HomeMy WebLinkAbout10-240AUGUST 10, 2010 10 -240 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO BRAUN THYSSENKRUPP ELEVATOR
FOR ELEVATOR IMPROVEMENT FOR OSHKOSH CITY
CENTER RAMP ($35,550.00 Base Bid — Maximum with Alternatives
$89,550.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for
improvements for improvements to the elevator for the Oshkosh City Center Ramp; and
WHEREAS, site conditions may require additional work, the extent of which can
only be determined after work has begun; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
Braun ThyssenKrupp Elevator
N56W1335 Silver Spring Drive
Menomonee Falls, WI 53051
Base Bid with Credit: $35,550.00
Alternate Bid #1 $300 /hr ($525/hr OT) $30,000 max
Alternate Bid #2 $300 /hr ($525/hr OT) $24,000 max
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to award
Alternate Bid #1 and /or Alternate Bid #2, based upon the existing site conditions.
Money for this purpose is hereby appropriated from:
Acct. No. 323 - 1717 - 7204 -06029 Equipment Improvement
- Parking Ramp Elevator
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CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: August 3, 2010
RE: Elevator Hydraulic Jack Improvement- City Center Parking Ramp
BACKGROUND
The most recent inspection of the City Center parking ramp elevator concluded the hydraulic jack
assembly was leaking and required a complete overhaul. Because of the complex technical
nature of this project the City hired Performance Elevator Consulting (PEC) to identify the scope
of requirement improvements, prepare bid specifications, evaluate /recommend a successful
bidder, supervise the improvements and inspect/survey upon completion.
ANALYSIS
Working in conjunction with PEC, Purchasing reviewed and prepared proposals seeking vendors
for this work. Bids were received on July 22, 2010 and the bid tab is attached. Both bidders met
the minimum bid specifications. General Services agrees with PEC's recommendation that the
work should be awarded to the lower base bid of Braun ThyssenKrupp for the following reasons:
1) Braun's base bid provided a $3,105 credit for reuse of the plunger assembly; 2) Braun is the
local representative for the successor to the original elevator equipment manufacturer and has the
factory records to duplicate the original jack cylinder; 3) Braun can complete the project two
weeks prior to the other bidder.
It should be noted that the bid specifications were structured to minimize cost exposure to the
City since the nature of elevator jack improvements involve unknown underground soil
conditions and clearances. Any work under Alternate Bid #1 or #2 will only be authorized in
writing if the elevator contractor has shown to our satisfaction (both PEC and the City) that the
existing site conditions require additional work of one or both of the alternate bids. With the
Braun bid PEC anticipates the worst -case scenario exposure for the City is $89,550. However,
based on their experience, PEC has assigned a 20% probability that Alternate Bid 41: Drilling
will be required and a 5% probability that Alternate Bid #2: Auxiliary Well Casing Removal will
be necessary.
If approved on August 10 the work could be completed in approximately six weeks, or about the
end of September. The council may want to consider using Alternate Bid #4 to expedite the order
lead time by one week for an additional $1,200. Should this option be selected it would change
the net base bid accordingly.
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FISCAL IMPACT
The maximum fiscal impact of this project is $89,550 which would include Braun's base bid
minus plunger credit ($35,550) and the maximum exposure costs if Alternate Bid #1 and
Alternate Bid #2 would be required ($54,000) due to soil conditions. Funding for this
improvement would be charged to account: 323 - 1717- 7204 - 06029. As this was an unanticipated
and unbudgeted expense, this improvement will be funded with unused funds from the 400 Block
East parking lot project. As Council may recall, that project came under budget due to favorable
bids. Additionally, we were awarded federal stimulus funds which were applied to the 400 Block
East project, thereby freeing up borrowed funds that must be used for parking lot improvements.
RECOMMENDATION
Purchasing recommends the Common Council award the elevator hydraulic improvement project
to Braun ThyssenKrupp Elevator for $89,550.
Respectfully Submitted, Approved:
City Manager
Jon Urben, General Services Director