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HomeMy WebLinkAboutMuseum Board MinutesMINUTES OF THE MAY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Minutes approved at the June 3, 2010 Board meeting) The regular May meeting of the Oshkosh Public Museum Board was held on Thursday, May 6, 2010 in the Lecture Room of the Museum. Board President Carol Fenrich called the meeting to order at 4:00 p.m. The roll was taken: Present: Absent: Ms. Drew Mr. Becker Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Metz Ms. Moldenhauer (came in at 4:15 p.m.) Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Assistant Director Michael Breza, Museum Curator Debra Daubert, Leadership Oshkosh representative Steve Vickman and Brenda Hauber recording the minutes. Ms. Drew was designated to fill the vacancy of Mr. Becker and Mr. Haffeman to fill the vacancy of Ms. Moldenhauer. There were no Citizen Statements. The minutes of the April 1, 2010 meeting were presented. Eugene Winkler moved that the minutes be approved. Carol Kujawa seconded the motion. There being no discussion or corrections the roll call vote was called for which went as follows: In favor: Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman Mrs. Kujawa Mr. Metz Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The minutes of the April 1, 2010 were approved. The May 2010 bill listing was then presented. Ron Metz moved to approve the bill listing, and Eugene Winkler seconded the motion. After a brief discussion, Mrs. Fenrich called for the roll call vote on the May bill listing. The vote went as follows: In favor Ms. Drew Opposed: None Mrs. Fenrich Mr. Haffeman 1 Ms. Kujawa Mr. Metz Mr. Rego Mr. Winkler The vote on the approval of the May 2010 bill listing was unanimous in favor. The May 2010 bill listing was approved. As requested by Mr. Metz the board was presented with the first quarter of 2010 reports from the Oshkosh Area Community Foundation. Eugene Winkler moved that the board accept the reports. There was no discussion about the reports, but there was discussion on whether or not the Board needed to formally accept the reports. There was no second to Mr. Winkler's motion. Mr. Larson said he would check with City Attorney Lynn Lorenson regarding this question. Ms. Moldenhauer came into the meeting at this point Next on the agenda was the request by Mr. Larson and staff to use Collection Fund earnings to purchase a collection of paintings by Christian (Chris) Olson. Mr. Larson then asked Ms. Daubert to give the Board some background on Mr. Olson and the significance of the paintings to the museum's collection. At the end of her presentation, Eugene Winkler moved that the board authorize expenditure from the Collection Fund in the amount of $6,000 to purchase the collection of Chris Olson paintings. Janet Moldenhauer seconded the motion. After a brief discussion, Carol Fenrich called for the roll call vote: In favor Ms. Drew Opposed: None Mrs. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The motion to approve the expenditure of $6,000 from the Collection Fund earnings was passed. Mr. Larson then announced that a copy of the proposed Photography Policy was in each board member's folder. This policy will be scheduled for a vote at the June meeting of the board. Mr. Larson then announced that the Irion (Theodore and Hildegarde) Family Trust left a bequest to the Museum in the amount of $30,000. It was Mr. Larson's recommendation that the funds be put into the Exhibition Fund so that the museum may continue to plan for future exhibits. Ron Metz so moved and the motion was seconded by Eugene Winkler. During the discussion, Carol Fenrich mentioned that it might be a good idea to start a contingency fund with 5 -10% of future bequests under 2 $50,000. Since this was not on the agenda, Mr. Larson said he would check with the City Finance Department about this. Eugene Winkler seconded the motion. The roll call vote followed: In favor Ms. Drew Opposed: None Mrs. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler With the vote unanimous in favor, the motion was passed. The bequest from the Irion Family Trust will be allocated to the Exhibition Fund. The next topic on the agenda was the use of Membership funds to cover the cost of educational opportunities for two staff members, and to support the costs of honorariums and programming for the Sherlock Holmes and fall deer hunting exhibit. Mr. Larson then listed the classes involved: Megan Del Debbio - $2,900 to attend the AASLH seminar on Historic Administration in Indianapolis; Bill Radig - $1,135 to attend a seminar at The Campbell Center in northern Illinois on the repair and restoration of picture frames; and finally $2,500 for programming associated with the Sherlock Holmes exhibit and the fall 2010 deer hunting exhibit. Diana Drew so moved and Eugene Winkler seconded the motion. A short discussion followed. During the discussion, Mrs. Fenrich asked the Board to look over the items needed to furnish the apartment of the actor that accompanies the Sherlock Holmes exhibit and see if they could loan or give any listed item. Mrs. Fenrich called for the roll call vote: In favor Ms. Drew Opposed: None Mrs. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion passed. The use of the membership for educational opportunities and programming in the amount of $6,535 was approved. The next item on the agenda was the review of the bids for the replacement of the handicap lift. Access Elevator: $16,995 Braun Thyssen -Krupp $21,500 Both units are ADA compliant and Mr. Larson noted that a comparison table of the two units and bids was in their board folders. Ron Metz moved that the low bid from Access Elevator be accepted. Eugene Winkler seconded the motion. A discussion followed, 3 during which Mr. Larson said that the hydraulic replacement unit would function more quietly and reliably. Carol Fenrich called for the roll call vote: In favor Ms. Drew Opposed: None Mrs. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The bid from Access Elevator in the amount of $16,995 for the replacement hydraulic handicap lift was accepted. Mrs. Fenrich then asked Mr. Larson to give his Director's Report. He began by updating the Board on the progress with the Sherlock Holmes exhibit. The truck will arrive on Monday, May 24. The actor, Allen Meyer, will arrive on Sunday, May 23 and curator Debra Daubert will pick him up at the airport. He continued by saying that the museum will not be charging admission during the week of May 24 since much of the museum will be involved with the Holmes exhibit installation and therefore not accessible to visitors. Mr. Larson continued with the update on the Sawyer House porch project. We have found out that the original and C.R. Meyer blueprints do not show the specific construction of the porch, so the ceiling of the porch will have to be opened by Terry Laib of Laib Restoration. Laib will pull the wood covering from the foundation windows and get under the porch to determine the condition. This inspection will determine if an engineer will be necessary for the project. If there are structural deficiencies, Mr. Larson explained that we will have to hire someone to do a more in -depth investigation in order to prepare specifications and blueprints for the bidding process. The key stone for the south arch has dropped slightly over the years; about 10 years ago quality Building Restoration secured it in place as a temporary measure. With the unknowns we are now faced with, it appears that the repair and reconstruction phase of this project may have to be delayed until 2011. Mr. Larson said he had also talked with Mr. Laib about the water pooling on the porch roof, soaking in next to the foundation and eventually entering the basement. He suggested our hiring someone who understands and specializes in drainage problems and solutions. Mr. Larson explained that the ideal long -term solution would be to incorporate improved drainage in a new site plan which would include a larger parking area. As the final item in his monthly Director's Report, Mr. Larson brought to the board the latest developments on the Frederick S. Durow bequest. The trust company that was handling the charitable portion of the estate are puzzled over Mr. Durow's arrangements for his estate. Evidently Mr. Durow had divided his estate into two 2 trusts: administrative and charitable. He indicated that Northern Trust Company, Mr. Larson and Peggy Steeno, City Finance Director, will have a conference call next week to hopefully come to consensus. This concluded his report. Since Mrs. Fenrich had asked the board to help with the furnishings for the actor previously in the meeting, she did not have anything else to report. Mrs. Fenrich then announced that the election of the board officers for 2010 -2011 was the next item on the agenda. Ron Metz moved that Rick Rego be nominated for Vice President and Carol Kujawa for Secretary and Mrs. Fenrich continue as President and that the nominations be closed. Diana Drew seconded the motion. Mrs. Fenrich then called for the roll call vote: In favor: Mrs. Fenrich Present: Mrs. Kujawa Ms. Drew Mr. Rego Mr. Metz Ms. Moldenhauer Mr. Winkler The motion was passed with a unanimous vote in favor and two voting present. The 2010 -2011 slate of officers will be: Board President Carol Fenrich, Vice President Rick Rego and Secretary Carol Kujawa. With no further business before the board, Ron Metz moved that the meeting adjourn. Eugene Winkler seconded the motion. The voice vote went as follows: In favor Ms. Drew Opposed: None Mrs. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 5:22 p.m. 5