HomeMy WebLinkAbout10-262AUGUST 24, 2010 10 -262 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO STUART'S LANDSCAPING FOR LANDSCAPING
SERVICES — 400 BLOCK EAST PARKING LOT
INITIATED BY: TRANSPORTATION DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for landscaping
services in the 400 Block East (Jefferson) parking lot; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following if
the most advantageous bid:
Stuart's Landscaping
2957 Brooks Road
Oshkosh, WI 54904
line M 111111
$55,311.00
NOW, THEREFORE, BE IT RESOLVED BY the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 1717 - 7216 -06930 Land Improvement Expenditures
561 - 2010 - 1799 -00000 Stormwater Utility
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City of Oshkosh - Transportation Department ON THE WATER
926 Dempsey Trail, Oshkosh, WI 54902 (920) 232 -5342 (920)232 -5343 fax
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Christopher Strong, P.E., Director of Transportation
DATE: August 19, 2010
RE: Landscaping Services — 400 Block East Parking Lot
Background
To complete the 400 Block East parking lot reconstruction project, landscaping needs to be
installed in the biofilter areas and terrace areas. Landscaping maintenance in the early months
will be critical to ensure that the plantings will enjoy long -term success.
The City entered into a professional services agreement with Vande Hey Landscaping of
Appleton to design landscaping for the biofilter areas. The City worked separately on a non -fee
basis with Sheila Glaske of the Paine Art Center and Gardens to develop planting plans for the
other portions of the parking lot. These separate designs were integrated into a single proposal
which included acquiring and installing plantings, and providing maintenance for 12 months.
Anal
Working in conjunction with the Forestry Division and myself, the Purchasing Division reviewed
and prepared proposals for these landscaping services. The bids were advertised in the local
paper and posted online on NovusVendor. Bids were received on August 17, 2010. The bid tab is
attached. Working with the Purchasing Division, the Transportation Department reviewed the
bids and concluded the low bid from Stuart's Landscaping met the minimum bid specifications.
Landscaping installation is expected to be complete this fall.
Fiscal Impact
When the Council approved the reconstruction of this lot on July 28, 2009, the project budget
was estimated at $849,096.91. This included future expenses, such as landscaping, as well as
$77,190.63 in contingency funds. Through work conducted on this lot since that time, and
including the work included in this bid, $22,459.90 remains available from the contingency funds
set aside for this project. This contract is expected to complete the work required for
reconstruction of the parking lot, so it appears that the project will come in under budget.
City of Oshkosh — Transportation Department
Landscaping Services — 400 Block East Parking Lot / August 19, 2010
Recommendation
We recommend the Common Council award the Landscaping Services — 400 Block East Parking
Lot bid to Stuart's Landscaping for $55,311.00. Please contact myself or Director of General
Services Jon Urben if you have any questions.
City of Oshkosh — Transportation Department 2