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PLAN COMMISSION MINUTES OCTOBER 18, 2005 PRESENT: Thomas Fojtik, Shirley Mattox, Kathleen Propp, Donald Simons, Jeff Thorkildsen, and Cathy Scherer, Vice Chairman EXCUSED: Lee Bettes,
David Borsuk, Jon Dell’Antonia, Steven Gehling, and John Weinsheim STAFF: Darryn Burich, Director of Planning Services; David Buck, Zoning Administrator/Associate Planner, Kristi Bales,
Principal Planner and Vickie Rand, Recording Secretary The meeting was called to order at 4:00 p.m. by Vice Chairman Scherer. Roll call was taken and a quorum declared present. The meeting
minutes of October 4, 2005 were approved as mailed. (Mattox, Propp) Unanimous. I: CONSENT AGENDA A: ACCEPT RIGHT-OF-WAY DEDICATION – ELK RIDGE DRIVE – Carow Land Surveying, petitioner,
Midwest Companies, owner Midwest Companies is requesting the City to accept right-of-way dedication for property located south of Waukau Avenue. The City previously approved a CSM containing
the proposed right-ofway as a street reservation. Midwest is now moving forward with additional development on parcels on either side of the right-of-way and needs to construct infrastructure
to service the development that will be placed in the proposed street. B: APPROVE STREET NAME – ABRAHAM LANE -Department of Public Works The Department of Public Works is requesting
approval for a street name for a short segment of street that intersects with STH 21 on the north and Washburn Street on the south. The proposed street segment used to be identified
as Washburn Street but with the reconfiguration of Washburn Street to intersect with Westowne Avenue to the west, the subject street segment lost its name designation. C: EXTRATERRITORIAL
TWO LOT LAND DIVISION/CERTIFIED SURVEY MAP FOR PROPERTY LOCATED AT 2909 GREEN HILL COURT IN THE TOWN OF VINLAND – National Survey & Engineering, petitioner, Russ Young Properties, owner
The applicants are requesting to divide a 5.17 acre parcel into two lots. The parcel contains a 1 story commercial structure on proposed Lot 2. The parcel fronts on STH 76 and Green
Hill Court. The purpose of the division is to split off the undeveloped portion (Lot 1) from the developed portion. Lot 1 will then be able to be made available for development. Mrs.
Mattox questioned what the B-3 zoning designation was in the Town of Vinland. Mr. Burich replied the “B” designation is for a Business District. Motion by Propp for approval of the Consent
Agenda. Seconded by Thorkildsen. Motion carried 6-0.
Plan Commission Minutes -2-October 18, 2005 II: ZONE CHANGE FROM R-1 TO R-3 FOR A PORTION OF PROPERTY TO THE EAST OF 3320 VINLAND STREET -Tim Rusch, petitioner/owner A zone change from
R-1 Single Family Residence District to R-3 Multiple Dwelling District is requested for the southern portion (3.4 acres) of an overall 6.8 acre parcel of undeveloped land. The purpose
of the zone change is to allow development of 14-16 ranch style condominiums (see attachments). Included is a copy of the proposed subdivision layout that the owner will bring forward
if the zone change is approved. The proposed subdivision layout shows that the condominiums will be developed on 3-4 lots on the south side of a new street that will bisect the parcel.
Ms. Mattox questioned if there was a plan for the layout of streets to access the subject property. Mr. Burich pointed out on the map displayed where right-of-way would be dedicated
to access the subject site. Motion by Thorkildsen for approval of a zone change from R-1 Single Family Family Residence District to R-3 Multiple Dwelling District for a portion of property
to the east of 3320 Vinland Street. Seconded by Simons. Motion carried 6-0. III: TWO LOT LAND DIVISION/CERTIFIED SURVEY MAP AND SUBDIVISION REGULATION VARIANCE AT 1521 & 1525 W. MURDOCK
AVENUE – Frueh Consulting Services, petitioner, Muriel Gafner, owner The applicant is requesting a two lot land division/certified survey map to split an approximate 36,281 square foot
base parcel located at 1521 and 1525 W. Murdock Avenue. The property is residentially used and contains two single family dwellings. The purpose of the land division is to create separate
parcels for the two dwellings. The lots are sized at 17,582 square feet for Lot 1 and 18,700 square feet for Lot 2. Because the proposed lot width, for both lots, is less than the required
60 feet at the building setback, a variance from the Subdivision Regulations is being requested. Mr. Burich introduced the item and noted that the Board of Appeals has granted approval
to create lots less than 60 feet wide at their meeting held on October 12, 2005. Mr. Burich noted he would like to add a condition for an additional 7 foot right-of-way easement to be
provided on Murdock Avenue and stated on the face of the Certified Survey Map. Mr. Thorkildsen stated if a sidewalk is installed the property would be closer to the street. Mr. Burich
stated the sidewalk would be closer to the development in that area. He stated the setback would remain at an appropriate line. Ms. Mattox questioned the width of Murdock Avenue. Mr.
Burich stated Murdock Avenue is currently 66’ wide, but is an arterial and should be 80 feet wide; therefore an additional 7 feet of right-of-way will be reserved from each side of the
street. Motion by Thorkildsen for approval of a two lot land division /certified survey map to split an approximate 36,281 square foot base parcel located at 1521 and 1525 W. Murdock
Avenue and subdivision regulation variance subject to the following conditions:
Plan Commission Minutes -3-October 18, 2005 1) Approval by the Board of Appeals to create lots less than 60 feet wide. 2) An additional 7 foot right-of-way easement be provided on Murdock
Avenue and stated as such on the face of the Certified Survey Map. Seconded by Simons. Motion carried 6-0. IV: FINAL PLAT – BLACKBIRD ACRES/DEVELOPMENT PLAN APPROVAL – Omnni Associates,
petitioner, Grundy Enterprises, owner The petitioner is proposing a 7 lot final plat for the Blackbird Acres subdivision located along the east edge of Edgewood Road. No new streets
are proposed and all lots front on and are accessed along Edgewood Road. Because the property is located in a planned development district, the applicants are also requesting a CUP/Development
Plan approval where the approved final plat will serve as the final development plan for the property. Mr. Thorkildsen noted the large drainage area associated with the northern most
lot, Lot 7, and questioned whose responsibility it was to maintain the lot. Mr. Burich replied the northern most lot included a large drainage easement area and it was the responsibility
of the developer to establish maintenance for the care of the lot. Larry Miller, Omnni Associates, One Systems Drive, Appleton, stated the Department of Public Works had asked for drainage
along Lot 7 and a 15-20 foot wide drainage easement along Lots 1-7. Mr. Thorkildsen questioned the distance of the drainage easement. Mr. Miller stated the drainage easement was 100-115
feet long as established in accordance with the Department of Public Works to be maintained by the adjacent property owners. He stated if the maintenance is not kept up the City has
the right to maintain the drainage easements and charge the property owners accordingly. Mr. Miller stated although a large portion of Lot 7 is used for drainage, there still is a large
area of the lot that is developable. Discussion followed regarding the amount of water in the area and the maintenance needed to leave the area in a natural state and not cause erosion.
Ms. Mattox questioned the schedule of maintenance for the pond to the north. Mr. Miller stated that was a different development and a different developer. Mr. Miller stated the stream
on the east side of Blackbird Acres should be left alone to protect the area and any alterations to the area would need permits from the City and the Department of Natural Resources
(DNR). Mr. Burich stated construction was only allowed on the edge of a wetland. Motion by Simons for approval of a 7 Lot Final Plat known as Blackbird Acres Subdivision located along
the east edge of Edgewood Road, and approval of a Conditional Use Permit /Development Plan subject to the following conditions:
Plan Commission Minutes -4-October 18, 2005 1) All easements required by the Department of Public Works to implement public utilities, sidewalks, and grading and drainage improvements
be provided prior to final plat approval. 2) A note be added to the Final Plat stating that no substantial changes can be made to the Plat or development plan without City approval.
Seconded by Thorkildsen. Motion carried 6-0. V: FINAL PLAT – CASEY’S MEADOW SUBDIVISION Chet Wesenberg, petitioner, Casey’s Meadow LLC, owner The applicant’s are proposing a 20 lot final
subdivision plat identified as Casey’s Meadow. In addition to the 20 building lots, the plat contains two outlots for grading and drainage purposes. This plat represents the first phase
of an approved preliminary plat containing 105 lots. The building lots in this plat range in size from 7,320 – 30,148 square feet in area. Mr. Simons questioned if the Developer would
retain ownership of the outlots. Mr. Burich stated the developer will either retain ownership or create a neighborhood association to maintain the outlots. Chet Wesenberg, 3162 Hayward
Avenue, stated he was available to answer any questions the Plan Commission may have. Mr. Simons questioned over what time frame this subdivision would be developed. Mr. Wesenberg stated
he would like to create 20 lots before the fall of 2006. He stated he would like to be back before the Plan Commission in one year for approval of phase II of Casey’s Meadow Subdivision.
Ms. Mattox questioned if Mr. Wesenberg had considered the use of boulevards in some areas throughout the subdivision. Mr. Wesenberg stated he has worked with Meade and Hunt and the Department
of Community Development and they considered this proposal to be the best way to go. Mr. Burich stated that a boulevard in this area would have a 65 foot right-of-way and it may not
slow down traffic as much as originally thought. Mrs. Propp questioned if any traffic calming measures have been incorporated into Casey’s Trail. Mr. Wesenberg stated no traffic calming
measures were made on Casey’s Trail, although he did state additional pedestrian access had been added on Sage Lane along with signage. Mr. Burich pointed out the additional phases of
the development of Casey’s Meadow Subdivision to include traffic bumpers and areas where the street will narrow along Mockingbird Way to slow traffic. Ms. Mattox asked Mr. Burich to
point out the location of Carl Traeger School in relationship to this subdivision. Carl Traeger School was located on the map on page 8 of the Staff Report. Ms. Mattox questioned how
children would be able to walk or bike to school. Mr. Burich showed areas where easements are planned for pedestrians to get to the trail system.
Plan Commission Minutes -5-October 18, 2005 Ms. Mattox questioned if a place is designated for a park in the area. Mr. Burich pointed to an undeveloped area of approximately 15-20 acres
on the map to the north of the subdivision that is being considered for a park. Mr. Simons questioned who would be responsible for the park. Mr. Burich stated parkland dedication fees
or land dedicated for parks are required from the developers. Mr. Thorkildsen stated he would be voting in favor of this final plat. He stated he was pleased to see changes made in regard
to slowing down the traffic, adjusting the lot sizes, and the consideration given to the neighbors concerns. Motion by Thorkildsen for approval of a 20-Lot Final Plat known as Casey’s
Meadow Subdivision subject to the following conditions: 1) Provide all easements necessary for utility, drainage, and infrastructure needs as required by the Department of Public Works.
2) Final covenant language pertaining to public utility and stormwater detention areas to be approved by the Planning Services Division prior to recording of the plat. Seconded by Simons.
Motion carried 6-0. There being no further business, the meeting adjourned at approximately 4:45 p.m. (Thorkildsen /Simons). Unanimous. Respectfully submitted, DARRYN L. BURICH Planning
Services Director DLB/vlr