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OlHKO H
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ON THE WATER
MEMORANDUM
DATE: July 8, 2010
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A Rohloff, City Manger' ` �W�'�
RE: Amendment to Engineering Services Agreement with Stand Associates Inc. for Upgrades
to Heating Ventilation Air Conditioning Units Wastewater Treatment Plant and Lift
stations.
A contract with Strand Associates Inc. (Strand) was approved on August 12, 2008 to provided
engineering design, bidding and construction managements services for the replacement of HVAC
equipment at the wastewater treatment plant and lift stations in the amount of $30,000. This contact was
amended in the amount of $3000.00 on May 12, 2009 to allow for additional design work for a control
modification to deal with a negative air pressure situation that was discovered at the Broad Street lift
station.
The bid for this work was awarded on April 14, 2009 and the project has been completed. During start up
and commissioning of the equipment, issues including a fan speed and excessive vibration were
encountered. These issues have been resolved but required additional time and effort by Strand staff.
This amendment is for $3500.00 is to cover the additional effort bringing the total fee to a not to exceed
amount of $36,500.00 Funding is included in the Capital Improvements Program, Property Improvements
Section, Sewer Utility Funds through the equipment replacement program.
Section 12- 10(D)(5) of the Municipal Code provides that professional services of a specialized nature,
including engineering services, may be approved by the City Manger without the use of formal sealed
quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this report regarding this
contract award.
Please advise me if you have any questions concerning this contract award.
MAR /smb