can be done in upgrading the look of this building. • The city is having meetings on upgrading the walking and biking paths in the city of Oshkosh. If any committee members are interested in this project they should call city hall and get on a list so they would know when to attend the meetings. • Mark questioned the OSC Board if anyone would know about taxes on tours. Apparently Winnebago Tours was informed they have to pay tax on meals and tours that they sponsor. Other groups do not pay tax on their tours. • CHIP program has set 4 priorities that all inter relate, community and county wide. Healthy Lifestyles, Physical Activities, Obesity and Diabetes, and Healthy Recreational Opportunities. • Barb questioned how long Mark was going to be at the Health Department. His 6 months are up this month. They are still looking into combining the county and city health departments. • Don questioned the city extending Mark's roll at the health department. He asked if they have to go to the state for an extension. Mark responded that the city attorney is writing a letter to the state for an extension for another 3 months. • Ellen wanted to know if it would do any good if the board wrote a letter to the city manager in expediting getting our director back. Mark wanted to think about that suggestion. • A group is planning to do a road trip to Fond du Lac to find out how they have such a large friends base. Maybe they will share ideas that they have for getting funds to support their center. Mark also thought the group should take a van and do another road trip to Milwaukee and Chicago to visit other centers for ideas. • Information Systems from the City of Oshkosh has contacted Mark about setting up our web site. The Senior Center is not at the top of the list for setting up and improving our web site. Mark would like any help with ideas. • We have a contract now with the marketing firm 44 Degrees North for naming and branding for the Seniors Center. This contract is for one year, with an escape clause. It could end in one year or could be extended longer. • This is our year to become accredited again. Mark strongly suggested that we become nationally accredited. This would be helpful when Mark would speak with potential funders or foundations to be accredited. • Mark attended a conference in Chicago. He said there were great break out sessions, one in particular was" Is our community senior friendly ?" We need to do story telling, social networking maybe even face book or a center blog. We could sponsor an aging summit in the next year. OLD BUSINESS: • Claude asked about the stimulus and if it will affect us. There is going to be some stimulus for the upgrade for heating and lights at the senior center. This will not be in the near future. • Bob asked again about the 35 anniversary, the celebration is about 6 months away. • Meeting for the anniversary will be held on Monday April 5 at 1 p.m. NEW BUSINESS: CONTINUING EDUCATION: • Mark handed out the Vision 2020 Discussion to the board. ADJOURNMENT: Motion made to adjourn by Judy Troudt and a second by Barb, unanimous carried, Meeting adjourned. Respectfully Submitted Gerry Haverty Office Assistant