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HomeMy WebLinkAboutMinutes OSC Broard 7-26-10  Mark Ziemer Director, Senior Services OSHKOSH SENIORS CENTER BOARD OF DIRECTORS MEETING JULY 26, 2010 PRESENT: Bob Cornell, Barb Goldthwaite, Judy Pierson, Dennis Penney, Judy Smith, Donna Pipkorn, Ellen Hofeldt, Lurton Blassingame, Guest Harold Singstock from COA EXCUSED: Don Wolter, Don Christman, Dale Sonnenberg, Rick Picard, Cindy Glatz, John Hauser, STAFF: Mark Ziemer, Director of Senior Services; Gerry Haverty, Office Assistant  Meeting brought to order by Bob Cornell. Minutes were not approved. There were not enough members present for a quorum. Bob started the meeting with opening comments. He welcomed Harold Singstock, president of the Committee on Aging and Lurton Blassingame who will be the new Committee on Aging Delegate.  Lurton informed the committee that the Oshkosh Rotary Club would be giving a check to the Oshkosh Seniors Center. Lurton said he would be bringing in the check.  Bob announced that Claude Benedict is an individual who has been on the COA for many years and the present delegate to this board. Claude has been replaced by Lurton Blassingame. Harold who is now the new president of COA met with Bob and Mark and discussed why a change of a delegate needed to be made.  Bob informed the committee that Gerry had found a format for a certificate that was issued to board members who have retired. These certificates have been printed, signed, and were sent to the three board members who retired this year. CORRESPONDENCE: None to report FACILITIES COMMITTEE:  Ellen gave the report for Don Wolter. A capital Improvement list was made and prioritized. At the top of the list was having the West doors to the Seniors Center South Building equipped with an automatic entrance.  There was discussion on the need for more handicap parking places. Ellen added there are more people being issued handicap privileges.  Judy suggested the possibility of valet parking when there is a large program scheduled.  Randy Losse from maintenance was not able to be at the meeting to add his suggestions and ideas as to what is needed at the North and South Facilities. FUND DEVELOPMENT COMMITTEE:  Barb gave the report for Dale who was unable to be at the meeting. Barb continued that they were given a monthly summary report of The Seniors Center. The committee was given information on donations and contributions. The amounts of donations and contributions are down. th  The doll house raffle tickets will go on sale at the 35 Anniversary celebration and the drawing for the doll house will be in December. Cost of the tickets will be $1.00 or 6 for $5.00.  The cost of the recognition tower is at a cost of $35.00. CJ Trophy will be doing the tiles for the recognition tower. The committee was informed that a person was picking up the cost of the tiles as a donation.  A sub-committee was formed about getting a brochure started for planned giving. Rick is going to be in charge of that committee and Judy Troudt and Ann Marie will also be on that committee.  There were several fund-raising ideas brought up. One idea was how we can help expand the Granny Smith Walk/Run. It was suggested that participants could get sponsors. The participants only pay a registration fee. Granny Smith is being held th Saturday October 9.  Mark followed up with a comment on the doll house. One concern is that the doll house is very large this may be why people will not buy tickets.  Mark continued that if a raffle is going to be a way for fund raising, we need to work on getting a larger prize. We need to have prizes that will excite the whole City of Oshkosh. This could possibly be a boat or an automobile. The doll house raffle will be a good test and well worth the effort.  Lurton suggested an auction with items such as a day of fishing on Lake Michigan. Ellen suggested a time with a professional photographer. These ideas could be used at future events for fund raising. GOVERNANCE COMMITTEE:  Barb informed the OSC Board that the Governance Committee is reworking the evaluations for the OSC Board for next year. This will be an on-going project.  There was discussion on revising the mission statement and the committee felt that 44 Degrees North should be involved. Dennis Penney offered to help with the revision and anyone else who is interested should contact Dennis.  The Governance Committee suggested that the staff of OSC come to one of the OSC Board meetings to introduce themselves and explain what they do here at the Seniors Center. The committee thought maybe that each staff person could take10 minutes to talk about their position at OSC and answer any questions the board may have for them. The question is how often would we want to do this? Bob would like Barb to put that on the Governance Committee’s next agenda to discuss at their meeting with Mark.  There was discussion about having a no-smoking campus. Mark is going to meet with the city attorney about this with the new law that went into effect in July.  The committee discussed how we can let people know that our meetings are open to the public and anyone could attend.  If and when there are any changes in the by-laws they should be brought to the OSC Board meeting in August.  Bob added that the Friends have their information in the Newsletter. He suggested we could list when our meetings are in the Newsletter. He also added that in the Oshkosh Northwestern on Sunday they list all activities that are taking place all week. He questioned is there a contact at the Northwestern to get this information put in the paper. Meeting dates and times should be listed so information is getting to the overall community. COMMITTEE ON AGING:  No Meeting was held in August FRIENDS:  Donna reported that their committee had a discussion about the automatic door opener on the West entrance and their committee suggested that it be turned over to the Facilities Committee.  The Friends received a $300.00 as a prize for coming in second for a radio contest sponsored by OCM Radio Station. The money from the radio station was given to Molly to use for the Granny Smith Walk/Run. Molly was the person who suggested that the Friends enter this contest.  The Friends also received $10,000.00 from a donation memorial. The money was put into their endowment fund.  The Friends now have 657 members. The Friends are going to have a vendor table at the 2010 Conference in October so people can sign up to be a Friend. If a person signs up for a membership, the membership will be good until October of 2011.  Donna thought that there was going to be a member of the OSC Board attending their board meetings. Bob answered that he has attended 2 meetings. He did ask if anyone from the board could attend the next meeting. The Friends meeting is the third Thursday of the month. There was discussion about having a permanent delegate to attend these meetings. Bob mentioned in the by-laws they state there should be a delegate from the OSC Board. The delegate would have the same voting rights as the Friends Board members. Bob has sent this information to Ann Marie and is waiting on an answer from her.  Donna talked about the doll house raffle. She thought the committee would have to really sell an abundant amount of raffle tickets to just cover the expenses such as $200.00 to Clair Kentopp plus printing of tickets and advertising.  The volunteer for the gift shop has informed them that she will be done July 31. After some discussion, the volunteer has decided to keep the gift shop open until after Fall Family Fun Fest which is being held September 12. The Friends would like a provision if there is renovation of the North building that there would be a place for a gift shop with a lock on it. Dennis suggested if the gift shop sold more up-beat items like sweat pants and senior saying t shirts they could make more profit. These suggestions and ideas would have to be discussed at a Friends meeting. DIRECTOR’S REPORT:  Mark wants to recognize that the Friends had a membership appreciation open house. This was well attended by members. There was a thank you in the letters to the editor about what a nice time they had at this function.  Mark wanted to thank everyone who attended the naming and branding session with Diane Penzenstadler from 44 Degrees North. In the August newsletter, in Mark’s section on the inside of the first page, there will be three different examples for our participants to react to. Mark wanted our community here at the Seniors Center to give their opinion first before going city-wide.  Mark gave a tour of the facility to Steve Herman and Steve Cummings, the two newest members of the City Council. Steve Herman has been at the Seniors Center for many activities because he was associated with Triad and other senior groups when he was with the Winnebago County Sheriffs Department. Steve Cummings was impressed with the all that is offered here at this facility.  Dennis Penney has volunteered to look at the mission statement. Mark would like at least two members from each board to work with Dennis on this project. Mark also wanted two members from the FOSC to help on the mission statement.  Mark questioned if at any past meetings, was the subject of getting committee and board members who would like to work on accreditation brought up. Since we are already accredited, this would be to review the information we already have and to make sure the information is current. This should be started in September so the accreditation committee could come in December.  Mark updated the committee on progression of the merger between the city and county. The Oshkosh Board of Health are going meet with just the staff of the Health Department to get the concerns, or the positives, of bringing the two departments together and how will merging benefit the City of Oshkosh. OLD BUSINESS:  Ellen questioned in the minutes that there was mention of sending a thank you to the volunteers that helped with the prom. Were the thank you notes done to that group, and in the future, how is this going to be done? Mark sent Molly an e-mail about this subject. Mark asked Gerry to check with Molly to see if any acknowledgement had been sent. Mark informed the board that whoever holds an event or program should do the thank you. Molly did give the group that did the prom money and a thank you to the teacher.  Judy Smith said that she has access to teams that can possibly help with set-up and other projects. This information was passed on to the Volunteer Coordinator.  Bob reminded everyone about the Volunteer Recognition Dinner being held on August 10. Ellen brought up about the minutes being e-mailed to everyone. Bob stated that there was not much enthusiasm about doing this. A test run was not done. Checking with City Hall we are not set up for scan here at the South Building. IT Department has to come and put in a lead for us to scan. Gerry would have to take the minutes to City Hall and have them scan the minutes to her e- mail and then forward them out. Will try and send the OSC Board minutes for the next meeting. NEW BUSINESS:  Bob suggested that the monthly luncheons should change their time to 11:30 am to 1 pm. Bob has encouraged people to come and by the time they arrive, the food is all gone. CONTINUING EDUCATION:  Mark reviewed the two different budget reports. Mark reviewed the expense report and started with regular pay. Randy’s payroll is coming out of that account for this year. The City of Oshkosh has revamped their maintenance department and Randy’s payroll will be coming out of their budget. Mark also mentioned the contract with 44 Degrees North. The line in payroll that had marketing was for a marketing coordinator. The center no longer has one and the money will be transferred out of payroll to contractual account making those figures change.  Line 426, 517, 527, and 589 all have to do with repairs that are done at the center, as well as janitorial supplies and other equipment which are needed at the center.  Dennis questioned what date these figures were complied. He also questioned from what account does expenses like licenses, gasoline, and permits come from. Mark will check into that information.  Mark reviewed the income summary. These figures are for one-half year and two weeks. County Health aid is donations taken in by Paula. Grants and Aids amount is a little low. The total county commitment is about $43,000.00 of the $59,000.00. Miscellaneous Service Revenue is money that is paid to us by our participants. Building Rent from Lutheran Social Services is done on a regular basis. FVTC Rental comes in but not on a regular basis. The amount is about $12,000.00. Building rentals for rooms is down. Gifts and Donations are down and usually are for the first part of the year. The end of the year Mark gives the Friends an amount that we are going to need and that amount would be added in.  Bob had questions on the Center Users Report on duplicated people and unduplicated people. He questioned how do they come up with an amount? Mark said this is a very difficult process and he is going back to his staff to get clarification. At many programs people sign in when they attend. ADJOURNMENT: Respectfully Submitted Gerry Haverty Office Assistant