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Home My WebLink AboutCity Manager ReportREVISED REPORT OF THE CITY MANAGER COMMON COUNCIL MEETING May 25, 2010 6:00 p.m. CITY MANAGER'S REPORT BILLS Approval of bills presented by the Director of Finance. BIG BROTHERS BIG SISTERS ARTS & CRAFTS FAIR Approval to Big Brothers Big Sisters to utilize Menominee Park and facilities on Saturday, August 7, 2010, from 5:00 p.m. to 8:00 p.m., and on Sunday, August 8, 2010, from 7:00 a.m. to 7:00 p.m., for their Arts & Crafts Fair event, in accordance with the attached map and letter of request. FISHING TOURNAMENT Approval to TFM Productions Ltd. to utilize Millers Bay, Menominee Park and facilities on Saturday and Sunday, August 7 and 8, 2010, from 5:00 a.m. to 5:00 p.m., for their annual fishing tournament, in accordance with the attached letter of request. CENTRAL WISCONSIN AUTO COLLECTORS CAR SHOW Approval to the Central Wisconsin Auto Collectors to utilize South Park and facilities on Sunday, June 27, 2010, from 7:00 a.m. to 7:00 p.m., for their annual car show, in accordance with the attached letter of request. SPECIAL OLYMPICS LAW ENFORCEMENT TORCH RUN Approval to the Oshkosh Police Department to utilize Church Avenue, Merritt Avenue, Mount Vernon Street, Washington Avenue and Broad Street on Thursday, June 10, 2010, from 7:30 a.m. to 8:30 a.m., for their Special Olympics Law Enforcement Torch Run, Oshkosh Leg 2010, in accordance with the attached letter of request. WATERFEST ADDS ANOTHER DATE Approval to the Oshkosh Chamber of Commerce and Waterfest, Inc. to utilize Riverside Park and facilities on Wednesday, July 14, 2010, from 10:00 a.m. to 1:00 a.m., for their added concert event, in accordance with the attached letter of request. SOUTH PARK DANCE Approval to Players Pizza & Pub to utilize South Park and facilities on Friday, July 9, 2010, from 6:00 p.m. to 10:00 p.m., for their second annual Park Dance, in accordance with the attached letter of request. FOURTH OF JULY PARADE Approval to the Fourth of July Parade Committee to utilize Otter Avenue, Ceape Avenue, Bowen Street, and Irving Avenue, on Sunday, July 4, 2010, from 7:30 a.m. to 11:00 a.m., for the Fourth of July Parade, in accordance with the attached letter of request. RACE THE LAKE BIKE EVENT Approval to Midwest Sports Events to utilize Highway #45, South Main Street, Ceape Avenue, Bowen Street, Irving Avenue, Hazel Street, Menominee Drive, and Murdock Avenue, on Sunday, August 22, 2010, from 6:30 a.m. to 7:30 a.m., for the Race the Lake Bike Event, in accordance with the attached map and letter of request. 15 fH ANNUAL WALLEYE WARM -UP TOURNAMENT Approval to Walleyes for Tomorrow to utilize the sailboat docks at Millers Bay in Menominee Park on Saturday, May 29, 2010, from 5:00 a.m. to 5:00 p.m., for their 15` Annual Walleye Warm -Up Tournament, in accordance with the attached letter of request. • BLOCK PARTY Approval to the residents of Dove Street to close Dove Street, from Buchanan Avenue to Arthur Avenue, on Saturday, June 5, 2010, from 2:00 p.m. to 10:00 p.m., for their neighborhood block party, in accordance with their recently submitted Block Party Request Form. • WALK FOR HUNGER Approval to 99.5 The Wolf to utilize Menominee Park and facilities on Saturday, September 18, 2010, from 8:30 a.m. to 3:00 p.m., for their Walk for Hunger, in accordance with the attached letter of request. • WEBSTER STANLEY MIDDLE SCHOOL FIELD DAY Approval to Webster Stanley Middle School to close Siewert Trail, from Hazel Street to Oak Street, on Friday, June 4, 2010, from 10:00 a.m. to 3:00 p.m., and that parking be prohibited on said section of Siewert Trail during that time period, for their Middle School Field Day, in accordance with the attached letter of request. • Indicates revision Big Brot of the Fo> Serving children in Calumet, Outagamie, Wat, March 18, 2010 City Council P.O. Box 1130 Oshkosh, WI 54903 Dear City Council, Big Brothers Big Sisters of the Fox Valley Region would like to request the use of Menominee Park in Oshkosh for an Arts and Crafts Fair on August 8, 2010. The Arts and Crafts Fair will be a new addition to Big Brothers Big Sisters fundraising event. The event will be free to the public with a maximum of 100 booths, and a number of food vendors. This will be an alcohol free event. We will not be interested in needing a shelter for the event that will take place. Big Brothers Big Sisters of the Fox Valley Region is a non - profit organization serving. Our mission is to assist youth in becoming competent, confident and caring individuals, through relationships with caring mentors. Approximately 40% of the people we serve live in Oshkosh. We are requesting the use of a portion of the park beginning at 5 pm on Saturday, August 7 and ending at 7 pm on Sunday, August 8. Here is an itinerary of the art fair. Saturday, August 7 from 5 pm -8 pm. Early artist registration and booth set -up. We will provide overnight security for the artist / vendor area in the park. Sunday, August 8 from 7 am -10 am. Morning registration and set -up Sunday, August 8 from 10 am -4 pm. Art Fair hours. Sunday, August 8 from 4 pm -7 pm. Take down and clean up. Thank you in advance for your consideration. We look forward to partnering with the City of Oshkosh on this unique community event. If you have any questions regarding this request, please feel free to contact me by e-mail at tjenks@bemybig.com or by phone (920) 739 -3542. Sincerely, ef w�q -4 Tracey Jenks Executive Director Big Brothers Big Sisters of the Fox Valley Region 117 South Locust Street, Appleton, WI 54914. 920.739.3542 36 Broad Street, Oshkosh, WI 54901 • 920.231.2442 ' Reetz C1 Softball C Dlamonds a Shelter #4 a Shelter 43 � o ; 814v �o p Fn m Kiwanis A Shelter #1 °ao °a °aaavo aa Op o as Pond Amusement R IdeS fadYFntxs --� ° a LU RestroomS p O : e o 0 4 Q 0 tj p - � � Zoo Entrance F ] - Shelter #2 Beach n _ Tennls House Courts;_ "Little Oshkosh" Playground WHRITTAVE. Lake rr rn Menominee Park 0 Facilities 5 Page I of I Wendorf, Trish M From: Jody Vanesky Uvanesky @bemybig.comj Sent: Monday, April 26, 2010 10:42 AM To: Wendorf, Trish M Cc: Tracey Jenks Subject: Waterfront Art Festival at Menominee Park in Oshkosh Attachments: Menominee Park Facilities.JPG Trish, Enclosed is a map of Menominee Park and the layout of the Waterfront Art Festival. The Waterfront Art Festival will feature 75 -100 artists / crafters. The booths will be located on both sides of the outer walking path located at the far east end of Pratt Trail (see map). Our information tent will be on the west side of Pratt Trail along with 3 -4 food vendors. We will not need electricity. Food vendors will be required to have their own generators. We will have artists unload their wares, then move their vehicles outside of Pratt Trail so that visitors have access. We hope to use East Parkway Avenue for artist vehicles and Hazel Street and Merritt Avenue for artist parking. If you have any questions regarding the Waterfront Art Festival, please feel free to contact me at (920) 739 -3542 or at ivanesky@beMy_blq.com Thanks, Jody Vanesky Big Brothers Big Sisters of the Fox Valley Region 5/12/2010 TFMPromofions P.O. Box 482 Appleton, WI 549f2 -Q482 Ltd. (920) 731 -FISH [3474] Email :info @fishtfm.com www.fishtfin.com April 7, 2010 City of Oshkosh Parks 1- 920 -236 -5080 Trish Wendorf 215 Church Ave, Oshkosh WI 54903 -1130 Subject: use of Menominee Park August 7 and 8, 2010 Dear Trish: I would also like to reserve Menominee Park for August 7 & 8, 2010. We would setup Saturday August 7, 2010. The tournament would be Sunday August 8, 2010. We would not require a shelter but electricity which the power box is located close to our setup area. We again would request some garbage cans to assure we can leave the area clean when we leave the park. We have insurance and will provide the city of proof of insurance as we have in the past. Can you provide me the information on what can be done as far as the launch fees for tournaments? Is it possible to get a day launch permit for the tournaments? Si cerely, James Coon TFM Promotions Ltd. To, City of Oshkosh The Central Wisconsin Auto collectors is planning a car show at South park on Sunday June 27, 2010. For the last ten years we have had our car show at the park and has been a successful day. The proceeds of our show go to the Boys and Girls club of Oshkosh and to the veterans museum. This has become a popular community event and we are thankful to work with the city to put on this event. Our club has a million dollar liability insurance coverage. We have around 5000 spectators through the coarse of the day. About 350 cars for the show and about 30 vendors in the flea market. The Boys and Girls club provide the food for the event. I thank you for your continued support of this community event. The Central Wisconsin Auto Collectors Matt Westphal 920- 720 -0123 !O nl �eoj -'� , u1� � /,o City of Oshkosh Police Department 420 Jackson Street Oshkosh, WI 54901 Tel: 920 - 236 -5720 Fax: 920-236-5087 sgreuel@ci.oshkosh.wi.us www.oshkoshpd.com PROFESSIONALISM • PRIDE • INTEGRITY • TEAMWORK Scott D. Greuel Chief of Police May 11, 2010 To From Oshkosh City Council Ryan Boerner, Patrolman #350, Oshkosh Police Department Re: Special Olympics Law Enforcement Torch Run This request is being submitted for approval to hold a special event known as the Special Olympics Law Enforcement Torch Run, Oshkosh Leg 2010 on Thursday, June 10, 2010. Portions of this event that may affect Oshkosh city streets will start at 7:30 am and end no later than 8:00 am. The event will begin from the Oshkosh Police Department at 7:30 am. This event will not require the closure of any streets but may temporarily affect traffic on the following route. Participants will travel by bicycle, foot, and support vehicles (including OPD squad cars) from OPD east on Church Avenue /Merritt Avenue to Mt. Vernon Street, south on Mt Vernon Street to Washington Avenue, east on Washington Avenue to Broad Street, north on Broad Street just passed the Boys and Girls Club. During that time spectators will be lining the sidewalks near the downtown YMCA and Boys and Girls Club. Oshkosh will join over 170 other Law Enforcement agencies in Wisconsin who will hold a similar event on June 10, 2010. The goals of this event are: • To promote awareness and support for Special Olympics Wisconsin. • To show our support for our local Special Olympic Athletes. • To carry the flame of hope from our community to the State Summer Games in Stevens Point, WI. • To involve the neighborhoods and community in this event. I am available to provide any additional information required. Don't hesitate to contact me at 267 -1246 (Boerner). For further information regarding this event you may also contact the Special Olympics Fox Valley Regional Director, Nicci Sprangers at (920) 731 -1614. All members of the Council are invited to join us for this event. Cc: Chief Scott Greuel; Capts. Schoeni, Thaldorf, Kent; Officer Harris; Officer Nichols. The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnerships LAW ENFORCEM FOR SPECIAL OLYMPICS The mission of the Law Enforcement Torch Run® for Special Olvnipics Wisconsin is to raise funds for and awareness of the Special Olympics movement. Special Olympics is a program which reaffirms our beligt that with hope and dedication, we can see achievement and self -worth realized by anv individual. It is our belief that persons with cognitive disabilities, by their involvement in Special Olympics, show the community at lalge, there are no limits to human potential or the human spirit. 1111: I HS OR ' OF THL °[°( RCI 1 1' i . N The Law Enforcement Torch Run for S` ecial Olympic s be r ganju I when Wichita Kansas Police Chief Richard LaMunyon saw an urgent nee Wisconsin's Torch Run kicked off in= Olympics, held in all 50 United Stfies, than 85,000 law enforcement a&_ e_I1 a The Torch Run eness of Special Olympics. ldraising vehicle for Special nd 35 nations, involving more Wisconsin Law Enforcement ° .:�dyt`y� f "� " die inal eg which kicks -off the State Summer Games in June, 12 statewide Polar Plunge® events, rooftop challenges, truck pulls, motorcycle rides, raffles, and The World's Largest Truck ConvoyCz) for Special Olympics. A ISM ONSIN "S 1'01 `wOT(A] 10 In 2009, the Wisconsin Law Enforcement Torch Run program in the world;. In 2009, the Law Enforcem4 with more than 1,000 registe Being involved in the Law Enforce Wisconsin enables nearly 10,000 atb lidence and a positive self -image wh classroom, the job and the community sports. Dre than $1.8 million Gies. 0 A e�er.' Camlvet� ' OSHK CHAMBER OF COMM May 5, 2010 ADVOCACY COMMUNITY DEVELOPMENT LEADERSHIP Mr. Mark Rohloff City of Oshkosh P.O. Box 1130 Oshkosh, WI 54902 -1130 Dear Mark: On the behalf of the Oshkosh Chamber of Commerce and Waterfest, Inc., please accept this request for the use of Riverside Park to include the area up to and around the Leach Amphitheater for the 2010 Waterfest Concert Series for Wednesday, July 14, 2010. This date is in addition to the approved request for the Waterfest Concert Series held on each Thursday from June 3 — September 2. Waterfest, Inc. requests to reserve and occupy "Riverside Park" defined as running from Main Street on the west to the railroad tracks on the east with Ceape Street on the North and the Fox River to the South. The area occupied to include all parking and all park facilities other than the Convention Center. Additionally, we would anticipate that for safety & security purposes Court Street (south of Ceape Street) would be vacated during Waterfest events. Waterfest, Inc. has made arrangements with City of Oshkosh Parks Department for 2010 Leach Amphitheater use for the above mentioned dates. We look forward to a good working relationship with your new Parks Director and his team. The Waterfest Concert Series - "Wisconsin's Best Community Concert Series" - has been a wonderful tradition for our downtown and the entire community. We believe it has consistently delivered on its Mission to "Celebrate the superb quality of life we enjoy, promote Oshkosh On The Water all summer long throughout NE Wisconsin, raise awareness of what our community has to offer, instill a healthy sense of community and act as a catalyst for riverfront & downtown economic development." Please refer any questions or concerns that you have to me at (920) 303 -2265 ext. 18 or Mike Dempsey at (920) 236 -8140. We look forward to your response to this request. Sincerely, John A. Casper President /CEO cc: Michael P. Dempsey, Waterfest Ray Maurer, City of Oshkosh Parks Dept. 1 4 (eve w,.....,... 120 JACKSON STREET • OSHKOSH, WI 549 - 920 -303 -2266 • FAX: 920 - 303 -2263 • info @oshkoshchambencorn May 10, 2010 Mark Rohloff, City Manager CITY OF OSHKOSH Po Box 1130 Oshkosh, WI 54903 Dear Mr. Rohloff: We are requesting permission to hold the second annual "Park Dance" at the pavilion in South Park on Friday, July 9, 2010. Lourdes High School will be obtaining the beer license for the sale of food & beverages. The park permit has been obtained. Music will be provided by "The Friends" from 6 -10PM. Sincerely, Carl Sosnoski Players Pizza & Pub 2010 FOURTH OF JULY PARADE To: Mayor Paul Esslinger All City Council Members Mark Rohloff, City Manager Re: 2010 Fourth of July Parade This is to inform you that you are invited to participate in the Oshkosh Fourth of July Parade. The theme for this year's parade is "A Salute to Volunteers ". You are asked to ride or walk, whatever your preference. If you do prefer to ride, you must provide your own vehicle and have the appropriate signs placed on it. There will be a "City of Oshkosh" Float entered that perhaps you would like to align with. Please let me know. Attached is the application for participation in the parade. This form MUST be filled out and signed by every participant for insurance purposes. Please return your application as soon as possible. The parade line -up starts at 7:30 AM with the parade beginning at 9:00 AM. The line -up area will be on Otter Avenue between Main St. and Court St. The parade route will be on Ceape Avenue to Bowen Street, then north to Irving Avenue and then east to Menominee Park. You are all invited to be the guests of the Oshkosh AMVETS Post 7 after the parade for refreshments and a band concert, played by our own VFW Band. This request is also to have you approve the transfer of the $5,000 funds set aside for the parade, into the parade account. The account is with Oshkosh Central Credit Union. You are free to examine the contributions and expenditures at any time. The proper permits have been requested from the Police and Sheriffs Department, as well as the notification of the Fire Department. Channel 2 will tape and broadcast the entire parade. If you have any questions, or would like to make a personal donation to the 2009 4th of July Parade, call me at 426 -3406. Sincerely, Rick Wing, Chairman Anne Hauch, Coordinator 2010 Fourth of July Parade EVERYONE LOVES A PARADE!! We hope you can join us in the City of Oshkosh For our 2010 FOURTH OF JUL YPARADE For over an hour and a half, Ceape Avenue, Bowen Street and Irving Avenue become one swirl of sight, sound and color. All kinds of clowns, bands, floats, fire trucks, horses and marchers add to the already festive Fourth of July mood. Over 20, 000 people will attend Oshkosh's 4th of July Parade, with the theme "A Salute to Volunteers!" After the Oshkosh parade there will be food, refreshments and fun in Menominee Park. So plan on spending the day in our quaint city and enjoy "Sawdust Days "! The carnival and the fireworks, too! Come and join in on the fun this Fourth of July! Please fill out the enclosed entry form and return it as soon as possible. If you have any questions please do not hesitate to call Anne Hauch of the 4th of July Parade Committee at (920) 426 -1355. Please leave a message including your name and phone number. You may want to enter the Omro Parade, which follows our parade. We have allowed ample time for you to be in Omro for their Fourth of July Parade. If you will be going to Omro, please indicate on the form and we will have you escorted there. (You must notify the Omro Chamber of Commerce if you would like to participate in their parade) SEE YOU ON THE FOURTH /! 2010 FOURTH OF JULY V a r t , 1 K04 FVA APPLICATION DEADLINE: TUESDAY, JUNE 15, 2010 WE MUST RECEIVE A SIGNED ENTRY FORM FROM ALL PARTICIPANTS. (Applications received after this date will be placed at the end of the line -up.) We hope that you can join the City of Oshkosh by participating in the Fourth of July Parade. This parade is the largest in our region, lasts over one hour and attracts over 20,000 people to our community of 55,000. Food, refreshments and fun are available in Menominee Park after the parade. DATE: Sunday, July 4, 2010 TIME: 9:00 AM LINE -UP: 7:30 AM in the vicinity of the Convention Center OR Pioneer Drive (specifics will be sent later) QUESTIONS: Call Anne Hauch, (4th of July Parade Committee) (920) 426 -1355. Leave message including name and phone number. NAME OF ORGANIZATION ADDRESS CITY / STATE / ZIP CONTACT PERSON PHONE #_ As the parade will again be televised, please describe your entry in as much detail as possible. Also, include participant names, brief history and the amount of space you will need in the line -up area. This information may be phoned in, if unavailable at this time. It must be received by June 29th or your entry will have only the organization name announced. Please indicate if your entry will include music or a float. We will/will not be participating in the Omro Parade. I understand that the City of Oshkosh or any other organization sponsoring or co- sponsoring the Oshkosh 4th of July Parade is not responsible for theft, accidental loss, bodily injury, or damage incurred prior to, during, or immediately after the parade. Signature Date PLEASE RETURN THIS FORM BY JUNE 15, 2010 TO: Anne Hauch, 4th of July Parade Committee 1413 Indigo Drive Oshkosh, WI 54902 idwest ports [-I vents Mark Rohloff City Manager 215 Church Ave. Oshkosh, WI 54903 Dear Mark, We are pleased to have begun planning for the third annual Race the Lake Bike Event, scheduled for Sunday, August 22, 2010. Race the Lake —a 90 mile bike race around Lake Winnebago strives for a new definition for a bike event: to combine professional, triathlon, recreational and new cyclists and unite the communities surrounding Lake Winnebago. This one of a kind event captured the spirit of the participants, volunteers and communities as it succeeded to put on one of the most successful and safe bike races in the United States. The event begins at 5:40 a.m. in Fond du lac and cyclists come through Oshkosh only between 6:30 and 7:25 a.m. This has been a very smooth process as we plan with the police well ahead of time the intersections they have designated they will cover and the intersections that will be covered by our volunteers. There are frequent meetings between all three counties including, sheriff, police, public works and medical teams. There are no bands, churches, starts or finishes that impact Oshkosh. This is a very low key event due to the time of the day. In the last three years we have worked Wisconsin Department of Transportation and the Wisconsin Department of Tourism as the race creates a huge impact on tourism dollars within Northeastern Wisconsin. We also work with all three ARC Charities: Fond du Lac, Winnebago and the Fox Cities as the beneficiary. I will also work closely with Officer Matt Harris. I will be happy to attend any city board meeting to discuss any issues or details. If you have any questions or comments, please do not hesitate to contact me. You can reach me at 920- 38 -8741 or on my cell phone at 920 -562 -1885. Sin __ / Glona West Race the Lake Director Oshkosh Half Marathon & 5K Director Enclosures cc: Officer Matt Harris i itt ._ Q ° 10 Appendix 3rd st �c 6ut des klu t5 Y M0040 LOW RACE THE LAKE N dc iia 3 Mile 1 a r: 1li111M- COURSE MAP 1, + '707am 2AM ah Rest Stop '' ' F Neenah Y at Rec Park F or o es _ 41 . r`o Mile 34 Rest Stop at of ` Mi4 45te Pa_ st Neenah �� High Cliff State t, , l �SCOns enashe Qa Mile 46 i Q rk T 9501111711 Mee 30 ReC Park �� clew .11101111111 Ha r Mile 50 FWO son Enlarged 55 view King o e Hill 1�1 High Cliff A rr bottle excha ge Park tar Q Entrance _2 Maple ' Mile ar kR � / A � innel�ag� n 1 ? WOam S ckbn Rest Stop z Mee W Hei 5 Rd CL CIO 7511am - IOAOani k J r Ushk t3 le �g\ � Rest Stop 7 Klote �NII 20 Cea A POWERED B � rving Ave. at Lake Rest Stop at �..�()i �,�'! 6'.34AM- , Menominee Park �,, i vr,r�vt�ag � Mil 20.5 I LakeShoreDr 7:28M & Quinney Rd Enlarged Mile 58 151 View ik Jefferson Rd ' Start & Finish 7 ' 02 ' i lie 15 Club Rd 1'105am Jericho 6 23am La rt wn ; rothertown 7a%m Park �e� 151 than Rd Ct N 55 3 Enlarged v = a 55 Mile 70 t HHH &Cry G — View Irving Ave. ` ° " of + C0 E Scott st & &,2ftn 1135am Oshkosh Ekwg Y rd :fu z ` 11:30arn t ^a? 9 alumetville Marytown !) Owl) Rest Stop at Adenitt AV � .,, 0 Cty Z G & Sunset Ln. r n Mile 10 Tank Mile 71 Pe ff Cea Av r am- 6:12 a V 151 Johnsburg 655 am �y 55 Rest Stop at Cty WH near Cty - o WW - r r Mile 75 149 Mile S` iwy 45 & Subway RdY Ct r,/�/I Mile 83 8251111111 _IOOrado 41 6:01 am J ` t e er g 1 � & .Ca ry 120 .,§.30am N Fond 85 Peebles 8�16dri ;o:ari C L � ■ w C d ur - s3Tam 12�ISpm FIDWEF:EE BY Go(� Ms.. 1'1*n 1:35e1n Race the Lake intersections KEY FOR IDENTIFYING JURISDICTIONS Fond du Lac County Calumet County Winnebago County INTERSECTIONS Mile Marshal Responsible person Fastest Slowest Time Scott St and Doty START FDL Police 5:50 AM 5:53 AM Scott St and Lakeshore Hwy 45 FDL Police 5:50 AM 6:09 AM Hwy 45 and Subway RD Mile 5 6:02 AM 6:20 AM 45 and Lone Elm Volunteer Lea- ARC OSH,- Hwy 45 and Tank Mile 10 6:16 AM 6:40 AM ttn 45 and Z -Evergreen 016 10 Volunteer' Lea -ARC OSH 6:16 AM 8:0&AM Hwy 45 and Blackwoif Mile 11.25 Volunteer Lea -ARC OSH Hwy 45 and Cty R Mile u V Lea- RJtC OSH 28 minutia Main St and Country club rd Mile 15 ' Oshkosh Police 6:27 AM 7 :05 AM 35 minutes Main Stand South Park Mite 18.1 Oshkosh Police 6 AM 7 :20 AM Main St and W. 9th Ave Oshkosh Police Main Stand 6th. Ave Oshkosh Pollce Main St. and Ave (tum ' ht Mite 18.6 Volunteer Lea- ARC OSH 6:37 AM 7 :20 AM CPeape Ave and Bowen St turn ieft 19 Oshkosh Police 6 :40 AM 7:20 AM Bowen and Otter Ave Volunteer ILea. ARC OSH Bowen and Waugoo Volunteer Lea- ARC OSH Bowen and Washington Ave Volunteer Lea- ARC OSH 6:40 AM 7:20 AM Bowen and Merritt Ave Oshkosh Police Bowen and Irving Ave jWght tum Mile 20 Volunteer Lea - ARC OSH 6:40 AM 7:23 AM Irving Ave and INTO Park R ST STOP 1 Lea - ARC OSH- 6 :40 AM 7:30 AM Irving Ave and Haze) left turn Oshkosh Police 6:40 AM 7:30 AM Menominee Park/Murdock curve Volunteer Lea -ARC OSH 6:46 AM 7:30 AM Murdock and Bowen (turn right) Mile 22.5 Oshkosh Police 6:48 AM 7 :28 AM 4o minutes Cty A and Harrison Oshkosh Police 6:50 AM 7:28 AM Cty A and Snell Mile 24.3 Winiebago sheriff 6:50 AM 7:50 AM Cty A and Pickett Mile 25 Wmebago sheriff 50 AM 7:55 AM Cty A and C Y Sunn iew Mile 25.5 Volunteer Lea- ARC OSH 6:51 AM 7:56: AM Cty A and City GG Mile 28.4 Volunteer tea- ARC OSH 7:00 AM 8:10 AM between muttart rd and rickers bay Mile 30 Cty A and Park tum r ht) mile 31,5 Volunteer Lea- ARC OSH T:08 AM 8:30 AM Maple and Park Ave Mile 32.5 Volunteer 1 Sue - ARC FOXCITES 7 :11 AM 8:38 AM Park Ave and Sa view ' Volunteer Sue- ARC FOXCITES Rec Park (V3, V4, V5, VS) Sue -ARC FOXCITES S Park Ave and Wisconsin Ave turn !eft 34 iNeenah Police 7:15 AM 8:40 AM E Wisconsin Ave/Oak S(bridge) turn i Volunteer Neenah Police :15 AM 8:41 AM 1 hour North side of bridge mile 35 First St and Water St Volunteer Sue- ARC FOXCITES 7:18 AM 8:45 AM First St and Forest Ave tum Volunteer n Sue- ARC FOX — CfMS 7:18 AM 8:45 AM Forest Ave and 9th 1 Naymut St m left mile 35.6 Volurrbeer (V9 Sue- ARC FOXCITES 7:19 AM 8 :46 AM Naymu St and Keyes St (turn r' mile 36.2 Menasha Police 7:20 AM 8:52 AM Racine St and Main St tum right) Merwiishia Mice 10) Sue- ARC FOXCITES Racine Stand Broad Slant Ri `t Volunteer 11 Sue- ARC FOXCITES Racine St and First St Volunteer 12) Sum -MC FOXCITES Racine St and Second St (turn t ht ) mile 36.6 Volunteer 131 Sum -. ARC FOXCITES 7:20 AM 8:55 AM Second Stand' leton Volunteer 14 Sue- Aft FOXCITES Second St and Manitowoc Volunteer 1 Sue- ARC FOXCITES 7:20 AM 8 :55 AM Third Stand Konemac str ' ht) 7:20 AM 8 :55 AM Konemac and Plank turn ri t mile 37.6 Menasha Police 7 :23 AM 8:58 AM Plank Rd and Manitowoc Volunteer (V16 ) Sue -ARC FOXCrms 7:25 AM 8.30 AM Hwy 114 and Oneida St 44wy 10 Mile 39 Calumet Sheriff 2 volunteers MSE STAFF' 7 :27 AM 9:05 AM 1 hour 10 min Hwy 114 and Cty LP onto service road) mile 40 Calumet Sheriff Radio club 7:30 AM 9:08 AM Service Rd & Golf Course JEFF- FOHC 7:31 AM 9:15 AM Hwy 114 and before Cty N (off serivice road) Mile 41.2 Calumet Sheriff/Volunteer Scott Ciselek Family 7:33 AM 9:18 AM Hwy 114 and State Park Rd (turn right) mile 42.7 Calumet Sheriff 7:36 AM 9:22 AM State Park Rd and Pigeon Mile 44.7 JEFF- FOHC 7 :41 AM 9:29 AM 1 hour 20 min state park rd and golf course rd mile 45 High Cliff State Park RESTITRANS REST STOP 3 Joe Jacques 7:43 AM 9:50 AM bottle exchange Hi h Cliff State Park T intersection on hill JEFF- FOHC Park exit ad High Cliff Rd turn right) JEFF-FOHC 7 :45 AM 10 :07 AM High Cliff Rd and Hwy 55 (turn) Mile 47.4 Calumet Sheriff 7 :48 AM 9:25 AM 1 hour 30 min Hwy 55 and Faro Springs Rd (turn right) Mile 49.2 Calumet Sheriff 7:50 AM 9:32 AM Faro Springs Rd and LakeShore Dr (turn left) Volunteer Scoff Ciselek Family 8:03 AM 9:40 AM Lake shore 100ft south of faro jMile 50 L akeShore Dr an n e a ume n 1 hour 35 min RTLCourse intersection appendixF.xls Page 1 INTERSECTIONS LakeShore Dr and Cty Rd E Mile Mile 53.3 IMarshal Calumet Sheriff Responsible person Fastest I Slowest Time Lake shore dr and artesian mile 55 8 :10 AM 9:58 AM LakeShore Dr and Quinney Rd Mile 58 REST STOP 4 Fox Tri Club -Tim 8:15 AM 10:10 AM 200 ft North of Jefferson Mile 60 Lake Shore Dr and Indian (turn left) explorer Indian and 151 Calumet Sheriff 8:23 AM 10:10 AM Indian and Tower Road (turn right ) Mile 64 explorer 8:28 AM 10:40 AM Tower Road and Co HHH turn left Mile 65 FDL Sheriff 8 :28 AM 10 :40 AM Co HHH and Co C Mile 66.5 volunteer Dave Arc FDL 8:32 AM 8:32 AM 10 :44 AM 10.44 AM Co HHH and Co G Mile TO FDL Sheriff 8 :45 AM 11:15 AM Cty G and Cty HH Mile 71 FDL Sheriff 8:45 AM 11:10 AM Ct G and Sunset Lane (Ma own REST STOP 5 Jim Clark 8:50 AM 11:40 AM Cty G and Kiel Rd Volunteer Dave Arc FDL 8:50 AM 11:49 AM and Cty G and Hickory Rd ie oun feer Volunteer DaVe Ard Dave Arc FDL 8:56 AM 12:00 PM Cty G and Cty WH (curve Cty WH and Walnut Rd Mile 75 race in Progress sin 8:58 AM 12:05 PM 2 hour 15 min Cty WH and Pine Rd race in Progress sign race in Progress sign Cty WH and Oak Rd race in Progress sign Cty WH and Cty W race in Progress sign Cty WH and Cty Rd WW Mile 77.3 race in Progress sin Dave Arc FDL 9:03 AM 12:15 PM Steitz W2217 Ctw WH REST STOP 6 Sue Czarniak 414333 -3672 WH and Cty W . Cty Cty WH and 7 Hills Mile 80 volunteer Dave Arc FDL 3:10 AM 12:30 PM Cty WH and Konen Rd Volunteer Dave Arc FDL Cty WH and Tower Rd Volunteer Dave Arc FDL Cty WH and Church Rd/ Hwy QQ mile 82.5 Radio club 9:20 AM 12:32 PM Cty WH and Lakeview Volunteer Dave Arc FDL Cty WH and Kiekhaefer Pkwy Radio club Cty WH and Cty Rd UP/Ledge Volunteer Dave Arc FDL Cty WH and DeerPath Rd mile 85 Volunteer Dave Arc FDL 9:25 AM 12:42 PM Cty WH and Hwy 151 Winnebag2 Dr and FDL Sheriff -2 Radio Club 9:25 AM 12:42 PM 2 hour 40 min Sandy Beach Rd race in Prouress sign Winneba o Dr and C Rd K Vounteer Dave Arc FDL Winnebago Dr and Luco Rd Volunteer Dave Arc FDL Winnebago Dr and Taft St Volunteer Dave Arc FDL Winnebago Dr and Harborview(turn right) Mile 88.2 FDL Police 9:32 AM 1:00 PM 12 hour 40 Harbor View Dr /Garfield FINISH I FDL Police min RTLCourse intersection appendixF.xls Page 2 OPERATIONS MANUAL "RACE THE LAKE" Midwest Sports Events 2010 TRAFFIC CONTROL PLAN I. Intersection Control A. Personnel 1. An Excel chart for "Intersection Control" is created ahead of time with Sheriff, Police, Public Safety works and the race organizers. They will carefully review the chart placing Sheriff and Police and highly impacted traffic intersections. (Appendix A) 2. The less impacted traffic intersections are controlled by Midwest Sports Events "selected" volunteers. Volunteers will have on orange vests. 3. Midwest Sports Events has worked with the following entities to construct this chart: Fond du Lac Sheriff, Fond du Lac Police, Winnebago Sheriff, Oshkosh Police, Neenah Police, Menasha Police and Calumet County Sheriff. I:�_ . -4M`� 1. Regional Radio Club, ARES, will assist with any needed communications and give updated locations of the fastest and the slowest bikers from the Pace Care and Sweeper Vehicle. 2. Additional ARES will be at the Approach to and on Hwy 151 (Appendix B) a. As bikers approach WH and QQ , ARES stationed at the intersection will radio to ARES at WH and Keithoffer that bikers are approaching, 2.6 miles b. As bikers approach WH and Kefihoffer, ARES stationed at the intersection will radio Sheriff and ARES at Hwy 151 /WH that bikers are approaching, 1.7 miles c. As bikers approach Hwy 151/WH, ARES stationed at the intersection will radio Sheriff and ARES at WH/151 and Ducharme that bikers are approaching, 1.7 miles d. As bikers approach the halfway point between Hwy 151 /WH and WH/151 and Ducharme, ARES at this location will radio Sheriff and ARES at W14/151 and Ducharme that bikers are approaching. C. Traffic Control 1. Sheriff or Police will provide as many officers as are needed at busy intersections. They will determine if squad cars with lights, additional barricades or other equipment are needed. As shown on the Excel chart, some intersections will have 2-4 officials. (See Appendix A) 2. Traffic at intersections will be allowed to go through when no on coming cyclists are approaching an intersection. No streets or intersections are closed down. D. Hwy 114 1. Personnel will be stationed as follows: (Appendix C) a. Two Deputies — Oneida/Hwy 114. The distance from this intersection to the LP exit service road is 2 miles. b. One Deputy — Exit to the service road at LP. The distance of the service road is about 2 miles. c. One Deputy — End of the service road reentering Hwy 114 after Hwy 10/114 split. He will heavily cone the reentrance of Hwy 114 to direct the bikers onto the right should of Hwy 114. d. The bikers will stay on the right shoulder until exiting Hwy 114 onto State Park Road. This instance is 1.4 miles. There will be signs that state "Single Line." e. One Volunteer — Right turn onto State Park Road. f. All bikers will be off Hwy 114 and onto State Park Road by 9 a.m. TI. Official Support A. Lead Vehicle and Motorcycles - ARES (2) 1. Leads the first biker on the course. 2. Continuously reports back to command central as to location on the course to disperse to all lawj jurisdictions. B. Sweeper - ARES (2) 1. Will report back to command central as to location of last cyclist every 30 minutes and then every 15 minutes. 2. Second sweeper will roll up to the last 5 -10 cyclists giving a report as to how many are still out on the course. C. Race Officials with Motorcycle Driver - Fond du Lac Hog Chapter (30) 1. Enforces the race rules and regulations by issuing warnings and/or disqualifications. 2. Race officials and rivers will travel with each of the group starts, dispersing themselves within that group from fastest to slowest cyclists. D. Peleton Support Vehicle - Graphic Center (2) 1. Rides after the first elite group. 2. Carries extra wheels and equipment for elite group. E. Safety Support Bicyclists - Fond du Lac Cyclery (6) 1. Ride bike to ensure safety for the middle of the pack and slower riders. 2. Give commands for vehicles coming up in the back or ahead, any minor road obstructions such as rough roads or potholes. 3. Provide mechanical and moral support F. Rest Stops (6) 1. Rest Stop #1: Irving Ave. into Menominee Park - Arc of Winnebago County, 6:30 a.m. — 8:00 a.m. 2. Rest Stop #2: Rec Park, Neenah - Arc of Neenah, 7:00 a.m. — 8:30 a.m. 3. Rest Stop #3: High Cliff State Park — Joe Jacques, 7:30 a.m. —11:00 a.m. 4. Bottle Exchange: High Cliff State Park — RTL Volunteers, 7:30 a.m. — 11:00 a.m. (Appendix E) 5. Rest Stop #4: Lakeshore Dr /Quinney — Fox Citites Tri Club, 8:10 a.m. —10:00 a.m. 6. Rest Stop 45: Cty G /Sunrise Rd., Marytown — Clark Group, 8:30 a.m. —11:00 a.m. 7. Rest Stop #6: Cty WH, Stenz House — RTL Volunteers, 9:00 a.m. — 12:30 a.m. 8. Rest Stops will have volunteers to handout water, Gatorade, food and basic items such as: Vaseline, band -aids, GU, salt tablets and sun tan lotion. G. Technical Support Vehicles - Wheel and Sprocket (6) 1. Will be along the course and stationed at certain points providing technical support for riders such as any mechanical problems or breakdowns. 2. Will be going out with groups at the start. 3. Once all cyclists have passed through their quadrant, they will move on to another quadrant. a. Quadrant #1: 0 -36 miles, to Rec Park, Neenah (moves to finishline), 6 a.m. — 8:45 a.m. b. Quadrant #2: 36 -45 miles, to High Cliff State Park, 7:50 a.m. — 8:45 a.m. c. Quadrant #3: 45 -56 miles, to Calumetville, 8:10 a.m. —10:30 a.m. d. Quadrant #4:56 —end, to the finish, 8:30 a.m. — 11:30 a.m. H. SAG Vehicles (6) 1. Will loop the course following the riders that break down or can't finish and brings them in. 2. One will leap frog the other to report back progress along the course. 3. Begin by the designated rest stops. 4. Will be in large vans or trucks. I. Medical (6) 1. Two Medical locations a. One at High Cliff State Park Rest Stop b. One at the finish line near Command Central 2. There will be a Medical Doctor, basic medical kit and AED at each Medical Site. J. Command Central - ARES, POLICE, MSE (5) 1. Stationed at the Command Central at Lakeside Park. 2. Provide communication support for the Midwest Sports Events Communications Director and police throughout the course. K. Transition Point (High Cliff) (2) 1. Relay transition point. 2. Helps relay teams with where to put their bikes and how to hand off their timing chips. L. Intersection Marshals - ARC of Fond du Lac, Fox Cities and Winnebago County (58) 1. Volunteers along the course to provide safety at intersections. 2. Will have on yellow or orange vests. 3. Will have a contact card with important numbers to contact in case of an emergency. M. Course Pick -up Vehicles 1. Course pick -up will be following the SAG vehicle picking up cones and signs along the route. 2. Along Hwy 114, a separate course pick -up vehicle will be starting at the intersection of Old Hwy 114 (Frontage Rd) and Hwy 114 and picking up the cones in the reverse all the way to Hwy 114 and Oneida. III. Equipment Designation A. Cones 1. 18" to 26" cones will be used on the majority of the course. a. Cones will be placed alongside the road, off the shoulder, approximately every 500 feet to indicate the course (Appendix D) b. One cone will be placed in the middle of intersections where riders do not turn (Appendix D) c. Six cones will be placed to the outside at the intersections where riders are to turn left. The riders will stay OUTSIDE of these cones (Appendix D) d. Five cones will be placed to the inside and three cones to the outside at the intersections where riders are to turn right (Appendix D) 2. Oneida/Hwy 114 to Service Road (Lakeside Park) (Appendix C) a. 36" cones will be used, dividing the two east bound lanes on Hwy 114 b. Cones will be placed approximately every 100 feet as recommended by the Wisconsin Department of Transportation c. Every 500 ft, cones will have a sign that states "Bikers to Right, Cars Left" 3. Service Road and Hwy 114 (Appendix C) a. 18" cones will be used 200 feet before the end of the Service Road and Hwy 114 b. Cones will be placed to create a funnel to keep bikers to the right when turning onto Hwy 114 4. Hwy 114 to State Park Road (Appendix C) a. 36" cones will be used on Hwy 114 b. Cones will be placed alongside the road, off the shoulder, approximately every 100 feet B. Signs 1. Arrows a. Each intersection on the course will have a large "arrow" sign. These signs indicate to participants to either go straight, turn left or turn right at an intersection. b. The signs are 3' x 3' with a red arrow on white background. c. The signs are placed 100 feet ahead of the intersection at ground level so as not to impede any visibility for cars or traffic. 2. "Bike Race in Progress" a. Intersections on country roads with volunteers will have "Bike Race in Progress" signs. b. The signs are 4' x 6' c. The signs are placed approximately 200 ft. before the intersection. 3. Mile Markers a. Placed at every 10 mile point. b. Red on white background c. Gives each cyclist notification of where they are on the course. 4. Rest Stop Signs a. There will be six rest stops along the course. b. 3 miles ahead of each rest stop will be a sign, "3 Miles to Rest Stop" c. %z mile ahead of each rest stop will be a sign, "1 /2 Mile to Rest Stop" d. The stations will be off the route to allow cyclists to rest 5. Specialty Signs a. "Slow Down Sharp Turn" sign will be placed on the last hill on WH and any area where there may be a dangerous turn. b. "Bike Race in Progress" signs will be placed 400, 200 and 50 feet before the intersection of WH and 151. IV. Communications A. Command Central Station 1. Location a. Finish Site at Lakeside Park b. First Parking lot off of Harbor View Drive (See Map) 2. Personnel a. Midwest Sports Events designated Communications Director, will field calls if riders are down. b. Fond du Lac Police, will field calls concerning major problems such as accidents or medical emergencies. c. ARES Director 3. Fond du Lac Police and MSE will stay close together as they are on 2 different communications systems. Law Officials have internal communications through their radio frequencies. 4. MSE Staff will have radios and cell phones to communicate throughout the course. 5. Volunteers will have cell phones to communicate through the course. All personnel and volunteers will be given a list of important contact numbers. V. Public Awareness Plan A. March 1. Post bike course on website with elevation, distance, mile markers and rest stops. 2. Letter to dignitaries announcing event and offering to speak to groups in Winnebago County, Outagamie County and Calumet County. 3. Letter to all city administrators. Submit permits and maps. B. April 1. Letter to churches along the route with an explanation of the event. 2. Event posters distributed to local grocery stores, gas stations, businesses and other public places. 3. Bill board about the event to be placed on Hwy 45 and Hwy 55. 4. Fond du Lac Reporter, Chilton Times Journal, Oshkosh Northwestern and The post Crescent will carry numerous articles about the event, as well as posting the event every Sunday in their Weekly Sports Beat section of the paper. 5. Attend local bike rides and fitness club meetings speaking about the event and handing out flyers. 6. Direct mail about the event to more than 8000 participants and local residents. Midwest Sports Events website will have constant updates and send broadcast emails every two weeks informing participants about the event. The event will be listed on other local websites such as: fdl.com, co.fond -du- lac.wi.us, visitsoshkosh.org, calumetcounty.org, foxcities.org and local radio station websites. C. May —June 1. Homeowners on the course will receive a leaflet explaining the event, the event times and suggested streets to travel on that day. 2. Work with Calumet County Tourism Committee to develop package incentives to come to the event as well as promote other Calumet County attractions. 3. List event in local Fond du Lac County church bulletins, websites and broadcast emails. 4. Have training rides for participants. 5. Constantly update participants of any course changes. 6. Begin ads in local newspapers. D. July — August 1. Post signs along the route for awareness of the event. 2. Television/radio interviews regarding the event. 3. Press release kit to media one week before the event. Z , P-\� "Race the Lake" Lake Winnebago Sponsorship introduction Lake Winnebago is one of the most well known inland lakes in the Midwest and one of the largest lakes In the United States. Local residents are well acquainted with its majestic beauty as well as practical use for water recreation. A bike race around Lake Winnebago is a biker's dream and will ignite the human spirit for the entire community. The event's title "Race the Lake" was chosen for a very good reason. It is an event designed for the local, recreational cyclist to race the lake as an individual challenge, not against others. Simultaneously, it will also incorporate a professional, timed and competitive event for the elite cyclist. This event will encompass all athletic abilities to ensure the community and sponsors that it will be a mainstay and future "household" word with a massive appeal. As a professional race with a prize money purse of $10,000 and elite athlete recruitment, the event will draw publicity from the sports media. In addition to professional cyclists in attendance, the open class citizen category creates publicity from regional, health /lifestyle segments of the media. Midwest Sports Event will oversee the planning and execution of all race logistics and operations.They work closely with all public safety officials and organize the communities surrounding the lake for the "Race the Lake ". With 20 � Wars experience in creating and organizing events, along with the support of the Wisconsin Bureau of Tourism, this guarantees the success and long lasting event growth and pride. 5 Ws of "Race the Lake" Who? - Midwest Sports Events,the Wisconsin Bureau of Tourism and TEAM 4 - Racing to Fight Women's FOUR Cancers,have teamed togetherto make this an annual, highly publicized national bike race. Midwest Sports Events has the experience of executing an event of this size because of their numerous experiences organizing Half Ironmans and marathon events. The Wisconsin Bureau of Tourism knows the benefits event can generate, as it will create a strong financial impact for the state, many of its cities, counties and communities. In the past TEAM 4 has worked with Midwest Sports Events and continue to find it important; women's cancer are still on the rise. What? _ Race the Lake". ..Bike racing for professionals and recreational riders has grown to be one of the most popular events nationally! This multi -city, multi- county bike race will hold 5 -8 hours of intense competition for elite athletes and recreation for the bikers as they travel through over 20 different communities. Bike races showcase the professional athletes' endurance, commitment and power and at the same time the determination and challenge for the every day cyclist. Where? -- Lake Winnebago...One of the largest inland lakes in the United States and the most popular lake in Wisconsin will be the 90 mile course for the event. This course includes: Fond du Lac,Winnebago Outagamie and Calumet Counties... "Race the Lake "will stage the dramatic start and finish at Lakeside Park in Fond du Lac. Thousands of bikers will begin their journey out of the park and head north hugging the lake as they travel through Winnebago, Calumet then finishing in Fond du Lac again at Lakeside Park. Riders will see a plethora of sites to include The Lighthouse in Oshkosh, the climb up "High Cliff "at High Cliff State Park in Sherwood, and the down the panoramic east shoreline of Lake Winnebago. When? - August ...This late summer event sits at the ideal date for bikers to participate as they will have the spring and early summer months to prepare for an event of this size. Early start! The race will begin at 7 a.m. to ward off the summer heat and avoid the traffic that will increase throughout the day. This is also an ideal time of the year because there is lull in the media; "Race the Lake "comes after many summer festivals and before the school year begins. Why? - "Race the Lake" is established to create awareness for Women's cancers, publicity for sponsors and the state of Wisconsin while promoting a healthy lifestyle for all participants and surrounding communities. The "Race the Lake" Is much more than a bike race, not only will it become a major fundraiser to help fight cancer, it will be an annual event that attracts thousands of spectators, visitors, professional athletes and the media each year. 1.. t` -- BIKE COURSE Lake Winnebago, being one of the largest inland bodies of water in the United States, naturally creates a spectacular venue. The start at Lakeside Park in Fond du Lac is an ideal staging location with accessible areas for the early morning staging of the event. A Lighthouse located in the park is an appropriate icon for cyclists who will "navigate" the shoreline that day. The ride will start along the quiet marshland by the lake on Hwy 45 and follow near the shoreline of Lake Winnebago to Oshkosh. It will then bustle into Historic Oshkosh, past the downtown Opera House Square, turn at the Sundial Fountain and then head east to the shoreline at Menominee Parkway and Zoo. It will continue on Hwy A through Neenah to Riverside Park, which will be one of the major rest stops. Spectators who are following the participants in their vehicles will fill Riverside Park and other major rest stops. Continuing into Menasha, the race will go past the downtown square and water fountain. Leaving Menasha, cyclists will take a designated lane on Hwy 114. They will then ride past the spacious North Shore Golf Course and then to one of the most naturally beautiful places in Wisconsin, High Cliff State Park. Part of the Niagara Escarpment, the park rests on limestone bluffs towering 225 feet above the lake and with spectacular overlooks. The race will continue down the east side of the lake traveling on Lake Shore Drive, past Calumet County Park and then encounter a very challenging hill with a 17 %grade. The "King of the Hill award will be given to the first biker to arrive at the top. The east side of the lake offers a panoramic view and is known for its exquisite sunrises and sunsets. Bikers will go by Sunset Beach, east to Calumetville and out to the countryside of Brothertown and St Peter. Nearing the end, the course will wind through the southeast corner of the lake, climbing high roads. Finally, cyclists will return into the east side of Fond du Lac, at Lakeside Park; an appropriate end point because the meaning of Fond du Lac is "foot of the lake." "Race the Lake" bike course goes through numerous cities and guarantees increased visibility for your sponsorship... Ow Fond du Lac Size: 722.91 square miles Population: 97,296 Calumet Size: 319.84 square miles Population: 40,631 City: Fond du Lac Population: 47,459 Major attractions along the Course: Lighthouse in Lakeside Park Public Safety involvement: Fond du Lac County Sheriffs Department and Fond du Lac Police Department Winnebago Size: 438.58 square miles Population: 163,244 Cities: Oshkosh Population: 63,485 Neenah Population: 24,596 Menasha Population: 16,306 Major attractions along the Course: Opera House Square, Riverside and Rec Parks and Menasha Marina Public Safety involvement: Winnebago County Sheriffs Department, Menasha Police Department, Neenah Police Department, Amateur Radio Emergency Services (ARES) Outagamie Size: 640.34 sq miles Population: 160,971 Cities: Appleton Population: 70,217 Kimberly Population: 6,230 Kaukauna Population: 14,656 Little Chute Population: 10,870 Combined Locks Population: 3,000 Cities: Sherwood Population: 2,290 Stockbridge Population: 672 Brothertown Population: 1,759 Major attractions along the Course: High Cliff State Park, Mulberry Lane Farm, Stockbridge Harbor and Calumet County Park Public Safety involvement: Calumet County Sheriffs Department and Amateur Radio Emergency Services (ARES) Public Safety involvement: Outagamie County Sheriff's Department and Amateur Radio Emergency Services (ARES) 4r Penn.* *Freshwater, non man-made lake 0 Maximum depth of 21 fiset • Covers 137,000 acres of land *The entire shoreline covers over 85 miles 0 281/2 miles long with a maximum width of 10 IfMiles, *Two primary tributaries, the Wolf River and the Fox River • OVIJU VUt pits 111VU14 rlt*. 111VItV OPUIMUIZO VUIS*& I%JI VIr- LWIIL • Organize media for live coverage of event • Send out post releases of results and stories to media PUBLIC RELATIONS CAMPAIGN/MEDIA PLAN The following activities to market the "Race the Lake" bike race: January 2009 Place event information in Chamber of Commerce Calendar of events and Department of Tourism event guides Confirm involvement with local non - profit organizations for volunteers Confirm Sponsors and strategy /advertise for sponsors Develop event logo and send to media for future inclusion in all publicized materials. Develop other designs as well: training t- shirts, hats, and gloves. February 2009 • 35,000 flyers /posters will be designed. Over 17,000 will be direct mailed through bulk mailing or first class. The names the brochures are delivered to are a merged list of bikers, duathletes, and triathletes from other events. Obtain letters of endorsement from Mayors, President of Chamber of Commerce, Town Boards and Wisconsin Dignitaries. Create awareness of the event through media contacts and press releases. • Speak at local non - profit clubs to enhance interest and more publicity. This will be done by attending morning, noontime and evening rotary clubs, chamber functions, triathlon and running clubs throughout the state. Media buy for sponsors and the logo introduce retail tie in. March 2009 • Begin distribution of flyers /posters at locallregional events Advertising begins in all regional magazines, newsletters, corporate magazines and information placed on numerous websites Participation in local and regional expos such as: the Chicago Bike Expo, Minnesota Health and Fitness Expo, Milwaukee Bike Expo Begin development of 2007 training groups. There will be 6 rides over a 6 -week period. Each ride will vary in distance. Group rides will begin in mid May and run through the end of July. Local dignitaries contacted by media Promotion of the bike race through health club e-mail blasts, memos in Wisconsin fitness stores and set up retail promo with bike stores Ads will be submitted to Silent Sports Magazine, Midwest Events Magazine, and Twin Cities Sports Magazine and Velo News. April 2009 Direct mail registration forms from shared databases of other bike events • Registration forms distributed at all midwest fitness events. • Host TV talk show on local cable TV and radio interviews. Attend Wisconsin Bike Expo. Bring bike to Expo. May 2009 Exhibit at other bike events. Continued distribution of registration forms and event flyers. Send press release about promotion. • Place signs along the route "Official Race the Lake Route" Develop maps of the course which will include logo. Lay out registration area; secure all signs and equipment for it. June- July 2009 Work with local organizations to develop excitement and "hoopla" around the event with articles in local newspapers. • Develop elite athlete field and provide information to the press Arrange media (print, radio and television) interviews with sponsors and athletes. August 2009 Send out pre media kits. Invite Sponsors guest for VIP tent • Organize media for live coverage of event • Send out post releases of results and stories to media May 20, 2010 City of Oshkosh Parks Department PO Box 1130 Oshkosh, WI 54903 We are writing to request Menominee Sailboat docks for the 15` Annual Walleye Warm - up Tournament being held on May 29, 2010. This tournament has been successfully held for over 24 years. We are a small tournament of local residents and boost on our success of a high percentage of fish returned into the local system with the assistance of the Walleyes for Tomorrow release efforts. With the use of the sailboat docks this can be done very quickly allowing our tournament a successful release. Immediately following the contestant's fish being weighted they head to tournament headquarters for the presentation of awards. We would also need to have an electrical outlet to be available to run the scale and the computer. Please contact Randy Harwood at 920 -426 -1370 if you have any questions or concerns. Again, thank you for allowing this tournament to be a success. Sincerely, Randy Harwood Tournament Director BLOCK PARTY REQUEST FORM FOR STREET CLOSURE The purpose of a BLOCK PARTY is to provide social interaction among block residents in order to strengthen a neighborhood. Closing of a street for such a party should not adversely impact any of the street's residents. The timeframe for the street closure should fall sometime between 9:00 a.m. and 10:00 p.m., must be affirmed by the Oshkosh Common Council, and be based upon a recommendation from the City Manager. This form should be filled out completely and returned to the City Manager's Office in time for appropriate action by the City Council. 1. Street to be close between_and tpr �rXin� 2. Date and timeframe for the street closure 3. Expected number attendees: 4. Have all street residents impacted by the street closure been notified of the request? YES_)L_NO If not, who was not contacted and why not? G� Have any of the residents impacted indicated any objection? If yes,- what was the nature of the objection? Name and address of the person requesting the street to be closed: Name: Address: Telephone Number: Home ii ✓ l0 YES NO Work: To whom it may concern: 99.5 The Wolf respectfully requests the use of Menomonee Park for the third annual "Walk for Hunger" event September 18 t ', 2010. This request is for the Kiwanis shelter and all others currently available that day. The walk will be held in an effort to raise food donations to benefit the Oshkosh Salvation Army food pantry. This will be a public event encompassing a 5 mile walk through the park. The walk will start at 9am, registration at 8:30, and last approximately 5 -6 hours. Please respond to the email listed below. Thank you for your consideration. Jennie Lloyd Event Coordinator 99.5 The Wolf jen_rn @charter.net WPKR -FM CUMULUS BORADCASTING, INC. 491 S. Washburn Street, Suite 400 * Oshkosh, WI 54904 * tel 920.426.3239 * fax 920.231.0145 www.thewolf.fm May 25, 2010 215 Church Avenue PO Box 1130 Oshkosh, WI 54903 -1130 Dear Mr. Roloff, I am writing to request that you block off Sewart Trail from Hazel to Oak for our Webster Stanley Middle School Field Day on Friday, June 4, 2010. We have a rain date scheduled for the following Monday, June 7, 2010. We would appreciate if no cars be parked on the street for the event. 1-q end #o Thank you for your consideration, �� r CL5 P Anne Pergolski Webster Stanley Middle School anne pergolskigoshkosh.kl2.wi.us 920 - 573 -1511