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PLAN COMMISSION MINUTES MARCH 5, 2002 PRESENT: Wm. (Lee) Bettes, Lurton Blassingame, Melanie Bloechl, Jack Heinemann, Achim Reschenberg, John Ruppenthal, Fred Timmerman, David Borsuk,
and Donald Krueger, Vice Chairman EXCUSED: Steven Gehling, and Donald Pressley STAFF: Darryn Burich, Principal Planner, and Vickie Rand, Recording Secretary The meeting was called to
order by Vice Chairman Krueger. Roll call was taken and a quorum declared present. The Meeting Minutes of February 19, 2002 were approved as mailed (Bloechl/Reschenberg). Unanimous.
I: CONSENT AGENDA A: Extraterritorial Land Division/Certified Survey Map 5900 Block of Gibs Road This item was laid over at the February 5, 2002 Plan Commission meeting because of the
owner’s concerns regarding the dedication of land for right of way purposes as indicated on the CSM. The right of way dedication is a requirement of the County’s Subdivision Ordinance
Section 18.60 (1) that states “whenever a tract of land to be divided embraces all or any part of a street, … such public way shall be made part of the plat and either dedicated or reserved
by the applicant in the locations and dimensions indicated on such plan. In this case, ownership of the land as originally platted went to a section line which is the centerline of Gibs
Road and is a 66 foot wide right of way. The land which is proposed to be dedicated for right of way purposes is already being used for road purposes but is not officially dedicated.
This action simply dedicates that area to the public instead of being retained in ownership by the current owner. Roehlig Land Surveying & Consulting, petitioner for Ann Tadych, owner,
requests Plan Commission review and approval of an extraterritorial land division/certified survey map (CSM) for property generally located in the 5900 Block of Gibs Road in the Town
of Vinland. B: Accept Temporary Construction Easements along Sawyer Street from Rush Avenue to Sawyer Creek The Department of Public Works requests the Plan Commission review and approve
the acceptance acceptance of temporary construction easements along N. Sawyer Street from Rush Avenue to Sawyer Creek. The
Plan Commission Minutes 2 March 5, 2002 City of Oshkosh is planning to reconstruct Sawyer Street in 2003 and the sidewalks along both sides of the street will be reconstructed as part
of the project. Plan Commission action is needed to initiate the City’s actions in obtaining the easements for the reconstruction project that was included in the 2002-2006 City of Oshkosh
Capital Improvement Program that was approved by the Plan Commission in November, 2001. There was no discussion on the Consent Agenda. Motion by Timmerman for approval of the Consent
Agenda with the following condition for Item A: 1) No further CSM’s to be created from Lot 2 of this CSM without a draft development plan being created for Lot 2 showing possible future
development of the parcel. Language as to this effect shall be recorded on the face of the CSM. Seconded by Bloechl. Motion carried 7-0. II: PRELIMINARY PLAT – FIRST ADDITION TO QUAIL
RUN FARM SUBDIVISION: Roehlig Land Surveying & Consulting, petitioner for Alexander & Bishop Ltd., owner, requests the Plan Commission to review and approve a preliminary plat known
as the First Addition to Quail Run Farm Subdivision for property generally located north of 9th Avenue and to the north and west of Quail Run Drive. The 24.9 acre subject property is
zoned R-1 Single Family Residence. Peter Jungbacker, President for Alexander and Bishop Ltd., owner, stated he was available to answer any questions. Mr. Jungbacker discussed the potential
of creating a path system that would connect with a trail system that may run along the northernmost lots, and stated he has no objection to condition number 2 in the Staff Report. Mr.
Ruppenthal questioned if he had any objections to any of the other conditions as stated in the Staff Report. Mr. Jungbacker replied he had no objections with any of the conditions as
listed. Mr. Blassingame arrived at this time. Mrs. Bloechl asked if this was a big enough parcel to be concerned about the retention or detention of water on the site. Mr. Burich stated
that drainage was an issue for this plat and that before a Final Plat would be accepted, a drainage plan would have to be approved by the City. Mrs. Bloechl questioned if there was one
road name for both points of ingress and egress onto 9th Avenue. Mr. Burich stated the Plat shows only one road name at this time, however, there were concerns raised from both the police
and fire departments regarding only one road name that accesses 9th Avenue in two places. He stated a meeting had been held between the departments with a possible solution discussed
to continue Quail Run Drive to a point near lots 42 & 43, and rename the street from that point south to 9th Avenue.
Plan Commission Minutes 3 March 5, 2002 Mr. Ruppenthal questioned if the City would provide a pedestrian easement on the west side of lot 42. Mr. Burich stated that because the parcel
adjacent to lots 42 and 43 is in the Town of Algoma at this time the easement will be required as part of this plat. Motion by Bloechl for approval of the Preliminary Plat known as the
First Addition to Quail Run Farm Subdivision with the following conditions: 1) The developer be responsible for all capital improvement costs incurred by this development not budgeted
by the City. 2) A 15’ pedestrian easement from Quail Run Drive across Lots 42 and 43 and continuing north along the west property line of Lot 42 be recorded on the face of the Final
Plat. 3) A grading and drainage plan be approved prior to submission of the Final Plat. 4) Any additional easements be created at the request of the Department of Public Works and approved
by the Department prior to submittal of the final plat. 5) Emergency service providers approve street names prior to recording of Final Plat. 6) An additional 7 feet of right of way
width along 9th Avenue be dedicated to create 40’ of right of way from the centerline of 9th Avenue in compliance with the City’s Official Map and Comprehensive Plan for the area. Seconded
by Reschenberg. Motion carried 7-0-1. Blassingame voting present. III: CONDITIONAL USE PERMIT FOR A 16-UNIT APARTMENT BUILDING FOR THE ELDERLY AND DISABLED AT 521 W. 16TH AVE Zion Lutheran
Church, petitioner and owner, requests Plan Commission review and approval of a Conditional Use Permit (CUP) for a 16 unit apartment building to house the elderly and disabled at 521
W. 16th Avenue. The subject property is zoned R-3 PD Multiple Dwelling District with a Planned Development Overlay. The PD Overlay requires a development plan review for the property
and the issuance of a CUP. The subject property contains a large former manufacturing building that was converted to a restaurant in 1997. The restaurant went out of business sometime
in the last last 2-3 years and has been vacant since. Christopher Kindt, 345 Windingbrook Drive, Attorney for Zion Lutheran Church, stated his client is concerned about the cost involved
if they were to comply with condition number 5 in the Staff Report. Mr. Burich explained that the roofline of the structure is relatively long and unbroken and adding architectural enhancements
such as dormers would visually improve the appearance of the structure. He stated the condition was made to help integrate this structure into an established residential neighborhood,
especially on the north side where no windows are shown and its relation to the street. Mr. Borsuk arrived at this time.
Plan Commission Minutes 4 March 5, 2002 Attorney Kindt stated there is a series of trees on the east and west sides, and they are planning to put the name on the north side of the building.
Mr. Burich stated he would have to have information on the signage, which will have to meet ordinance requirements, or be brought back for further review. Attorney Kindt stated they
would be able to comply with the ordinance requirements. Mr. Reschenberg suggested alternatives to having a wall sign. Attorney Kindt shared the plans with the Commission at this time
that showed modifications that had been made according to the recommendation of condition number 2 in the Staff Report, noting they have every intention of being good neighbors. Mr.
Reschenberg asked Mr. Kindt to define disabled as it applied to the type of tenants this housing is proposed for. Attorney Kindt stated they are using the guidelines as set by the State
Department of Health and Urban Development regarding disabled tenants. Reverend Nerenhausen stated stated the housing is proposed for the physically disabled and elderly. He stated there
might be some mentally disabled tenants, but that this development is not intended for that type of disablement. Mr. Reschenberg went on to question is the materials listed in the Staff
Report as “may be” for the exterior of the structure, were going to be used, and if the brick veneer would be wrapped around the exterior to cover the north elevation as well. Reverend
Nerenhausen replied he assumed it would be brick veneer or vinyl as stated in the Staff Report, with the brick veneer wrapped around the exterior to cover the north elevation as well.
Mr. Reschenberg also questioned the dumpster enclosure, stating that he would like a condition added for the dumpster to be totally enclosed with the exterior walls to be brick on all
sides, matching those used for the veneer to compliment the principal structure, and to include a gate. Motion by Ruppenthal for approval of a Conditional Use Permit/Plan Development
Review for the construction of a 16 unit multiple family structure at 521 W. 16th Avenue with the following conditions: 1) That all applicable state and local building permits be obtained
prior to any improvement work commencing. 2) Base standard modifications be allowed for a 16’ and a 20’ foot setback of the structure and parking lot be allowed as indicated for the
area B and C on the attached site plan. The modification to allow the parking lot to be setback closer to the east property line to create the 24’ of maneuverability behind the parking
spaces shall be tapered back to the compliant 25’ for the area where there is no uncovered parking spaces to the west. 3) No other base standard modifications be allowed and the site
plan be revised and submitted in compliance with the Zoning Ordinance. 4) A landscape plan with an enhanced level of landscaping in the modification areas be submitted and approved by
the Department of Community Development prior to the issuance of a building permit.
Plan Commission Minutes 5 March 5, 2002 5) North, and east building elevations to be improved by incorporating additional architectural features to be approved by the Department of Community
Development prior to the issuance of a building permit. 6) Meter sockets, related utility appurtenances, and mechanical equipment be prohibited from being located on the north elevation
as well as to be screened from view. 7) The residential development be limited to housing persons aged 55 or older and/or the disabled, with any changes in this resident population requiring
a modification to this Conditional Use Permit. 8) The dumpster be totally enclosed with the exterior walls to be brick on all sides, matching those used for the veneer of the principal
structure, and to include a gate. Seconded by Blassingame. Motion carried 7-1-1. Nay: Bloechl. Borsuk voting present. There being no further business, the meeting adjourned at approximately
4:30 p.m. (Ruppenthal/Blassingame). Unanimous. Respectfully submitted, DARRYN BURICH Principal Planner DB/vlr