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Plan Commission Minutes 1 November 7, 2006 PLAN COMMISSION MINUTES NOVEMBER 7, 2006 PRESENT: David Borsuk, Kathy Propp, Cathy Scherer, John Weinsheim, Ed Bowen, Thomas Fojtik, Jon Dell’Antonia,
Jeff Thorkildsen EXCUSED: Steven Gehling, Ed Corpus, Shirley Mattox STAFF: Jackson Kinney, Director of Community Development; David Buck, Principal Planner; Jeffrey Nau, Associate Planner;
Susan Kepplinger, Principal Planner; David Patek, Director of Public Works; Steve Gohde, Assistant Director of Public Works; Deborah Foland, Recording Secretary Chairman Dell’Antonia
called the meeting to order at 4:00 pm. The minutes of October 17, 2006 were approved as presented. I.A. ACCEPT SIDEWALK EASEMENTS FOR PROPERTY LOCATED AT 2010 DICKINSON AVENUE The Department
of Public Works is requesting the acceptance of two sidewalk easements located at 2010 Dickinson Ave. to allow construction of new sidewalk from W. 9th Ave. to Dickinson Ave. The proposed
sidewalk is to be located behind the existing right-of-way line of S. Washburn St. I.B. ACCEPT STORM SEWER EASEMENTS FOR PROPERTY LOCATED AT 2010 DICKINSON AVENUE The Department of Public
Works is requesting acceptance of two storm sewer easements located at 2010 Dickinson Ave. to allow construction of catch basins to be constructed behind proposed sidewalk along S. Washburn
St. and Dickinson Ave. to drain low areas. One catch basin is to be located along the north end of the property along S. Washburn St. and the other will be located towards the west side
of the property along Dickinson Ave. Mr. Dell’Antonia inquired if the easement request was due to the proposed detention pond in that area? Steve Gohde, Department of Public Works, replied
that the easements were required to drain the property of the existing facility and had no bearing on the proposed detention pond. I.C. ACCEPT STORM WATER DRAINAGE EASEMENTS FOR PROPERTY
LOCATED AT 2635 & 2665 HEARTHSTONE DRIVE & 820 PARK RIDGE AVENUE The Department of Public Works is requesting the acceptance of s storm drainage easement located behind the homes of
the subject properties. The properties are located within the Sarres Plat that required an approved grading and drainage plan, however, the final grading of the properties does not match
what was approved. The Department of Public Works has engineered a new grading plan affecting the properties to correct the problem.
Plan Commission Minutes 2 November 7, 2006 Ms. Scherer inquired if the City would be paying for the storm drainage reconstruction and if restrictions were applied to the area. Mr. Nau
responded that the property owners would be responsible for paying for the improvements and that there are limitations on what can be constructed in an easement area. Mr. Borsuk asked
if the drainage easements were laid out prior to the landscaping plans and if the property owners were aware of the detention area. Mr. Gohde stated that grading plans were submitted
to the Department of Public Works, however, the developer did not install the drainage areas and they were working with the property owners to correct the situation. I.D. VACATE/ACCEPT
SIDEWALK EASEMENTS FOR EDGEWOOD VILLAGE SUBDIVISION (FRASER DRIVE & HEMLOCK COURT) OMNNI Associates is requesting the vacation of existing and acceptance of revised sidewalk easements
located along Fraser Dr. and Hemlock Ct. in Edgewood Village Subdivision. The revised easements are needed due to conflicts with utility boxes within the original sidewalk easements.
Mr. Borsuk inquired if this was a new subdivision, how did the developer let this happen. Mr. Gohde responded that the sidewalk and utility easements overlapped in some areas. The utility
boxes were installed prior to the walks and the revised easements are necessary for the sidewalk to avoid the utility boxes. This was apparently an oversight on the part of the developer.
Motion by Propp to move approval of the consent agenda as requested. Seconded by Weinsheim.. Motion carried 8-0. II. PUBLIC HEARING: 2007-2011 CAPITAL IMPROVEMENT PROGRAM AND 2007 COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM ACTION PLAN Staff requests review and acceptance of the 2007-2011 Capital Improvement Program and 2007 Community Development Block Grant Program Action
Plan. The purpose of this review is for the Plan Commission to make a determination of consistency of the proposed programs and activities with the City’s Comprehensive Plan, official
maps, or or other planned activities of the City. David Patek, Department of Public Works, presented a brief synopsis of the major projects contained in the preliminary draft of the
Capital Improvement Program, which included improvements to sidewalks, traffic, parks, equipment, property, tax incremental financing. Discussion ensued among the board members regarding
some of the projects contained in the Capital Improvement Program. Mr. Kinney responded to questions regarding the tax increment district, while Mr. Patek fielded questions relating
to the street/sidewalk projects. Mr. Buck presented a brief synopsis of the Community Development Block Grant program action plan. Questions regarding the status of the Near East Neighborhood
Plans took place and Ms. Kepplinger answered inquiries relating to the Community Development Block Grant program within the area. Ms. Scherer commented that the Director of the Parks
Department was not present and she would have liked to question him on some of the Parks improvement projects contained in the CIP.
Plan Commission Minutes 3 November 7, 2006 Ms. Propp stated that she felt that the Parks Department was not sufficiently funded. Ms. Scherer agreed.Motion by Propp to approve the preliminary
draft of the Capital Improvement Program and the Community Development Block Grant Program with the notation that the Plan Commission believes the Parks Department is not sufficiently
funded. Seconded by Thorkildsen. Carried 8-0. III. ZONE CHANGE AND CONDITIONAL USE PERMIT FOR THE DEVELOPMENT OF A MINISTRY CENTER AT 764 & 770 ELMWOOD AVENUE The applicant is requesting
a zone change from the R-5 Multifamily Zoning District to the R-5 Multifamily Zoning district with a Planned Development Overlay District as well as requesting a conditional use permit
and the approval of a development plan for the establishment of a ministry center. Mr. Bowen inquired if conditions #5 through #7 relating to equipment screening and landscaping, grading,
and drainage plans would be presented to the Plan Commission for approval. Mr. Buck replied no, these plans are typically directed to the appropriate City Departments for approval. Mr.
Borsuk inquired if the petitioners had any issues with the conditions applied to their request. Mr. Weinsheim asked where the refuse storage area would be located. Martin Kleiber of
Kahler Slater Architects, 111 W. Wisconsin Ave., Milwaukee, representing the Newman Center of Oshkosh, responded that addressing the conditions would not be a problem. He further stated
that storm drainage run off would be directed to a rain garden. Referencing the proposed layout of the site, he designated a possible area for the refuse storage to the rear of the prayer
garden and stated that they will have it screened from view. Motion by Borsuk to approve the zone change and conditional use permit with the following conditions: 1) Base code modification
to permit parking to be located off-site with the establishment of a parking agreement between the Newman Center and the University. 2) Base code modifications to allow building setbacks
of 15’ on Elmwood Avenue, 6.5’ on West Lincoln Avenue, 6’ on the east lot line and 5’ on the north lot line. 3) Base Code modification to allow the at grade patio and walks to be placed
at the property line. 4) Curb cuts and terrace walks to the property be removed. 5) Mechanical equipment and refuse enclosure be fully screened from view and located as to not detract
from the aesthetics of the development, to be approved of the Department of Community Development. 6) Submittal of a landscape plan, to be approved by the Department of Community Development.
7) Submittal of a grading and drainage plan, to be approved by the Department of Public Works Seconded by Weinsheim. Carried 7-0-1. Present Thorkildsen. There being no further business,
the meeting adjourned at approximately 5:18 pm. Respectfully submitted, David Buck Principal Planner