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PLAN COMMISSION MINUTES JANUARY 6, 2004 PRESENT: David Borsuk, Jon Dell’Antonia, Steven Gehling, Shirley Mattox, Kathleen Propp, John Ruppenthal, and Lee Bettes, Chairman EXCUSED: Jack
Heinemann, Donald Pressley, Cathy Scherer, and Patrick Weston STAFF: Darryn Burich, Principal Planner, Jackson Kinney, Director of Community Development, Davie Patek, Director of Public
Works and Vickie Rand, Recording Secretary The meeting was called to order at 4:00 p.m. by Chairman Bettes. Roll call was taken and a quorum declared present. The minutes of the December
16, 2003 meeting were approved as mailed. (Borsuk/Gehling) Unanimous. I: ZONE CHANGE TO APPLY A PLANNED DEVELOPMENT OVERLAY DISTRICT TO A PROPERTY ZONED C-2 GENERAL COMMERCIAL DISTRICT;
CONDITIONAL USE PERMIT/DEVELOPMENT PLAN REVIEW FOR MULTITENANT STRIP COMMERCIAL BUILDING; LATERAL CLEARANCE ACCESS CONTROL VARIANCE: 2004 & 2020 JACKSON STREET Dumke & Associates, petitioner
for Herbert Reif and Bros. LLC, owners, request the Plan Commission to review and approve a zone change to apply a Planned Development Overlay District and a conditional use permit/development
plan review for a multi-tenant strip commercial building on Jackson Street. The property is located along an arterial street which the Access Control Ordinance requires new driveway
approaches to have minimum lateral clearances or throat widths, which in this case would be 120 feet and approximately 6 feet is proposed so a variance is required. The approximate one
acre development site is zoned C-2 General Commercial District and is comprised of four separate properties, one of which contains a small vacant building most recently used as an office.
Mr. Burich introduced the item with a PowerPoint presentation and made reference to conditions amended in the Staff Report. Ms. Mattox questioned how the percentage of landscaping was
determined. Mr. Burich explained the amount of setback modification requested was used to determine the amount of additional landscaping proposed. Mr. Gehling questioned how the denial
of access to Jackson Street was decided since other properties were allowed access on Jackson Street. Mr. Burich explained that parking spaces would encroach into this area which could
cause some stacking issues back to Jackson Street, which in turn would create safety problems that could effect the street’s ability to act as an efficient traffic arterial. Mr. Burich
also stated standards have changed within the last two years, therefore there may be properties on Jackson Street that were developed without the current required lateral clearance.
Plan Commission Minutes 2 January 6, 2004 Andy Dumke, 2030 Menominee Drive, passed around a colored drawing of the proposed development which included the north and south elevations.
(On file in the Department of Community Development.) Mr. Ruppenthal asked Mr. Dumke if he was aware of the conditions as amended from the Staff Report. Mr. Dumke stated he was aware
of the amended conditions, and the only one he had a problem with was the access taken away from Jackson Street. He stated he will have to contact the interested tenant to see if they
will accept the site without Jackson Street access. He stated he needed to combine the sites to make the proposal cost effective, and without the requested modifications the development
may not be able to proceed. Mr. Ruppenthal stated he agreed with the Staff Report regarding the problems that could occur with access on Jackson Street and felt it wasn’t unreasonable
for customers to use Linwood and Viola entrances. Mrs. Propp questioned if too much parking was proposed. Mr. Burich stated that two (2) more parking spaces would have to be eliminated,
otherwise the number of parking spaces just meets the Ordinance requirements. Discussion followed regarding alternative locations for the driveway on Jackson Street, the school crossing
in the area, the speed of traffic, and the other businesses that have approaches on Jackson Street. Mr. Borsuk stated he agrees the driveway should be moved off of Jackson Street. Mr.
Gehling stated he would like to know the traffic counts and accident statistics for the area. Motion by Propp for approval of a zone change to apply a Planned Development Overlay District
and finds the request for a Conditional Use Permit/Development Plan Review for a multi-tenant strip commercial building on Jackson Street to be in compliance with the Standards set forth
in Section 30-11 (D) and 30-33 (E) (3) (b) of the Zoning Ordinance with conditions amended by staff as follows: 1) Building elevations for the north, south, and east elevations must
be approved by the Department of Community Development. The proposed north and south elevation shall contain the same level of fenestration as the west elevation. The roof lines of these
elevations shall be enhanced similar to the west elevation. 2) Wall signs shall be placed in the areas above the proposed doorways. 3) Wall signs shall be uniform in size, scale, color,
and type. 4) The dumpster enclosure materials shall match the materials used in the exterior of the principal structure with final approval by the Department of Community Development.
5) A loading plan shall be submitted to and approved by the Department of Community Development. 6) Parking lot lighting shall be ornamental and compliment the principal structure on
the site. The Department of Community Development shall approve an exterior lighting plan. 7) Foundation/building wall planting beds shall be a minimum of three feet in width and shall
be placed on all sides of the building adjacent to parking areas.
Plan Commission Minutes 3 January 6, 2004 8) The perimeter of the parking lot shall be curbed with a minimum 6 inch curb. 9) A 10 foot setback shall be allowed along Jackson Street with
setback area to include 60% additional landscaping. 10) An Eight (8) foot setback be allowed along Linwood Avenue with setback area to include 68% additional landscaping. 11) A 5 foot
setback is allowed along the east property line adjacent to the contractor’s yard with setback area to include 80% increase in landscaping. Landscaping shall be distributed to visually
buffer the adjacent contractor’s yard from views from the west and south. 12) The development plan shall be allowed to provide a total of 53 parking spaces. 13) Aisle widths shall be
a maximum of 24 feet in width. 14) Parking spaces shall be a maximum of 18 feet in depth. 15) Property tax parcels to be combined through quit claim deed or any other method to be approved
by the Department of Community Development before permit issuance. 16) A 14’ setback allowed along east property line (res.). 17) No driveway access to Jackson Street. 18) A 10 foot
setback is allowed along Viola Avenue with setback area to include 60% additional landscaping. Seconded by Ruppentha. Motion carried 7-0. Motion by Mrs. Propp to include denial for the
Access Control Variance for a driveway approach with less than 120 feet of lateral clearance. Seconded by Ruppenthal. Motion denied 7-0. II: CONDITIONAL USE PERMIT FOR A SCHOOL ADDITION
AT 110 N. SAWYER STREET Unified Catholic Schools of Oshkosh, petitioner/owner, requests the Plan Commission to review and approve a conditional use permit to construct an approximate
35,000 square foot addition to Lourdes High School. The primary purpose of the addition will be to add a second gymnasium and upgraded commons area for the school. The approximate 13
acre subject property is split zoned with C-2, R-3, and R-1 areas. The area of the expansion will take place in the R-1 Single Family Residence District zoned area. Mr. Gehling questioned
if the exterior would be similar to the existing structure. Mr. Burich stated the Architect was in the audience and would be asked to respond to that question. Ms. Mattox questioned
what the current enrollment was and if there was enough parking at this time. Mr. Burich stated there appeared to be adequate parking provided although he didn’t have the current enrollment
figures. Ms. Mattox stated there has been a larger enrollment in previous years and questioned what the formula was to determine adequate parking. Mr. Borsuk questioned what the difference
was between elementary/middle school and high school parking requirements. Mr. Kinney stated this request doesn’t require additional parking, therefore there is no parking issue at this
time. Stanley Spanbauer, President of the Unified Catholic School, 110 N. Sawyer Street, stated the current enrollment is 480 students and the largest enrollment has been 680 students.
Plan Commission Minutes 4 January 6, 2004 Mr. Ruppenthal made reference to the “Description of the Project” included with the application which states that this project will lead to
further upgrading of the facilities, student scholarships, and a future elementary school for the system, and questioned if the elementary school would be located on the subject site.
Mr. Spanbauer stated the Unified Catholic School owns 90 acres of property on the west side of Oshkosh where they hoped to locate an elementary school in 2006. Mr. Gehling questioned
the exterior of the addition. Mr. Spanbauer stated they plan to carefully blend the addition exterior to match the existing structure. Motion by Ruppenthal for approval of a Conditional
Use Permit to construct an approximate 35,000 square foot addition to Lourdes High School to be found in compliance with the Standards set forth in Section 30-11 (D) of the Zoning Ordinance
with the following condition: 1) No internal changes shall be made to the interior of the structure that would increase classroom space or students at the school without review of a
parking plan by the Department of Community Development. Seconded by Dell’Antonia. Motion carried 6-0-1. Bettes voting present. III: ZONE CHANGE FROM M-2 CENTRAL INDUSTRIAL DISTRICT
TO C-3PD CENTRAL COMMERCIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY – MARION ROAD/PEARL AVENUE REDEVELOPMENT AREA The Department of Community Development requests the Plan Commission
to review and approve a zone change in the Marion Road/Pearl Avenue Redevelopment Area from M-2 Central Industrial District to C-3PD Central Commercial District with a Planned Development
Overlay. The zone change is comprised of nine City owned tax parcels encompassing approximately ten acres of land. Mr. Borsuk questioned how transitional yard requirements would be handled.
Mr. Burich stated they would be required to follow the Standards of the Zoning Ordinance, however, with a Planned Development Overlay assigned to the zoning district, base standard modifications
could be granted. Mr. Kinney stated that Requests for Proposals (RFP’s) have been sent out and are due by February 6. He stated the proposals would be coming forward for Plan Commission
recommendation with final approval by the Common Council. He hoped to see this begin sometime in February. Ms. Mattox questioned if this would be zoned entirely for commercial use. Mr.
Kinney stated the C-3 PD zoning gives the broadest amount of flexibility in relationship to uses for the area, allowing residential, commercial, and mixed commercial/residential uses.
Paul Esslinger, 2350 High Oak Drive, stated he understood (RFP’s) had been sent out and questioned if the recipients know of the zoning classification change. Mr. Kinney stated the RFP’s
had been mailed out with information regarding the new zoning classification. Mr. Esslinger questioned if any (RFP’s) have been received. Mr. Kinney stated the RFP’s are due February
6, and noted that a proposal for every parcel may not be received.
Plan Commission Minutes 5 January 6, 2004 Motion by Dell’Antonia for approval of a zone change in the Marion Road/Pearl Avenue Redevelopment Area from M-2 Central Industrial District
to C-3PD Central Commercial District with a Planned Development Overlay. Seconded by Propp. Mr. Borsuk questioned if the zoning was appropriate considering there are two viable companies
in the area. He stated he is concerned with transitional yards abutting those companies and being able to give those companies every advantage for success. Mr. Kinney stated the City
has had continued contact with Lamico and Mercury Marine. He stated neither of them had discussed plans to expand their business and both have been very cooperative with efforts to redevelop
the area. He stated they have both been sent copies of the RFP’s and notices of today’s meeting. Motion carried 7-0. IV: OFFICIAL MAPPING OF A STORM DRAINAGE DETENTION AREA FOR THE CAMPBELL
CREEK WATERSHED: 1415 ARMORY PLACE & 1530 S. KOELLER STREET The Department of Public Works requests the Plan Commission to review and approve official mapping of a storm drainage detention
area (waterway) for the Campbell Creek Watershed. This official mapping involves two properties comprising approximately 12 acres of land. The properties involved are the 37 acre Armory
Property located at 1415 Armory Place and the 19 acre Big Lots commercial center at 1530 S. Koeller Street. The action requested is to set aside lands within the Campbell Creek watershed
for future stormwater improvements. Mr. Gehling questioned what an official mapping can do. Mr. Burich explained that land that is officially mapped is essentially considered right-of-way
from a setback perspective for any development that may occur in the future. Mr. Borsuk questioned what the property owner’s response has been to the proposed official mapping. Mr. Burich
stated the placement of the detention basin for the Armory building was done in coordination with the Department of Public Works recognizing the future regional detention. David Patek,
Director of Public Works stated when the Armory property was redeveloped they agreed to work with the City. Mr. Patek stated the Department of Public Works isn’t aware of any other contact
with the property owners other than the meeting notices that were sent out by the Department of Community Development. Chairman Bettes questioned what will happen once the Official Mapping
is complete. Mr. Patek stated the City will work with the Department of Natural Resources to develop a storm water detention or retention pond for the Campbell Creek Watershed. He stated
the size of the official mapped area will allow a basin to be constructed to accommodate more than a 10 year storm but less than a 100 year storm. Mr. Borsuk asked if any consideration
had been given to the Vulcan property for storm water retention. Mr. Patek stated an analysis of the quarry property would have to be done to determine if it was compatible for recreation
uses. He stated they might not want storm water dumped there. Mr. Borsuk stated that instead of taking developable property, they may want to use property that wasn’t developable such
as the quarry.
Plan Commission Minutes 6 January 6, 2004 Discussion followed regarding the creeks involved and the natural direction the creeks flow. Mr. Dell’Antonia questioned what would happen if
the property owners wanted to further develop the area of the official mapping. Mr. Patek stated if the property owners would come in with a development plan to obtain a building permit
it would be denied. He explained the City would then have to go through a process to purchase the property with the Common Council making the final decision as to whether the building
permit would be denied. He stated money is budgeted through the storm water utility for such purchases. Motion by Propp for approval of an Official Mapping of a storm drainage detention
area for the Campbell Creek Watershed. Seconded by Borsuk. Motion carried 7-0. OTHER BUSINESS Mr. Burich informed the Plan Commission of a Comp Plan Update Committee meeting on January
26 at 4:00 p.m. in room 404 of Oshkosh City Hall. There being no further business, the meeting adjourned at approximately 5:05 p.m. (Dell’Antonia /Propp) Respectfully submitted, DARRYN
L. BURICH Principal Planner DLB/vlr