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PLAN COMMISSION MINUTES AUGUST 2, 2005 PRESENT: Lee Bettes, David Borsuk, Thomas Fojtik, Shirley Mattox, Kathleen Propp, Donald Simons, Jeff Thorkildsen, and Cathy Scherer, Vice Chairman
EXCUSED: Jon Dell’Antonia, Steve Gehling, and John Weinsheim STAFF: Darryn Burich, Director of Planning Services; and Vickie Rand, Recording Secretary The meeting was called to order
at 4:00 p.m. by Vice Chairman Scherer. Roll call was taken and a quorum declared present. The meeting minutes of July 19, 2005 were approved as mailed. (Bettes/Thorkildsen) Unanimous.
IA: TWO LOT LAND DIVISION/CERTIFIED SURVEY MAP FOR PROPERTY GENERALLY LOCATED SOUTH OF 1951 S. WASHBURN STREET – Carow Land Surveying, petitioner, GDS Properties, owner This action is
a follow-up to a previous CUP approval in July to permit the development of a new facility for the Animal Hospital of Oshkosh per the attached site plan. The proposed land division involves
the split of a 3 acre parcel of land into two lots of 1.59 acres (Lot 1) and 1.41 acres (Lot 2). The Animal Hospital of Oshkosh will locate on Lot 1 and Lot 2 will be undeveloped at
this time. There was no discussion on this item. Motion by Thorkildsen for approval of the 2-Lot Land Division located south of 1951 S. Washburn Street subject to the following conditions:
1) Lot 1 must be larger in area to meet the 1.5 acre minimum area requirements or obtain a zoning variance to allow for the creation of a substandard sized lot as proposed. 2) Illustrate
the 25 foot wide cross access drive on the CSM. 3) Review and approval by City Administration of the cross access agreement. Cross access agreement to be recorded at the Register of
Deeds office. Seconded by Bettes. Motion carried 8-0.
Plan Commission Minutes -2-August 2, 2005 II: CONDITIONAL USE PERMIT FOR ADULT DAY CARE SERVICES AT THE OSHKOSH SENIORS CENTER – 200 N. CAMPBELL ROAD – Lutheran Social Services, petitioner,
Oshkosh Seniors Center/City of Oshkosh, owners Lutheran Social Services has requested to establish adult day care services at the Oshkosh Seniors Center, 200 N. Campbell Road. Day care
services would be provided, mostly to frail elderly, within a separate room at the center with enough space to accommodate up to 20 individuals. Lutheran Social Services (L.S.S) will
be providing one staff member for every four program participants. Sue Kreibich, Aging Services Director, 200 N. Campbell Road and Kristi Gollnick, Lutheran Social Serivces, 3003 A Richmond
St., Appleton, introduced themselves and stated they were available to answer questions. Ms. Kreibich stated the Senior Center is excited about the additional services that could be
provided in the Senior Center and encouraged the Plan Commission to approve the Conditional Use Permit so they could better service the needs of the community. Kristi Gollnick added
that this program would help the elderly people in the community to stay in their homes a little longer until they were truly ready for long term care in an institutionalized setting.
Mr. Bettes stated he would be supporting the request and questioned the demand for elderly care in Oshkosh. Ms. Gollnick stated the capacity for the program at the Senior Center was
for 20 participants, which she believed to be only a portion of the need in the community. She compared the maximum number of participants the Senior Center is able to accommodate to
a smaller community that services 17 people. She stated Lutheran Social Services plans to develop more services in Oshkosh in the future as the population ages. Mr. Bettes questioned
how this proposal came about. Ms. Gollnick stated Lutheran Social Services was approached for providing care for the elderly, and the existing services in the City of New London were
observed, which are located in the Senior Center there. Mrs. Kreibich stated there are 7 agencies that make up the committee to research elderly care. She stated Brown County and other
locations offer this type of service at their Senior Centers and have found the Center to be utilized more in general with this type of service located there. Ms. Mattox questioned if
the people cared for would be able to utilize the Senior Center and how these people would get to the Senior Center. Ms. Gollnick stated the individual care plan would dictate the participants
interaction in the Center. Ms. Gollnick also stated that public transportation would be used to transport participants to the center. Mrs. Kreibich stated the transportation issue hasn’t
been totally worked out although they have been in contact with Dial-A-Ride and Cabulance to provide transportation. Ms. Mattox questioned if the proposed service would be similar to
the Elder Care provided at the old Sterling Gardens location on Main Street. Ms. Kreibich stated the proposed proposed service would be similar to Zion Eldercare and would offer the
community a choice of where to obtain such care. Ms. Mattox also questioned who took care of the conversion of a portion of the Senior Center to an elder care facility. Mrs. Kreibich
stated Lutheran Social Services would be responsible for the remodeling of a portion of the Senior Center for an Elder Care facility.
Plan Commission Minutes -3-August 2, 2005 Ms. Gollnick stated they weren’t looking to provide competition to others offering the service within the community, and mentioned that servicing
a maximum capacity of 20 participants at this time was a very low number and hoped to have room for growth as the population ages. Motion by Propp for approval of the Conditional Use
Permit as found to be consistent with Section 30-11 (D) of the Zoning Ordinance to establish adult day care services at the Oshkosh Seniors Center at 200 N. Campbell Road. Seconded by
Thorkildsen. Motion carried 8-0. III: CONDITIONAL USE PERMIT/PLANNED DEVELOPMENT REVIEW FOR A 19 UNIT CONDOMINIUM COMPLEX AT 1050 W. 20TH AVENUE – Harmony Construction Management and
Harmony Holdings, petitioner/owner The applicant is requesting CUP/PD approval to construct a condominium complex at 1050 W. 20th Avenue. The project involves construction of a 2 story
structure containing 19 dwelling units. There will be 18 two bedroom 1295 square foot units and 1 one bedroom, 1095 square foot unit. Parking will be provided with 19 underground and
30 surface parking stalls. Building elevations will be a combination of brick and vinyl siding. Mr. Simons questioned if there was a fence proposed for the back side of the property
bordering the homes along 19th Avenue. Mr. Burich stated no fencing or landscaping has been proposed for that area. Art Howard, 1927 Knapp Street, Village Square Condominiums, questioned
what the plan was for the runoff of water from this site. Mr. Burich stated that a grading and drainage plan is required and will be reviewed by the Department of Public Works. Tom Mauritz,
1929 Knapp Street, Village Square Condominiums, stated there is between 6500 and 7000 square feet of blacktop area and he understood that water from that area would be pumped into a
rock garden before released into the City’s sewer system. He stated this was a lot of water in the summer, and could be in the winter depending on the amount of snow fall. He stated
the retention pond appears to be to small and the Village Square Condo’s are built at a lower elevation. He asked if this could be discussed at a later date. Mr. Mauritz also stated
the proposed development would be 4’ from the property line and there is a 6’ drop that he is concerned about from a safety perspective. He stated although there are no children living
in the Village Square Condominiums, grandchildren occasionally visit and they could have quite a fall onto the blacktop. Paul Reed, and Greg Mather, Harmony Holdings Construction, 906
Jonathon Drive, Madison, introduced themselves and offered to answer any questions the Plan Commission may have. Mr. Reed stated he had sent plans to Art Howard regarding storm water
management and the guidelines were very specific as to the requirements of the plan. He stated a detention pond and rock garden are proposed to prevent any water from running off the
site, therefore the water should never get to the neighbors property. Mr. Reed stated a railing would also be installed to to prevent anyone from falling.
Plan Commission Minutes -4-August 2, 2005 Ms. Mattox commended the developers for incorporating underground parking into the development, but questioned why they needed 50 parking stalls,
including the outside parking, for 19 apartments. Mr. Reed stated one stall was created underground per unit and the remainder of the stalls were needed to satisfy the ordinance requirements.
Mr. Burich stated 38 parking stalls were required for the development. Ms. Mattox questioned the trees on the back of the lot. Mr. Reed stated tall arborvitae are planted on the lot
abutting the property and they are not planning to disturb them. Ms. Mattox questioned if there was a name for the development. Mr. Reed stated they have not come up with a name for
the development at this time. Ms. Mattox also questioned how many people would reside in each unit. Mr. Reed stated 1-2 people could reside in each unit. Rollin Neumann, 1055 W. 19th
Avenue, stated he didn’t see any enclosure for garbage collection on the site plan. Mr. Reed stated the garbage collection area would be in the basement. Brian Frank, 1095 W. 19th Avenue,
stated he was concerned with the arborvitae’s that are located on his property that abuts the development. He stated he doesn’t want them to come down. He stated nothing was there 2
years ago when he bought the property, and now a two story building is proposed with capacity for 5 or more families. He questioned if the detention area in the front yard could be shortened
to be able to move the development closer to 20th Avenue. Mr. Reed stated they don’t intend to disturb the arborvitae. Mr. Burich stated a rear yard setback of 25’ is required, and an
existing detention area is located on the subject site to provide storm retention for three parcels. Motion by Thorkildsen for approval of the Conditional Use Permit /Planned Development
for the proposed condominium development as found to be in compliance with the Standards of Section 30-11, and 30-33 of the Zoning Ordinance subject to the following conditions: 1) The
landscape plan be modified to add additional plantings along the north side of the garage driveway similar to that proposed along the southern portion of the driveway. 2) A base standard
modification regarding the setback to the east property line is granted to allow the driveway leading to the underground parking as proposed. 3) Relocate the proposed ground sign from
the front yard setback area of 1100 W. 20th Avenue to the east property line adjacent to the access drive with a minimum 10 foot setback from the front property line. Seconded by Simons.
Motion carried 8-0. Mr. Burich stated the item would be going before the Common Council on August 9th.
Plan Commission Minutes -5-August 2, 2005 IV: FINAL PLAT AND CONDITIONAL USE PERMIT/DEVELOPMENT PLAN APPROVAL FOR EDGEWOOD VILLAGE – Omnni Associates, petitioner, GF Holdings LLC, owner
The petitioner is proposing a 33 acre, 73 lot final plat and CUP/Development Plan Approval involving the Edgewood Village Subdivision generally located south of Ryf Road and west of
Edgewood Road. The City previously approved a 70 acre preliminary plat involving 152 buildable lots. The subject property is zoned R-1PD Single Family Residence with a Planned Development
Overlay. Mr. Burich introduced the item and noted the change he would like to recommend as part of condition #2, and the added condition #8. Jim Killinger, 2700 Edgewood Lane, stated
in May the neighborhood had many questions regarding the development. He thanked staff for suggesting a meeting between the developer and the neighborhood and stated they had met for
approximately 1 1/2 hours with a sit down dinner and had many of their questions answered and now feel the development is in good hands. Mr. Bettes questioned if Mr. Killinger felt an
on-going relationship was possible with the developers. Mr. Killinger replied he felt comfortable a relationship has been formed. Larry Miller, Omnni Associates, One Systems Drive, Appleton,
and Nate Gundrum, RHS Companies, 440 Science Drive, Suite 301, Madison, stated they were available to answer any questions the Plan Commission may have. Mr. Bettes questioned why sidewalks
have been proposed for each side of the street when he understood at the time of Preliminary Plat approval that sidewalks would only be on one side of the street. Mr. Gundrum stated
the sidewalks for only one side of the street were proposed for the western portion of the plat. Mr. Miller stated the Department of Public Works requested sidewalks to be put in on
both sides of the street on this phase of development. Mr. Bettes stated extra sidewalks seem inappropriate and in future phases he would like to see fewer sidewalks and more trails.
Mr. Miller stated that was proposed for the future phases of development. Mr. Gundrum stated they had reviewed the plat step by step with the neighborhood and felt everyone came away
feeling comfortable with the development. Discussion followed regarding the sidewalks proposed for the plat, the request per the Department of Public Works, and the sense of community
the coving design gives to the plat. Mr. Thorkildsen stated the Preliminary Plat concept was approved and he is not comfortable with sidewalks proposed for both sides of the street and
questioned what the options were at this point. Mr. Bettes questioned condition number 3 as recommended in the Staff Report as to what changes were allowed. Mr. Gundrum stated a maintenance
plan will be developed and if the Subdivision Association would like to make changes they would have to come before the City for approval.
Plan Commission Minutes -6-August 2, 2005 Mr. Bettes questioned if the Subdivision Association would have monthly fees and questioned how much they would be. Mr. Gundrum stated that
is still in the works, and he estimated approximately $50.00 per month for single family homes, and slightly higher for the Bay Homes section that would entail more services. Mrs. Propp
questioned what effect changing the sidewalks back to the original plan would have on the development of the subdivision. Mr. Gundrum stated they might not be able to start work on the
development until next year. He stated they were following the direction given by the Department of Public Works. Mr. Miller stated the State of Wisconsin has also approved the subdivision
and they would have to resubmit revised plans for approval. Mr. Burich stated the Final Plat is consistent with the Preliminary Plat. He stated sidewalks for only one side of the street
were proposed for the western phase of the subdivision development and not for this area. Mr. Borsuk stated he was concerned with various City department’s reviewing the plat compared
to the Plan Commission’s ability to approve base standard modifications and what message this gives to the developers. Mr. Burich reiterated that this final plat is consistent with the
preliminary plat that was approved in May of this year as the sidewalks were shown on one side of the street only in the western portion of the plat. Mr. Simons questioned if the Planned
Development Overlay gives the Plan Commission the authorization to make changes in regards to sidewalks. Discussion followed regarding what authority different departments of the City
have, the 50’ right-of-way in the area and conditions that need to be included with a Conditional Use Permit vs. a verbal agreement. Mr. Burich stated the Plan Commission has the authority
to issue variances to the Subdivision Regulations. Motion by Thorkildsen for approval of the Conditional Use Permit /Planned Development Review for a residential subdivision as found
to be be consistent with Section 30-11 (D) of the Zoning Ordinance and the Final Plat for Edgewood Village be approved subject to the following conditions: 1) Landscape plan be submitted
for approval to the Department of Community Development for all common area greenspace identified on the Final Plat. 2) All easements and information required by the Department of Public
Works to implement public utilities, trails, sidewalks, and grading and drainage improvement be provided prior to final plat approval. 3) Covenants be modified to require City approval
for any actions related to the care, use, and maintenance of the common greenspace identified on the Final Plat.
Plan Commission Minutes -7-August 2, 2005 4) Minimum of 10 feet be provided between the building walls of dwelling units constructed on the Bayhome lot. 5) Approval of all street names
by the Department of Community Development prior to Final Plat approval. 6) Approval of the design standards for the trail system prior to Final Plat approval. 7) A note be added to
the Final Plat stating that no substantial changes can be made to the Plat or development plan without City approval. 8) Developer Agreement and necessary letters of credit be established
prior to Final Plat approval. Seconded by Simons. Mrs. Propp stated she would like to know the correct process before the next phase of the development is brought forward to determine
the correct placement for the sidewalks. Motion carried 8-0. V: ZONE CHANGE TO C-3PD, CENTRAL COMMERCIAL DISTRICT WITH A PLANNED DEVELOPMENT OVERLAY FOR PROPERTY LOCATED AT 545 HIGH
AVENUE – HIWISCA, petitioner/owner This item was laid over from the July 19th Plan Commission meeting meeting to allow the developer/owner to discuss the request with the Plan Commission
The applicant is requesting to change the zoning of the property at 545 High Avenue from C-2 General Commercial District and R-5 Multiple Dwelling District to C-3PD Central Commercial
District with a Planned Development Overlay. The subject property is commercially used and contains an older 21,000 square foot multi-tenant commercial building that is being rehabilitated
after damage by fire. Mr. Burich introduced the item and noted that he is requesting the Plan Commission lay over the item once again because a Conditional Use Permit will be brought
forward which could be reviewed at the same time as the zone change request. Eric Schwartz, Sara Investment Real Estate, 1612 N. High Point Rd. Suite 201, Middleton, WI, stated the Sara
Investment Company deals with infill sites. He stated they have rehabbed the building in front of the subject site and it is now filled to 80 % occupancy. Mr. Schwartz stated he believes
their efforts have brought vitality back to the area, and since the subject site has partially burned they have been working with the City to keep the building from being a hazard to
the general public.
Plan Commission Minutes -8-August 2, 2005 Mr. Schwartz stated he believes this building to be a hidden treasure and they are still working on the coordination of colors for the building
and the materials to be used in the construction. Mr. Schwartz also stated they have owned this property for 10 years and have tenants who are interested in the site. Mr. Bettes stated
this is a troubled property and he would like to support their proposal, however, he would like to see a softened look for the structure. Motion by Propp to lay over the item until a
Conditional Use Permit can be brought forward along with the request for a zone change. Seconded by Simons. Motion carried 8-0. There being no further business, the meeting adjourned
at approximately 5:15 p.m. (Thorkildsen/Mattox). Unanimous. Respectfully submitted, DARRYN L. BURICH Planning Services Director DLB/vlr